N00024-19-R-4442_Final.docx

N0002419R4442

Section B - Supplies or Services and Prices

CLIN Number 1000

Lot

Complex FFP DOs Period (Lot 1)

FFP

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note B.

Estimated (EST)

FOB: Destination

PSC CD: J999

NET AMT

CLIN Number 1001

Lot

Complex CDRLs Period (Lot 1)

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

Not Separately Priced (NSP)

NET AMT

CLIN Number 1100

Lot

FFP

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note A and B.

Estimated (EST)

NET AMT

CLIN Number 1101

Lot

FFP

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

See Note A.

Not Separately Priced (NSP)

NET AMT

CLIN Number 1200

Lot

FFP

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note A and B.

Estimated (EST)

NET AMT

CLIN Number 1201

Lot

FFP

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

See Note A.

Not Separately Priced (NSP)

NET AMT

CLIN Number 1300

Lot

FFP

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note A and B.

Estimated (EST)

NET AMT

CLIN Number 1301

Lot

FFP

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

See Note A.

Not Separately Priced (NSP)

NET AMT

CLIN Number 1400

Lot

FFP

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note A and B.

Estimated (EST)

NET AMT

CLIN Number 1401

Lot

FFP

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

See Note A.

Not Separately Priced (NSP)

NET AMT

CLIN Number 2000

Lot

Non-Complex FFP DOs Period (Lot 2)

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note A and B.

Estimated (EST)

NET AMT

CLIN Number 2001

Lot

Non-Complex CDRLs Period (Lot 2)

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

See Note A.

Not Separately Priced (NSP)

NET AMT

CLIN Number 2100

Lot

FFP

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note A and B.

Estimated (EST)

NET AMT

CLIN Number 2101

Lot

FFP

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

See Note A.

Not Separately Priced (NSP)

NET AMT

CLIN Number 2200

Lot

FFP

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note A and B.

Estimated (EST)

NET AMT

CLIN Number 2201

Lot

FFP

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

See Note A.

Not Separately Priced (NSP)

NET AMT

CLIN Number 2300

Lot

FFP

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note A and B.

Estimated (EST)

NET AMT

CLIN Number 2301

Lot

FFP

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

See Note A.

Not Separately Priced (NSP)

NET AMT

CLIN Number 2400

Lot

FFP

Accomplish Fixed Price Delivery Orders for complex scheduled availabilities and/or emergent maintenance, modernization, and repair.

See Note A and B.

Estimated (EST)

NET AMT

CLIN Number 2401

Lot

FFP

As applicable, the contractor shall meet the requirements outlined in the contract data requirements lists (CDRLs) provided as Exhibits A, B, and C.

See Note A.

Not Separately Priced (NSP)

NET AMT

MIN AND MAX ORDER LIMITS

Minimum and Maximum IDIQ Amounts

a. Minimum guarantee per IDIQ Contract, base year award only: $10,000.00 (Minimum guarantee does not apply to each lot separately)

b. Maximum: TBD at time of award (Each lot will have a separate maximum amount)

The minimum guarantee applies to each contract award, not on a per lot basis (i.e., if an offeror is awarded both Lots 1 & 2, the minimum guarantee is $10,000 total).

The maximum represents the potential cumulative total of orders among all IDIQ-MAC holders under all contracts awarded as a result of the solicitation, separated on a per Lot basis (e.g., each Lot will have its own maximum and an issuance of an order under Lot 1 will only apply to the maximum under Lot 1). The maximum for each Lot will be determined at time of contract award. At the time of contract award, each CLIN will be an "estimated" (EST) value (See Attachment J-1, Labor and Material Burden Rates Price Sheet).

NOTE A

CLINs 1100-1401 and 2100-2401 are option items to which the option clause 52.217-7 in SECTION I applies and which are to be supplied only if and to the extent said option is exercised.

NOTE B

FIXED SHIP REPAIR LABOR AND MATERIAL BURDEN RATES (CEILING RATES)

1. The Contractor’s fully burdened ship repair labor rate will be used for negotiating Firm Fixed Price (FFP) delivery orders, growth work, and new work to be performed under this IDIQ-MAC for each delivery order. The fully burdened ship repair labor rate shall be the ceiling rate of the contract. The contractor agrees that the number of man hours included in its price proposal for delivery order modifications shall include only direct production man hours. For these purposes, direct production man-hours are for labor expended in direct production including but not limited to the following functions:

Abrasive cleaning/blasting Fire Watch Welding Machinists (inside and outside) Burning Brazing Carpentry Electrical Work Electronic Work Engineering Design Support Lagging Ship-fitting Boiler-making Painting Sheet-metal Work Pipefitting Rigging General Labor Staging/Scaffolding Diesel Mechanics

2. The fully burdened ship repair labor rate proposed by the contractor shall include those support functions (whether charged directly or indirectly by the offeror’s accounting systems) which are herein defined as support for production functions. Support functions shall be considered to be included in the offeror’s fully burdened ship repair labor rate for direct production man hours. Labor hours for the below support functions shall not be separately proposed in any circumstance, including in support of subcontractors. Examples of support functions include but are not limited to:

Testing Quality Assurance Execution Planning Cleaning (except tank cleaning) Supervision Security Surveying Administration Transportation Purchasing Staff Lofting Other indirect support Material handling & Warehousing Safety/Environmental

3. The fully burdened ship repair labor rate is a fixed hourly rate that includes all wages (e.g.straight time, overtime, shift differential, holiday time, standby time, etc.) overhead, general, and administrative expenses, Facilities Capital Cost of Money (FCCOM) and profit. The fully burdened ship repair labor rate represents the ceiling for the blended rate to be performed by the offeror, including labor transferred between divisions, subsidiaries, or affiliates of the offeror under a common control.

4. Consumable materials are goods used in the ordinary course of work performance such as office supplies, paper, rags, vehicle or equipment fuel costs, cleaning chemicals, disposable tools, welding rods, paint buckets, paint brushes, protective clothing, etc. that are consumed/used in the process of repair and do not become an integral part of the repaired vessel. Consumable material shall be included in the contractor’s ship repair labor rate and not separately priced.

5. Physical materials are goods that become an integral part of the repaired vessel in the course of the repair, such as equipment, replacement steel, pipes, paint, and fasteners. The material burden rates apply to physical materials but not to consumable materials. The mark-up will be applied to the actual cost of the physical material. Actual cost does not include handling charges, general and administrative cost, overhead, profit, or any other indirect cost.

6. For changes to FFP delivery orders involving subcontractors, subcontractor quotes will be treated as Other Direct Costs (ODCs) and will be subject to the delivery order specific material burden rate. Subcontractor quotes must be competitively acquired and submitted with the Change Order Price Analysis (COPA) submitted by the contractor in response to a Request for Contract Change (RCC) issued by the Contracting Officer (see Section C-3.4 Paragraph 2). At no time will the proposed total to be performed by the prime contractor combined with subcontractor quote, material quote, and applicable burden/markup be allowed to cost more than it would had the prime contractor directly provided all material and labor. This does not apply to the procurement of work performed by Original Equipment Manufacturers (OEMs), Government directed subcontractors, Government authorized vendors, or any other work at the sole discretion of the Administrative Contracting Officer. RCC’s that are “subcontracted” for material only (no associated labor required within the RCC) shall not be subject to the Material Burden Rate.

7. Fully Burdened Ship Repair Labor and Material Rate Schedule, (transcribed from J-1, Labor and Material Burden Price Rates Sheet):

Base Period

Fully Burdened Ship Repair Labor Rate

Material Burden Rate

Option Period 1

Fully Burdened Ship Repair Labor Rate

Material Burden Rate

Option Period 2

Fully Burdened Ship Repair Labor Rate

Material Burden Rate

Option Period 3

Fully Burdened Ship Repair Labor Rate

Material Burden Rate

Option Period 4

Fully Burdened Ship Repair Labor Rate

Material Burden Rate

8. The Contracting Officer may negotiate the fully burdened ship repair labor rate and material burden rate (not to exceed the contract ceiling rate) with the offeror(s) in accordance with FAR 15.4 at the delivery order level.

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

HQ B-2-0016 PROVISIONING TECHNICAL DOCUMENTATION – WITHHOLDING OF PAYMENT (NAVSEA) (SEP 1990)

(a) For the purpose of paragraph (c) of the "PROGRESS PAYMENTS" clause of this contract, if included, the requirement that the Contractor develop and deliver Provisioning Technical Documentation (PTD) is considered to be a "material requirement of this contract," and Contractor failure to make adequate progress in the development of PTD, or to deliver acceptable PTD on a timely basis, may result in reduction or suspension of Progress Payments as provided in said paragraph.

(b) The PTD is considered to be a part of the "Technical Data" specified to be delivered under this contract for the purposes of the "TECHNICAL DATA--WITHHOLDING OF PAYMENT" (DFARS 252.227-7030) clause. The terms and conditions of the clause entitled "LIMITATION ON WITHHOLDING OF PAYMENTS (FAR 52.232-9), if included in this contract, shall not apply to withholding of payment for failure to make timely delivery of the PTD or delivery of deficient PTD.

HQ B-2-0022 CONTRACT SUMMARY FOR PAYMENT OFFICE (FIXED PRICE) (FEB 1997)

This entire contract is fixed price.

Section C - Descriptions and Specifications

STATEMENT OF WORK

1.0 PURPOSE

The U.S. Navy must maintain and modernize its ships to meet current and future operational requirements. To that end, the Government intends to utilize this supply contract for the repair, maintenance and modernization requirements of non-nuclear US Navy surface ships homeported in and visiting the Pearl Harbor, HI homeport. Accordingly, the work will be accomplished onboard U.S. Navy vessels located on the island of Oahu and near Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) in Pearl Harbor, HI.

Unless specified otherwise in a delivery order (DO) request for proposal (RFP), the work under this contract is expected to be performed at Pearl Harbor, Hawaii.

1.1 CLINs

1.1.1. Lot 1: CLINs 1000 & 1001, and if exercised, ITEM(s) 1100-1401 This Indefinite Delivery Indefinite Quantity Multiple Award Contract (IDIQ- MAC) lot for non-nuclear surface ships (including DDG, CG, LPD, LSD, LHA, LHD, PC, MCM and LCS Class ships) shall encompass complex emergent, scheduled, continuous maintenance, modernization, and repair requirements in the following primary categories:

Although not anticipated to account for a substantial portion of the scope under this lot, non-complex requirements may also be procured when doing so is in the best interest of the Government.

1.1.2. Lot 2: CLINs 2000 & 2001, and if exercised, ITEM(s) 2100-2401

This Indefinite Delivery Indefinite Quantity Multiple Award Contract (IDIQ- MAC) lot for the maintenance and modernization of non-nuclear surface ships (including DDG, CG, LPD, LSD, LHA, LHD, PC, MCM and LCS Class ships) shall encompass emergent, scheduled, continuous maintenance, modernization, and repair requirements in Continuous Maintenance (CM) and Emergent Maintenance (EM) ship availabilities. The emergent, scheduled, continuous maintenance, modernization, and repair requirements included under this contract are not expected to include complex work, such as work on shipboard critical systems, which are described in greater detail in paragraph 1.5 of the general statement of work (SOW). However, complex requirements including work on shipboard critical systems may also be procured under this lot when doing so is in the best interest of the Government.

1.2 GENERAL SCOPE OF SHIP REPAIR AND OVERHAUL

The Contractor, under the direction of the Hawaii Regional Maintenance Center (HRMC) but as an independent Contractor and not as an agent of the Government, shall furnish the material, support (crane, rigging, etc.) and office facilities & shops necessary (the contractor is not required to furnish a pier or drydock) for the accomplishment of the work identified in each DO.

Typical ship repair efforts include management, planning, engineering, quality control, shipboard/off ship production(including welding; marine pipefitting; ship fitting; blasting; painting; sheet metal forming; shaping; cutting and stamping; electrical/electronic repairs and modernization; electrical/electronic alteration; pump/motor and ship’s mechanical systems repair; tank cleaning; rigging; and temporary scaffolding removal/installation) and component/system testing and trials.

Although facility requirements may vary with the work authorized for a specific delivery order, the successful offeror must be a ship repair company with facilities within the HRMC local travel area (island of Oahu) and possess or have access via teaming arrangement (in accordance with FAR Subpart 9.6) to the minimum shop facility requirements on the island of Oahu with the capability to perform the following efforts:

a) Shipfitting types of work. Cutting (gas, arc and shear), rolling, shaping, grinding and fitting steel and aluminum plates and shapes.

b) Sheet metal work. Forming, shaping, cutting (gas, arc and shear) and stamping steel and aluminum sheets.

c) Welding. Welding plates and shapes (steel and aluminum), sheet metal (steel and aluminum) and piping joints and fittings.

d) Pipefitting. Targeting, fitting, bending, pickling, testing, stress relieving and threading all kinds of pipe (including brazing).

e) Machinist/Mechanical (shop and marine). Removing, machining, repairing, testing, cleaning, hydraulic flushing and reinstalling shafting, propellers, sea chests, foundations, winches, hoists, rotating machinery, davits, deck equipment, pumps, valves and bearings.

f) Electrical. Installing and checking out wiring, cabling, controllers, switchboards, equipment, motors (including motor rewind and repair), lighting, communications, telephones, solenoids, switches and metering.

g) Electronics. Removing, repairing, (re)installing and operational testing of electronic equipment.

h) Rigging. Availability of equipment to remove and to install major ship components and equipment.

The successful IDIQ-MAC holder(s) will be responsible for all work required under a DO; regardless of whether specific work items are performed with in-house resources or are subcontracted. The Prime Contractor(s) are responsible for all contracted and sub-contracted labor, management, supervision, coordination, quality control, quality assurance, quality management, safety management, environmental management, material, equipment, and transportation necessary to perform the requirements of each ship maintenance, modernization and repair DOs. The Prime Contractor(s) shall ensure adequate resources are dedicated to comply with the standards, guidelines and procedures as stated to satisfy the requirements of DOs.

In performing this contract, as tasked in individual DOs, the Prime Contractor(s) shall:

· Provide all required facilities and supporting services and equipment (except those furnished by the Government under express provisions of this contract or DO) in the Pearl Harbor, HI homeport.

· Provide an established management organization geared toward ship repair at all levels of size, value and complexity, with clear lines of authority, delegation of responsibility and mid-level managerial positions, capable of managing production, quality assurance, material procurement/control and subcontractor control and developing and integrating planning, estimating and scheduling functions.

· Assign one lead project manager for each task order and this person shall coordinate all aspects of the task order with the designated Government representative and vice versa. The contractor lead will keep the Government representatives apprised of schedule, technical, material and financial issues pertinent to the task order.

· Complete, control, integrate, schedule, and progress a diverse set of ship repair capabilities.

· Provide engineering and design support to diagnose and evaluate technical problems and issues and to make competent technical recommendations.

· Procure and control material. This includes purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material. This also includes providing an inventory system for both Government Furnished Material (GFM) and Contractor Furnished Material (CFM), including ordering, tagging and warehousing of material. All materials selected for installation must meet the specified standard military performance specifications, Federal performance standards, and may require to be listed on a Qualified Products List (QPL) for shipboard installations to ensure meeting the designated/engineered requirements for boundary locations, fire insulating/fire retardant properties, durability requirements, and for the reduction of toxic compounds produced/released should the material be ignited or installed in a confined space.

· Provide a quality control organization that, as a minimum, adheres to the requirements of NAVSEA Standard Item 009-04.

· Perform Non-Destructive Testing in accordance with NAVSEA Standard Item 009-12.

· Provide Qualified Welding in accordance with NAVSEA Standard Item 009-12.

· Manage subcontractors, including selecting, scheduling, managing, monitoring and controlling of subcontractors.

· Manage all Safety/Security, including performing safety training, providing required first aid/medical services, performing fire protection/procedures, and providing physical security.

· Control Hazardous Material/Waste. Satisfy all legal requirements for removal, storage and disposal of hazardous waste. This includes providing segregated storage of Hazardous Material, obtaining all required State/Federal agency issued hazardous waste generator numbers and disposal documentation.

· NAVSEA Standard Item 009-106; The Work Authorization Form Coordinator (WAFCOR) shall be responsible for the work authorization control process for all Repair Activity (RA) work being performed during the contract performance period. The WAFCOR shall receive, process, compare, and coordinate all Work Authorization Forms (WAFs) and Technical Work Documents (TWDs) submitted by RAs in accordance with the requirements of Volume IV, Chapter 10, of the Joint Fleet Maintenance Manual.

· Provide schedules and associated reports in accordance with NAVSEA Standard Items 009-60 and 09-111.

Due to U.S. Navy or other customer commitments and schedules, a significant number of task orders may be issued as emergent requirements. The contractor may be required to respond to more than one requirement (simultaneous task orders for more than one vessel).

1.3 DELIVERY ORDER REQUIREMENTS

DOs may provide more detailed requirements than those provided in the basic contract award. If a DO does not provide a specific requirement, the terms and conditions of the basic contract shall apply. Each DO RFP will include technical documents such as work specifications, standards, drawings, publications or other documents and statements of work to allow IDIQ-MAC holders to prepare proposals.

Whenever specifications, standards, drawings, publications or other documents are cited without issue number, revision, date or amendment number identified, the revision, date or amendment in effect as of the date of the DO issuance shall apply. Wherever specific issue number, revision, date or amendment number for specifications, standards and publications are specified, the issue specified shall apply.

In the execution of this contract, specific references for individual items and associated referenced technical documentation shall be identified in each DO. These references may include, but are not limited to, the following documents:

1. General Specifications for Overhaul of Surface Ships (GSO)

2. General Specifications for Overhaul with the AEGIS Addendum (GSO SUPPL)

3. Military Standards and Military Performance Specifications

4. Technical Manuals

5. Naval Operations (OPNAV) Instructions

6. Commercial and Industry Standards

7. Government Standards, Technical Drawings and Documentation

8. Joint Fleet Maintenance Manual (JFMM)

The Contractor shall comply with all NAVSEA STANDARD ITEMS (NSIs) to be specified in each DO as follows:

· All Category I Standard Items shall be invoked in every DO at a minimum without further reference.

· Category II Standard Items shall be referenced in each applicable Work Item and/or Statement of Work.

The Contractor shall comply with all local requirements such as the applicable Local Standard Items (LSIs) in addition to State and Federal Environmental, Safety, and Health (ESH) regulations.

NOTE: The contractor shall comply with the latest revision of these documents in effect at solicitation closing and when each option year is invoked. Additionally, in the event that there is any conflict between the references, NSIs, Local Work Templates (LWTs), and Standard Work Templates (SWTs) take precedence over technical manuals, other specifications, and other references.

When necessary, Contract Data Requirement List (CDRL) requirements will be specific to each DO issued under this contract. These CDRLs will be identified by the Government as a part of the DO solicitation and shall be a requirement of that particular DO.

1.4 UNSCHEDULED MAINTENANCE:

An essential portion of the IDIQ-MAC scope is the work outside of CNO scheduled availabilities such as scheduled and unscheduled Emergent Maintenance (EM) and Continuous Maintenance (CM) Availabilities. These availabilities may require the completion of urgent work that has the potential to become ship disabling on non-critical systems. In addition to DO performance evaluations related to quality and timeliness, IDIQ-MAC holders will be evaluated in Contractor Performance Assessment Reporting System (CPARS) based on their ability to meet the following minimum requirements throughout the IDIQ-MAC’s potential five-year period of performance. If IDIQ-MAC holders are unable to meet any of these requirements, they must notify the contracting officer within four (4) hours of the initial urgent ship repair notification. The Government will assess the validity of an IDIQ-MAC holder’s inability to meet these requirements as well as the frequency of such requests/notifications. If a current IDIQ-MAC holder is unable to consistently respond with the CM/EM requirements and timelines, the IDIQ-MAC holder will be evaluated accordingly.

1.4.1 Ship Checks: IDIQ-MAC holders should conduct ship checks within four (4) hours of notification for work discovered during execution for a CM/EM when the ship is in port.

1.4.2 Proposals: Within twelve (12) hours of ship check, IDIQ-MAC holders shall provide the Government a proposal. At a minimum, the proposal shall be of a Class F estimate standard and shall be supplemented with a brief explanation of proposed cost/price.

1.4.3 Assessment & Preparation: In the event the ship is not in port, but returning to the port, IDIQ-MAC holders shall have the capabilities to identify potential faults and failure causes prior to the ship’s arrival, conduct timely assessment of required repairs, identification and implementation of technically correct repair plans, accelerated procurement of necessary parts and material, and execution of timely repairs, including the ability to support around-the-clock repair effort.

1.4.4 Commence shipboard work within twenty four (24) hours of discovery and original notification to the contractor.

1.5 CRITICAL SYSTEMS

Although not all inclusive, the following is a list of the most common critical systems.

SSDG Fuel Oil Systems (LHD-8/LHA-6 only)

LSD 41/49 & LPD 17 Class Critical Systems:

LPD17 Class Titanium Piping Systems Shipboard Central Hydraulics Systems

2.0 BASIC CONTRACT DELIVERABLES & REQUIREMENTS

Contractors receiving IDIQ-MAC awards shall submit the following to the HRMC Code 400 administrative contracting officer (ACO) within 30 days of award; with revisions submitted as directed by the RMC ACO or contract data requirement list (CDRL) requirements. Contractors will not be eligible to be awarded Delivery Orders until the following requirements are approved by the Government:

2.1.1 QUALITY ASSURANCE MANAGEMENT SYSTEM (in accordance with NAVSEA Standard Item 009-04)

2.1.2 SAFETY PLAN (in accordance with NAVSEA Standard Item 009-74)

2.1.3 HEAVY WEATHER PLAN (in accordance with NAVSEA Standard Item 009-69)

2.1.4 SECURITY PLAN (in accordance with NAVSEA Standard Item 009-72), if applicable (i.e. a contractor proposing, for a specific Delivery Order/requirement, to execute the work at a contractor’s provided pier or dry-dock. Note: a contactor provided pier or dry-dock is not a requirement of the contract).

2.1.5 FIRE PREVENTION PLAN (in accordance with NAVSEA Standard Item 009-08), if applicable (i.e. a contractor proposing, for a specific Delivery Order/requirement, to execute the work at a contractor’s provided pier or dry-dock. Note: a contactor provided pier or dry-dock is not a requirement of the contract).

2.1.6 24-HOUR POINT OF CONTACT

Within five (5) days of contract award, identify the person responsible to respond to Government calls within two (2) hours, 365 days of the year for emergencies. If an IDIQ-MAC holder’s 24-hour point of contact changes at any time during contract performance, the RMC Code 400 ACO shall be notified, in writing, within 24 hours of the personnel change with a copy to the NAVAL Supervising Activity (NSA) Project Manager (Code 103).

2.1.7 RESERVED

3.0 DELIVERY ORDER MODIFICATIONS

Unless a DO specifies otherwise, the following processes shall be strictly followed. Adherence to the process will be assessed and documented, as applicable, in an offeror’s past performance evaluations (e.g. CPARS and future DO proposal evaluations).

3.1 IDENTIFICATION OF CONDITION FOUND

In accordance with the requirements of NAVSEA Standard Item 009-01, the contractor shall identify needed repairs and recommend corrective action during DO performance for work/deficiencies discovered which are not covered by the existing work package. For conditions to impact the critical path(s) /controlling item(s), the contractor shall notify the government via electronic media within 24-hours of discovery. This initial notification need not include all content required for a Condition Found Report (CFR), but must include a description of the condition/deficiency and an estimated timeframe for the offeror’s professional recommendation for resolution. Recommended repairs and corrective actions shall be submitted to the Government in the form of a CFR (intended to represent the “Work Request” described in DFARS 252.217-7028) per CDRL A002.

3.2 NOTIFICATION TO GOVERNMENT

CFRs shall be submitted through the Navy Maintenance Database (NMD) in accordance with the requirements of NAVSEA Standard Item 009-01. At a minimum, the CFR will include the following:

(1) Identify contract, DO, ship, and hull number

(2) Serialized by CFR number

(3) Identification of the applicable Work Item number

(4) Date requirement was discovered

(5) Description of the work requirement

(6) Specific location of the work

(7) Recommendation for corrective action

(8) Recommendation for the appropriate/best time to accomplish the work (i.e. during current availability with or without schedule change, future CNO or Continuous Maintenance Availability). Provide supporting rationale for the recommendation, such as cost efficiencies, availability of work force, availability of material, premium expenditures, etc.

(9) Identification of related changes, if any, to the internal milestones and production and contract completion dates.

3.3 GOVERNMENT REVIEW AND RESPONSE TO CFR

The Project Team shall review the CFR. If the CFR is inadequate or incomplete, it will be rejected with time continuing to accrue (relative to 7-day requirement). As appropriate, the Government and contractor will need to meet, conduct ship checks and/or discuss the recommendation for corrective action further to determine the full scope of work required prior to final approval of the CFR. The contractor's accuracy reflected in the CFRs submitted may be evaluated in CPARS and utilized for past performance ratings on future DOs.

3.4 REQUEST FOR CONTRACT CHANGE

In the event a growth requirement of new work is validated and fully scoped, the Government will generate a Request for Contract Change (RCC) and the ACO will request a proposal from the contractor.

The contractor shall provide all Change Order Price Analysis (COPA) proposals to the ACO in response to RCCs within three (3) business days for non-complex work; Five (5) business days for complex-work. A contractor’s COPA shall remain valid for a minimum of 14 calendar days, unless otherwise specified on an individual RCC by the ACO; if another timeline is specified by the Government on an individual RCC, the contractor’s COPA shall remain valid for that amount of time. A COPA addressing a change to the FFP contract shall include at a minimum:

*Subcontractor quotes shall include the part number, description, unit cost, quantities, total cost, and vendor quotes for each line item

Note 1: Labor hours for both prime and subcontract shall be provided broken down by trade and labor mix.

Note 2: The required documentation must accompany the COPA for the COPA to be considered submitted to the ACO. The resulting contact may include a Quality Assurance Surveillance Plan (QASP) at the order level outlining deductions associated with late or invalid COPA submittals.

If circumstances arise where the contractor is unable to submit a COPA within seven (7) business days, the contractor shall notify the Government in writing of the specific circumstances and provide a date in which a COPA proposal will be submitted. Notification of late submission of a COPA proposal does not exempt the contractor from meeting the seven (7) business day requirement, but will be considered by the Government when conducting a CPARS evaluation. The contractor’s timeliness in submitting COPAs in response to RCCs may be evaluated in CPARS and utilized for past performance ratings on future DOs.

3.5 MODIFICATION NEGOTIATION

Once the Government receives the contractor’s proposal, it will evaluate and negotiate it in accordance with applicable Agency regulations and policies. If necessary, the Government may issue unilateral modifications to accomplish required work using the pre-priced labor and material rates, outlined in Section B of this contract or as specified in individual DOs.

4.0 SECURITY REQUIREMENTS

Contractor personnel shall comply with all current badging and security procedures required to gain access to any Government site (e.g. DBIDS). Access to Naval Installations sites may only be gained by obtaining a badge (either permanent or temporary) from the security office. It is the contractor’s responsibility to check for and obtain changes and updated information at each installation on a continual basis. Further information can be found at: https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system.html and at http://www.navsea.navy.mil/Home/Shipyards/PHNS-IMF/

5.0 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

Except as specified in the paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer 's. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price and/or schedule to cover any increase in charges incurred as a result thereof.

If the contractor believes it has been directed to perform work outside the scope of the contract, it must notify the Contracting Officer immediately.

6.0 GOVERNMENT INFORMATION TECHNOLOGY SITES

The successful offeror will be required to have access to and use Navy Maintenance Database (NMD), Naval Ships Engineering Drawing Repository (NSEDR), Electronic Departures from Specifications (EDFS), and other logistic support required throughout the administration of this contract per the CDRLs and NAVSEA standard items invoked at the time of delivery order issuance.

6.1 NAVY MAINTENANCE DATABASE (NMD):

The Contractor shall use NMD for the submission of reports as required by CDRLs throughout the administration of this contract. In addition to the submission of reports, the contractor shall also utilize NMD to: enter in data fields for check points (scheduling, inspection data, inspection results), enter Test and Inspection Plan (TIP) data, enter and adjudicate Corrective Action Request (CAR) information, and enter and manage, inside the program, Required Reports, including Condition Found Reports (CFR).

The following website outlines access control requirements that must be adhered to for this government information system: http://iase.disa.mil/pki/eca/Pages/index.aspx

7.0 COORDINATION PROCESS

The Contractor shall assign one lead individual, with the authority to obligate the contractor, to be responsible for communications with the Government for overall contract administration. This individual must be available 24 hours / day and respond to Government inquiries within two (2) hours.

The Contractor shall assign one lead individual for each DO who shall coordinate all aspects of the job with the designated Government representative and vice versa. The Contractor’s designated representative will keep the Government's representative apprised of schedule, technical, material and financial issues pertaining to the order. The designated “lead individual” for the IDIQ-MAC and individual DOs may be the same employee as long as all contract and DO-level requirements are met.

All communication with other Government organizations, Commands and Departments shall be via the Contracting Officer unless otherwise authorized. The Contractor’s employees shall not visit vessels or military activity associated with a DO without prior approval from the Contracting Officer or Naval Supervising Activity (NSA) Project Manager. All visits shall be coordinated by the Government Maintenance Team.

8.0 DELAY/DISRUPTION

The Contractor shall coordinate the DO work effort with the Maintenance Team, on a daily basis to prevent changing situations from causing delays and disruptions. Disruption due to minor delays in obtaining access to spaces and operation of equipment are to be expected. A minor delay is defined as eight (8) hours or less in duration. Minor delays and/or disruptions are considered normal rather than unusual occurrences during the performance of requirements ordered under this contract.

If, during DO performance, delays greater than a minor delay indicated above are encountered, the Contractor shall immediately (verbally) notify the Contracting Officer, followed by a written statement within 24 hours after occurrence of delay, stating time of impact, reason for delay, duration of impact, number of people affected, action taken to properly schedule the work, and action taken to minimize impact.

9.0 MULTI DAY TECHNICAL MEETINGS / REVIEW MEETINGS

Contractor and Government representatives shall meet in Pearl Harbor, HI quarterly, or as required by the Government (with two (2) working days advance notice), for the duration of the contract to review the Contractor’s performance on either individual or on a collection of DOs and/or to share feedback and/or lessons learned.

In addition to those meetings required by the NAVSEA Standard Items, Contractor personnel shall be available for informational meetings with the Naval Supervising Activity (NSA) Project Manager to discuss the direction, progress, results, and/or issues that occur during the performance of each DO placed under this contract.

The Contractor shall include attendance of meetings as part of their fully burdened ship repair labor rates.

10.0 GOVERNMENT FURNISHED PROPERTY/MATERIAL (GFP/GFM)

Government furnished property will be provided to Lot 1 contract holders for the duration of the contract performance period as follows:

1) Only for Lot 1 MAC Holders: 400 square feet of outdoor space allocation at the repair basin. This space will include electricity provided by PHNSY. MAC-IDIQ contract holders may use their allocation for long-term stationing of any office trailer(s), and or connex box(es), laydown as determined by the contractor. Any equipmet office trailer(s), and connex box(es) need to be provided by the MAC-IDIQ holder.

2) Only for Lot 1 MAC Holders: 800 square feet of outdoor space allocation not within the repair basin. This space will NOT include electricity provided by PHNSY. Lot 1 MAC-IDIQ contract holders may use their allocation for long-term stationing of any office trailers(s), and/or connex box(es), laydown as determined by the contractor. Any equipment office trailer(s), and connex box(es) need to be provided by the MAC-IDIQ holder.

No long-term GFP will be provided to Lot 2 holders.

Temporary GFP will be provided to both Lot 1 and Lot 2 holders on a Delivery Order basis.

Government Furnished Material (GFM) cited in the DO RFPs will be delivered or made available to be picked up as identified in each DO, unless other location(s) is/are specified in the contract. The successful offeror is to contact the NSA Project Manager to coordinate obtaining GFM.

Government property permanently removed from a vessel that requires a Code 400 Property Administrator's disposition instructions shall be properly prepared for shipment and be delivered as directed by the Property Administrator.

GFM will be listed in paragraph 5 of the Work Item(s).

11.0 USE/POSSESSION OF PORTABLE ELECTRONIC DEVICES (PEDs)

The possession and use of portable electronic devices (PEDs) within the confines of any naval vessel, or in the contractor's facility where equipment removed from the vessel is being worked, is strictly controlled.

PEDs (cellular phones, tablets, etc.) with digital imaging capabilities are strictly prohibited within PHNSY & IMF spaces. PEDs may not be connected to any Navy-owned or controlled network. PEDs may not be used to store or process any digital information associated with the conduct of the contract without written authorization from the Naval Supervising Activity (NSA).

Questions related to PEDs shall be directed to the NSA Project Manager.

12.0 ORGANIZATION CHART

Within the time limit described in each DO, but no later than the start of the Availability, the prime contractor shall submit a chart detailing each management, technical, engineering, contracting and production position from the highest company level to the lowest supervisory level. Include descriptions of each position describing the duties, responsibilities, authority and names of the individuals filling the positions. The organizational chart must represent the facility that will perform the work.

13.0 NON SMOKING POLICY

The entire vessel, topside and below decks, is to be considered a "No Smoking Area" unless otherwise indicated by shipboard policy. Local installation policies shall also apply.

14.0 ABATEMENT: Abatement work will be conducted in accordance with NAVSEA Standard Item 009-32. Paint abatement will be included as part of pricing for all proposals and is not subject to additional growth.

15.0 FIRE PREVENTION: The contractor will meet requirements of the NAVSEA Industrial Ship Safety Manual for Fire Prevention and Response (8010 Manual) and NAVSEA Standard Items 009-28 and 009-08. The contractor will account for required fire drills in the proposed work schedule.

16.0 Quality Assurance Surveillance Plan (QASP) – The contract may include a QASP at the delivery order level to monitor contract performance. The QASP may contain punitive damages to be unilaterally assessed against the contractor for not meeting specific contract requirements.

17.0 Contractor Vehicle Parking - Contractor vehicles brought onto Joint Base Pearl Harbor Hickam in connection with performance of this contract, or personal vehicles, are authorized to be parked only within the parking area(s) specifically designated within the contract and/or subsequently delivery orders, and in accordance with JBPHHINST 5560.2 (series), Joint Base Pearl Harbor-Hickam Parking Regulations (Attachment J-3)

Note that Government-Furnished Facilities under this contract alone does not authorize parking of Contractor personal or company vehicles.

Contractor vehicles that are outside of the specifically designated parking area(s) are subject to removal at the owner's expense and the Government is not liable for any costs, and shall not give rise to claims for delay and disruption, resulting from such removal.

If a vehicle has been removed, the Contractor should contact the Navy Exchange (NEX) Towing Services for instructions regarding recovery of the vehicle, and shall provide notification to the Contracting Officer's Representative (COR) and/or the Contracting Officer with facts and details pertinent to what has taken place.

18.0 Quality Assurance Surveillance Plan (QASP) – The contract may include a QASP at the delivery order level to monitor contract performance. The QASP may contain punitive damages to be unilaterally assessed against the contractor for not meeting specific contract requirements. An example of what the QASP may include is outlined in Attachment S-4.

HQ C-1-0007 PROVISIONING TECHNICAL DOCUMENTATION (NAVSEA) (FEB 1994)

The Provisioning Technical Documentation (PTD) shall be in accordance with the Provisioning Requirements Statement (PRS), including NAVSEA Addendum for PTD Requirements dated January 1993, the Provisioning Performance Schedule and the Contract Data Requirements List, DD Form 1423, Exhibit A, B, and C, attached hereto.

HQ C-2-0002 ACCESS TO PROPRIETARY DATA OR COMPUTER SOFTWARE (NAVSEA) (JUN 1994)

(a) Performance under this contract may require that the Contractor have access to technical data, computer software, or other sensitive data of another party who asserts that such data or software is proprietary. If access to such data or software is required or to be provided, the Contractor shall enter into a written agreement with such party prior to gaining access to such data or software. The agreement shall address, at a minimum, (1) access to, and use of, the proprietary data or software exclusively for the purposes of performance of the work required by this contract, and (2) safeguards to protect such data or software from unauthorized use or disclosure for so long as the data or software remains proprietary. In addition, the agreement shall not impose any limitation upon the Government or its employees with respect to such data or software. A copy of the executed agreement shall be provided to the Contracting Officer. The Government may unilaterally modify the contract to list those third parties with which the Contractor has agreement(s).

(b) The Contractor agrees to: (1) indoctrinate its personnel who will have access to the data or software as to the restrictions under which access is granted; (2) not disclose the data or software to another party or other Contractor personnel except as authorized by the Contracting Officer; (3) not engage in any other action, venture, or employment wherein this information will be used, other than under this contract, in any manner inconsistent with the spirit and intent of this requirement; (4) not disclose the data or software to any other party, including, but not limited to, joint venturer, affiliate, successor, or assign of the Contractor; and (5) reproduce the restrictive stamp, marking, or legend on each use of the data or software whether in whole or in part.

(c) The restrictions on use and disclosure of the data and software described above also apply to such information received from the Government through any means to which the Contractor has access in the performance of this contract that contains proprietary or other restrictive markings.

(d) The Contractor agrees that it will promptly notify the Contracting Officer of…