Appendix_H_TS9090-310G_Approved_2015-2-12.pdf

TS9090-310G SL720-AA-MAN-030

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NAVY MODERNIZATION PROGRAM

MANAGEMENT AND OPERATIONS MANUAL

(NMP-MOM)

APPENDIX H

ALTERATIONS TO SHIPS

ACCOMPLISHED BY

ALTERATION INSTALLATION TEAMS

TECHNICAL SPECIFICATION

TS9090-310G

12 FEBUARY 2015

SUPERSEDES: TS9090-310F, DATED 1 JUNE 2011

DISTRIBUTION STATEMENT A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION UNLIMITED

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TECHNICAL SPECIFICATION

TITLE: ALTERATIONS TO SHIPS ACCOMPLISHED BY ALTERATION

INSTALLATION TEAMS

NO.: TS9090-310G

DATE: 12 FEBUARY 2015

SUPERSEDES: TS9090-310F, DATED 1 JUNE 2011

DISTRIBUTION STATEMENT A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION UNLIMITED

Published by

Commander, Naval Sea Systems Command

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CONTENTS

Appendix

Section Page

SCOPE ................................................................................................................. H-1

H-1.1 General .................................................................................................... H-1

H-1.2 Definitions............................................................................................... H-2

H-1.3 Applicability ........................................................................................... H-2

H-1.4 Exceptions ............................................................................................... H-2

H-1.5 Roles and Responsibilities ...................................................................... H-3

H-1.5.1 Naval Supervisory Authority .................................................................. H-3

H-1.5.2 Lead Maintenance Activity ..................................................................... H-6

H-1.5.3 Ship Acquisition Program Manager........................................................ H-8

H-1.5.4 AIT Sponsor ............................................................................................ H-9

H-1.5.5 AIT Manager ......................................................................................... H-10

H-1.5.6 AIT On-Site Installation Coordinator ................................................... H-15

H-1.5.7 AIT Lead ............................................................................................... H-18

H-1.5.8 Alteration Installation Team ................................................................. H-19

H-1.5.9 Regional Maintenance and Modernization Coordination Offices ........ H-21

H-1.5.10 Regional Maintenance Centers/Ship Repair Facilities ......................... H-22

H-1.5.11 Planning Yard ....................................................................................... H-22

H-1.5.12 Configuration Data Manager ................................................................ H-23

H-1.5.13 In-Service Engineering Agent ............................................................... H-23

H-1.5.14 Immediate Superior In Command ......................................................... H-24

H-1.5.15 NAVSEA 04RP – Modernization Planning and Sustainability Office . H-24

REFERENCED DOCUMENTS ............................................................................................ H-26

H-2.1 Specifications/Standards ....................................................................... H-26

H-2.1.1 Naval Sea Systems Command Specifications....................................... H-26

H-2.1.2 DoD/Military Standards ........................................................................ H-26

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H-2.2 Publications/Instructions ....................................................................... H-27

H-2.2.1 DoD/Chief of Naval Operations ........................................................... H-27

H-2.2.2 COMUSFLTFORCOM,COMPACFLT ............................................... H-27

H-2.2.3 NAVSEA .............................................................................................. H-27

REQUIREMENTS ............................................................................................................... H-31

H-3.1 Alteration/SC Scheduled in NDE-NM.................................................. H-33

H-3.1.1 Alteration/SC Scheduling in NDE-NM ................................................ H-33

H-3.1.2 Availability Types ................................................................................. H-33

H-3.1.3 Modernization Window ........................................................................ H-34

H-3.2 Task and Fund the AIT ......................................................................... H-34

H-3.2.1 AIT Sponsor Assigns AIT Manager ..................................................... H-34

H-3.2.1.1 AIT Sponsor Tasking Elements ............................................................ H-34

H-3.2.2 AIT Manager Tasking ........................................................................... H-35

H-3.2.2.1 AIT Manager Assigns AIT ................................................................... H-35

H-3.2.2.1.1 AIT Contract/SOW Preparation ............................................................ H-35

H-3.2.2.1.2 AIT Formulation ................................................................................... H-36

H-3.2.2.1.3 Transportation and Billeting ................................................................. H-36

H-3.2.2.1.4 AIT Quality Assurance Workbook ....................................................... H-36

H-3.2.2.1.5 Participation of Other Activities ........................................................... H-36

H-3.2.2.2 AIT Manager Assigns OSIC ................................................................. H-36

H-3.2.2.3 AIT Manager Conducts Advance Planning .......................................... H-37

H-3.2.2.3.1 Scheduling and Pre-Installation Coordination Requirements ............... H-37

H-3.3 Alteration/SC in Authorization Documents .......................................... H-39

H-3.3.1 Alteration/SC Authorization for a CNO Availability ........................... H-39

H-3.3.2 Alteration/SC Authorization Outside a CNO Availability ................... H-39

H-3.3.3 Authorization During a New Construction Availability ....................... H-40

H-3.4 Alteration/SC Design Development, Advance Planning, & Work Integration Requirements ...................................................................... H-40

H-3.4.1 Alteration/SC Design Ship Check ........................................................ H-40

H-3.4.1.1 Scheduling of Alteration/SC Design Ship Checks................................ H-40

H-3.4.1.2 Design Ship Check Security Clearances ............................................... H-41

H-3.4.1.3 Alterations/SCs Affecting Nuclear Powered Ships .............................. H-41

H-3.4.1.4 Fiber Optic Cable Requirements ........................................................... H-41

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H-3.4.1.5 Design Ship Check In-Brief .................................................................. H-41

H-3.4.1.6 Design Ship Check Out-Brief ............................................................... H-42

H-3.4.1.7 Design Ship Check Report .................................................................... H-42

H-3.4.1.8 Design Ship Checks for New Construction Ships within the SCN Window ................................................................................................. H-42

H-3.4.2 Alteration/SC Design Element Review and Approval .......................... H-42

H-3.4.2.1 SID Development.................................................................................. H-43

H-3.4.2.2 Review and Approval Alteration/SC Drawings .................................... H-43

H-3.4.2.3 Alteration/SC Third-Party SID Submission Requirements .................. H-43

H-3.4.2.4 Electronic Equipment Test Procedure/Record Approvals .................... H-44

H-3.4.2.5 Changes to Approved Alteration/SC Designs....................................... H-44

H-3.4.3 Advance Planning and Work Integration .............................................. H-45

H-3.4.4 Advance Planning Requirements for Nuclear Powered Ships .............. H-45

H-3.4.5 Submarines: AIT Performed Modernization Advance Planning and Schedule Integration ............................................................................. H-46

H-3.4.5.1 PEO SUBs Modernization Advance Planning Team............................ H-46

H-3.4.5.2 PEO SUBS LMA/AIT Modernization Coordination and Integration Team ..................................................................................................... H-46

H-3.4.5.3 Submarine Advance Modernization Planning Package ........................ H-47

H-3.4.5.4 Preparations for the AIT Meeting ......................................................... H-48

H-3.4.5.5 The A-6 AIT Meeting ........................................................................... H-49

H-3.4.5.6 AIT Meeting Follow-up Actions .......................................................... H-50

H-3.4.6 Advance Planning Requirements for LCS Class Ships ........................ H-51

H-3.5 NSA and LMA Data Call for AIT Deliverables ................................... H-51

H-3.5.1 Pre-Installation Coordination Requirements......................................... H-51

H-3.5.1.1 Integration/POA&Ms during CNO-Availabilities ................................ H-51

H-3.5.1.2 Data Call for AIT Deliverables Outside a CNO Availability ............... H-52

H-3.5.2 Installations Impacting Critical Systems or Critical System Boundaries ....... H-52

H-3.6 Submission of AIT Deliverables/Installation Preparation Requirements ...... H-53

H-3.6.1 Memorandum of Agreement ................................................................. H-54

H-3.6.2 PICO Requirements .............................................................................. H-56

H-3.6.2.1 PICO Coordination Methods ................................................................ H-56

H-3.6.2.2 PICO Types ........................................................................................... H-57

H-3.6.2.3 PARM/ISEA/AIT Manager Responsibilities ........................................ H-57

H-3.6.2.4 NSA/LMA and Fleet Responsibilities .................................................. H-58

H-3.6.2.5 PICO Completion.................................................................................. H-58

H-3.6.3 Production and Post-Installation Testing Schedules ............................. H-59

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H-3.6.4 Industrial Support Service Requirements ............................................. H-60

H-3.7 Provide AIT Support Services Funding (If Applicable) ....................... H-62

H-3.8 Security Clearances (If Applicable) ...................................................... H-62

H-3.9 Upload CDMD-OA Workfiles .............................................................. H-63

H-3.10 Approved MOA IAW NMP-MOM ...................................................... H-63

H-3.11 Quality Assurance Provisions ............................................................... H-63

H-3.11.1 AIT QMS .............................................................................................. H-64

H-3.11.1.1 Initial Acceptance ................................................................................. H-64

H-3.11.1.2 Revoking of QMS Acceptance ............................................................. H-65

H-3.11.1.3 QMS Resubmittal.................................................................................. H-65

H-3.11.1.4 Invoking AIT QMS ............................................................................... H-65

H-3.11.1.5 AIT Quality Assurance Workbook ....................................................... H-66

H-3.11.2 Quality Assurance Oversight ................................................................ H-67

H-3.11.2.1 Performance Surveillances/Compliance Audits ................................... H-67

H-3.11.2.2 AIT Manager’s Quality Assurance Program ........................................ H-67

H-3.11.2.3 Quality Assessment ............................................................................... H-68

H-3.12 AIT Readiness to Start Message for Submarines ................................. H-68

H-3.13 Electronic RMMCO Form Submission ................................................ H-68

H-3.13.1 General .................................................................................................. H-68

H-3.13.2 Required Documentation for Electronic RMMCO Form Submission . H-68

H-3.13.3 Reasons for Placing an Installation on Gatekeeper Hold...................... H-69

H-3.14 RMMCO Physical Check-In ................................................................. H-70

H-3.14.1 General .................................................................................................. H-70

H-3.14.2 AIT Installation Package Required for Physical Check-In ................... H-70

H-3.14.3 RMMCO Check-In Form ...................................................................... H-70

H-3.14.4 AITs Not Meeting Requirements .......................................................... H-71

H-3.15 AIT In-Brief .......................................................................................... H-71

H-3.16 Local Area Requirements Training ....................................................... H-71

H-3.17 Work Authorization Form/Tag-Out ...................................................... H-71

H-3.18 Execute Alteration/Ship Change ........................................................... H-72

H-3.18.1 AIT Formulation ................................................................................... H-72

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H-3.18.2 Transportation and Billeting ................................................................. H-72

H-3.18.3 Participation of Other Activities ........................................................... H-72

H-3.18.4 Safety Considerations ........................................................................... H-73

H-3.18.4.1 Risk Assessment, Risk Abatement, and Personal Protective Equipment....... H-73

H-3.18.4.2 Fire Protection ....................................................................................... H-73

H-3.18.4.3 Damage Control, Fire Fighting and Fire Protection Equipment ........... H-73

H-3.18.5 Control and Protection of Classified and Unclassified Information ..... H-73

H-3.18.5.1 Unclassified Information ...................................................................... H-74

H-3.18.5.1.1 Naval Nuclear Propulsion Information ................................................. H-74

H-3.18.5.2 Classified Information .......................................................................... H-74

H-3.18.5.2.1 Restricted Data ...................................................................................... H-74

H-3.18.6 Housekeeping ........................................................................................ H-74

H-3.18.7 Material Requirements .......................................................................... H-75

H-3.18.8 Incidental Material ................................................................................ H-76

H-3.18.9 Installations in Nuclear-Powered Ships ................................................ H-76

H-3.18.10 Workmanship ........................................................................................ H-76

H-3.18.11 Work Affecting Critical Systems or Critical System Boundaries ........ H-77

H-3.18.12 Status Reports and Meeting .................................................................. H-77

H-3.18.12.1 Task Status Report ................................................................................ H-77

H-3.18.12.2 Periodic Progress Reports ..................................................................... H-77

H-3.18.12.3 Periodic Meetings ................................................................................. H-77

H-3.18.13 Final Work Close-Out ........................................................................... H-78

H-3.18.14 Design Changes During Installation ..................................................... H-78

H-3.19 Clear Work Authorization Form/Tag-Out ............................................ H-78

H-3.19.1 WAF ...................................................................................................... H-78

H-3.19.2 Tag-Out ................................................................................................. H-79

H-3.20 SOVT/Stage Testing ............................................................................. H-79

H-3.20.1 SOVT/Stage Testing Requirements ...................................................... H-79

H-3.20.2 SOVT Personnel ................................................................................... H-80

H-3.21 Ship’s Force Training ........................................................................... H-80

H-3.22 Provide CDMD-OA Updates ................................................................ H-81

H-3.23 ILS Turnover ......................................................................................... H-81

H-3.24 ALT Completion Requirements ............................................................ H-81

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H-3.24.1 NSA and Ship Out-Brief ....................................................................... H-81

H-3.24.2 Alteration Completion Reporting ......................................................... H-82

H-3.24.2.1 Alteration/SC Completion Report......................................................... H-82

H-3.24.2.2 Naval Message Completion Reporting ................................................. H-82

H-3.24.3 RMMCO Check-Out ............................................................................. H-82

H-3.24.4 Redlines of Planning Yard Approved Drawings .................................. H-83

H-3.25 Configuration Validation ...................................................................... H-83

H-3.26 SPM/PARM Marks NDE-NM Record as Completed .......................... H-84

H-3.26.1 Alteration/SC Completion Reporting in NDE-NM .............................. H-84

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ILLUSTRATIONS

Figure Page

Figure H-1. AIT Process Flow Diagram ................................................................................... H-32

TABLES

Table Page

Table H-1. Reference Documents for TS9090-310G, ALTs to Ships Accomplished by AITs H-26

Table H-2. Typical Advance Modernization Planning Package (Submarines Only) ............... H-48

Table H-3. Notional Timeline for PICO Events ...................................................................... H-59

EXHIBITS

Exhibit Page

EXHIBIT H-1 AIT Support Services Request Form ................................................................ H-85

EXHIBIT H-2 AIT POA&Ms .................................................................................................. H-91 EXHIBIT H-3 Messsages, Checklists, and Reports ................................................................. H-91

EXHIBIT H-4 AIT Quality Mangement System Requirements............................................. H-133

EXHIBIT H-5 AIT Manager’s Quality Assurance Program .................................................. H-140

EXHIBIT H-6 AIT In-Brief .................................................................................................... H-172

EXHIBIT H-7 Acronyms and Abbreviations ......................................................................... H-177

EXHIBIT H-8 Glossary .......................................................................................................... H-184 EXHIBIT H-9 Training Requirements ................................................................................... H-199 EXHIBIT H-10 ASN Memo on Contracting Strategy ............................................................ H-205

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H-1

APPENDIX H

ALTERATIONS TO SHIPS ACCOMPLISHED BY

ALTERATION INSTALLATION TEAMS

SUBSECTION H-1

SCOPE

This specification establishes requirements and procedures applicable for all modernization of U.S. Naval vessels when accomplished by Alteration Installation Teams (AITs) and any other team or organization (e.g., Customer Contracted Team (CCT), Technical Assist Visit (TAV), etc.) who performs the duties or functions of an AIT.

Note: When Naval Shipyards (NSYs) perform AIT modernization work at other locations as an installation team (i.e., Tiger Team), they are subject to the requirements of this Technical Specification (TS) including the local RMMCO process. NSYs normally perform all the roles of AIT, On-Site Installation Coordinator (OSIC) and AIT Manager under these circumstances.

H-1.1 General

This specification provides requirements for the planning, scheduling, and accomplishment of logistically supported alterations/Ship Changes (SCs) on active and reserve U.S. Navy ships by AITs and provisions for a Quality Management System (QMS) for accomplishment of such work.

a) Planning

Only alterations and SCs approved by the Navy Modernization Program (NMP), as applicable, will be installed in U.S. Navy ships. This includes Emergent installations that meet the criteria and follow the NMP Emergent process IAW reference H(ac).

Note: The above paragraph applies only to changes funded outside of new construction Shipbuilding and Conversion, Navy (SCN) accounts. New construction SCN-funded change processing questions should be referred to the respective Ship Acquisition Program Managers (SHAPMs). However, new construction SCN-funded AITs will still abide by the requirements of this TS.

For ships within 5 years of deactivation, modernization must meet the Secretary of the Navy (SECNAV) Waiver process requirements of reference H(ac)

SUBSECTION 1-6.

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b) Scheduling

(1) Submarine AIT installations are scheduled and authorized in the Navy Tool for Interoperability and Risk Assessment/Submarine Modernization and Alteration Requirements Tool (NTIRA/SMART). In addition, Submarine Type Commander (TYCOM) ALTs are managed in the TYCOM Alteration Management System (TAMS) and Program ALTs are managed in Navy Data Environment-Navy Modernization (NDE-NM) with the exception of OHIO Class alterations which are managed in the Maintenance Figure of Merit - Submarine Acquisition and Support (MFOM-SAS) System.

(2) All Littoral Combat Ship (LCS) AIT installations are scheduled in the LCS Hull Modernization Plan (LHMP) IAW reference H(bb).

(3) Surface Ship and Carrier modernization is scheduled in NDE-NM. In addition, SCs that are ship modifications (legacy “K” and “D” SHIPALTs) are scheduled/programmed by the Sponsor or their designate in the NDE program module.

(4) For New Construction Carriers, Surface Combatants, and Amphibious Ships, configuration is managed by the respective SHAPMs while the ship is in the SCN Window, from the ship's Delivery to the Obligating Work Limiting Date

(OWLD).

c) Accomplishment

The installation of alterations/SCs are accomplished through established procedures noted in this specification, references H(n), and H(ac).

Note: Milestones within this document are expressed in calendar days for Surface Ships and Aircraft Carriers, and in months for Submarines.

H-1.2 Definitions

As used in this document, the definitions contained in Exhibit H-8 herein apply.

H-1.3 Applicability

This specification applies to all legacy alterations and SCs accomplished by AITs on U.S. Navy ships, including Surface Ships, Aircraft Carriers and Submarines. Exceptions are noted in

SUBSECTION H-1.4.

This Naval Sea Systems Command (NAVSEA) TS cancels and supersedes TS9090-310F.

H-1.4 Exceptions

This specification does not apply to the following:

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a) Alterations to nuclear components and systems under the cognizance of the Deputy Commander for Nuclear Propulsion (NAVSEA 08).

b) Strategic Systems Program Alterations (SPALTs) issued by the Director, Strategic Systems Programs (DIRSSP) and alterations under the TRIDENT SYSTEM Change Management Program.

c) Temporary modifications performed as part of a shipyard availability to support industrial work or associated testing.

d) Temporary Alterations (TEMPALTs) to be accomplished on Submarines.

References H(aa) and H(ag) provide specific policy and procedures for Submarine TEMPALTs.

e) Technical support personnel and certification teams who only provide technical guidance, equipment check-out and grooming or certification of systems or on-site training for Ship’s Force not associated with the accomplishment of an alteration/SC.

f) Per reference H(ac), boats, small craft, service craft, equipage and other exceptions including items that are not permanently installed and are portable.

H-1.5 Roles and Responsibilities

The general roles and responsibilities for the following activities are identified to provide guidance for AIT installations. These roles and responsibilities are further defined throughout this TS and can be refined, if required, in a Memorandum of Agreement (MOA). It is recommended that Headquarters System Commands (HSC)/AIT units that use alternative AIT titles within their organization use the terminology of TS9090-310 (Series) in position description/billet assignments of personnel. If alternative titles are used, ensure personnel assigned parallel AIT duties are familiar with TS9090-310 (Series) responsibilities. All activities identified in this TS are responsible for entering and maintaining accurate data in NDE.

H-1.5.1 Naval Supervisory Authority

The Naval Supervisory Authority (NSA) is the single naval activity responsible for the integration, oversight, and verification of all work accomplished by all activities (i.e. NSYs, Regional Maintenance Centers (RMCs), Supervisors of Shipbuilding, Conversion, and Repair (SUPSHIPs) contractors, TYCOM sponsored contractors, Fleet Maintenance Activities (FMAs), AITs, and Ship’s Force) working within the assigned availability, and acts as the single point of contact for this work. The NSA will verify and substantiate the oversight required to ensure that all work in the assigned availability is authorized and completed in compliance with applicable technical/engineering requirements and maintenance/modernization policy, and that all work meets schedule, cost, quality, and environmental/safety requirements. In accordance with (IAW) reference H(n) Volume VI, Chapter 43 (Guidance For Enhanced Modernization And Alteration Installation Team Integration During Availabilities) the NSA has overall responsibility for the availability, and possesses the authority to organize, structure, and coordinate all availability execution matters. To oversee compliance with engineering requirements IAW reference H(s), H-4 the NSA must possess a NAVSEA Technical Warrant. All other participants will support the NSA in this regard. The NSA will employ a variety of strategies to accomplish this oversight, which will include methods to progress phases of work and communicate with the AIT managers/AIT OSIC to resolve deficiencies or clarify specifications. However, the most successful availabilities include an integrated planning, work control, schedule progress, surveillance and ship certification process working jointly to achieve on-time completion.

Note: The NSA Chief Engineer (CHENG) plays the support role to ensure engineering requirements are in compliance with all applicable technical documentation.

a) Depending on the complexity of the availability, the NSA responsibilities include but are not limited to:

(1) Integrate efforts with other Maintenance Activities (i.e. NSYs, RMCs, SUPSHIPs, AITs, Ship’s Force, and other participating activities) through an authorized MOA.

(2) Act as the single point of contact for the Lead Maintenance Activity (LMA), shipboard personnel and AIT Manager.

(3) Verify completion of work for milestones, key events, end of availability, and availability departure report based on documentation provided by all activities.

(4) Based on the amount of work accomplished, the NSA may also assume the role of LMA.

b) When assigned to an availability, the NSA will perform the following functions:

(1) For NSYs only, serve additionally as LMA, when applicable.

(2) Participate in selected work definition and planning conferences.

(3) Facilitate planning efforts. Ensure detailed planning and integration of the work package is accomplished to provide a schedule that incorporates the work and testing of all organizations involved in the availability. The schedule will address work definition, key events, ship checks, job summaries, material preparations, and strategy preparations. Identify milestones with sufficient detail to measure intermediate progress toward each key event. Ensure orientation briefings and training are conducted as necessary so that personnel understand applicable project processes and requirements IAW Exhibit H-9.

Communicate with the AIT Manager to provide examples of documents (Plan of Actions and Milestones (POA&Ms), MOAs, AIT Support Services Request Forms, etc.) IAW SUBSECTIONs H-3.5.1 and H-3.6.1 if further clarification of the templates in the exhibits of this document are needed.

(4) During work execution on nuclear powered ships, review all changes to specifications and work items impacting propulsion plant or designated areas of nuclear powered ships to ensure requirements are met.

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(5) Prior to Fast Cruise, Sea Trials, and availability completion, verify all authorized work has been completed unless waived. Prior to undocking, validate that all work which cannot be accomplished waterborne has been completed.

(6) Monitor the effectiveness and the quality of AIT Managers’/OSICs’ execution of their Quality Assurance (QA) oversight responsibilities. Assess their execution of QA oversight responsibilities and conduct Quality Surveillance of AIT performance.

(7) Ensure required participants are notified of all applicable planning meetings and review meetings to discuss and resolve any issues related to the alteration:

(a) For Surface Ships: Integrated Product Team Development (IPTD) meetings and Work Package Execution Review (WPER)

Note: The Work Package Integration Conferences (WPICs) are integrated into the IPTDs.

(b) For Submarines: NSA Final Planning Meeting/AIT Meeting

(c) For Aircraft Carriers: Modernization Readiness Assessment (MRA) meetings

(8) Verify the delivery of all required Integrated Logistics Support (ILS) products and report any ILS problems or deficiencies to the appropriate authorities (Ship Program Manager (SPM), TYCOM, Participating Acquisition Resource Manager (PARM), In-Service Engineering Agent (ISEA), and Ship’s Force).

(9) Perform surveillances of installations on a sampling basis, and use the sampling evidence to indicate conformance or nonconformance with NAVSEA requirements.

(10) Attend AIT In-Briefs and Out-Briefs, and coordinate with the AIT Manager/AIT OSIC and Ship’s Force to ensure satisfactory completion of alterations.

(11) Act as the final arbiter for conflict resolution IAW reference H(n) Volume VI, Chapter 43.

(12) In cases where the AIT is unable to complete the installation within the availability, the NSA will:

(a) Perform an independent assessment of the impact of the unfinished work.

Contact Planning Yard (PY), as required, to complete this assessment.

(b) Determine required mitigating actions as appropriate.

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(c) Ensure a Liaison Action Record (LAR) and/or Departure From Specification (DFS) is provided.

(d) Determine if temporary changes to watch bills, training aid booklets, operating procedures, etc., are required, and ensure required changes are implemented.

(e) Provide a complete package to Ship’s Force, the PY, the appropriate TYCOM, and the appropriate Program Executive Office (PEO) detailing how above items (a) through (d) have been adjudicated.

(f) Provide concurrence to the AIT Manager that the availability may complete (certify) without the alteration completing within the availability.

(g) Ensure the AIT Sponsor is involved in this process.

(h) Notify the applicable Program Office and NAVSEA 04 of any AIT work suspension/cancellation.

(13) Oversee AIT work on critical systems IAW SUBSECTION H-3.5.2.

(14) The NSA will initiate the MOA and engage all assigned activities to support the development of the MOA as detailed in SUBSECTION H-3.6.1. The MOA will be IAW reference H(n), Standard Work Practices (SWP), and/or NAVSEA SIs (SIs), and be in place prior to starting work. The MOA will clarify the responsibilities of all participating activities involved in the installation of alterations/SCs by AITs for all availabilities.

(15) Verify that the AIT has physically checked in with the Regional Maintenance and Modernization Coordination Office (RMMCO) prior to commencing the in-brief.

H-1.5.2 Lead Maintenance Activity

The LMA is the single activity responsible for work being accomplished on U.S. Navy ships during any type of availability. IAW reference H(n) Volume VI, Chapter 43 (Guidance for Enhanced Modernization and Alteration Installation Team Integration During Availabilities), the LMA has overall responsibility for the availability, and possesses the authority to organize, structure, and coordinate all availability execution matters. All other participants will support the LMA in this regard. Specific LMA strategies to accomplish this oversight will vary;

however, an integrated planning process, work control process, and ship certification process are essential to the success of the availability. The LMA is responsible to the NSA when an NSA is assigned or the Immediate Superior In Command (ISIC) if no NSA is assigned.

LMAs responsibilities include the following activities:

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a) Conduct or attend routine and special progress review meetings (e.g., Daily Priority List (DPL) or Short Range View (SRV) at NSYs) with all assigned activities.

Identify and resolve coordination or integration problems and work conflicts.

Advise the appropriate alteration/SC sponsors (e.g. NSA, NAVSEA, TYCOM, AIT Sponsor, SPM, etc.) of significant quality, cost, and schedule problems and impacts.

b) For CNO and SCN Availabilities:

(1) Coordinate work and testing controls to include Work Authorization Forms (WAFs), tag-outs, and test sequencing per the authorized test package.

(2) Coordinate preparations by assigned activities for all key events (i.e. docking, undocking, hot operations, dock trials, fast cruise, sea trials, etc.) to include verification signature checklists of readiness to start.

(3) Coordinate crane operations, pier lay-down areas, dry dock work areas, and resolve other real estate conflicts which may impede efficient execution of the availability.

c) For CNO Availabilities only: Provide sea trials agenda with all participating activities input for Ship Commanding Officer (CO) concurrence and TYCOM approval.

d) Integrate the work of all activities:

(1) For CNO Availabilities: This includes integrated work and testing schedules.

(2) For non-CNO Availabilities: Integrated schedules may be used based on the complexity of the work as determined by the LMA. The schedule shall ensure adequate time is provided for crew training.

e) For Submarine CNO Availabilities only: Provide a copy of all DFSs to Ship’s Force QA Officer and the TYCOM N43 organization.

f) For Submarines only:

(1) Provide management oversight of ship safety council IAW reference H(q).

(2) Coordinate all safety programs (such as sail safety and sail closeout) efforts by assigned activities.

(3) Ensure that the MOA identifies the certifying activity for Submarine Safety (SUBSAFE), Deep Submergence System-Scope of Certification (DSS-SOC), and Fly-By-Wire (FBW) work.

g) Maintain a list of activities working on the ship. Ensure the list is updated weekly or on an as-needed basis. Ensure activities working on the ship have the proper

H-8 credentials, work schedule, and pedigree (authorized activity) prior to being added on the work authorization list (e.g., SUBSAFE, DSS-SOC, FBW, radiological, etc.).

h) Track progress of all activities.

i) Provide local POCs to AIT and OSIC (see SUBSECTION H-3.6.1).

j) Attend all production management meetings to communicate/resolve priorities, problems, job interferences, and issues.

k) Participate in critiques and problem investigations (e.g., Trouble Reports) as necessary.

l) Conduct Ship’s Force and AIT orientation briefings and training IAW this TS and reference H(ak).

m) When no NSA is assigned, LMA will initiate the MOA and engage all assigned activities to support the development of the MOA as detailed in SUBSECTION H-3.6.1. The MOA will be IAW reference H(n), SWPs, and/or NAVSEA Standard Items (SIs), and be in place prior to starting work. The MOA will clarify the responsibilities of all participating activities involved in the installation of alterations/SCs by AITs for all availabilities.

H-1.5.3 Ship Acquisition Program Manager

For SCN funded AITs on New Construction ships, the SHAPM has the programmatic responsibility, accountability, and authority for ship configuration. SHAPM responsibilities include the following activities:

a) Fulfill the roles and responsibilities of the TYCOM for configuration control throughout the SCN Window, and be the final authority for the installation of any alteration/SC during the SCN Window.

b) Coordinate with each of the PARMs/ISEAs to establish Points of Contact (POCs) for AIT advanced planning requirements.

c) Fulfill the roles and responsibilities of the NSA pertaining to the following activities:

(1) All AIT work not tasked to the executing shipyard for industrial work or support items with exceptions regarding the following matters:

(a) Post Shakedown Availability (PSA) Executing Shipyard Administering Contracting Officer (ACO) and Technical Warrant Holder (TWH) responsibilities

(b) Environmental and safety

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(c) Local area AIT training requirements IAW Exhibit H-9.

(d) Clearance and visit request distribution to ships and shipyards

(2) Distribution of ILS products and reporting of any ILS problems or deficiencies to the appropriate authorities.

d) Attend AIT In/Out Briefs and coordinate with the AIT Manager and Ship’s Force to ensure satisfactory completion of alterations.

e) Fulfill the roles and responsibilities of the LMA:

(1) Develop the consolidated Sea Trials agenda with input from all participating activities for ship CO’s concurrence.

(2) Check in and log all AIT personnel, except those directly contracted or subcontracted by the executing shipyard.

f) Perform the functions of RMMCO, including Gatekeeping and Production during the SCN Window.

g) Assume all the roles and responsibilities of the RMC pertaining to AIT management, coordination, integration, scheduling, oversight, reporting, resolution of technical issues, and logistics.

h) Provide and manage C5I Surveillance and Reconnaissance (C5ISR) configuration status IAW reference H(o).

i) Coordinate OWLD extension requests with the appropriate Fleet Commander (FLTCDR) prior to extension taking effect in order to assure alignment with operational considerations.

j) Develop and submit a Completion Report for all availabilities.

H-1.5.4 AIT Sponsor

The AIT Sponsor is the government activity that tasks and funds the AIT Manager. The AIT Sponsor will perform the following activities:

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a) Ensure TS9090-310 (Series) requirements are invoked.

b) Ensure AITs and associated activities are fully funded in a timely manner to support planning requirements and milestones established by references H(n), H(ac), and H(at), and this TS.

c) Ensure annual AIT quality assessments are performed by AIT Managers as delineated in SUBSECTION H-3.11.2.3.

d) Ensure all work within the SUBSAFE Certification Boundary is performed by a reference H(ai) activity and that Supervisory Authority functions required by reference H(x) are performed by a Government Activity identified by reference H(ai).

e) Ensure all work within FBW Certification Boundary is performed by an activity authorized IAW references H(ai) and H(as).

f) Ensure all DSS-SOC work is performed IAW reference H(p).

g) Ensure AIT Manager requires activity submit a letter to AIT Sponsor certifying that all SUBSAFE boundary work has been identified for their completion before commencement of the actual work IAW reference H(y) and H(ai).

h) Per Exhibit H-4, AIT installations should be funded to the level to ensure all QMS requirements are met including AIT Manager/OSIC execution of AIT Manager’s Quality Assurance Program (AMQAP).

i) Fund the NSA to perform NSA oversight when the NSA and/or LMA contracts critical work to a qualified contractor, or approves the AIT Manager assignment of critical work to a qualified contractor IAW SUBSECTION H-3.5.2.

j) For Aircraft Carriers, submit to TYCOM N432, AIT Manager POC information for each Ship Change Document (SCD) assigned by hull.

H-1.5.5 AIT Manager

The AIT Manager is the government activity, represented by a government employee or military personnel, tasked and funded by the AIT Sponsor to initiate, fund, plan, coordinate, schedule, manage, and oversee the successful accomplishment of the alteration/SC.

The AIT Manager, at the Organization level, will perform the following activities:

a) Develop and maintain an AMQAP to ensure AIT compliance with specified technical and quality requirements. Guidelines and provisions for an AMQAP are provided in Exhibit H-5.

b) Ensure all QMS requirements are met, appropriate quality oversight during installation is provided and qualified/trained personnel are in place to perform

H-11 requisite technical and quality oversight responsibilities, including in-process monitoring on all shifts conducting work.

c) Review AIT QA workbook and ensure it is available on-site for each installation

IAW SUBSECTION 3.2.2.1.4.

d) Provide a copy of any surveillance reports or audits conducted to the NSA when requested.

e) Investigate significant problems and submit critique and Trouble Reports IAW references H(af) and H(at). The ship and the contractor(s) involved, and the applicable NSA and LMA will be parties to the investigation and will assist in the preparation of the Trouble Report. Implement the corrective actions addressed in the Trouble Report.

f) Review AIT quality trends and take corrective action when negative trends can degrade product quality.

g) Perform annual quality assessments to support the AIT Sponsor’s assessment IAW the AMQAP and SUBSECTION H-3.11.2.3.

h) Recommend to AIT Sponsor and NAVSEA 04RP the revoking of QMS acceptances when AITs are not in compliance with this or other invoked specifications.

The AIT Manager is also responsible for the following activities, which may be delegated to individuals within the AIT Manager organization:

a) Ensure that the AIT effort is fully coordinated with the SPM, SHAPM, Life Cycle Manager (LCM), NSA, LMA, TYCOM, and PY, including participation in AIT integration efforts directed by the NSA during the availability advance planning process.

b) Ensure alteration/SC is authorized for installation and is properly scheduled in NDE-NM for Surface Ships and Carriers, and in NTIRA for Submarines.

c) Follow the impact assessment/risk assessment process when warranted, as outlined in reference H(ac).

d) Identify the AIT and manage AIT funding IAW SUBSECTION H-3.2.1.

e) When accomplishing a Quick Reaction Alteration (QRA)/Emergent SC IAW SUBSECTION H-3.2.2.3.1, the AIT Manager will begin immediate liaison with the NSA, LMA, and/or RMMCO to facilitate rapid installation completion.

f) Ensure AITs have a QMS plan accepted by NAVSEA 04RP that complies with Exhibit H-4 and NAVSEA SI 009-04, and that proper training, certifications, and QA controls are in place for the work identified. Within the three years’ timeframe

H-12 discussed in SUBSECTION H-3.11.1.3, ensure the AIT either (i) notifies NAVSEA that “no changes to the documented QMS have occurred and that the documented QMS meets the current Fiscal Year (FY) NAVSEA SI 009-04 requirements” or (ii) resubmits their QMS documented procedures.

g) Ensure the AIT has a designated AIT Lead.

h) Ensure the AIT complies with applicable Occupational Safety and Health Administration (OSHA) Standards and NAVSEA SIs.

i) Ensure an AIT OSIC is assigned to an installation prior to RMMCO electronic check-in. (A single AIT OSIC may be designated for multiple alterations/SCs.) If the OSIC is from a different organization than the AIT Manager, the AIT Manager shall ensure that scope of authority designated to the OSIC is documented via a

MOA.

Note: AITs that do not have an assigned AIT OSIC will be denied access to the ship.

j) Assign an AIT OSIC for each shift if multiple-shift work is to be accomplished.

k) Use discretion and experience to determine the amount of physical on-the-ship presence that is required of the AIT OSIC based on production work complexity, critical system work, contractor experience, etc. OSIC manning will be discussed during the Planning Phase of the Availability.

l) Ensure representatives are present at applicable Planning Conferences and review meetings, to discuss and resolve any issues related to the alteration

(1) For Surface Ships: IPTD and WPER

(2) For Submarines: NSA Final Planning Meeting/AIT Conference

(3) For Aircraft Carriers: MRA Meeting and/or equivalent New Construction Conferences

Note: Representatives may opt out of personal attendance if it is cost prohibitive (e.g., held overseas on a deployed unit). Teleconferencing or video-teleconferencing may be employed, if reasonably available. For New Construction Surface Ships and Aircraft Carriers, attend PSA Planning Conferences and Work Package Scrubs as required by the SHAPM.

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m) Identify Critical System work IAW SUBSECTION H-3.5.2.

n) Sign MOAs IAW SUBSECTION H-3.6.1.

o) Define AIT support services requirements and provide funding IAW SUBSECTIONs 3.6.4 and 3.7.

p) Provide POA&M to the NSA and LMA IAW SUBSECTION H-3.5.1. The templates for the POA&M submittal are provided in Exhibit H-2.

q) Provide information for the creation of Job Control Numbers (JCNs) by one of the following methods:

(1) For Surface Ships, coordinate with SURFMEPP to generate a Work Item for alteration installation. If required, coordinate with local RMC for Support Services requests.

(2) For Submarines, provide this information to the TYCOM Representative for loading in Current Ship Maintenance Project (CSMP).

(3) For Aircraft Carriers (except for RCOH), coordinate with the Carrier Planning Activity (CPA) to generate a Work Item for alteration installation. If required, coordinate with TYCOM for Support Services requests

(4) For RCOH, obtain the Work Task Item from the Availability Work Package

(AWP).

(5) For New Construction, provide this information to the SHAPM for incorporation into the AWP.

r) Ensure appropriate Security Clearance information is provided IAW

SUBSECTION H-3.8.

s) Verify configuration change data is loaded in CDMD-OA sixty (60) days prior to start of installation and ensure final configuration data is submitted to the LCM/ISEA at installation completion to support CDMD-OA update (see SUBSECTION H-3.22). For New Construction ships, configuration change data is provided to the SHAPM.s CDM representative who will load it into CDMD-OA.

t) Ensure adherence to Pre-Installation Check Out (PICO) requirements IAW

SUBSECTION H-3.6.2.

u) For Submarines only: Release readiness to start information IAW SUBSECTION H-3.12.

v) Ensure that reference H(ai) activity submits a letter to the AIT Sponsor certifying that all SUBSAFE, DSS-SOC and FBW boundary work has been identified for their completion before commencement of the actual work.

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w) Ensure electronic check in with RMMCO is accomplished IAW SUBSECTION H-3.13.

x) Ensure e-mail address has been authenticated in RMMCO to receive business sensitive e-mails.

y) Ensure physical check in with RMMCO is accomplished including submission of required documentation for review and verification. Refer to SUBSECTION H-

3.14.2 for required documentation.

z) Ensure the AIT In-Brief is scheduled and conducted IAW Exhibit H-6.

aa) Ensure adherence to safety, technical, environmental, and production process requirements. Abide by the training requirements and responsibilities IAW Exhibit H-9.

bb) For work on nuclear powered ships, verify requirements of reference H(ah) are met.

cc) Once production work commences for an alteration, ensure production POA&Ms are updated weekly IAW SUBSECTION H-3.18.12 and AIT POA&M Scheduling Guide, Exhibit H-2, providing actual progress and timeframes.

dd) Ensure OSIC executes the assigned portions of the AMQAP.

ee) Provide the relevant elements of the AMQAP in order for the NSA to perform responsibilities assigned in SUBSECTION H-1.5.1, when requested, or when required to endorse or validate any of the elements, the AMQAP, or the management of the AIT for any applicable alteration, or when it is the subject of an investigation or critique by either the AIT, AIT Manager/OSIC or the

NSA/LMA.

Note: This supports the NSA's responsibility to verify and substantiate the oversight of all work in the assigned availability. The NSA should, at a minimum, review the following AMQAP program elements: AIT Document/Procedure Review, Process Surveillance and Product Inspections, and Corrective Action as defined in Exhibit H-5.

ff) Ensure adherence to control and protection of unclassified and classified information IAW SUBSECTION H-3.18.5.

gg) Review and submit LAR requests and incorporate into future installs if applicable

hh) Ensure red line drawings in support of tag-out boundary shifts during the installation are provided to the tag out and work control group.

ii) Coordinate and schedule any required Ship’s Force installation training, as well as component/system testing and/or System Operational Verification Test (SOVT).

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jj) Ensure all Ship’s Force training has been accomplished IAW SUBSECTION H- 3.21.

kk) Ensure proper completion of inspection/installation records by reviewing completed Sections 6 and 7 of the AIT QA Workbook (refer to SUBSECTION H- 3.11.1.5).

ll) Upon completion of the installation, report alteration/SC completion IAW

SUBSECTION H-3.24.2.

mm) Ensure RMMCO Check-Out is completed IAW SUBSECTION H-3.24.3.

nn) Upon completion of each installation, ensure that red-lined SIDs are provided to the ship and PY IAW SUBSECTION H-3.24.4.

oo) In cases where the AIT is unable to complete the installation within the availability, the AIT Manager will:

(1) Document the amount of work left to be accomplished…