Attachment 01- Performance Work Statement v3.pdf

PERFORMANCE WORK STATEMENT/STATEMENT OF WORK

NCTAMS LANT

BLDG. MB-100 DISINTEGRATOR MAINTENANCE CONTRACT FOR DATA SECURITY

HARD DRIVE DISINTEGRATOR

1.0 INTRODUCTION:

1.1 Naval Computer and Telecommunications Area Master Station Atlantic (NCTAMS

LANT) delivers and defends responsive, resilient, and secure computer and telecommunications systems, providing information superiority for global, maritime and joint forces. NCTAMS LANT provides classified and unclassified voice, messaging, data and video to ships, submarines, aircraft and ground forces operating worldwide in support of Naval and Joint missions. NCTAMS LANT’s vision is to be a world-class communications infrastructure that ensures information superiority by providing assured command and control to operational forces globally throughout all dimensions of warfare. BACKGROUND: Disintegrators are required to properly dispose of classified material in support 24 Hour operations.

2.0 BACKGROUND:

2.1 Destruction of classified or sensitive material is necessary to meet command mission and maintain current, heightened OPSEC requirements. Proper destruction of these materials is vital to ensuring that information is not compromised which could lead to an occurrence of unauthorized disclosure of information.

3.0 SCOPE OF WORK:

3.1 Repair and maintenance contract for two Data Security Inc. Model SSMD-2MM

Solid State Hard Drive Disintegrator Serial # 72-1789 and Serial # 72-1790.

3.2 Contractor will provide required number of qualified and or certified maintenance technicians necessary to provide standard and preventative maintenance that is aligned with the industry standards of Data Security Inc.

3.2.1 Vendor shall provide repair for SSMD-2MM Solid State Hard Drive Disintegrator SN 72-1789.

3.2.2 Vendor shall provide inspection of Controls and Safety features

3.2.3 Vendor shall provide general cleaning

3.2.4 Vendor shall provide removal, inspection, and cleaning of the funnel assembly

3.2.5 Vendor shall complete Air filter inspection and cleaning or replacement

3.2.6 Vendor shall complete visual inspection of Motor and Gearbox

3.2.7 Vendor shall complete inspection of seals & bearings

3.2.8 Vendor shall provide screen inspection or replacement

3.2.9 Vendor shall provide Bed Knife adjustment or replacement

3.2.10 Vendor shall complete Grinder Stage inspection

3.2.11 Vendor shall provide Shredder Stage inspection

3.2.12 Vendor shall inspect wiring connections and electrical box

3.2.13 Vendor shall provide suggestions for optimal operation

3.2.14 Vendor shall provide training for Preventative Maintenance best practices

3.2.15 Vendor shall perform operational tests upon completion of maintenance steps. Requires access to power source.

3.3 Preventative Maintenance as aforementioned in section 3.2 is separate from any repairs or open service tickets prior to inspecting referenced Data Security Inc. Model SSMD-2MM Solid State Hard Drive Disintegrator Serial # 72-1789 and Serial # 72- 1790.

3.4 Location of Performance: 1518 Piersey St. Norfolk, VA 23511, Bldg. MB-100 Rm.

109 COMSEC and Rm. 126 disintegrator room.

3.5 Proposed Period of Performance, once annually or repair as required. Maintenance schedule to be determined based on offer and award determination.

Base Period 30 September 2026 to 29 September 2027 Option Period One 30 September 2027 to 29 September 2028 Option Period Two 30 September 2028 to 29 September 2029 Option Period Three 30 September 2029 to 29 September 2030 Option Period Four 30 September 2030 to 29 September 2031 52.217-8 30 September 2031 to 29 March 2032

4.0 LOCATION WORK HOURS:

4.1 The majority of the work is to be performed during normal Government workdays defined as 0700 – 1500 hours local time in the identified location, excluding weekends and Government holidays (New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Indigenous Day, Veterans’ Day, Thanksgiving Day, and Christmas Day).

4.2 Government Furnished Material – none.

4.3 Contractor Furnished Material – The contract maintenance person/s shall provide labor, tools, materials, supplies, equipment, diagnostics, and major and minor components as necessary to maintain or repair the following:

4.3.1 Data Security Inc. Model SSMD-2MM Solid State Hard Drive Disintegrator Serial # 72-1789

4.3.2 Data Security Inc. Model SSMD-2MM Solid State Hard Drive Disintegrator Serial # 72-1790

4.3.3 The contractor shall not be responsible for correcting pre-existing deficiencies or conditions outside the defined scope of work unless specifically identified and authorized by the Government in writing.

4.4 The contract technicians shall furnish everything required to perform the services specified by this PWS to include periodic maintenance, diagnostics, repair, and operational testing.

5.0 APPLICABLE DOCUMENTS

5.1 All work to be performed in conjunction with this PWS shall be in accordance with the appropriate applicable documents. The work shall also comply with all Federal and U.S. Navy policies and regulations applying to telecommunication and electrical installations including the National Electric Code. The following is a partial list of documents, which are applicable to this PWS; however, it may not be inclusive of all DOD or Industrial directives, which may be applicable to some specific tasks. In that case, the latest and highest authority level documentation will take precedence.

5.2 COMSPAWAR M-4720.1, Shore Installation Process Handbook (V4.0), 12 November 2014

5.3 MIL-STD-188-124B N3, Grounding, Bonding, and Shielding for Electronic Common Long Haul/Tactical Communications Systems including Ground based Communications - Electronics Facilities and Equipment

5.4 NFPA 70, National Electrical Code; current addition MIL-HDBK-419A, Vol. 2, Grounding, Bonding, and Shielding for Electronic Equipment and Facilities

5.5 NSTISSAM TEMPEST/2-a95, 12 December 1995 with Amendment NSTISSAM

5.6 TIA/EIA 607, Grounding and Bonding Requirements for Telecommunications in

Commercial Buildings

5.7 TIA/EIA 568-B.1, Commercial Building Telecommunications Wiring Standard

5.8 OPNAVINST 5100.23G, CH-1, Navy Safety and Occupational Health Program

5.9 DOA Technical Criteria for the Installation of Information Infrastructure

Architecture (I3A)

5.10 SEM Model 200 Disintegrator Operation and Maintenance Manual

5.11 Data Security Inc. Model SSMD-2MM Solid State Hard Drive Disintegrator Maintenance Manual.

6.0 QUALITY CONTROL SURVEILLANCE PLAN (QASP)

6.1 The Contractor shall maintain an inspection system and quality control program, covering the services under this PWS. The design of the inspection system is left to the Contractor's discretion and relates to the Government's quality assurance program and provides the desired quality control.

6.2 The Government will inspect and monitor the Contractor's performance.

Techniques may include announced and unannounced Operational Readiness Inspections, Function Checks, and customer complaints.

6.3 Corrective Actions; Contractor shall complete all maintenance or repairs to the satisfaction of the government, meeting all safety and operational requirements.

6.4 Conditions Found:

6.4.1 Contractor shall identify and provide a written report of any pre-existing conditions within thirty (30) calendar days of start performance period. Government personnel will validate the contractor’s findings and record any discrepancies. Discrepancies not resolved between the contractor and site POC/COR shall be negotiated between the government Contracting Officer (KO) and contractor concerning pre-existing condition findings. How and whether to remedy pre-existing conditions is at the Navy’s discretion. The absence of an official written report by the contractor within the specified timeframe shall indicate there are no “pre-existing conditions”.

6.4.2 If COR or Contracting Officer determines the Condition Found does not warrant additional services, contractor shall continue with original scope of work.

6.5 Safety section. Contractor shall perform all work in accordance with

OPNAVINST 5100.23G, CH-1, Navy Safety and Occupational Health Program and or applicable state or federal safety standards.

6.6 Contract deliverable. Contractor is responsible for maintaining and or repairing specified equipment is in tested following any action and is tested to ensure operability.

6.7 Sanitation and space cleanliness directions. Contractor is responsible for cleanliness of equipment and surrounding area following completion of maintenance or repair.

7.0 CANCELLATION/OTHER CONDITIONS

7.1 This contract may be cancelled in whole or in part with a 30-day written notice from the Contracting Officer. If this tasking is cancelled, the U.S.

Government shall be liable only for payment of services received before the effective date of the termination.

7.2 The contractor must be aware of contingencies. Due to the emergent nature of exercise and real-world communications requirements and schedules, adjustments in the amount of labor, overtime and other resources needed to complete the task may be required.

7.3 This contract may be terminated in whole or in part with a 30-day written notice from the Contracting Officer. In the event of such cancellation or if the Government should decide not to exercise an option period, under no circumstances shall the Government be liable for proposal costs, administrative costs, severance, overhead, profit, or any other cost subsequent to the effective date of the whole/partial cancellation of non-exercise of option period. The Government will be liable only for payment for services received before the effective date of the whole/partial cancellation or non-exercise of option period.

8.0 BASE ACCESS/SECURITY

U.S. citizenship is required of all Contractor personnel. Contractor functions involve delivery of service to support the Department of the Navy mission requiring confidence or trust; position designation is at the Non-Critical Sensitive level. Position requires access to open storage secret areas. This contract does not require a DD Form 254 "Contract Security Classification Specification." The Security Manager, NCTAMS LANT Code N00SM, via the COR, is the point-of-contact regarding issues for site access and for any security matters.

8.1 Contractor must be eligible to obtain Installation access through Naval Station

Norfolk Pass and ID office, access requires filling out an SF-5512 at least three weeks in advance and routing to Installation Pass and ID to ensure that access is granted.

9.0 CONTRACTOR PERSONNEL

9.1 STANDARDS OF BEHAVIOR; Contractor personnel shall present a neat, clean and professional appearance as generally observed in a professional setting and shall adhere to the US Navy’s no smoking policy. Smoking is allowed only in designated areas where it does not compromise the rights of non-smokers.

9.2 PERSONNEL REMOVAL; Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, installation administration, and security on the installation shall be applicable to all contractor employees or representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements may result in the command removing personnel from the base.

Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract.

9.3 REMOVAL BY INSTALLATION COMMANDER; The Installation

Commander may bar an individual from the installation for conduct determined to be contrary to good order, discipline, or installation security.

9.4 REMOVAL BY CONTRACTING OFFICER; The Contracting Officer

may require the contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to removal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the government.

9.5 GENERAL/MISCELLANEOUS INFORMATION (Informational

Purposes Only);

9.5.1 Identification of Employees: The Contractor shall be responsible for furnishing identification cards to its employees as may be approved and directed by the Contracting Officer’s Representative.

The Contractor shall require its employees to display this identification at all times. Upon release of any employee, the Contractor shall immediately take procession of the prescribed identification card.

9.5.2 Transportation: The contractor shall provide contractor-owned vehicle/transportation for use during working hours. Only contractor’s employees who possess a valid U.S. motor vehicle operator’s identification card shall operate the vehicle. All contractor motor vehicle operators must comply with traffic safety program set forth in OPNAV Instruction 5100.12.

9.5.3 The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by civilian and contract employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy, including the Marine Corps, is to deter and detect drug offenses by civilian and contract employees on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia include routine, random inspections of vehicles and personal possessions on entry or exit, with drug detection dog teams, when available. Where there is probable cause to believe that a civilian or contract employee on board a Naval or Marine Corps installation has been engaged in use, possession, or trafficking of drugs, that employee may be restricted or detained for the period necessary until that employee can be removed from the installation or can be turned over to local law enforcement authorities having jurisdiction, as appropriate. When illegal drugs are discovered during an inspection or search of a vehicle operated by a civilian or contract employee, the employee and vehicle may be detained for a reasonable period of time necessary to turn the employee and the vehicle over to appropriate civil law enforcement officials; action may be taken to suspend, revoke, or deny installation driving privileges. Implicit with the acceptance of this contract is the Contractor’s agreement to comply with Federal statues, laws, and regulations, including those regulations issued by the commander of the military installation.

10.0 POINTS OF CONTACT

10.1 Mike Hausmann, Security Officer

NCTAMS LANT (N00SM1)

1518 Piersey Street Norfolk, VA 23511-2784 Commercial Telephone # 757-400-9119 E-mail address: christopher.m.hausmann.civ@us.navy.mil