Attachment 04-CAP.pdf

This is a Contract Administration Plan (CAP) for fixed price contracts that outlines the delineation of duties and responsibilities among government offices and personnel managing contract performance and administration.

The document establishes that the Procuring Contract Office (PCO) handles all pre-award duties including solicitation, negotiation, award, pre-award inquiries, freedom of information requests, and changes to contract terms. The Contract Administration Office (CAO) manages post-award matters per FAR 42.302 and DFARS 42.302. The paying office processes invoices after acceptance is documented. The Contracting Officer's Representative (COR) serves as the primary interface with the contractor and oversees technical direction, contract surveillance, invoice review and approval, contract modifications, administrative duties, government-furnished property, security compliance, standards of conduct, written performance reports, and CPARS documentation. The COR is explicitly prohibited from issuing instructions that constitute contractual changes without PCO or CAO authorization. The COR must distinguish between surveillance (monitoring performance and progress) and supervision (directing how work is performed), with the latter constituting an impermissible personal services contract. A Technical Assistant (TA), if appointed, provides routine administration and monitoring support to the COR, including identifying contractor deficiencies, reviewing deliverables, assisting with performance reports, reviewing invoices, providing technical clarifications, and documenting contractor interactions. The CAP emphasizes that only the PCO and CAO have authority to modify contract terms, and any contractor requests for work outside the contract scope must be coordinated through the PCO in writing before action is taken.