ContractAdministrationPlanSolicitation.doc

FOR COST REIMBURSEMENT TERM COMPLETION AND FIRM FIXED PRICE/INDEFINITE DELIVERY, INDEFINITE QUANTITY CONTRACT

CONTRACT ADMINISTRATION PLAN

CONTRACT NO. N00174-16-R-0001

In order to expedite administration of this contract, the following delineation of duties is provided. The individual/position designated as having responsibility should be contacted for any questions, clarification, or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, data, or Freedom of Information inquiries.

b. Post-award conference.

c. All post-award changes or interpretations regarding the scope, terms, or conditions of the basic contract and/or task orders (unless technical clarifications/questions can be resolved by the COR).

d. Request, obtain, and evaluate proposals for task orders to be issued.

e. Negotiate/determine the price/estimated cost of the order is fair and reasonable for the effort proposed (may require COR assistance).

f. Issue order and obligate funds.

g. Authorize overtime (only if provided for in contract).

h. Authorize performance to begin (includes emergencies).

i. Maintains oversight to assure that funds and contract scope are not exceeded.

j. Monitoring the COR.

k. Meet at least annually with COR to review contract performance (joint responsibility of COR). This may be satisfied telephonically, depending on the circumstances.

l. Perform all Contracting Officer functions not delegated to CAO.

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

3. DEFENSE CONTRACT AUDIT AGENCY (DCAA) is responsible for audit verification/provisional approval of invoices and final audit of the contract/task order prior to final payment to the contractor.

4. PAYING OFFICE is responsible for payment of proper invoices after acceptance (constructive or actual) or approved provisional payment.

5. CONTRACTING OFFICER’S REPRESENTATIVE (COR) is responsible for:

a. Controlling all Government technical interface with the contractor and providing technical advice and clarifications on the statement of work.

b. Providing copies of all government/contractor technical correspondence to the PCO.

c. Promptly furnishing the PCO with documentation/comment on any request for change, deviation, or waiver (whether generated by the Government or the contractor).

d. Promptly reviewing the COR copy of the contractor’s invoice (public voucher). This includes monitoring of the direct cost of labor, material, travel, etc. to assure invoice is consistent with the task order and the progress made to date and that the charges appear proper. If the COR disagrees with any of the costs in the invoice, he/she will immediately notify DCAA via letter to DFAS (with a copy to the PCO) so they can include these areas in their final audit.

e. Monitoring (a) the types of labor categories and number of hours ordered, and (b) that which is actually performed, to assure that neither result in the use of a predominance of the higher cost labor categories, unless actually required. Maintaining a log, by task order, of the hours ordered, and the hours performed (received and accepted), the value of the task order as issued, and the amount invoiced and approved. (Provide log with annual report).

f. Quality assurance, inspection and acceptance of services and deliverable data.

g. In the event of contractor delay, or failure to perform, determine the cause, and make recommendations to the PCO for corrective action.

h. Meeting at least quarterly with the PCO to review contract performance. This may be satisfied telephonically, depending upon the circumstances.

i. Statement of Work (SOW) for task orders. The SOW for a task order should be prepared by Navy personnel other than the COR who is responsible for the acceptance of services and certification of invoices. In this instance, the COR is responsible for final submission and review of the SOW and DD 1423; otherwise, the COR is responsible for preparing the SOW.

j. Preparing INDEPENDENT Government estimate prior to submitting RCP to PCO to request task order. Assist PCO in negotiations if requested. The estimate must b in detail and must include specific breakdown of hours, travel (with estimates and destinations), material (items and costs), and other (as applicable).

k. Maintaining a COR file of all correspondence with the PCO and contractor and copies of all invoices.

l. If the task order is incrementally funded, the COR shall provide funding, as necessary, to assure required continuity of services.

m. Complying with SECNAVINST 4200.27A, “Proper Use of Contractor Personnel,” NAVSEAINST 4200.19, “Service Contract Restriction and Safeguards,” NAVSEAINST 4200.17B and SECNAVINST 4205.5, “Contracting Officer’s Technical Representative,” and the Contracting Officer’s COR Appointment Letter.

n. Submission of written report on contractor performance within 60 days of contract completion, but not less often than annually. The report should address all aspects of contractor performance, including cost effectiveness, quality, and timeliness of contractor performance (and shall include task order log).

o. Anticipating and submitting requests for follow-on contract requirements in sufficient time to allow for award prior to the expiration of this contract.

p. Contract Performance Assessment System (CPARS).

( X ) This contract WILL be registered in the CPARS database by the Contracts Division with the assistance of the COR. As stated in the COR appointment letter, the COR is responsible for updating the CPARS database.

( ) CPARS does NOT apply to this contract.

NAMES/ADDRESSES/CODES/TELEPHONE NUMBER OF COGNIZANT INDIVIDUAL/OFFICE

COR _TBD AT TIME OF AWARD_____ ________________________________

Name

Code

Telephone

PCO (refer to Contracting Officer who signed contract documents)

__ ____TBD AT TIME OF AWARD______________________________________________________

Name

Code

Telephone

DCAA (refer to the WAWF invoice clause of the contract, Section G)

PAYING OFFICE (refer to page one of contract document)

CAO (refer to page one of contract document)

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