Amendment 0001 - 25R0002 - MK38 AIT RELEASED POSTED TO SAM.pdf

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

EXECUTIVE SUMMARY

This executive summary highlights some of the important features of this solicitation.

1. This solicitation is a 100% TOTAL SMALL BUSINESS SET ASIDE

2. Introduction: The Naval Sea Systems Command, Naval Surface Warfare Center, Indian Head

Division – Picatinny Detachment (NSWC IHD), Contracts Department, Code 02, requires alteration support for the MK38 Machine Gun Systems (MGS). This procurement requires contractor support in performing the functions of an Alteration Installation Team (AIT) with the installation of Ship Alterations (S/A), Ship Change Documents (SCDs), Ordnance Alterations (ORDALTs) and system repairs as related to the MK38 MGS on U.S. Navy, U.S. Coast Guard Vessels, and authorized Foreign Military Sales (FMS) customers.

3. Acquisition Strategy: The Government intends to award a single Indefinite-Delivery Indefinite-

Quantity (IDIQ), Cost Plus Fixed Fee (CPFF) and Firm Fixed Price (FFP) contract/task order as a result of this solicitation based on initial offers and without holding discussions but reserves the right to hold discussions at the Government’s discretion. Contract will include 5 year ordering period. This procurement is a 100% total small business set aside.

Minimum Quantity Guarantee: $500 Maximum Contract Value: $93,158,279.64 *Minimum guarantee will be awarded with the first delivery order.

To receive any Government drawings/documents that are unclassified controlled technical information, an Offeror must be currently certified through the United States/Canada Joint Certification Program. To become certified for receipt of the technical documents, a U.S. Offeror must submit a completed DD Form 2345 to the U.S./Canada Joint Certification Office. Canadian Offerors may submit either a completed DD Form 2345 or DSS-MAS 9379 for certification. In addition, a copy of the company's State/Provincial Business License, Incorporation Certificate, sales Tax Identification Form or other documentation which verifies the legitimacy of the company must accompany all DD Form 2345s.

Additional information on the Joint Certification Program and a checklist for completion of the DD Form 2345 is available at the following website:

http://www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/JCP/.

Offerors are encouraged to apply for certification as early as possible in order for processing and receipt of information to be completed in sufficient time to prepare a proposal before solicitation closing.

Interested Offerors must request the drawing package (attachments 7 and 8) in writing. E-mail the following information with the required documentation stated above to:

michael.j.anthony40.civ@us.navy.mil and alexander.a.polster.civ@us.navy.mil

-Name -Title

-Company name and address -Unique Entity ID (UEI) and CAGE numbers -E-mail address

Some technical documents contain export-control technical data and are subject to the following warning:

EXPORT-CONTROL WARNING - All technical documents that are determined to contain export-controlled technical data shall be marked WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et. seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et. seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive

5230.25. When it is technically infeasible to use the entire statement, an abbreviated marking may be used, and a copy of the full statement added to the Notice To Accompany Release of Export-Controlled Data required by DoD Directive 5230.25.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The project has changed from ODCs to Materials.

CLIN 0004

The project has changed from FFP Supplies to Misc Supplies/Matl's.

The following have been added by full text:

CONTRACT MINIMUM/MAXIMUM

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$500.00 $93,158,279.64

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK

FOR THE

MK 38 GUN WEAPON SYSTEM

ALTERATION INSTALLATION TEAM

1. SCOPE: The Naval Surface Warfare Center, Indian Head Division, (NSWC IHD), Picatinny, New Jersey Detachment requires Contractor support in performing the functions of an Alteration Installation Team (AIT) with the installation of Ship Alterations (S/A), Ship Change Documents (SCDs), Ordnance Alterations (ORDALTs) and system repairs as related to the MK 38 Machine Gun System (MGS) and Ballistic Shields on U.S. Navy, U.S. Coast Guard Vessels and authorized Foreign Military Sales (FMS) customers. Contract execution shall take place at varying locations and facilities including training sites, private and public shipyards, pier side, in dry dock, CONUS, OCONUS, or at the Contractor’s facility.

1.1. Background. NSWC IHD, Picatinny, New Jersey Detachment, a field activity of Naval Sea Systems Command (NAVSEA), G3 Guns Division carries out engineering, technical, logistics, On-site Installation Coordination, and management functions as a part of the designated In-Service Engineering Agent (ISEA) mission. NSWC IHD G32 Branch is the designated ISEA for the MK 38 Machine Gun System.

The customer organizations served include the U.S. Navy, the U.S. Coast Guard, U.S. Navy Shore Activities, authorized Allied Governments and other industry partners. This is an Indefinite Delivery Indefinite Quantity (ID/IQ) contract with a total ordering period of (60) months. Required support shall be in accordance with specific, individually written task orders issued by NSWC IHD G3 Guns Division within the general scope of this Statement of Work (SOW).

2. APPLICABLE DOCUMENTS: The following documents are applicable to this Statement of Work and attached appendices to the extent specified herein.

2.1 Department of Defense Specifications and Standards.

DOD-STD-2003(All Sections) Electric Plant Installation Standard Methods for Surface ships & Submarines o DOD-STD-2107 Product Assurance Program for Contractors o DOD-STD-2133 Cable Arrangement o MIL-STD-1303 Spray Painting of Naval Ordnance Equipment o MIL-STD-129 Marking for Shipment and Storage o MIL-STD-1686 Military Standard: Electrostatic Discharge Control Program for Protection of

Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices) o MIL-STD-2073-1 Department of Defense Standard Practice for Military Packaging o SECNAV Manual M-5216.5D Department of the Navy Correspondence Manual o OPNAVINST 4790.4E SHIP'S MAINTENANCE AND MATERIAL MANAGEMENT (3-M)

SYSTEM POLICY

o NAVAL SYSTEMS ENGINEERING GUIDE, October 2004 o Electronic Industries Alliance (EIA) 632 Standard- Processes for Engineering a System o DoD-D-1000 Military Specification Drawing, Engineering and Associated Lists, National Industrial Security Program Operating Manual o DoD Directive 4140.65 Issue, Use, And Disposal of Wood Packaging Material (Wpm) o DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) January o DoD Directive 5000.3 Test and Evaluation o MIL-HDBK-263 Military Handbook: Electrostatic Discharge (Esd) Control Handbook for

Protection of Electrical and Electronic Parts, Assemblies, And Equipment (Excluding Electrically Initiated Explosive Devices) o MIL-STD-2003-5B(SH): DoD Standard Practice Electric Plant Installation Standard Methods for Surface Ships and Submarines (Connectors) o MIL-STD-2042B(SH): DoD Standard Practice Fiber Optic Cable Topology Installation Standard Methods for Naval Ships o MIL-STD-100E Engineering Drawing Practices o OPNAVINST 3432.1A Operations Security Plan o NAVSEA 0900-LP-095-2010 Ship Construction Tests and Trials Manual o NAVSEA 0900-LP-095-6010 Planning Guide Total Ship Test Program for Ship Production o NAVSEA TS 9090-310 (latest revision): Alterations to Ships Accomplished by Alteration

Installation Teams, Technical Specification o NAVSEA Standard Items 009-32 (latest revision): Cleaning and Painting Requirements o NAVSEA INSTRUCTION 3070.2, NAVAL SEA SYSTEMS COMMAND OPERATIONS

SECURITY

o Sample Drawing Package Hull Appropriate Ship Installation Drawing (SID) Package Including

Approved LAR/ RLAR (Liaison Action Request/Reverse Liaison Action Request) Information.

o AMQAP AIT Manager Quality Assurance Program o NAVSEA Standard Items 009-12 (latest revision): Weld, Fabricate, and Inspect o NAVSEA Standard Items 009-07 (latest revision): Confined Space Entry, and Certification o NAVSEA Standard Item 009-73 (latest revision): Shipboard Electrical/Electronic Cable

Procedure; Inspect, Test, Install, Remove, And Repair o NAVSEA SE000-EIM-110: Navy Installation and Maintenance Book (NIMB) Installation

Standards o NAVSEA S9AA0-AB-GOS-010/GSO: General Specification for Overhaul of Surface Ships

(GSO)

o MIL-STD-1689A, DEPARTMENT OF DEFENSE MANUFACTURING PROCESS

STANDARD: FABRICATION, WELDING, AND INSPECTION OF SHIPS STRUCTURE (23

NOV 1990)

o NAVSEA T9074-AS-GIB-010/271, “Requirements for Non-Destructive Testing Methods”.

o NSWC IHD INSTRUCTION 4790.1A, NSWC IHD Alteration Installation Team Quality

Management System manual (AIT QMS) o NAVSURFWARCEN IHD INST 4855.3G, Quality Management System Requirements Manual

2.3 Government Drawings.

o Hull Appropriate Ship Installation Drawing (SID) Package Including Approved LAR/RLAR (Liaison Action Request/Reverse Liaison Action Request) where applicable and as needed o NAVSEA Drawing 8566455 MK38 MOD3 Machine Gun System (MGS) Interface Control Drawing List o NAVSEA Drawing 124823 MK38 MOD4 30mm Gun Weapon System Console Interface Control Drawing (MK134 MOD0 Console) o Interface Specification IFS 346 MK48 MOD2 Electro-Optical Sight (EOS) o Interface Specification IFS 335 MK88 MOD4 30mm Gun Mount (GM)

2.4 Other Government Documents.

o S0400-AD-URM-010/TUM (Latest revision) NAVSEA Technical Publication: Tag-Out User’s Manual o S9074-AR-GIB-010/278 NAVSEA Technical Publication: Requirements for Welding & Brazing Procedures & Performance Qualifications o S9300-A6-GYD-010 REV-2 Tech Manual: Electrical Workmanship Inspection Guide for Surface Ships o SEOOO-OO-EIM-160 Electronics Installation & Maintenance Book (EIMB) o ORDALT Instructions Attachment A Ordnance Alteration o International Traffic in Arms Regulations o Electronic Industries Alliance (EIA) 632 Standard- Processes for Engineering a System o ASME Y14.100-2004 Engineering Drawing Practices o ISPM 15 Regulation of Wood Packaging Material in International Trade o HAZCOM 2012 Hazard Communication Standard

2.5 Availability of Documents. Copies of Military Standards, Military Forms and DOD adopted non- Government Standards are available from DAPS, Building 4-D, 700 Robbins Avenue, Philadelphia, PA 19111-5094. Copies may also be obtained from: https://assist.daps.dla.mil/quicksearch/ Copies of NAVSEA Drawings and/or specified procedures may be requested from the Contract Specialist.

2.6 Industry documents.

29 C.F.R. 1910.1200 OSHA Communication of Hazards American Society for Nondestructive Testing (ASNT), SNT-TC-1A, NDT Level II or II

“recommended Practice for Nondestructive Testing” American Welding Society (AWS) structural welding codes

2.7 Availability of Non-Government Standards and other publications. Application for copies should be addressed to the COR.

3. REQUIREMENTS:

3.1 Kickoff Meeting

There shall be a Government/Contractor Kickoff Meeting to establish Government/Contractor interfaces within fifteen (15) days after issuance of the task order. The anticipated meeting objectives shall include a face to face meeting between key personnel, team introduction, general program discussions, as well as more specific information in regard to the programs the contract supports. The Contractor shall document meeting minutes for Government review and approval within 10 business days from the completion of the meeting (CDRL A001).

3.2 General. The Government requires General, Technical and Support required for the installation of MK 38 MGS and Ballistic Shields S/A, SCD, ORDALTS and system repairs that occur at US Naval installations, shipyards, pier side, in dry dock, CONUS, OCONUS, training facilities or at the Contractor’s facility. The following list of materials and services shall include, but not be limited to installation of hull specific S/As, SCDs and ORDALTs:

The Contractor shall fabricate, assemble, install and test in accordance with the requirements in paragraph

3.3.1 below.

The Contractor shall provide material management, hardware shipment and support in accordance with the requirements in paragraph 3.3.2 below.

The Contractor shall test, remove, preserve, install, and repair cabling components in accordance with the requirements of paragraph 3.3.3. below.

The Contractor shall provide facilities in accordance with the requirements of paragraph 3.3.4 below.

The Contractor shall provide project management services and support in accordance with the requirements of paragraph 3.3.5 below.

The Contractor shall provide HAZMAT management as required and the shipping, storage, disposal and limited provision of the HAZMAT in accordance with the requirement of paragraph 3.3.6 below.

The Contractor shall establish and maintain a security policy for personnel and Government documentation in accordance with the requirements of paragraph 3.3.7 below.

The Contractor shall coordinate with the Government working schedules in accordance with the requirements of paragraph 3.3.8 below.

The Contractor will be required to travel in support of this SOW. All travel will be in accordance with paragraph 3.3.9 below.

The Contractor shall adhere to all required safety requirements in accordance with paragraph 3.3.10 below.

The Contractor shall adhere to all applicable regulations and policy pertaining to Government Furnished Equipment and Materials (GFE & GFM) in accordance with paragraph 3.3.11 below.

The Contractor shall provide a Quality Assurance plan in accordance with paragraph 3.3.12 below.

The Contractor shall adhere to the transition terms herein and in accordance with paragraph 3.3.13 below.

The Contractor shall deliver the data items listed in paragraph 3.3.14 per the applicable Contract Data Requirement Lists (DD form 1423s) indicated.

3.3 Detail Tasks.

3.3.1 Fabricate, Assemble, Install and Test of MK 38 MGS System and Ballistic Shields S/As, SCDs and OAs.

3.3.1.1 Fabricate. The Contractor shall provide material, labor and services required to fabricate items in order to accomplish the installation of MK 38 MGS and Ballistic Shields S/As, SCDs or OAs. All fabrication work shall be accomplished in Accordance with (IAW) the assigned drawing packages and instructions provided to the Contractor by the Government. Contractor work shall include, but not be limited to, fabrication of those items related to the ship’s structure, piping, electrical, electronic and HVAC systems. The Contractor shall provide additional fabrication services and machine shop services for retrofit, maintenance and repair of electrical and mechanical hardware items relating to the MK 38 MGS System and its special tools and test equipment.

3.3.1.2 Assemble. The Contractor shall assemble all items requiring assembly in a manner free from defects and IAW drawing instructions, specifications, standards and all other information provided, as required for accomplishment of stated S/As, SCDs or OAs.

3.3.1.3 Install. The Contractor shall install those items fabricated, assembled or otherwise provided in accordance with drawing instructions, specifications, standards and all other information provided in a manner free from defects, whether shipboard or at shore activities, as required.

The Contractor Shall provide qualified personnel to open and close Work Authorization Forms (WAFs) before starting work onboard ship. The Contractor is also responsible for closing all WAFs when work or task is complete.

The Contractor Shall provide qualified personnel for Electrical and Mechanical TAG Out.

3.3.1.4 Test. The Contractor shall perform tests of those items that are installed during the accomplishment of the assigned S/As, SCDs or OAs in accordance with the Contractor’s developed test plan assuring inspection, acceptance, and the appropriate level of testing as identified in the test notes of drawings, identified G points, AMQAP (AIT Manager Quality Assurance Program), or ORDALT instruction. The test plan will be submitted and pre-approved by the Government and the Contractor shall provide those results to the Government. (See CDRL A002 and A003 for guidance)

3.3.1.5 Support ORDALTS. Contractor personnel shall assist MK 38 ISEA in the accomplishment of MK 38 MGS ORDALT installations. The Contractor may be required to remove and reinstall components from shipboard equipment and assist with the accomplishment of specified ORDALTs. Contractor work shall include, but not be limited to, cleaning, preparation and painting of ORDALT parts and assemblies as well as preservation, packaging, and shipping of ORDALT materials.

3.3.1.6 Painting. Painting shall be performed in accordance with GSO-2000, Section 631 and the Interface Control Drawing (ICD)/SID requirements. At a minimum, all surfaces disturbed during work shall be painted. This includes opposing boundary surfaces affected by hot work. Work Authorization Forms (WAF) shall be submitted, and approval obtained, prior to the commencement of any painting. All paint shall be sampled immediately following Regional Maintenance and Modernization Coordination Office (RMMCO) check in to ensure conformance to existing configuration.

3.3.1.7 Welding and Non-Destructive Testing. All welding and NDT of welding shall be performed in accordance with applicable American Welding Society (AWS) structural welding codes e.g., AWS D1.1- Steel; AWS D1.2- Aluminum; AWS D1.6-Stainless Steel., as well as in accordance with MIL-STD- 1689A, “Requirements for Fabrication Welding and Inspection”. The Contractor shall be responsible for the performance and quality of all welds. The Contractor shall ensure welders and welding procedures are certified in accordance with the requirements of NAVSEA S9074-AQ-GIB-010/248, “Requirements for Welding and Brazing: Procedure and Performance Qualification”. The Contractor shall be responsible for properly venting all fumes produced during welding and/or thermal cutting operations. The Contractor shall obtain an approved hot work WAF, daily, prior to the commencement of welding operations.

The Contractor shall be responsible for performing NDT in accordance with applicable drawing requirements. NDT personnel qualifications shall be certified in accordance with American Society for Nondestructive Testing (ASNT), SNT-TC-1A, NDT Level II or II “recommended Practice for Nondestructive Testing” as well as in accordance with NAVSEA T9074-AS-GIB-010/271, “Requirements for Non-Destructive Testing Methods”. Welding Inspection Technique (WIT) forms shall be maintained in accordance with NAVSEA Standard Item 009-04 (Weld, Fabricate, and Inspect) and kept on site as Objective Quality Evidence (OQE)

3.3.1.8 Hot Work and Confined Spaces. Work Authorization Forms (WAF) and Hot-Work Permits shall be submitted, and approval obtained, prior to the commencement of any tasks being initiated. The Contractor shall be responsible for WAF and Hot-Work Permit submissions. The OSIC shall verify all WAF and Hot Work Permit approvals prior to the commencement of hot-work and work on electrical systems. All work performed in confined spaces shall be conducted in accordance with NAVSEA SI 009-07, “Confined Space Entry and Certification”. Used Hot-Work Permits must be logged and kept On-Site as part of OQE.

3.3.1.9 Regional Maintenance and Modernization Office (RMMCO) Check-In/Check out. The Contractor shall be required to perform all of the requirements for RMMCO Check-in and Check-out prior to and at the conclusion of all alterations and installations.

3.3.1.10 On-Site Management. The Contractor shall provide a manager to supervise Contractor personnel and coordinate all work schedule and activities with the On-Site Installation Coordinator (OSIC) or designee. For each support effort, the Contractor shall provide information of team and designate a team lead. The Contractor shall provide a daily status report to the AIT Manager, OSIC, or designee for the duration of the effort and final report upon completion. As requested by the AIT Manager or OSIC, the Contractor shall develop and maintain a Plan of Actions and Milestones (POA&M) for each task order. (See CDRL A006 for guidance)

3.3.2 Material Management and Hardware Shipment and Support.

3.3.2.1 Material Management. The Contractor shall provide adequate and secure space for material housing and management of hardware required to support installation and removal efforts as specified in this SOW. Material and hardware must be handled IAW MK 38 MGS and Ballistic Shields Installation Data Package, ORDALT Text, Planning Yard (PY) Ship Installation Drawing (SID) package, or appropriate Drawing Package. The Contractor shall conduct periodic physical stock inventory audits to verify inventory reporting and ensure compliance with program policies.

3.3.2.2 Packaging and Shipping. The Contractor shall mark packages in accordance with MIL-STD-129 unless otherwise directed by the COR.

3.3.2.3 Wood Packaging Requirements. All wood packaging material shall be in compliance with ISPM 15 and DODD 4140.65. All wood packaging material shall be marked in accordance with the ISPM 15 and DODD 4140.65-M.

3.3.2.4 Other Packing and Preservation Requirements. The Contractor shall use Standard Practice MIL-STD-2073-1 for packaging and preservation requirements for system components unless the Contractor already has in place or has applied higher-level requirements. Contractor may submit a NAVSEA DRAWING documenting existing packaging and preservation requirements for Government approval.

3.3.2.5 Handling Electrostatic Discharge (ESD) Sensitive Items. The Contractor shall protect LRUs that contain ESD sensitive components from damage by handling and packaging by following MIL-STD- 1686 and MIL-HDBK-263 guidance.

3.3.2.6 Storage. The MK38 MOD3 MGS hardware may be subjected to storage in adverse climactic conditions while in the supply-chain. Packaging methods shall include the methods required to protect the hardware from severe climate, shock, and rough handling. MIL-STD-2073-1 provides the standard practices for packaging requirements. Contractor may submit a NAVSEA DRAWING documenting existing storage practices using MIL-STD-2073-1 as guidance.

3.3.3 Test, Remove, Preserve, Install, and Repair Cabling components.

3.3.3.1 General. The Government requires General, Technical, and Support Services necessary for the testing, removal, preservation, installation, repair, technical assistance, maintenance, and fleet modernization of all shipboard cabling components of the MK 38 Machine Gun System and Ballistic Shields. This support shall occur at Government installations, public or private shipyards, pier side, in dry dock, CONUS, OCONUS, or any applicable training facilities.

The Contactor’s support may be shipboard or in shore-based Contractor or Government facilities at any of the following locations, including but not limited to: San Diego, CA; Norfolk, VA; Chesapeake, VA;

Seattle, WA; Everett, WA; Tacoma, WA; Bremerton, WA; Yokosuka, Japan; and Sasebo, Japan.

3.3.3.2 Detail Tasks. The Contractor shall provide qualified labor, material, tools, test equipment, services, transportation, storage, and technical support as required to support fabrication, testing, installation, repair, and maintenance of all shipboard MK 38 cables, including but not limited to data, power, and fiber optic cable assemblies.

3.3.3.3 Material Procurement. The Contractor shall procure the required materials listed in, but not limited to, those outlined in parts list tables of References 2.1. Typical materials to be procured include but are not limited to; electrical cable, cable termini, connectors, boots, heat shrink, back shells, and cable shield grounding assemblies.

3.3.3.4 Test. The Contractor shall provide qualified personnel to conduct visual inspection and physical test of the insulation resistance and continuity of each affected electric cable or shipboard terminal/junction box utilizing the appropriate testing equipment. The insulation testing is to be conducted at 500 V and all conductor lines are required to be tested between each other and to ground. In addition, the continuity readings should be taken using the connector shell or shield as the return path.

The results of each test shall be documented and provided to Government. Testing shall be performed before, during, and after any repair or rebuild efforts are undertaken.

3.3.3.5 Shipboard Repair. The Contractor shall provide qualified personnel to conduct necessary repairs on affected electrical cables or shipboard terminal/junction boxes. Repairs can include but are not limited to specific pin repairs/replacements, in-line splices, or full cable connector terminations.

3.3.3.6 Fabrication and Assembly. In the event an in-line splice is required, the Contractor shall provide material, labor, and services required to fabricate necessary electric cables in advance of shipboard installation. All pre-fabrication and fabrication work shall be accomplished IAW with References listed.

The Contractor shall assemble all items requiring assembly in a manner free from defects and IAW drawing instructions, specifications, standards and all other information provided. Fabrication shall be completed at Government or Contractor facilities as needed to meet work schedule requirements.

3.3.3.7 Installation. The Contractor shall install those items fabricated, assembled, or otherwise provided shipboard IAW with References listed in a manner free from defects.

3.3.3.8 Material Management. The Contractor shall provide adequate and secure space for material housing and management of hardware required to support efforts as specified in this SOW. The Contractor shall conduct periodic physical inventory audits to verify inventory reporting and ensure compliance with program policies.

3.3.3.9 Tools and Test Equipment. The Contractor shall ensure their employees are equipped with the proper tools and test equipment necessary to complete tasking associated with this SOW. In addition, all tools and test equipment requiring calibration shall have their calibration certificates kept up to date and on display at all times.

3.3.4 Facilities.

3.3.4.1 Facilities Description. The Contractor shall provide at least one (1) facility capable of supporting the requirements listed in this SOW and located in a major CONUS fleet concentration area accessible to Government and/or Contractor technicians performing installations or repairs during normal working hours, (0800-1600 hours Monday through Friday), for the duration of the required maintenance, installation and/or repairs. The Contractor shall provide a means for Government personnel to access the Contractor’s facility after working hours or on weekends, if required. The facility(ies) shall be capable of supporting the AIT work in the designated locations, not only in the location of the actual facility.

3.3.4.2 Facility Requirements. The Contractor facilities shall be equipped for the following requirements:

a) light machining of metal parts

b) work relating to cleaning, preparation and painting of ordnance equipment IAW MIL-STD- 1303 or as required for the execution of unique situation requirements

c) preservation, packaging and shipping of ordnance parts and assemblies, tools and test equipment in accordance with MIL-STD-129

d) transportation to and from the Contractor’s facility and the ship for the Weapons System, subassemblies, ORDALT, S/A and HAZMAT materials

e) Receive, stage and deliver material weighing up to 8 tons from inside and outside activities

f) Provide sufficient overhead space to accommodate (2) weapon systems in an upright position (188 inches of clearance and 400 square feet of floor space).

g) Up to 12 months of HAZMAT storage such as, but not limited to: polysulfides, paints, greases and mild solvents in accordance with all applicable federal, state and local laws

h) Standard work benches with a vice available to Government and Contractor personnel for maintenance of equipment subassemblies

i) Electrical requirements to power the system

j) Cooling requirements for the system

k) *Removed*

l) Requirements for overhead doors to accommodate delivery of systems on a truck or forklift 134”H X 96”W X 130”L

m) The floor of the facility must be able to accommodate the weight of the system 16,000 pounds

n) Facilities shall be in compliance with appropriate environmental, health and safety standards

o) The Contractor shall provide forklift services at the Contractor’s facility, as required.

3.3.5 Project Management Services and Support.

3.3.5.1 On-site Management. The Contractor shall provide a manager to supervise Contractor personnel and coordinate all activities with the MK38 AIT Manager and the OSIC in accordance with shipboard instruction 9090.310 and all SEA-04 requirements. The contractor shall provide a Monthly status report that demonstrates this level of management. (See CDRL A013 for guidance)

3.3.5.2 Planning. The Contractor shall develop and maintain a Plan of Actions & Milestones (POA&M) for each task order and submit to the Government for approval.

The Contractor shall ensure production POA&Ms are updated weekly IAW Subsection 3.18.12 and AIT POA&M Scheduling Guide, Exhibit-2.

The Contractor shall maintain a Test and Inspection Plan (TIP) and update in accordance with NAVSEA Standard Item 009-01 (General Criteria), and 009-73 (Shipboard Electrical/Electronic Cable Procedure;

inspect, test, install, remove, and repair).

The Contractor shall create Process Control Procedures (PCP) if required by the Government.

3.3.5.3 Tools. The Contractor shall ensure their employees are equipped with the proper tools necessary to complete tasking associated with the installations of MK 38 MGS and Ballistic Shields shipboard work. Any tools utilized by the Contractor shall be shipboard compliant. (See CDRL A016 for Reference)

3.3.5.4 Liaison Action Request/Reverse Liaison Action Request (LAR / RLAR) drafting. The Contractor shall draft, as appropriate, LAR and RLARs as required and provide to the Government Onsite Installation Coordinator (OSIC) for submittal to the responsible Planning Yard. (See CDRL A006 for guidance)

The Contractor shall keep all LARS on site and available for review as part of OQE.

3.3.5.5 Program Management. The Contractor shall establish and maintain management operations that include the following areas:

a) Program Planning and Control (See CDRL A013 for guidance)

b) Subcontractor Control

c) Financial Management (See CDRL A015 for guidance)

d) Data Management

e) Management and Accountability for Government Furnished Equipment. Material or Information (See CDRL A014 for guidance)

f) Risk Management

3.3.6 HAZMAT Shipping, Storage, Disposal and Limited Provision

3.3.6.1 HAZMAT Handling. The Contractor shall comply with all applicable OSHA, Federal, State and local laws and DoD, DoN, NAVSEA, NFELC and NSWC IHD instructions, policies, procedures and guidance pertaining to, the purchase, handling, storage, transfer, use and disposal of hazardous materials (HAZMAT) as per HAZCOM 2012 regulations. The Contractor shall contact the appropriate local HAZMAT Coordinator who will monitor Contractor storage, transfer, handling, use and disposal of HAZMAT on Government property prior to conducting such work. The Contractor shall request any needed clarification that arises in regards to HAZMAT procedures and guidance from the Local Government HAZMAT Coordinator. A list of the hazardous materials to be purchased in support of this requirement shall be provided by the COR or AIT Manager.

3.3.6.2 HAZMAT Disposal. The Contractor shall provide HAZMAT disposal of unused or expired materials, which shall be in accordance with all applicable federal, state and local laws.

3.3.6.3 HAZMAT Impacts. The Contractor shall notify the COR of any requirements under this Statement of Work, that may be determined or discovered to impact the protection of endangered plant or animal species or environmentally sensitive areas, prior to commencing such work and be identified in sections 12-15 of the Safety Data Sheet (SDS). Any identifiable potential impact shall be immediately reported verbally to the TPOC or COR and formally submitted to the TPOC and COR within five days of identification. (See CDRL A007 for guidance.)

3.3.6.4 HAZMAT Use and Storage. The Contractor shall comply with applicable NAVSEA TS 9090- 310 (latest revision) instructions for HAZMAT. The Contractor shall have an active Hazard Communication Program in place for all Contractor employees per 29 C.F.R. 1910.1200. Before delivery of any hazardous materials onto government property, the Contractor shall provide the COR and the Local HAZMAT Coordinator with an inventory and SDS as per HAZCOM 2012 regulations.

The Contractor shall have all Safety Data Sheets and product inventory located at the On-Site HAZMAT area as well as within the Quality Assurance (QA) workbooks.

3.3.7 Security

3.3.7.1 Personnel Security. Contractor employees shall be U.S. Citizens. Personnel providing direct technical support to this effort will be required to have at a minimum a DoD SECRET clearance at time of award. The Contractor will have access to information and compartments with a SECRET classification. All deliverables associated with this contract are unclassified unless otherwise specified.

Access to classified spaces and material and generation of classified material shall be in accordance with the attached DD Form 254. The Department of Defense Contract Security Classification Specification (DD Form 254) provides the security classification requirements for this contract. The Contractor shall obtain facility and personnel security clearances as required by the Department of Industrial Security Program prior to starting to work on tasks requiring clearances. Access to classified spaces and material and generation of classified material shall be in accordance with the 32 Code of Federal Regulation Part 117 and the NSWC IHD Command Security Manual. The Contractor shall furnish a list of personnel and their security clearances on file to the COR no later than 20 calendar days prior to commencement of shipboard work. This list shall be updated with the personnel listing in the Monthly Status Report. (See CDRL A008 for guidance). Refer to Attachment 09 – Personnel Security Qualifications located in Section J for complete list of requirements.

3.3.7.2 Physical Security. The Contractor shall be responsible for safeguarding all Government information or property provided for Contractor use. At the end of each work period, Government information, facilities, equipment and materials shall be secured as specified by the 32 CRF Part 117 and the NSWC IHD Command Security Manual. The Contractor is responsible for ensuring the return of any Common Access Cards (CACs) issued to their employees upon employee separation and/or upon termination of this contract. The Contractor shall include all status(es) of their employees occupying NSWC IHD facilities and the return of CACs in the Monthly Status Reports.

3.3.7.3 Portable Electronic Devices (PEDs). Non-government and/or personally owned portable electronic devices (PEDs) are prohibited in all NSWC IHD buildings with the exception of personally owned cell phones which are authorized for use in spaces up to and including Controlled Access Areas.

The Contractor shall ensure the onsite personnel remain compliant with this PED policy. NSWC IHD instruction defines PEDs as the following: any electronic device designed to be easily transported, with the capability to store, record, receive or transmit text, images, video, or audio data in any format via any transmission medium. PED’s include, but are not limited to, pagers, laptops, radios, compact discs and cassette players/recorders. In addition, this includes removable storage media such as flash memory, memory sticks, multimedia cards and secure digital cards, micro-drive modules, ZIP drives, ZIP disks, CD-RWs, DVD-RWs, MP3 players, iPADs, digital picture frames, electronic book readers, kindle, nook, cameras, external hard dish drives, and floppy diskettes.

Personal Wearable Fitness Devices (PWFDs) marketed primarily as fitness or sleep devices are allowed in all Navy spaces where collateral non-Sensitive Compartmented Information (SCI), classified information is processed, stored, or discussed up to and including secret. User must ensure PWFD is compliant with all requirements in NAVADMIN 216/15, Cyber Hygiene Authorization to use Personal Wearable Fitness Devices (e.g., FitBit, Jawbone UP, etc.) in Navy Spaces, dated 14 September 2015.

Personnel requiring the use of Medical Portable Electronic Devices (MPEDS) must submit a request for SCIF authorization to the Special Security Officer (SSO). For SAFF, authorizations follow the guidance provided by the Government Special Access Program Security Officer (GSSO). Authorizations for use in SAPFs that are co-utilized within NSWC IHD SCIFS require coordination between both the GSSO and SSO. For authorizations to use MPED in Collateral Classified spaces, submit form to the Special Programs Branch, Code 00G.

PED’s belonging to an external organization shall not be connected to NSWC IHD networks or infrastructure without prior approval from the NSWC IHD Information Assurance and Compliance Branch. This approval will be granted using the TARIS form and action tracker process.

Personally owned hardware or software shall not be connected or introduced to any NSWC IHD hardware, network or information system infrastructure.”

3.3.7.4 Navy-issued peripheral. (If Provided) Government procured headsets with or without microphones must be wired, use either a 3.5 millimeter (mm) audio jack or universal serial bus (USB) port, cannot contain active-noise cancelling functionality and may be used on systems and may be used on systems of classification up to and including collateral Top Secret. The headsets are considered unclassified when unplugged, and must be unplugged when not in use within classified spaces or when classified discussions are taking place in unclassified spaces.

Government procured Bluetooth earbuds and headsets that do not require a USB dongle or any other physical connection to enable wireless connectivity are allowed for use on government issued tablets, phones, and personal devices in telework environments or unclassified general office space where no classified discussion are occurring.

Web cameras may only be used on systems at the classification level of the space. For example, in a collateral SECRET open storage area an external web camera may be commented to the SECRET workstation only. No camera pass is required for these devices.

Government provided printers and/or scanners are authorized in a telework environment. Users must ensure that any paper or media containing controlled unclassified information (CUI) or unclassified information not authorized for public release is safeguarded by locking in a drawer, cabinet or room. CUI and unclassified information not approved for public release must be returned to the worksite for destruction.

Government issued peripherals may be used on personal devices.

While connected to any Navy network, whether on site or while in a telework environment, the use of headsets with microphones and web cameras are restricted to official government duties.

3.3.7.5 Controlled Unclassified Information (CUI). The Contractor may be required to handle Controlled Unclassified Information (CUI). There are numerous types of CUI, and documents technical information with limited distribution statements. The minimum level of protection for all CUI must be adherence to CUI protection standards. Distribution Statements (DS) and warning labels, such as the Arms Export Control Act Warning, identify additional protection requirements for a given document and are listed in DoDI 5230.24, Distribution Statements on Technical Documents. Minimum CUI handling, marking, storage and dissemination/distribution controls applicable to the performance of this contract are listed in DoDI 5200.48, Controlled Unclassified Information (CUI). Additional protection requirements, as marked on a given CUI document, are in addition to the standards listed.

1. Handling/Storage: Access to CUI is limited to those needing it to conduct official business for the Department of Defense (DoD). CUI information is not classified information, but requires extra precautions to ensure it is not released to the public. During business hours, reasonable steps shall be taken to minimize risk of access by unauthorized personnel. After business hours, CUI information shall be stored in unlocked containers, desks, or cabinets if Government or Government-contracted building security is provided. If it is not, store in locked desks, file cabinets, bookcases, locked rooms, or similar items.

2. Transporting/Transmitting/Release/Destruction: CUI information shall be transported in a manner that prevents disclosure of the contents. CUI information may be sent via USPS first-class mail, parcel post, or – for bulk shipments – 4th class mail. Electronic transmission of CUI information (voice, data, or facsimile) shall be by approved communications systems. Transmission via unsecure fax is acceptable if an authorized person is standing by on the receiving end to take custody. All emails containing CUI or attachments with CUI must be digitally signed and encrypted when transmitted. Transmission of CUI to personal email accounts (e.g. AOL, Yahoo, Hotmail, Comcast, etc.) is strictly prohibited. CUI sent out of the Contractor’s facility electronically must be encrypted (DoD FIPS 140-2 standard). CUI material shall not be released outside the Contractor’s facility except to representatives of DoD. When no longer needed, destroy CUI by a method that precludes its disclosure to unauthorized individuals.

3. Markings: Unclassified documents (paper or electronic) generated in support of this contract which contain CUI are to be marked “Controlled Unclassified Information or CUI” at the bottom on the outside of the front cover (if any), on each page containing CUI information, and on the outside of the back cover (if any). Each paragraph containing CUI information shall be marked as such. Within a classified document, an individual page with both CUI and classified information shall be marked at the top and bottom with the highest security classification of information appearing on the page. Individual paragraphs shall be marked at the appropriate classification level, as well as unclassified or CUI, as appropriate. Within a classified document, an individual page that contains CUI information but no classified information shall be marked “Controlled Unclassified Information or CUI” at the top and bottom of the page, as well as each paragraph that contains CUI information.

4. Other records, such as photographs, films, tapes, or slides, shall be marked “Controlled Unclassified Information” or “CUI” in a manner that ensures that a recipient or viewer is aware of the status of the information therein. DS on technical documents identify access restrictions. DS “B” through “D” preclude public release and while not marked as CUI, are subject to all CUI protection requirements, including the prohibition on unencrypted transmission over the public Internet.

3.3.7.6 Privacy Program Training. Privacy training is mandatory for all seated NSWC IHD personnel (military, civilian, and Contractor) and must be completed annually. The Total Workforce Management System (TWMS) is the official database for workforce training and is the preferred tool for taking and recording privacy act training. All NSWC IHD personnel are responsible for ensuring individual annual privacy training requirements are met.

3.3.7.7 Operational Security (OPSEC). Operations Security (OPSEC) Requirements: Contractor personnel are subject to applicable provisions of Department of Defense Manual 5205.02-M, Enclosure 6 and NSWC IHEODTD 3070.3A OPSEC Program. Contractor personnel supporting this contract/task order must complete government approved or provided OPSEC awareness training. OPSEC education and training may be accomplished through established programs within the DoD Component, using external resources such as the Interagency OPSEC Support Staff (IOSS) and the Defense Security Service Academy, or a combination (i.e. https://securityawareness.usalearning.gov /opsec/). Contractor personnel may have access to government Critical Information (CI), Indicators and Observables that may indirectly disclose CI. CI includes, but is not limited to: Ship movements and schedules, weapons and sensor system installations, capabilities, and configurations; specific platform installations and characteristics, test schedules, deficiencies and vulnerabilities. Indicators and Observables may include, but are not limited to: Outdoors system testing; ship's external hull or superstructure modifications; shipboard equipment, ordnance, weapons, fuels, and/or stores loading/unloading operations, and/or personnel or aircraft embarkation. No CI, Indicators, or Observables may be divulged to third parties (including other company employees who are not subject to this contract) without approval of the local command Security Officer, OPSEC Officer, or the NSWC IHD OPSEC Program Manager.

3.3.7.8 Access to Government Information Technology Systems. Personnel accessing government IT systems in the performance of contract work must meet SECNAV 5510.30C security/access requirements. Information Assurance: Contractor personnel supporting this task order who require access to DoD Information Systems are required to receive and complete initial IA orientation awareness training before being granted access to the system(s), and annual IA awareness training to retain access, as required IAW DoD 8570.01-M. Access requests to DoD IT systems will utilize OPNAV 5239/14(July 2008) SAAR-N Form. Contractor personnel supporting some areas of this Task Order requiring privileged access to DoD systems (e.g. System Administrators) are required to meet the following additional Information Assurance performance requirements: in accordance with SECNAV 5510.30C, performance requirements at the IT-1 Critical Sensitive position requires full positive adjudication of a T5. Additionally, per DoD 8570.01-M, performance requirements will be set at the Information Assurance Technical Level (IAT) II and all training and certification specifications are required to be met within 6 months for any currently contracted employee and must be met within 6 months of any newly reporting personnel being assigned. This contract may include IT Level 1, 2, and 3 access requirements.

A favorably adjudicated T5, or T5R (Reinvestigation) of the T5, is required for personnel whose duties meet the criteria for an IT Level 1 designation. The T5 or T5R must be updated every 6 years. A favorably adjudicated T3 investigation (or higher) for contractor personnel is required for IT Levels 2 and 3.

3.3.7.9 Document Access. The Contractor shall obtain an Model Based Product Support entry to NSEDR-JEDMICS account for obtaining copies of NAVSEA MK 38 MGS and Ballistic Shields SIDs

(Ship Installation Drawings) as identified for a particular S/A or SCD. This account shall be terminated at the conclusion of this contract. Any MK 38 MGS or Ballistic Shields drawings shall be returned to the COR at the completion of this contract. Duplication of these drawings, except for shipboard use during accomplishment of work under this contract is strictly prohibited.

3.3.7.10 Non-Disclosure Agreement. Contractor personnel shall be required to sign a Non-Disclosure Agreement (NDA SF 312) to protect any unclassified Government materials considered sensitive. All contractor personnel shall sign an NDA before performing any work related to this contract. Signed NDAs shall be submitted to the COR and updated as required by personnel changes. (See CDRL A009 for guidance.

3.3.8 Work Assignments and Schedules.

3.3.8.1 Coordination of Work. The MK 38 MGS AIT Manager, OSIC or designee will coordinate work assignments and schedules with the Contractor management, as documented in the individual task orders.

The service periods required by the Government are partially defined by the ship’s scheduled availability.

In addition there will be work performed at various Government shore facilities; training facilities and test sites. The actual work windows for work will be coordinated between the Government and the Contractor as the ship’s or shore facility availability becomes known.