N00173-21-R-NA03-0001.pdf

101010101

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update Section L in response to Questions and Answ ers dated July 16th, 2021. Section L revisions are noted in red font.

1. CONTRACT ID CODE PAGE OF PAGES

1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0017321RNA03

X 9B. DATED (SEE ITEM 11)

28-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jul-2021

CODE

NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE, SW

WASHINGTON DC 20375

N00173 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0017321RNA03

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

Section L - Instructions, Conditions and Notices to Bidders

L-1 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS/OFFERS

This acquisition is to be procured as a small business set-aside.

The Offeror shall submit all information required by this solicitation. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being deemed non-responsive and therefore not eligible for award.

The Offeror’s proposal shall be based on the requirements contained in this solicitation (including those documents, exhibits, and other attachments to the solicitation identified in Section J). Offerors are required to submit a proposal encompassing all items listed in Section B of this solicitation.

The solicitation will be made available only through the internet via the Government wide point of entry:

http://www.sam.gov

Offerors are hereby notified that from time to time, the Government may post additional information to the sam.gov website relating to this solicitation (e.g. responses to questions, amendments, etc.). It is the Offeror’s sole responsibility to check the website for any such information.

Each Offeror shall submit only one proposal which represents its best approach to meeting the requirements of the solicitation. No alternative proposals will be accepted by the Government.

In order to allow for procurement lead time and a fair and equal evaluation of all proposals submitted under this competitive solicitation, all proposals shall be based on a contract start date of Government Q1FY22. This date is only an estimate of the anticipated contract start date and will be used for the purpose of evaluation only. A definitive start date will be incorporated at time of contract award.

1.1 Background

The Government contemplates award to one (1) Offeror with a single prime contract as a result of this solicitation.

1.2 Point of Contact

Unless otherwise specified, the Naval Research Lab Procuring Contracting Officer (PCO) and the Contract

Specialist, identified in Section G, are the sole points of contact for this acquisition.

1.3 Solicitation Security Classification

This solicitation is unclassified.

http://www.sam.gov/

1.4 Proposal Delivery Information

Proposals shall be submitted in electronic format (email) to sonya.diazdeleon@nrl.navy.mil. Please note that attachments are limited to 20MB per email. If the email exceeds the limit, the proposal will need to be submitted over multiple emails. Please clearly label and number each email in the subject line.

PROPOSALS ARE DUE NO LATER THAN 3:00PM EASTERN DAYLIGHT TIME (EDT) ON AUGUST

12TH, 2021.

Offerors are instructed they may submit questions in response to this solicitation until 3:00PM EDT ON JULY

20TH, 2021. See paragraph L-9, Inquiries Concerning the RFP, for additional information.

Proposals in response to this solicitation will ONLY be accepted via electronic transmission.

All reference to proposal “pages” in this section refer to the electronic version only. No paper copy proposals shall be submitted.

Proposals in response to this solicitation not received by 3:00PM EDT on AUGUST 12TH, 2021will be considered late, as defined by FAR 52.215-1. Timeliness of receipt of proposals will be determined based on the time of receipt at the NRL Washington, DC location.

L-2 PROPOSAL VOLUME REQUIREMENTS

This section delineates general information and requirements to be followed in the preparation of the Offeror’s proposal. An Offeror’s failure to comply with the content requirements will be considered during evaluation and will result in a lower evaluation rating or ineligibility for award.

An Offeror’s proposal shall be sufficiently detailed to enable Government Evaluation Board Members to make a thorough evaluation and sound determination as to the prospective Offeror’s ability to perform in accordance with the stated requirements based on the Offeror’s proposal submission alone.

The Offeror’s proposal shall be specific, detailed and complete so as to clearly demonstrate to the Government that the Offeror has a thorough comprehension of and capability to perform all aspects of the solicitation requirements to include but not limited to technical capability, management approach, and efficiencies, as required by the SOW and all other sections and attachments contained in the solicitation.

Offerors should assume that the Government has no prior knowledge of the Offeror’s knowledge, experience, or abilities and will base its evaluation solely on the information presented in the Offeror's proposal. The Contractor should not presume that data previously submitted, or presumed to be known (e.g., data or services previously submitted or performed for the Government), will be considered as part of the proposal. The Government does not assume the duty to search for data to cure deficiencies it finds in proposals. Failure to conform to all requirements of this solicitation may form the basis for rejection of the proposal.

General statements such as but not limited to, “The Offeror understands the method for performing the engineering efforts (or any portion thereof) and can or will comply with the requirements of the solicitation”, or "The Offeror utilizes standard IT industry support methodologies” and "ensures the highest response rates” will be considered inadequate. The Offeror’s proposal must address all topics described in the following section(s).

The Proposal MUST include the following information in Volume V to be eligible for award:

Standard Form 33 (SF 33), “Solicitation, Offer and Award”: The Offeror shall complete, sign, and submit the SF

33 with blocks 12 through 18 populated, as well as all sections with applicable fill-ins. Submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The representative who signs this form must be authorized to contractually bind the company providing the offer. The mailto:sonya.diazdeleon@nrl.navy.mil

Offeror must also include and acknowledge all amendments. The information contained in SF 33 is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

Sections A through K “Solicitation, Offer and Award”: Offerors must fill in all areas of the solicitation listed as

Offeror fill-ins. The information in Sections A through K is exempt from the font and spacing requirements identified under Section L, “Page Size and Format”.

Section B, Supplies or Services and Prices: Offerors shall complete all pricing (including Section B), including proposed costs and fees, in WHOLE DOLLARS only. The information in Section B is exempt from the font and spacing requirements identified under Section L, “Page Size and Format”.

Section K, “Representation, Certifications and Other Statements of Offerors”: The Offeror shall complete all requirements in Section K of this Solicitation. The information in Section K is exempt from the font and spacing requirements identified under Section L, “Page Size and Format”.

The Offeror shall include a signed statement on the Offeror’s letterhead stating that the associated proposal:

a) Is for all requirements as stated in the solicitation (including all attachments, appendices, exhibits, and amendments);

b) Is made without qualification, condition or exception to any terms and conditions appearing in the solicitation; and

c) Is valid for a period of one-hundred and eighty (180) days from the date established for the receipt of proposals.

PROPOSAL CONTENT:

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified in the table. The contents of each proposal volume are described in the paragraphs noted in the table.

Proposal Organization

Volume # and Title File Naming Convention Section L

Reference

File

Type Page Limit

COVER LETTER Cover Letter_Company Name L-2 Word/

PDF

I - TECHNICAL PROPOSAL Volume I_Company Name L-3 Word/

PDF

I - MANAGEMENT PLAN MANAGEMENT PLAN L-3 Word/

PDF

I - TRANSITION PLAN TRANSITION PLAN L-3 Word/

PDF

I - STAFFING PLAN STAFFING PLAN L-3 Word/

PDF

II – PAST PERFORMANCE

INFORMATION

Volume II_Company Name L-4 Word/

PDF

III – SMALL BUSINESS PARTICIPATION Volume III_Company Name L-5 Word/

PDF

No Limit

Proposal Organization

Volume # and Title File Naming Convention Section L

Reference

File

Type Page Limit

IV - COST PROPOSAL Volume IV_Company Name L-6 Word/

PDF

No limit

IV - COST SPREADSHEET (EXCEL) Volume IV_Company Name L-6 Excel No limit

V - CONTRACT INFORMATION Volume V_Company Name L-7 Word/

PDF

No limit

The proposal volumes discussed below shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter (letter of transmittal) shall identify the contractor’s name, address, DUNS #, cage code, business size and all enclosures being transmitted. It shall be used only to transmit the proposal and shall include no other information. The cover letter shall be in accordance with FAR 52.215-1, paragraph

(c)(2).

(1) PAGE SIZE AND FORMAT

A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. Pages shall be single spaced. Except for the reproduced sections of the solicitation document the text size shall be no less than 12-point font. Use at least 1 inch margins on the top, bottom and each side. Pages shall be numbered sequentially by volume. In the upper right header of all pages, the Offeror shall include the following information:

RFP #, volume #, volume title, proposal date, and page #.

Legible tables, charts graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and shall count as two pages for each side;

double sided shall count as four pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures the text shall be no smaller than 8 points.

These limitations shall apply to both electronic and hard copy proposals except for the Volume IV – Cost

Spreadsheet (Excel). Provide Microsoft Office Excel formulas in any spreadsheets.

Within all Microsoft Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. Spreadsheets shall not be protected.

No hyperlinks shall be within the proposal. Proposals shall not be supplemented by any additional package or reference documents.

(2) PAGE COUNT

Page limits should be treated as the maximum. If exceeded, the excess pages will not be read, will not be considered, and will not be included in the evaluation of the Offerors proposal. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except for the following: cover pages, table of contents, cross reference tables, tabs, glossaries, acronym lists, subcontractor/teaming agreements, past performance questionnaires, CPARS reports, transmittal letters, resumes, and letters of commitments.

(3) FILE NAMING CONVENTION

Offerors shall name files using the naming conventions mentioned in the Proposal Organization table above

(Volume #_Company Name). Each file must be stored in a folder that corresponds to the proposal volume it represents. The files within the folder must be named in an unambiguous manner, using plain text language, which facilitates accessing the files for evaluation. Offerors shall insert the file name in the header of each document. A date shall be placed on each page of the proposal corresponding to the date of the initial proposal.

(4) COVER LETTERS

No cost or pricing information shall be included in the Offeror's cover letter or in any part of their submitted Volume

I – Technical Proposal. Cost or pricing information shall only be included in Volume IV – Cost Proposal.

Cover letters are merely instruments for transmitting the submitted proposals; they are not part of the page count and will not be evaluated. The cover letter shall identify all enclosures being transmitted, and shall list all subcontractors identified in the Offeror’s proposal.

(5) COST OR PRICING RELATED DATA

All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal (Volume IV) and Contract

Documentation Volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

NOTE: OFFERORS ARE INSTRUCTED TO PROVIDE THEIR ACTUALLY INCURRED DIRECT

AND INDIRECT LABOR RATES FOR THE PAST THREE CONTRACTOR FISCAL YEARS.

SALARY DATA MAY BE SUBMITTED IN LIEU OF CORPORATE LEVEL DIRECT LABOR

RATES IF OFFERORS PROPOSED DIRECT LABOR RATES ARE BASED ON INDIVIDUALS

SALARIES ONLY. THIS DATA SHALL BE PROVIDED ON CORPORATE LETTERHEAD AND

SIGNED BY THE COGNIZANT CORPORATE REPRESENTATIVE.

Cost or Price Analysis of Subcontractors

In accordance with FAR 15.404-3(b), Offerors shall conduct appropriate cost or price analyses to establish the reasonableness of the proposed subcontract cost and prices. This information shall be included in the Offeror’s cost proposal. Failure to comply with this requirement could also negatively impact the management approach evaluation in Volume I, Technical Proposal. Proposals, including all subcontractor submissions, must include all information required by FAR 15.404-3(b).

Subcontractors are deemed “major” if the subcontractor is providing effort that makes up $15M OR more than 10% of the prime contractor’s proposed price. Subcontractor proposals are not required for those subcontractors that do not meet this threshold.

Major subcontractors shall provide separate, chapter-structured cost proposals comprised of costs exhibits using

Attachment J-8 that support the proposed subcontractor pricing. Subcontractor pricing totals included in cost exhibits must be consistent with the subcontractor pricing totals included in the prime contractor’s cost exhibits.

Additionally, the subcontractor must provide a copy of their most current Forward Pricing Rate Agreement (FPRA) or an approved provisional rate letter with the cognizant DCAA, if any. If no FPRA or provisional rates exist, the subcontractor must provide sufficient rate data to allow the Government to assess the reasonableness of the proposed rates/pricing. The Government reserves the right to request additional supporting data, as required.

Major subcontractors may provide their required proposal submissions directly to the Government if they do not wish to provide the required information to the prime contractor. Major subcontractor proposal submissions provided separately by a subcontractor must be received by the time, date, and at the location specified in the solicitation. Regardless of whether or not a subcontractor provides their submission directly to the Government, prime contractors are still required to provide the summary subcontractor cost/price information in Attachment J-8 that is consistent (i.e., exactly matches) with the summary cost/price information included in the subcontractor’s proposal submission.

Earned Value Management System (EVMS) is not a requirement under this solicitation and shall not be proposed by

Offerors.

(6) CLASSIFIED INFORMATION

Proposals shall not contain classified information.

(7) FINAL PROPOSAL REVISIONS (if required)

If a Final Proposal Revision (FPR) is required as a result of discussions, all revised pages shall contain revision numbers and corresponding dates. The changes in text from the original proposal submission shall be identified by tracked changes in the electronic files provided via email. The Offeror’s responses to the questions asked during discussions shall be incorporated by updated text in the FPR submission as applicable, and incorporated by reference using a note/comment to reference the applicable response(s) provided during discussions. References to applicable discussion questions shall be identified in all applicable sections of the Offeror’s FPR. The Offeror shall also provide a “clean” electronic copy that reflects the revision markings and dates on the pages, but shall display only the final text after accepting all tracked changes. It is acceptable to replace Excel files in their entirety and explain any changes in the Word document text. In the event of any inconsistencies between the FPR and discussion question responses, the FPR shall take precedence.

(8) CONTRACTOR SUPPORT FOR PROPOSAL PREPARATION

In the event that any portion of the proposal is written by someone who is not a bona fide employee of the firm that is submitting the proposal, a certificate shall be furnished and signed by an authorized official of the Offeror’s firm and shall indicate the following details.

The person’s name

The person’s employment capacity

The person’s employer

The relationship of that person’s employer to the Offeror; and

The portion of the proposal that was written by that person

This certificate requirement applies to both the prime and any subcontractors. The certification will not count against page count and shall be provided with the Cover Letter.

L-3 VOLUME I – TECHNICAL PROPOSAL

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important.

Responses will be evaluated against the Technical Capability Factor, including the Subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide (as specifically as possible) the actual methodology you would use for accomplishing/satisfying the technical capability factor.

(1) VOLUME ORGANIZATION

The Technical Volume shall be organized according to the following general outline:

i. Table of Contents

ii. List of Tables and Drawings

iii. Glossary

iv. Technical Proposal addressing:

FACTOR 1: TECHNICAL CAPABILITY

Subfactor 1: Technical Understanding

1. The Offeror shall demonstrate its specific experience, knowledge, capability, and approach (for both Prime and Subcontractors) to perform all aspects of the tasks in accordance with the Statement of Work contained in Section C herein. The Offeror shall demonstrate its specific ability to perform the tasks described in the SOW.

The offeror’s proposed personnel, both key and non-key, as well as all subcontractors, shall be available to work on site in the Washington DC area, as required for specific projects. The tasks will involve activities both on-site and off-site of NRL and may require extensive travel, including travel both in the continental United States (CONUS) and outside of the continental United States

(OCONUS).

2. The Offeror shall provide sufficient details and convincing rationale that address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, or experience. The Offeror shall assume that simply rephrasing the Government’s requirements will indicate a low confidence that the requirements are understood.

3. The Offeror shall include sufficient details to permit a complete and accurate evaluation of the technical proposal. The proposal must demonstrate the Offeror’s overall understanding of the scope of work and all requirements, and shall document the approach to and feasibility of performing the tasks described in the RFP. Clear identification is the sole responsibility of the Offeror.

Offerors shall identify technical uncertainties and assumptions within the requirements set forth in this solicitation and provide specific courses of action for their resolution. Offeror’s proposals shall include detailed examples of specialized knowledge, capabilities, experience, and qualifications, such as internal initiatives, certifications, training programs, prior or current Government or private industry contracts, joint research projects, participation in industry organizations, and/or membership in Government councils or other applicable venture.

Proposal contents that appear to be unreasonable, unrealistic, unsupported, unclear, and/or deficient will be evaluated IAW Section M.

4. The Offeror shall describe the company’s experience in performing relevant projects with scientific and technical tasks similar in size, scope, and complexity to the areas required in the SOW. The documentation should be sufficient to demonstrate both the prime and any subcontractors’ breadth and depth of experience as it relates to the SOW and should clearly demonstrate the relationship between the company’s experience and the tasks required; prior or current programs in the areas;

and technical understanding of all areas. Simply restating text from the SOW will not be acceptable, sufficient detail must be provided to both demonstrate experience in scope and similarity to the requirements as detailed in the SOW.

5. In addition, Offerors shall demonstrate, in detail, their specific experience, knowledge, capabilities, and approach (for both Prime and Subcontractors) to accomplishing/satisfying the tasks and elements required in the SOW.

Subfactor 2: Personnel Qualifications

1. The Offeror shall provide all key personnel in accordance with Attachment J-3, Personnel

Qualifications. The Offeror’s proposal shall document the following, specifically:

1. The experience of all proposed key personnel;

2. The qualifications of all proposed key personnel;

3. The availability of all key personnel to support the effort on a full-time permanent basis (for all full-time employees only); and

4. The proposed key personnel’s ability to span the entire duration of the requirement (60 months).

2. The Offeror’s proposed key personnel must be currently employed by the Offeror or the Offeror must provide documentation showing their immediate availability upon contract award. A statement of commitment by the Offeror stating the proposed key personnel will be available the first day of the contract’s period of performance and shall be committed to the effort in its entirety is required.

The Offeror’s key personnel commitment shall include names along with their labor category

(LCAT). Proof may include, but is not limited to, commitment letters from key personnel or proof of current employment with the company. The commitment letter shall include the proposed percentages each will be performing against the resulting contract and shall be signed by a duly authorized company representative. Similarly, proposed key personnel not currently employed by the Prime Offeror shall sign a letter stating the same. Offerors shall submit documentation indicating availability for all proposed key personnel who are not currently contractor employees. This documentation may include, but is not limited to, commitment letters and/or subcontract/consultant agreements. Offeror’s proposed key personnel shall have all required security clearances required for performance of the contract, as specified in Attachment J-3.

It is critical that the Offeror has properly committed key personnel with relevant experience and qualifications to complete the proposed work rather than just “corporate history” that does not transfer to the existing personnel who will perform the proposed work. Key personnel tasking levels shall be substantiated by name in the cost volume labor effort rather than generic labor categories.

Resumes are required for all proposed key personnel. See Attachment J-3, Personnel

Qualifications, for designated key personnel.

The Offeror and its subcontractors shall provide a mapping of any company-specific labor categories to the Government labor categories defined in Attachment J-3.This mapping shall include a description, similar in detail to the Government labor categories noted in Attachment J-3, Personnel Qualifications, of the requirements/qualifications associated with each company-specific labor category contained in the

Offeror’s Staffing Plan, including company-specific labor categories proposed by subcontractors. Offerors are cautioned that the lack of supporting qualifications, detail, etc. to support the company specific proposed labor category, and/or unclear traceability to corporate labor categories with Government-specific labor categories may result in a Deficiency in the Technical Factor rating, disqualifying the

Offeror’s proposal from an award.

Subfactor 3: Management Capability

The proposed Management Plan shall document:

1. The Offeror shall address their overall management approach and ability to plan, manage, and execute all efforts required by the SOW under this contract, including, but not limited to, controlling personnel, controlling utilization of resources, tracking deliverables, monitoring performance and obtaining Government feedback. The Offeror shall describe processes to be used by Offeror’s technical leadership to ensure specific subtasks are being performed effectively and efficiently.

2. The Offeror shall provide an organization chart that demonstrates the location of this work in the Offeror’s organization and demonstrate how this effort will receive sufficient corporate-level attention during performance. The plan shall describe the Offeror’s corporate structure and ability to manage a high performing team, describe the procedures in place for monitoring and controlling costs, and also demonstrate how the Offeror will be successful in undertaking these management and cost control efforts.

3. The Offeror’s proposal shall provide a narrative description of your management strategy to manage this effort successfully including organizational structure and critical management systems.

4. The Offeror’s proposal shall demonstrate the capacity to routinely and rapidly respond to the general science, engineering, and support requirements of a research laboratory.

5. The Offeror’s proposal shall detail the sufficiency of the Offeror’s staff to accommodate program changes within the scope of the SOW.

6. The Offeror’s proposal shall detail the Offeror’s management plan, which should include a description of how the different tasks can be effectively and efficiently managed with minimum demands upon Government personnel. It should include, as applicable: management experience and involvement, quality control, risk management, systems engineering, hardware development, configuration management and subcontract management.

7. The Offeror shall also provide a narrative description of its management experience on projects with scientific, engineering and technical efforts similar to those required in the SOW. This description should clearly demonstrate how the contractor’s management plan defines the company’s management efforts resulted in its ability to meet performance requirements, cost, and schedule goals on projects of similar size and complexity.

The proposed Staffing Plan shall document:

a. All proposed key personnel and non-key personnel. A list of the Government’s minimum requirements for key personnel and the role they shall exhibit during the execution of this contract is included in

Attachment J-3. Offeror is cautioned that staffing plans for individuals and all proposed tasks must propose the same mix and amount of hours as that of the cost proposal. Discrepancies between the labor mix identified in the technical and cost/price proposal may result in a lowering of the adjectival rating in the technical proposal or a cost realism adjustment.

b. The Offeror shall provide a mapping of any company-specific labor categories it, or one of its

Subcontractors, proposes in the Staffing Plan to the Government labor categories defined in the

Attachment J-3, Personnel Qualifications. This mapping shall include a description, similar in detail to the Government labor categories, of the requirements/qualifications associated with each company-specific labor category contained in the Offeror’s Staffing Plan, including company-specific labor categories proposed by subcontractors.

c. The Staffing Plan narrative shall describe how the proposed key personnel have the required knowledge and capabilities to execute the proposed technical approach. When read together with the other parts of the Offeror’s Technical and Management Volume, the Offeror’s Staffing Plan should demonstrate the Offeror’s ability to successfully meet the requirements of Section C herein. The

Offeror shall not be penalized for the use of subcontractors, but shall describe in the narrative how the proposed team provides optimal balance between size, manageability, and support capability while maintaining an integrated approach

d. The Staffing Plan shall include identified, contingent hires (the candidate is not currently employed by the Offeror or major subcontractor, but is identifiable by documentary evidence), and unidentified (candidate is not currently employed by the Offeror or major subcontractor and documentary evidence is not available) employees. For any contingent hire key personnel on the Staffing Plan who do not currently work for the Offeror or major subcontractor, the Offeror shall provide documentary evidence of the individual’s availability to support these requirements (e.g., work agreements, contracts, and letters of intent). Work agreements, contracts, letters of intent and other relatable staffing support documentation shall not count toward the Volume I page limitation provided in Section L(1).

The proposed Transition Plan shall document the Offeror’s:

a. Clear staffing plan for personnel (contractor personnel shall have the necessary skill set and be able to execute on the first day of the contract, only acclimation/gaining familiarity with

NRL is allowable, there is no budget for training);

b. Transfer of work control and information;

c. Compliance with NRL security regulations; and

d. Delineate the method for processing and assigning tasks during the phase-in/phase-out periods.

e. The proposed Transition Plan shall address how the Offeror will implement adequate measures to coordinate communications with the Awardee and NRL staff in order to ensure minimal impact during the transition process. The proposal will be evaluated on the Offeror’s ability to complete all the transition activities within 60 days after contract award.

f. Explain the Offeror’s strategy for ensuring a smooth and effective transition between the

Offeror’s proposed personnel and the incumbent’s personnel into the ongoing system development, maintenance, and operations efforts. The transition period lasts sixty (60) days and begins upon contract award.

To ensure that Volume I is evaluated strictly on its merit, no cost information is to be included in Volume I.

L-4 VOLUME II – PAST PERFORMANCE INFORMATION

The Past Performance Volume shall be organized according to the following general outline:

i. TABLE OF CONTENTS

ii. GLOSSARY

iii. INTRODUCTION

iv. SECTION I – PAST PERFORMANCE QUESTIONNAIRES AND TRANSMITTAL LETTERS

v. SECTION II –PREVIOUS CONTRACTING NARRATIVES

Past Performance Volume II shall be specific and complete.

(2) SECTION I: RECENT AND RELEVANT PAST PERFORMANCE QUESTIONNAIRE

Offerors shall provide NRL Past Performance Questionnaires (Attachment J-7) and/or CPARs reports with their proposal for no more than five relevant efforts within the last five years as of the date of this solicitation’s release.

The contracts identified should demonstrate in-depth knowledge and successful implementation of contracts of similar size, scope and complexity to this solicitation. Similar scope and complexity means having performed the types of support efforts identified in the Statement of Work for this solicitation. The identified contracts can be with

Federal, Commercial, or other customers. For each contract, the Offeror shall identify at least one of the following customer Points of Contact (POCs): Program Manager (PM), Procuring Contracting Officer (PCO), Contracting

Officer's Technical Representative (COTR) or Contracting Officer's Representative (COR). The Offeror shall provide the current address, phone number, and e-mail address for each POC.

Offeror shall submit one (1) Past Performance Questionnaire, provided as Attachment J-7 in Section J, to each of its customer POCs identified in the Recent and Relevant Past Performance References. In order to expedite the assessment process, the Offeror may complete the "Contract Information" portion of the Past Performance

Questionnaire for the convenience of the customer POC. The Offeror shall not, however, complete any other section of the Past Performance Questionnaire. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly via email to the Contract Specialist, Sonya Diaz de Leon, at sonya.diazdeleon@nrl.navy.mil, on or before the proposal due date. Electronic submission is required. The Offeror's past performance volume shall contain copies of the first page of the Customer's Questionnaire and the transmittal letters.

The Government reserves the right to limit or expand the number of references it decides to contact and to contact other references than those provided by the Offeror. The Government reserves the right to consider any questionnaire received after the due date and contact those offices that do not respond to the questionnaire.

(3) SECTION II: PREVIOUS CONTRACTING EFFORT NARRATIVES

For each of the Past Performance Questionnaires and/or CPARs reports submitted, the Offeror shall also provide a

Previous Contracting Effort Narrative detailing the following information in Volume II:

a. Name of contracting organization

b. Contract number

c. Contract type

d. Period of Performance

e. Total contract value

f. Describe how the scope for this past contract relates to this acquisition in scope, complexity

g. Describe significant achievements, challenges, or obstacles that were encountered during contract performance and the measures taken to overcome them

h. Provide performance criteria/measures that were applied in evaluating performance, for each contract identified. The performance criteria/measures should be specific and show the target performance levels that are/were set forth under the applicable contracts as well as the level of performance achieved, for the most recent period of performance of each contract

i. Contracting Officer, telephone number and email

j. Contracting Officer’s Representative, program manager, or similar official’s name and telephone number and email

NOTE: The Government reserves the right to use contract performance data provided in the Offeror’s proposal, and additional contract performance data obtained from other sources, such as the Government’s Contractor

Performance Assessment Reporting System (CPARS) or Federal Awardee Performance and Integrity Information

System (FAPIIS) database, personnel knowledge and from the points of contact identified by the Offeror in its proposal. The Government reserves the right to use this information in part and whole for both the prime Offeror and any/all subcontractors. The Government will review the overall Past Performance picture before making an award decision and this section will be evaluated accordingly.

L-5 VOLUME III – SMALL BUSINESS PARTICIPATION

(A) VOLUME ORGANIZATION

Subcontractor/teaming agreements shall be included in this volume. The Offeror shall submit letters of intent, teaming agreements, or other evidence of commitment by subcontractors to support the successful Offeror's team as part of Volume III. Failure to submit letters of intent, teaming agreements, or other evidence of commitment by named subcontractors, or failure to name subcontractors, may be deemed by the Government to present a significant risk to the Offeror's ability to perform the work required under this solicitation

(B) SMALL BUSINESS PARTICIPATION PLAN:

In order to gather data to assess the contractor’s small business participation in accordance with FAR 52.219-8, the contractor shall develop and submit a Small Business Participation Plan. The Small Business Participation Plan is separate from the FAR requirement for a Small Business Subcontracting Plan, which is not required. This Small

Business Participation Plan shall reference specific details of how the contractor will utilize small business participation as the prime or as first tier subcontract level throughout the period of performance of the contract. The

Small Business Participation Plan shall provide the percentage of total work performed by small business compared to the total contract value.

All Offerors, including small businesses, that submit proposals as a prime contractor are required to propose on the extent of their inclusion of small businesses in the performance of the contract, including: small business, small disadvantaged business, women-owned small business, HUBZone small business, and service-disabled veteran-owned small business. The Government will assess the Offeror’s small business participation and commitment to determine if small business participation is maximized. Small business participation is a separate and distinctly different requirement from the FAR 19.704 requirement for the Contracting Officer to review and accept an Offeror‘s subcontracting plan. The small business participation plan is an actual commitment document that addresses the extent of small business utilization in the performance of a contract, as outlined in DFARS 215.304(c)(i). The small business participation plan outlines the "specifics" or the "how" or the "details" of the Offeror’s firm intentions to maximize the utilization of small businesses within this acquisition. The Offeror shall articulate small business contributions to contract performance at the prime contract through first tier subcontract levels. Second and third-tier small business subcontractors will not be considered towards the total small business participation percentage.

All Offerors, including small businesses and those who are DoD Comprehensive Test Program participants, shall submit a small business participation plan as a part of their proposal. The final Small Business Participation Plan will be monitored as a measure of contract compliance in accordance with Section G. The final Small Business

Participation Plan will be incorporated at contract award within Section J.

In accordance with DFARS 215.304(c)(i), small business participation is an evaluation factor under Section M-5 of this solicitation for both other than small and small business Offerors. Other than small business concerns may achieve the small business participation goals through subcontracting to small businesses. Small business contractors may achieve small business participation goals through their own performance/participation as a prime and also through a joint venture, teaming arrangement, and subcontracting to other small businesses.

The Small Business Participation Plan shall not reference any other volume for information; all information required within the Small Business Participation Plan must be contained within this document. The following does not apply to

Small Business concerns: The Small Business Subcontracting Plan (see FAR 52.219-9 and DFARS 252.219-7003 or

252.219-7004, as applicable).

L-6 VOLUME IV – COST PROPOSAL

The Cost Volume shall be organized according to the following general outline:

ii. Glossary

iii. Introduction

iv. Cost Proposal

a. A narrative on the basis of estimate (BOE) by cost element.

v. Supporting Documentation

a. Supporting documentation may include: Facilities cost of money calculation, signed

Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Recommendation (FPRR), provisional billing rate agreement, payroll information, escalation calculation, approved accounting system, approved purchasing system, approved estimating system, indirect cost pool description, subcontractor cost evaluations, subcontractor quotes, etc.

The Cost Proposal Volume IV- Microsoft Excel spreadsheet shall be organized in accordance with Attachment J-8

(additional sheets may be used). Edits to the spreadsheet to comply with an Offeror’s accounting system/estimating practices are allowed but the Offeror’s populated spreadsheet should maintain the formatting of all rows and columns as found in Attachment J-8.

CLIN PRICING INSTRUCTIONS:

All of the below referenced CLINS makeup the Government Total Evaluated Price (TEP): 0001, 0002, 0003, 1001, 1002, 1003, 2001, 2002, 2003, 3001, 3002, 3003, 4001, 4002 and 4003.

The Governments Total Evaluated Price (TEP) will be calculated by summing the proposed Section B value for each of the following CLINs as follows:

CLIN 0001 + CLIN 0002 + CLIN 0003 + CLIN 1001 + CLIN 1002 + CLIN 1003 + CLIN

2001 + CLIN 2002 + CLIN 2003 + CLIN 3001 + CLIN 3002 + CLIN 3003 + CLIN 4001 +

CLIN 4002 + CLIN 4003

Another way of looking at this:

TABLE 3: GOVERNMENT TOTAL EVALUATED PRICE CALCULATION

CLINs Cost

Element Base Year

Option Year

Option Year

Option Year

Option Year

CLINs 0001, 1001, 2001, 3001 and 4001

Labor Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

CLIN's 0002, 1002, 2002, 3002 and 4002

Material

Cost $3,750,000 $3,750,000 $3,750,000 $3,750,000 $3,750,000

CLIN's 0003, 1003, 2003, 3003 and 4003

ODC $75,000 $75,000 $75,000 $75,000 $75,000

Total Evaluated Price

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

Offeror to

Propose

*The values provided by the Government in the table above are not inclusive of Offeror indirect costs, however, Offerors are instructed to propose only the above stated plug amounts for Material and ODC.

For evaluation purposes only, the Government will utilize the above formula for evaluating each Offeror’s proposal.

Any Offeror who fails to populate Section B CLIN pricing within Volume V will not be considered for award.

If for any reason, the pricing found in the Offeror’s populated Attachment J-8 differs from those values proposed in

Section B of Volume V, the Section B values will be used by the Government in calculating the TEP.

CLINs 0001, 1001, 2001, 3001 and 4001:

NRL has estimated that during contract execution the Spacecraft Engineering Division will require roughly 42,750 labor hours per year under CLINs 0001, 1001, 2001, 3001 and 4001 in support of the SOW. Therefore, Offerors are instructed to propose 42,750 labor hours for each labor CLIN, comprising of CLINs 0001, 1001, 2001, 3001 and

4001. In support of the Statement of Work, NRL anticipates 42,750 labor hours per year according to Table 4 below.

If the Offeror uses labor category terminology different than those included below and as defined in Attachment J-3, Personnel Qualifications, the Offeror must provide a matrix clearly relating their proposed labor categories to those included in Attachment J-3. All Offeror proposed labor categories differing from those below must meet the personnel qualifications outlined in Attachment J-3.

The following table is the estimated distribution of labor categories and hours. The Government requests that all offerors propose in accordance with the provided Level of Effort (LOE). Any variance in the proposal from the provided LOE shall be supported by a statement explaining the rationale for any deviations from the provided LOE.

The provided statement and any deviations will be evaluated in accordance with the evaluation factors identified in

Section M.

Table 4 –LCATs, Skill Mix and Labor Hours

Required Skill Mix &

Labor Hours

Base

Year

Option

Year 1

Option

Year 2

Option

Year 3

Option

Year 4 Total

Labor Category Hours Hours Hours Hours Hours

Senior Program Manager

(Key) 1,900 1,900 1,900 1,900 1,900 9,500

Project Manager and Project

Lead Engineer (Key) 1,900 1,900 1,900 1,900 1,900 9,500

Engineer, Parts Procurement

(Key) 1,900 1,900 1,900 1,900 1,900 9,500

Senior Software Engineer

(Key) 1,900 1,900 1,900 1,900 1,900 9,500

Senior Scientist (1 Key, 5

Non-Key) 6,650 6,650 6,650 6,650 6,650 33,250

Engineer, Software (x3) 5,700 5,700 5,700 5,700 5,700 28,500

Senior Electronic Systems

Engineer 1,900 1,900 1,900 1,900 1,900 9,500

Engineer, Hardware 1,900 1,900 1,900 1,900 1,900 9,500

Electronics Engineer

General Design 1,900 1,900 1,900 1,900 1,900 9,500

Mechanical Engineer

General Design 1,900 1,900 1,900 1,900 1,900 9,500

Senior Project Analyst 1,900 1,900 1,900 1,900 1,900 9,500

Project Analyst 1,900 1,900 1,900 1,900 1,900 9,500

Research Physicist 1,900 1,900 1,900 1,900 1,900 9,500

Junior Research Physicist 1,900 1,900 1,900 1,900 1,900 9,500

Research Assistant 1,900 1,900 1,900 1,900 1,900 9,500

Senior Engineering

Technician 1,900 1,900 1,900 1,900 1,900 9,500

Junior Engineering

Technician 950 950 950 950 950 4,750

Senior Technical Writer 950 950 950 950 950 4,750

Graphics Artist Support 950 950 950 950 950 4,750

Off-Site Financial

Management 950 950 950 950 950 4,750

Total 42,750 42,750 42,750 42,750 42,750 213,750

Material CLIN's 0002, 1002, 2002, 3002 and 4002: Material CLINs will be cost-reimbursable (including appropriate indirect cost categories) and do not include fee. Material will contain costs that are unique to the project that are presently unknown. Offerors are instructed to propose exactly $3,750,000 for each Material CLIN (see table below).

Material CLINs do not include subcontractor labor and/or management costs. For evaluation purposes, the Offeror shall propose the following values for Material CLINs and part of the proposal in Section B (MATERIAL CLINs

ONLY) Volume IV:

Table 5 - Material

Material CLIN 0002 CLIN 1002 CLIN 2002 CLIN 3002 CLIN 4002

Material Cost $3,750,000 $3,750,000 $3,750,000 $3,750,000 $3,750,000

TOTAL Material Cost $3,750,000 $3,750,000 $3,750,000 $3,750,000 $3,750,000

ODC CLIN's 0003, 1003, 2003, 3003 and 4003: ODC CLINs will be cost-reimbursable (including appropriate indirect cost categories) and will not include fee. ODCs will contain costs, including travel, that are unique to the project that are presently unknown. Offerors are instructed to propose exactly $75,000 for each ODC CLIN (see table below).

ODC's do not include subcontractor labor and/or management costs. For evaluation purposes of this solicitation, the

Offeror shall propose the following values for ODC's CLINs and part of the proposal in Section B (ODC CLINs

ONLY) Volume IV:

Table 6 – Other Direct Costs

ODC’s CLIN 0003 CLIN 1003 CLIN 2003 CLIN 3003 CLIN 4003

ODC $75,000 $75,000 $75,000 $75,000 $75,000

TOTAL ODC Cost $75,000 $75,000 $75,000 $75,000 $75,000

(2) GENERAL INSTRUCTIONS

While the Government anticipates establishing reasonableness of…