N0016720R0019 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Subject amendment is issued to add Attachment 9 in response to industry questions, update Section L 1.2 estimated start date, update Attachment 7 Cost Summary Format, and extend the solicitation closing date to August 24, 2020 11 AM EST.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0016720R0019

X 9B. DATED (SEE ITEM 11)

23-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jul-2020

CODE

NAVAL SURFACE WARFARE CENTER CARDEROCK

PAMELA GREGORCZYK

757-492-4140, PAMELA.GREGORCZYK@NAVY.MIL

2600 TARAWA CT, BLDG 1602, RM 112

VIRGINIA BEACH VA 23459

N00167 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0016720R0019

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Jul-2020 11:00 AM to 24-Aug-2020 11:00 AM.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

The following document(s), exhibit(s) and other attachment(s) form a part of this contract:

Attachment Number

Description

1 MFR UV BWTS BDRD

2 NAVSEA Hazardous Materials Avoidance Process 3 Small Business Subcontracting Plan Coversheet 4 BWTS Conformance Checklist 5 Past Performance Questionnaire (For Evaluation Purposes - Will not be incorporated in award document) 6 Previous Contracting Effort Narratives (For Evaluation Purposes -

Will not be incorporated in award document) 7 Cost Summary Format R1 (For Evaluation Purposes - Will not be incorporated in award document) 8 Direct Labor Rate Substantiation Table (For Evaluation Purposes -

Will not be incorporated in award document) 9 Industry Questions and Answers

Exhibit A Contract Data Requirements A001-A005, E001-E006, and T001-T002 with DIDs

CDRL # DID # Data Item Title Description A001 DI-MGMT-81864A Contracting Officer’s

Management Report Monthly Status Report

A002 DI-MGMT-81650 Integrated Master Schedule

(IMS)

Master Schedule

A003 DI-ADMN-81505 Report, Record of Meeting/Minutes

Kick-off Meeting, Preliminary Review, Critical Review, Design Modifications Review, Factory Visit and Manufacturing Inspection Report, Operation Test Procedure Review

A004 DI-SESS-80640D Request for Variance (RFV) Request for Variance for Configuration Management

A005 DI-MGMT-80441C Government Property Inventory Report

Government Property Inventory Report

E001 DI-MISC-80508B Technical Report – Study/Services

Detailed Design Analysis Report

E002 DI-SESS-80776A Technical Data Package Developmental TDP Post- Detailed Design

E003 DI-SESS-80776A Technical Data Package Developmental TDP Post- Manufacture

E004 DI-TMSS-80527C Commercial Off-the-Shelf (COTS) Manuals and Associated Supplemental Data

Technical Manual

E005 DI-MISC-80508B Technical Report – Study/Services

Environmental Testing Analysis Report

E006 DI-SESS-80776A Technical Data Package Product TDP Post-Testing T001 DI-SESS-81704 Test Plans/Test Procedures Factory Acceptance Test (FAT)

Procedure, Environmental Test Procedures

T002 DI-NDTI-80809B Test/Inspection Report FAT Report, Environmental Test Reports

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS

1.0 ELIGIBILITY

This solicitation may result in up to three awards: two unrestricted, and one set aside for small business. Offerors who are other than Small Businesses are required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9. If a Subcontracting Plan is required, the offeror shall complete the Subcontracting Plan Cover Sheet (Attachment 3) and provide it with their Subcontracting Plan.

1.1 QUESTIONS

All questions shall be submitted e-mail to the contract specialist and PCO at Pamela.Gregorczyk@navy.mil and Carolyn.Johnson@navy.mil within 10 calendar days after issuance of the solicitation. Questions received after this date may be answered at the discretion of the Government.

1.2 ESTIMATED START DATE

The anticipated start date for this requirement is 28 September 2020. This date is only an estimate of the contract start date and will be used for the purpose of proposal evaluation only. A definitive start date will be incorporated into the contract award document.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

mailto:Carolyn.Johnson@navy.mil

THE GOVERNMENT RESERVES THE RIGHT TO REJECT ANY PROPOSAL THAT DOES NOT COMPLY

WITH THESE PROPOSAL PREPARATION/SUBMISSION INSTRUCTIONS. NOTE: INFORMATION

REQUESTED AND SUBMITTED IN ONE VOLUME WILL NOT BE CONSIDERED FOR PURPOSES OF

EVALUATION OF INFORMATION CONTAINED IN ANOTHER VOLUME. COST/PRICE PROPOSAL

SUBMISSIONS MUST REFLECT WHAT IS SUBMITTED IN THE TECHNICAL VOLUME. PROPOSALS

FOR WHICH THE COST ELEMENTS (E.G. NUMBER OF HOURS, LABOR CATEGORIES,

SUBCONTRACTORS) IN THE COST/PRICE VOLUME DO NOT MATCH THOSE IDENTIFIED IN THE

TECHNICAL VOLUME MAY BE DEEMED UNAWARDABLE.

2.1 General

The offeror’s proposal shall be received via e-mail or DOD-SAFE at https://safe.apps.mil by the contract specialist and PCO identified in section 1.1. Proposals shall be received by the solicitation closing date and time specified on the cover page of this solicitation, block (9). Offerors shall comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may render the Offeror ineligible for award.

(a) Definitions. As used in this solicitation –

• In writing or written means any worded or numbered expression which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

• Proposal modification is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

• Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a PCO.

• Day is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal work day.

• Major Subcontractor is defined as a subcontractor performing 20% or more of total proposed costs.

(b) Amendments to the solicitation. If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Proposal submissions, modifications, revisions and withdrawals shall be emailed to the contract specialist and PCO at the above email addresses referenced in paragraph 1.1.

2.2 Electronic Submission

Offers shall be submitted via e-mail to the contract specialist and PCO. Proposals must be received by the solicitation’s closing date/time in order to be considered eligible for award. In the event that the Offeror experiences technical difficulties, the Offeror shall immediately notify the PCO via e-mail prior to the solicitation closing date and time.

Failure to submit a complete proposal prior to the solicitation closing date and time will in almost all circumstances render the proposal late and unacceptable.

Offerors are responsible for submitting proposals and any revisions by e-mail to the contract specialist and the PCO by the time specified in the solicitation. Any proposal (including proposal modifications or revisions) not received by the exact time specified for receipt of offers is “late” and will not be considered. The solicitation will close at the exact date and time specified in the solicitation and Offerors will be unable to submit/upload proposals after that time. Proposals may be withdrawn by written notice to the PCO provided such notice is received prior to contract award.

2.3 Proposal Format

All Offerors are required to submit proposals in accordance with the format and content specified herein. The requirements below apply equally to subcontractors. Proposals that do not meet the below requirements may be deemed unacceptable and may not be eligible for award. The electronic proposal shall be prepared with:

• Microsoft Word, Excel, or (searchable) Adobe Acrobat software (note: instructions regarding use of certain electronic products (e.g. Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products);

• No hyperlinks to locations outside a document (certain hyperlinks to places within a document, such as table of contents numbers, section headings, and table or figure cross references are acceptable);

• All files named with the Offeror’s company name and title/subject of file content;

• All files named with the file extension .doc, .docx, .xls, .xlsx, or .pdf;

• Spreadsheet files (workbooks) provided for all prime AND subcontractors shall include all formulas, functions, macros, computations, and equations used to compute the proposed amounts. There shall be no cell references to data or links to files not included in the Factor 1, Technical, and Factor 3, Cost/Price, submissions, as appropriate. For each workbook, all rows, columns, cells, and worksheets shall be visible (object.visible=true). Zero height/zero width rows/columns in worksheets are not acceptable. Worksheet cells formatted with the font color equal to the fill color are not acceptable. Print image files or pictures (for example, a picture of an Excel spreadsheet embedded in a Word document) should not be used;

• Spreadsheets shall include all calculations in the cells (e.g. show all formulas). The Government MUST be able to determine how all direct and indirect rates are calculated. DO NOT hard enter data where formulas were used to calculate the entered value;

• All files named with the file extension .doc or .docx shall be Microsoft Word 2010 compatible;

• Prime /Subcontractor Cost Summaries shall be submitted using Microsoft Excel (2010 or compatible) in the Cost Summary Format provided as an attachment in Section J.

• Narratives related to the cost/price summary data may be provided in Microsoft Word;

• Any other attached documents requested herein shall be compatible with Microsoft Office. Compression tools are limited to PKZip or WinZip;

• Offerors shall propose to provide all items in order to be deemed responsive to this solicitation; and

• Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars.

Additionally, the electronic proposal shall be prepared so that, if printed, the proposal meets the following format and other requirements:

• 8.5 x 11 inch paper;

• Single-spaced typed lines;

• 1 inch margins;

• 12-point Times New Roman Font text;

• Only graphs/tables/charts as may be necessary to convey a response to the items/information requested in this solicitation. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 9 point Times New Roman font; and

• The spreadsheets (landscape orientation) shall be formatted for printing such that all data is in a font no smaller than 9 point Times New Roman and row and column headings appear on each printed page.

Additionally:

• Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal.

If, however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction is contained in sheets [insert numbers or other identification of sheets]"; and

• Mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

Offerors shall have all Major Subcontractors submit proposal information in a uniform format consistent with the aforementioned instructions.

2.3.1 Cover Page and Table of Contents

Each proposal volume shall include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number, if any, proposal volume and title, and the Offeror’s name, CAGE code and DUNS Number. Volume I shall include a Master Table of Contents and Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal. Cover Pages, Tables of Contents, and the Proposal Cross-Reference Table will not count against page limitations.

2.3.2 Page Numbering System

The Offeror shall use a standard page numbering system to facilitate proposal references. All pages shall be numbered. Consecutive pages will be numbered within sections. Charts, graphs, and other insert materials shall be page-numbered as part of the page numbering system.

2.3.3 Glossary of Abbreviations and Acronyms

The Offeror may submit a glossary which includes abbreviations, acronyms, and their corresponding definitions.

Glossaries will not count against page limitations.

2.3.4 File Naming Convention

All files must be submitted in the following formats:

• Technical_Company Name_Document Name_Volume # Example: Technical_Company X_Technical_Volume I

• Past Performance_Company Name_Document Name/Attachment #_Volume # Example: Past Performance_Company X_Previous Contracting Efforts_Volume II

• Cost_Company Name_Document Name_Vol #(or Attachment Number) Example: Cost_Company X_Cost Narrative_Volume III Example: Cost_Company X_Cost Summary_Attachment #

2.3.5 Section L and Proposal Volume Cross Reference Table

The table below represents a cross reference of proposal content, volume in which the proposal content shall be submitted, and whether proposal content is included in page limitations defined in paragraph 2.3.6.

Cross Reference Table

Section L Paragraph Required Documentation Volume

Included in Page

Limitation

2.3.1 Cover Page All N

2.3.1 Master Table of Contents and Proposal Cross Reference Table I N

2.3.3 Glossaries All N

2.3.5 Section L and Proposal Volume Cross-Reference Table I N

3.2 Cover Letter N/A N

3.3 Factor I – Technical

3.3.1 Subfactor A - Systems Engineering I Y

3.3.2 Subfactor B - Organization Structure and Competencies I Y

3.3.3 Subfactor C - Quality Assurance and Configuration Management I Y

3.3.4 Subfactor D -Small Business Participation Commitment I Y

3.4.1 Past Performance References II Y

3.4.2 Contractor Performance Assessment reporting Systems (CPARS) Reports and Past Performance Questionnaires (PPQ)

II N

3.4.3 Previous Contracting Effort Narrative II Y

3.5 Cost/Price Proposal III N

3.6.1 Contract Fill-ins IV N

2.3.6 Page Limitations

Page limitations are identified for each volume/section of the proposal as shown below and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages.

Volume Page Limitation

Technical

(VOLUME I)

Information specified at L.4.3 for Subfactors A-C (excluding Conformance Checklist and USCG Approval Status Documentation)

50 pages

Conformance Checklist

20 Pages Compact BWTS 20 Pages Standard BWTS

Volume Page Limitation

USCG Approval Status Documentation (No page limit)

Small Business Participation 3 Pages

Past Performance

(VOLUME II)

Offeror Narratives, and Prime and Subcontractor References, as applicable

Recent Relevant Past Performance References: 3 pages per effort Previous Contracting Effort Narratives:

3 pages per effort

Cost/Price

(VOLUME III)

Cost Summary - Prime & Subcontractor:

Attachments, Section J, Cost Narrative, Forward Price Rate Agreements (FPRAs), and Other Cost Documentation required to support the proposal

(No page limit)

Contract Documentation

(VOLUME IV)

ALL Fill-ins (No page limit)

3.0 PROPOSAL CONTENT

3.1 General

(a) The Offeror shall not simply rephrase or restate the Government’s requirements in its proposal. The Offeror shall provide sufficient details and convincing rationale to address how the Offeror intends to meet the requirements.

Offerors shall assume that the Government has no prior knowledge of its capabilities or experience. The Government will base its evaluation on the information presented, and may use information the Government obtains from other sources to verify information pertaining to experience provided in the proposal.

(b) The Offeror shall include sufficient details to permit a complete and accurate evaluation of the proposal. The proposal shall clearly demonstrate the Offeror’s understanding of the requirements and the feasibility of its approaches to meet those requirements. This is solely the Offeror’s responsibility. Proposals that merely offer to perform work in accordance with this solicitation, or which fail to present more than an indication of capability of compliance with the technical requirements without elaboration shall be deemed to be unacceptable and shall not be considered further. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution. Offerors are cautioned that failure to provide the necessary information may result in their ratings being downgraded accordingly.

(c) Offerors are to ensure that all information supporting each factor is contained wholly within the appropriate volume as specified in the Cross-Reference Table, above. In particular, offerors are cautioned not to include any cost/price information in any non-cost/price volume.

3.2 Cover Letter – Offerors shall provide a cover letter with the following information:

• Solicitation number;

• The name, address, e-mail address, and telephone and facsimile numbers of the Offeror;

• Offeror’s CAGE Code and DUNS number;

• A statement confirming agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all CLINs upon which prices are offered at the price set opposite each

CLIN;

• A statement that the proposal is valid through 180 calendar days from the date specified for receipt of proposals;

• Names, titles, telephone and facsimile numbers, and e-mail addresses of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

• DCAA and DCMA office points of contact (POC), including branch location, contact name, telephone number, and e-mail address for both the Prime its Subcontractors;

• Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office; and

• Identify all enclosures being transmitted as part of the Offeror's proposal.

3.3 Factor I - Technical (VOLUME I)

3.3.1 Subfactor A – Systems Engineering

The Offeror shall demonstrate specific approach and capability (both prime and subcontractors) to perform the following aspects in accordance with the description/specification:

(a) USCG Approval Status

The Offeror shall provide evidence that the existing BWTS design(s) has USCG type approval or is in the process of obtaining United States Coast Guard (USCG) type approval. The Offeror shall, at a minimum, have completed either land-based or shipboard USCG type approval testing, to qualify for the design phase of the contract. Supporting evidence includes USCG type approval certificate, USCG type approval status list indicating that the Offeror’s BWTS is currently under review, or a letter from a USCG independent laboratory indicating the BWTS test status and the expected completion date of USCG type approval application. USCG type approval information can be found on the Marine Safety Center website, https://www.dco.uscg.mil/Our-Organization/Assistant-Commandant-for-Prevention- Policy-CG-5P/Commercial-Regulations-standards-CG-5PS/Marine-Safety-Center-MSC/.

(b) Compliance with Baseline Design Requirement Document (BDRD)

The Offeror shall complete two Navy BWTS Conformance Checklists, Attachment 4, one for the Compact BWTS, and one for the Standard BWTS. The Offeror shall indicate whether existing test data is available to verify BDRD compliance. If no existing data is available, the Offeror shall describe the approach for generating the required objective quality evidence.

(c) Design Performance https://www.dco.uscg.mil/Our-Organization/Assistant-Commandant-for-Prevention-Policy-CG-5P/Commercial-Regulations-standards-CG-5PS/Marine-Safety-Center-MSC/ https://www.dco.uscg.mil/Our-Organization/Assistant-Commandant-for-Prevention-Policy-CG-5P/Commercial-Regulations-standards-CG-5PS/Marine-Safety-Center-MSC/

Areas of consideration for design performance shall include, at a minimum: design and installation processes, interface requirements, systems engineering, and maintenance procedures.

1. Offerors shall submit the design’s performance specifications highlighting performance parameters of the existing designs. Performance specifications shall be listed separately for the Compact and Standard BWTS. Offers shall include, at a minimum, the following information: BWTS model number, total BWTS footprint including maintenance envelope, wet and dry weight, maximum power requirement, UV reactor cleaning requirements, installation procedures, maintenance procedures, and estimated component replacement intervals. Performance parameters include maintenance automation (example, self-cleaning UV reactor), space, weight, power consumption, reliability, and maintainability.

2. The Offeror shall describe the design approach to ensure the BWTS will maintain the treatment flow rates (as specified in the Baseline Design Requirements Document (BDRD)) under all operating conditions (e.g., UV Intensity, UV Transmittance, salinity).

3. The Offeror shall describe the design approach to ensure the BWTSs comply with shock, vibration, and EMI requirements as specified in the BDRD.

4. The Offeror shall describe the design approach that will be used to comply with the material requirements as specified in the BDRD.

NOTE - The Offeror shall describe the approach for scaling up system from Compact to Standard (e.g., new configuration, multiple Compact UV reactors). The Offeror shall provide separate information for the Compact and Standard system intended to satisfy the Design Performance requirements above.

(d) Component Availability and Obsolescence

The Offeror shall describe the approach used to track availability of all outsourced components and materials. The Offeror shall identify long-lead materials, and discuss present and future availability of key BWTS components and materials.

Within its specific approach and capabilities, the Offeror shall demonstrate its understanding of the interdependencies/interrelationships of the above description/specification tasks.

3.3.2 Subfactor B –Organization Structure and Competencies

The Offeror shall clearly describe the Offeror’s organizational structure and discuss how it will ensure the work is performed in an efficient and timely manner. The Offeror will describe how it will structure the organization to vet and communicate its progress, issues, and concerns, including how communication will occur between the Offeror and Government, as well as between the working-level personnel and management. The Offeror must show how it will track and execute tasks, milestones, costs, and deliverables.

3.3.3 Subfactor C –Quality Assurance and Configuration Management

The Offeror shall describe the overall management approach to Quality Assurance (QA) and Configuration Management (CM) in sufficient detail to demonstrate that the planned approach is an integral part of all phases of the proposed effort. The description shall, at a minimum, include the following information:

(a) The QA management controls to ensure deliverables submitted by the Offeror conform to requirements.

(b) The company’s process(es), in detail, by which a manufacturing discrepancy is discovered, reported, and adjudicated.

(c) The general procedures to be used for configuration management to ensure compliance with Military Handbook Configuration Management Guidance, MIL-HDBK-61A(SE). The procedures shall include configuration control process for identification, justification, evaluation, coordination, and implementation of proposed changes.

3.3.4. Subfactor D - Small Business Participation

Proposals shall include a Small Business Participation Plan (SBP) which demonstrates a realistic commitment (in terms of percentages of total labor hour costs*) to achieving the Small Business Participation goals set forth below.

Offerors shall provide a SBP with sufficient information to demonstrate the tasks assigned to the selected Small Business subcontractors are meaningful to the overall success of the program in that they are of a technical nature and are not simply limited to administrative positions. This (SBP) shall be separate from Subcontracting Plan submitted pursuant to the clause at FAR 52.219-9. The approach shall address use of Small Business Concerns, Small Disadvantaged Business Concerns, Women-Owned Small Business Concerns, HubZone Small Business Concerns, Veteran-Owned Small Business Concerns, Service-Disabled Veteran-Owned Small Business Concerns, However, any differences between the two plans shall be explained in the proposal. The Small Business Subcontracting Plan will be reviewed by the Government Small Business Deputy for compliance with the FAR requirements. The SBP will be evaluated in accordance with section M of this solicitation.

* DO NOT INCLUDE COST INFORMATION IN SUBMITTALS FOR THIS SUBFACTOR.

• Total Small Business (any type of small business) 22% of total contract value. Subcategory goals, also out of total contract value, are as follows:

o Hub-Zone 3% o Woman Owned Small Business 5% o Service-Disabled Veteran 3% o Veteran Owned Small 3% o Small Disadvantaged 5%

NOTE: The North American Industry Classification (NAICS) code applicable to the requirements contained within this solicitation is 333318. Therefore, companies proposing as a subcontractor under this solicitation as a Small Business concern must have had an average annual employment over their three previous fiscal years of less than 1,000 employees. The size standard certified to by the Prime is valid for the base ordering period and duration of any resultant contract issued against this solicitation.

3.4 FACTOR 2 - PAST PERFORMANCE (VOLUME II)

3.4.1 Past Performance References

The Offeror shall provide up to three Past Performance References with its proposal to encompass its relevant performance for periods in excess of six months within the last three years prior to the due date of proposals. Past Performance References shall be submitted using the format provided as Attachment 5 in Section J. In addition, Offerors shall submit one Past Performance Reference for each subcontractor proposed to perform 20% or more of the total proposed labor hours. If no proposed subcontractors meet this 20% total threshold, at least one Past Performance Reference shall be provided for each of the three subcontractors performing the largest portions of subcontracted work under this effort (or all subcontractors if fewer than three are proposed).

The Past Performance References should be relevant and provide sufficient context to enable evaluators to measure the likelihood that the Offeror will satisfy the requirements. Common aspects for determining relevancy include similarity of services/supplies, complexity, dollar value, contract type, use of key personnel, and extent of subcontracting /teaming. The identified Past Performance References can be with Federal, commercial, or other customers.

For each Past Performance Reference, the Offeror shall identify at least one of the following customer POCs (or commercial equivalent): Program Manager (PM), PCO, or Contracting Officer’s Representative (COR). The Offeror shall provide the current address, phone number, fax number, and email address for each POC. The Government may use other information, such as Award Fee letters and CPARS data available from Government sources, to evaluate an Offeror’s past performance. The Government may also consider past performance information obtained from sources other than those identified by the Offeror, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases, and/or personal knowledge. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors are encouraged to provide contract reference information for efforts on which they are the Prime contract holder. Offerors shall detail the extent to which they contributed as a subcontractor to the referenced contracts.

3.4.2 CPARS Reports and Past Performance Questionnaire (PPQ)

For each past performance reference identified, Offerors shall submit a completed CPARS report, if available, or a PPQ (provided as Attachment 5 in Section J). If a PPQ is submitted, but an official CPARS evaluation is found for the contract effort in Governmental databases, the official evaluation will take precedence. When CPARS reports are not available, the Offeror shall submit one PPQ to each of its customer POCs identified in the Recent and Relevant Past Performance References. In order to expedite the assessment process, the Offeror may complete the “Contract Information” portion of the Past Performance Questionnaire for the convenience of the customer POC.

The Offeror shall not; however, complete any other section of the Past Performance Questionnaire. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the PCO on or before the proposal due date. Electronic submission via e-mail by the customer is required.

3.4.3 Previous Contracting Effort Narratives

For each of the Recent and Relevant Past Performance References submitted, the Offeror shall also provide one Previous Contracting Effort Narrative, provided as Attachment 6 in Section J, detailing the following information:

Describe how the scope for this Past Performance Reference is relevant, as defined above, to the requirement being solicited.

Describe significant achievements, challenges, or obstacles that were encountered during performance. Reference performance issues and the measures taken to overcome them.

Provide performance criteria/measures that were applied in evaluating performance. The performance criteria/measures should be specific and show the target performance levels that are/were set forth under the applicable contracts as well as the level of performance achieved, for the most recent period of performance.

A Large Business Offeror shall note its history with respect to meeting Small Business subcontracting goals.

Include specific goals, actual progress toward meeting the goals, and steps taken when goals were not met.

3.5 FACTOR 3 - COST/PRICE PROPOSAL (VOLUME III)

THE REQUIREMENTS OF THIS SECTION APPLY EQUALLY TO THE OFFEROR AND ANY PROPOSED

SUBCONTRACTOR(S) REGARDLESS OF SUBCONTRACT TYPE.

The Cost/Price Proposal shall be a separate volume comprised of the Section B Pricing, the Prime Offeror Cost Summary, and the Prime Offeror Cost Narrative with substantiating cost information. The Prime Offeror Cost Summary shall be in the format of the “Prime Offeror Cost Summary Format” provided as Attachment 7 in Section J. All proposed costs/prices shall be in whole dollars.

It is the Prime Offeror’s responsibility to ensure that ALL PROPOSED SUBCONTRACTORS provide information at this same level of detail regardless of the subcontract pricing arrangement, except where specifically noted.

In this procurement, the Government will perform a cost realism analysis of each Offeror’s (and subcontractor’s) proposed costs. The burden of cost credibility rests with the Offeror to demonstrate the realism of its proposed costs; as such, the Offeror shall submit substantiating cost data for every cost element it proposes (e.g., direct labor, fringe rate, overhead rate, G&A rate, subcontract costs). Providing insufficient information to substantiate the realism of an Offeror’s proposed costs may result in a cost adjustment or in the Offeror no longer being considered for award.

The Offeror’s proposal should represent its best efforts to respond to the solicitation. Any inconsistency between promised performance and the proposed cost/price must be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and the impact on cost or price shall be explained; or, if a corporate policy decision has been made to absorb a portion of the estimated cost/price, that must be stated in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of the Offeror’s proposal. The burden of proof as to cost/price credibility rests with the Offeror. Unrealistically low costs may indicate an inability to understand requirements and a high risk approach to contract performance.

3.5.1 Section B Pricing (Prime Only)

The Offeror shall submit proposed pricing for Section B. Proposed Costs and Fee shall be provided for each applicable CLIN identified in the solicitation. Contract award will be made at the proposed Price (including fee) of the successful Offeror using that Offeror’s proposed Section B pricing.

Offers shall include the proposed labor hours and labor categories for each CLIN. Offerors shall clearly identify any proposed hours which are uncompensated effort.

3.5.2 Direct Labor

The following is required as part of the Prime Offeror Cost Summary:

The Offeror shall complete the labor hours and labor categories by Prime and subcontractors to realistically reflect the Offeror’s Technical Proposal. Failure to provide this information and proposed Direct Labor rate substantiation may result in upward adjustments being made to the proposed Direct Labor rates.

3.5.3 Additional Required Information

In its cost realism analysis, the Government will use the most relevant, reliable data available to evaluate the probable cost. Since each Offeror bears the burden of demonstrating the realism of its proposed costs, each Offeror shall substantiate its proposed costs, as presented in its Prime Offeror Cost Summary, with relevant, reliable data that demonstrates the realism of each proposed cost element. Each Offeror shall provide a Direct Labor Rate Substantiation Table provided as Attachment 8 for the following information to be considered for award:

(a) Current Direct Rate Supporting Documentation. The Cost/Price Volume shall reflect actual labor rates and labor categories expected to be expended in performing the proposed contract. The Government must be able to derive the direct rate (both inclusive and exclusive of the impact of uncompensated overtime, if proposed).

(b) Uncompensated Overtime Supporting Documentation. If any Offeror or major cost reimbursement subcontractor proposes uncompensated overtime, it must substantiate any cost reductions to direct labor rates associated with its proposed use of uncompensated effort. This substantiation must include a description of the formulas applied to calculate the decremented rate (and/or decrement factor) and historical data to demonstrate that the proposed level of uncompensated overtime is realistic. Such historical data shall include the company’s historical average annual level of uncompensated overtime from preceding years and/or historical data demonstrating that the company’s proposed decremented rates are equal to or greater than historical actual incurred decremented direct labor rates for corresponding labor categories from preceding years, after adjusting them for annual escalation. In accordance with FAR 52.237-10, IDENTIFICATION OF UNCOMPENSATED OVERTIME, if uncompensated time is included in the offer or any of the supporting cost data, the Offeror shall include a copy of its policy addressing uncompensated overtime with its proposal.

(c) Escalation. Offerors shall provide the basis for any proposed escalation rates.

(d) Indirect Rate Supporting Documentation. Offerors shall provide the actual, incurred rates for each proposed indirect and general and administrative (G&A) pool for the prior three years, indicating the beginning and end dates for each fiscal year. This rate information shall include the Offeror's most recently completed fiscal year even if the rates are considered preliminary and have not been submitted to DCAA for audit. The Offeror shall note whether the actual rates have been audited by DCAA or any other independent organization; and shall specifically state which indirect rates have been finalized by DCAA/DCMA. Each Offeror shall provide this data for itself and shall ensure that the Government receives this information for any major cost-reimbursable and T&M subcontractors.

Each Offeror shall provide a narrative detailing the major cost drivers for proposed indirect rates that are lower than historical rates. If an Offeror, or any of its subcontractors, proposes to cap any of its indirect rates, it shall identify each capped rate and shall propose a legally binding and enforceable clause which shall be included in the resultant contract award. Any proposed clause shall include a process for verification by the Government.

Note: If an Offeror does not have three years’ worth of actual, incurred indirect data for any proposed indirect rate, the Offeror shall provide the required information dating from the origin of the company.

(e) Forward Pricing Rate Agreement (FPRA). If the Offeror or major cost reimbursement subcontractor has an FPRA with DCAA/DCMA, a copy shall be furnished with the Cost/Price Volume. If not evident in the FPRA, include contact information for the DCAA/DCMA office that executed the FPRA. If an Offeror does not have an FPRA, the Offeror shall provide substantiation within the Prime Offeror Cost Narrative as to how direct labor rates were calculated.

(f) Additional Substantiating Information. The Government encourages Offerors to provide additional substantiating information as necessary to demonstrate the cost realism of its proposed costs. Nevertheless, as with any substantiating cost data, merely providing the substantiating data, without sufficient analysis and explanation of the relevance and reliability of that data in the Prime Offeror Cost Narrative, may not be sufficient to demonstrate cost realism. The Prime Offeror Cost Narrative must clearly explain the reliability of all of the substantiating cost information provided and its relevance to the Offeror’s cost analysis. Providing substantiating cost information, without demonstrating its relevance and reliability, may indicate that the Offeror lacks an understanding of the costs involved in performing the solicitation’s requirements, which would indicate performance risks.

3.5.4 Fee and Pass-Through

The fixed fee may be proposed within this spreadsheet as a percentage of cost; however Fee becomes a fixed dollar amount at the time of contract award and is subject to clause B-232-H003, Payment of Fee(s) (Completion).

Fee shall not be proposed on shipping or travel (prime or subcontractor).

The Government strongly encourages the Offeror to eliminate “double pass-through” costs by: (a) avoiding second-tier subcontractors during performance; and (b) where this situation is unavoidable, limiting subcontractor pass-through costs to the lower of the Prime Contractor’s pass-through rate under this contract.

3.5.5 Travel CLINs 0014, 0015, 0016, 0017 and 0018

For proposal purposes, the estimated amount for travel has been pre-established and specified in the Cost Summary Format provided as Attachment 7 in Section J. Offerors are required to clearly identify as part of their proposal any indirect markup rates (i.e. General and Administrative (G&A)) which will be applicable to travel. (Reminder: Fee is not permitted on the Travel CLIN.)

The management of travel between the Offeror and any subcontractors shall be described by the Offeror within the Prime Offeror Cost Narrative. Reimbursement for travel will be in accordance with the Joint Travel Regulation and

B-231-H001, TRAVEL COSTS.

3.5.6 Subcontractors

Proposed cost reimbursement and T&M major subcontractors are required to submit Cost/Price information (showing direct labor rates, indirect rates, and fee rate) using the Subcontractor Cost Summary, provided as Attachment 7 in Section J. This information may be submitted directly to the contract specialist and PCO via email if the subcontractor does not wish to provide this data to the Prime. Cost data provided separately by a subcontractor shall be received by the time and date for receipt of proposals specified elsewhere in this solicitation.

For cost/price summary data provided separately, subcontractors shall place the appropriate restrictive legend on the data and identify the company name, name of Prime, address, point of contact, and solicitation number.

For proposed cost reimbursement subcontractors performing less than 20% of total proposed price, the Offeror shall include the proposed hours and proposed costs in its Subcontractor Cost Summary calculations. However, these subcontractors are not required to submit a separate Cost Summary Attachment for their proposed costs or provide substantiating cost data, unless the aggregate of ALL cost reimbursement subcontractors equals 20% or more of total proposed labor hour costs; then cost reimbursement subcontractors are required to submit unsanitized proposals using the Subcontractor Cost Summary Attachment (showing direct labor rates, indirect rates, and Fee rate).

For all subcontractors that are proposed using fixed rates or fixed prices (T&M or FFP), the Offeror shall include the proposed hours and proposed costs per year in the Offeror’s Cost Summary Subcontractor calculations.

Subcontractors proposed using T&M or FFP shall provide fixed rates or fixed prices for each contract year on the Subcontractor Cost Summary Attachment, without breaking out direct labor and burdens; however, the Offeror shall explicitly note that these costs or rates are fixed by describing the subcontract type (e.g., T&M or FFP).

In accordance with FAR 15.404-3(b), the Offeror shall conduct appropriate price analyses to establish the reasonableness of proposed subcontractor prices and include the results of these analyses in the Cost/Price Volume.

The Prime Offeror’s Cost Narrative shall address how price reasonableness was determined for each proposed Subcontractor.

3.6 SOLICITATION FILL-IN INFORMATION & CONTRACT DOCUMENTATION (VOLUME IV)

3.6.1 Contract B Fill-ins

In this volume, Offerors shall submit Section B Fill-ins with proposed values; and, if applicable, the information required by Section L 209-H009 Notification of Potential Organizational Conflicts of Interest, subsection (e).

(End of Summary of Changes)