J-9_Bidder's_Questions_and_Answers_REV_4.pdf

Attachment J-9 Bidder’s Questions and Answers

REV 4

August 3, 2016

1. Question: There are two identical postings happening on FedBizzOpps at the same time:

N00024-16-R-2216 and N00024-16-R-2222. Are these the same request? If so, which one are we supposed to be responding to? Please advise.

Answer: The synopsis has been updated and now states, “Interested Offerors shall respond to N00024-16-R-2216.”

2. Question: I didn’t find a geo restriction. Would these vessels be able to transit anywhere?

Answer: Section C, Part 3, C.3.1 General Requirements states, “The Contractor’s facility shall be within 150 mile radius of the United States Naval Academy.”

3. Question: Reference Section L, Page 116, Volume II, Factor 2, Subfactor D – Schedule and Section H, page 56 and Attachment J-1. Is it the government’s intent for the offeror to determine the optimum period of performance and develop this schedule in accordance with Section H and assuming the performance of all work items identified in Attachment J-1 for one craft? Or will the Government provide a period of performance for offerors to use … e.g. 16 weeks?

Answer: It is the Government’s intent for the offerors to develop their schedule(s) in accordance with Section H and based on the performance of all work items identified in Attachment J-1 for one craft.

4. Question: Will the government provide a two-day contractor craft visit?

Answer: A YP craft will be made available for a 3-hour site visit at the US Naval Academy (USNA) between 9:00 am and 3:00 pm on July 20 and 21, 2016. Site visit times may be adjusted shorter or longer based on the number of site visit requests. Interested parties shall email Brenda Uyeda at brenda.uyeda@navy.mil and Roxie Thomas at Roxie.thomas@navy.mil by 12:00 pm Eastern Time on Monday, July 18 to schedule the site visit and to receive the SECNAV5512/1 Form to gain access to the USNA. It is the interested party's responsibility to submit the completed form to the USNA Security Office at (Mr. Phil Card, 410-293-9325, phillip.card@navy.mil). Upon confirmation of access to the USNA, interested parties shall contact Brenda Uyeda by 4:00 pm Eastern on July 19 to confirm site visit. Site visits will not be conducted unless confirmation from the USNA Security Office has been received by the interested party. It is the interested party's responsibility to ensure access to the USNA is gained in a timely manner. If offeror has a Common Access Card (CAC) they can go directly to the USNA, Naval Support Activity, Small Craft Repair Department, 66 Halligan Rd., Annapolis, MD 21402. If no CAC, offeror will need to go to the vehicle inspection center located on 30 Yew St., Annapolis, MD 21401 (located off Annapolis St., between Taylor Ave. and King George Dr. to gain access to facility.

mailto:phillip.card@navy.mil

5. Question: Please clarify the meaning of the work “draft” as used in this note on the front page of the specifications. The contractor believes that at the point in time referenced by the government in this note, the Delivery Order would be out of the draft mode and be the actual delivery order to bid upon.

Answer: The word “draft” has been removed from Attachment J-1, page 1. Attachment J-1 REV 1 replaces Attachment J-1 in its entirety with Amendment 0002.

6. Question: The contractor is requesting an extension to the closing date until 8/26/2016 to prepare the information required by the solicitation to be submitted to the government.

Answer: The proposal due date has been changed to 8 August 2016.

7. Question: The specification package included with this solicitation invokes Navy Standard Item

009-60 as a Category I Item, which allows submittal in .pfd format. Can the contractor submit the proposed Schedule using Primavera Scheduling in Adobe Acrobat (.pdf) format?

Answer: Project format as a requirement for a successful proposal submission. Any submission in .pdf format would need to be in addition to the required format noted above.

8. Question: Can proposals be submitted to you electronically, or do they have to be mailed?

Answer: Per Section L, Additional Information 2.0 Instructions for the Submissions of Offers, please submit proposals the address listed. The following text has been added to Section L, Additional Information 2.0 Instructions for the Submissions of Offers to clarify: “Electronic proposals will not be accepted. “

9. Question: For CLIN’s 21 & 22, Page 18 of J-1 states to “provide Air Conditioning chiller units and Air Conditioning control panels in accordance with [Work Item 514-80-001].” Are these two CLIN’s procurement of materials only? This is not for the entire Work Item 514-80-01, correct?

Please advise.

Answer: CLIN 0021 AC Chiller Unit Crusair MTC96EC and CLIN 0022 AC Control Panel for Cruisair Model are applicable to procurement of Air Conditioning Chiller Unit(s) and Air Condition Control Panel(s) only. Other material required to accomplish Work Item 514-80-001, YP 676 Class A/C System Upgrade; accomplish, shall be provided by the contractor.

10. Question: There is no definitive quantity for contractor to estimate, can the government provide a linear foot of framing or other quantitative description for bidding purposes or will the contractor be compensated via contract modification when the proposed repair procedures are provided via

CFR?

Answer: There is no definitive quantity for the contractor to estimate because once awarded each winning contractor will have the opportunity to bid on individual boat work packages. For the purposes of this evaluation we are asking each contractor to provide a composite labor rate only.

11. Paragraph 3.1 of work item 531-11-001 states “Provide the services of a qualified technical representative in accordance with the Statement of General Conditions to provide onsite technical assistance and guidance for the installation, repair, testing and final adjustments of the equipment listed in 5.1 and located in 1.22.”

Question: The work item does not have any equipment identified in paragraph 5.1 nor does it have any information provided in paragraph 1.22. Will the government be updating the work item to reflect the required equipment and locations for this work?

Answer: The Government will review/revise individual Work Items to reflect the scope of work for each craft prior to solicitation for each Delivery Order.

In order to clarify sample Work Item 531-11-001 Recirculating Brominator System the following information is provided:

Identification should reflect

1.3.1 Everpure, Recirculating Brominating System SSFM-100BC, Piece No. 169090, Ref No. 2.2

1.3.2 Everpure, Bromination Installation Kit SSFM-100BC & SSFM 10BC (NM), Piece NO.169085, Ref No. 2.2

1.3.3 Everpure, Bromine Cartridge, Piece No. 255340-406, Ref 2.2

REQUIREMENTS 3.1 should reflect 1.2.1 Engine Room (2-36-0 E)

12. Work item 593-11-003 has reference 2.4 MIL-STD-1310, Shipboard Bonding, Grounding, and Other Techniques for Electromagnetic Compatibility and Safety however it does not have IEEE Standard 45-2002, Recommended Practice for Electrical Installation on Shipboard listed.

Question: Will the government be updating the work item to include IEEE Standard 45-2002, Recommended Practice for Electrical Installation on Shipboard?

Answer: The Government will review/revise individual Work Items to reflect the scope of work for each craft prior to solicitation for each Delivery Order.

13. Question: Work Item 631-21-001 has the contractor accomplishing paragraph “3.7.3 Accomplish welding requirements in accordance with the Statement of General Conditions.” However the “Statement of General Conditions” is not referenced in the work item. This same phase has been noted throughout the work package having the welding accomplish with the statement of general conditions. It also does not have the contractor conducting an inspection of the weld. The follow work items have this welding statement called out without any inspections.

150-11-001, 167-11-002, 256-11-002, 259-11-001, 431-80-001 437-80-001 505-11-001 505-11- 001 520-11-001 521-11-002 524-80-001 529-11-001 529-80-001 533-11-001 533-11-002 533- 80-001 541-11-003 541-80-001 551-80-001 561-11-001 593-11-001 611-11-001 631-21-001 633-11-001 640-80-001 644-11-001 651-80-001 992-31-001.

Work item 521-11-001 calls out for the contractor to accomplish nondestructive testing in accordance with the Statement of General Conditions for the welding efforts.

Will the government be modifying the work items to include the requirements for inspections?

Answer: The Government will review/revise individual Work Items to reflect the scope of work

14. The work item package has two NAVSEA STD ITEM 009-32 identified as category II.

Question: Will the government be correcting the work item package to reflect the correct 009-32 Standard Item is invoked?

Answer: The Government will review/revise invoked Standard Items to reflect the scope of work

15. The following NAVSEA STD ITEMS are not called out in any work item in the work package:

009-01, 009-06,009-23, 009-60, 009-65, 009-69, 009-70, 009-82, 009-87, 009-93, and 009-95.

Question: Will the government be updating the work items to reflect the standard items applicability?

Answer: These are Category 1 FY 16 Standard Items and are applicable to all Work Items without further reference.

16. Question: The contractor requests an extension of the closing date to 8/26/2016 in order to complete the solicitation requirements as directed.

Answer: Due to customer mission requirements the proposal submission date remains 8 August 2016.

17. RFP Reference: Yard Patrol (YP) Craft 676 Class Specifications, Work item -992-31-001 Cleaning and Pumping; accomplish, 651-11-001 Messroom Tables and Transoms; replace, 634- 11-001 Interior Deck Covering; install, 521-11-002 Fire Pump; replace, 311-22-002 Port Ship Service Generator; repair, 311-22-001 Port Ship Service Diesel Generator Engine Overhaul;

accomplish, 311-21-002 Starboard Ship Service Generator; repair, 311-21-001 Starboard Ship Service Diesel Generator Engine Overhaul; accomplish, 241-12-001 Port Transmission Overhaul;

accomplish, 241-11-001 Starboard Transmission Overhaul; accomplish, 233-12-001 Port Main Propulsion Diesel Engine Overhaul; accomplish, 233-11-001 Starboard Main Propulsion Diesel Engine Overhaul; accomplish

Contractor has numerous requests for pricing out to various vendors. As of 8 August we are still awaiting responses from the vendors that affect the contractor ability to price the following work items:

1. 992-31-001 Cleaning and Pumping; accomplish

2. 651-11-001 Messroom Tables and Transoms; replace

3. 634-11-001 Interior Deck Covering; install

4. 521-11-002 Fire Pump; replace

5. 311-22-002 Port Ship Service Generator; repair

6. 311-22-001 Port Ship Service Diesel Generator Engine Overhaul; accomplish

7. 311-21-002 Starboard Ship Service Generator; repair

8. 311-21-001 Starboard Ship Service Diesel Generator Engine Overhaul; accomplish

9. 241-12-001 Port Transmission Overhaul; accomplish

10. 241-11-001 Starboard Transmission Overhaul; accomplish

11. 233-12-001 Port Main Propulsion Diesel Engine Overhaul; accomplish

12. 233-11-001 Starboard Main Propulsion Diesel Engine Overhaul; accomplish

We understand that there have been other contractors requesting extensions that have been denied we feel that in order for all contractors to provide the most cost effective and accurate response to this solicitation an extension of seven days is necessary.

Question: Will the Government consider and extension from August 8th to August 16th in order for the contractor to provide an accurate proposal for this solicitation?

Answer: The Government will not consider an extension from 8 August 2016 to 16 August 2016 at this time. Amendment 2 dated 20 July extended the proposal due date from 29 July 2016 to 8 August 2016. For the purposes of this evaluation, each contractor is to provide a burdened composite labor rate based on the Government identified labor categories and quantity of hours and a burdened Other Direct Costs price based on the Government identified Contractor Material, Technical Services, and Subcontracting costs. The burdened composite labor rate and the burdened Other Direct Costs price are to be documented in Attachment J-2 Labor and Material Burden Rates Price Sheet to be submitted in accordance with the Section L Instructions.

The solicitation does not require work items identified in Attachment J-1 to be priced. Per N00024-16-R-2216 Attachment J-1 Note found on cover page:

“This Yard Patrol (YP) 676 Class Specification (Attachment J-1) consists of individual Work Items for evaluation purposes only. These items do not represent the actual work to be performed under the contract award, but is a representation of the scope of work that can be expected for the YP Service Life Extension Program (SLEP) efforts. Per the RFP, the Government will issue a Delivery Order to the winning Offeror(s) for further bidding on craft specific work packages. The Government will then down-select to the Offeror(s), whose proposal represents the best value to the government after evaluation in accordance with the factors in each delivery order. Each delivery order will be competed among the awardees based on total price of the craft specific work package and past performance of prior delivery orders on the contract.”

18. Question: On the Standard form 33 page 11 there is an estimated CLIN 0019 option Material ($50,000.00) and CLIN 0020 ($50,000.00) Spares and Repairs Parts dollar amount. It is my understanding this number is to be inserted into the NET AMT line of these sheets “without” proposed G&A markup. Is this correct?

Response: Section B of the solicitation is not required to be submitted as part of the Offeror’s proposal. Section L has been updated with Amendment 0005 to remove the requirement of submitting Section B.