ALMDS Attachment 1 to Exhibit A and B.pdf

A-1 CDRL Glossary

ATTACHMENT 1 TO EXHIBIT A and B

GENERAL DD FORM 1423 GLOSSARY

(ADDRESSEE LISTING BEGINS ON PAGE A-7)

A. The items listed below are explanations to headings and blocks that are on the Exhibit(s) (DD Form 1423).

BLOCK A "CONTRACT LINE ITEM NO. (CLIN)" - Enter the CLIN which invokes the particular DD Form 1423 as an Exhibit to the contract.

BLOCK B "EXHIBIT" - Enter the exhibit letter assigned to the

CDRL.

BLOCK C "CATEGORY" - Check the appropriate block.

BLOCK D "SYSTEM/ITEM" - System/Item name, project designator, or title of services being procured.

BLOCK E "CONTRACT/PR NO." - Enter Contract or Procurement

Request (PR) Number.

BLOCK F "CONTRACTOR" - Enter Contractor's name or identifi-cation code, if known, a slash, and the appropriate Commercial and Government Entity (CAGE) code.

BLOCK G "PREPARED BY" - Name and signature of activity responsible for preparing the CDRL.

BLOCK H "DATE" - Preparation date of CDRL.

BLOCK I "APPROVED BY" - Name and signature of individual responsible for approving CDRL.

BLOCK J "DATE" - Approval date of CDRL.

B. Detailed DD Form 1423 Information:

"BLOCK 1" - DATA ITEM NUMBER - Enter the Exhibit Line Item Number (ELIN) of the data item. The letters "I" and "O" are not used. ELIN sequencing order can be found in DFARS 204.7105(c).

"BLOCK 2" - TITLE OF DATA ITEM - Title shall be identical to the Data Item Description (DID) cited in Block 4.

A-2 CDRL Glossary

"BLOCK 3" - SUBTITLE - Enter subtitle if the title in Block 2 requires further identification.

"BLOCK 4" - AUTHORITY (DATA ACQUISITION DOCUMENT NO.) -

Enter DID identification number. If TMCR is used, enter "See TMCR " and attach TMCR to CDRL.

"BLOCK 5" - CONTRACT REFERENCE - Indicates the specific effort within the contract from which data are required.

"BLOCK 6" - REQUIRING OFFICE - The technical office responsible for ensuring the adequacy of the data.

"BLOCK 7" - DD FORM 250 REQ - Designation of the location for performance of Government inspection and acceptance as indicated in the table below. The DD Form 250 shall be delivered to the first addressee in Block 14 unless otherwise indicated in Block 16. The letter "D" in Block 7 requires a DD Form 250 to be signed by each addressee in Block 14 unless otherwise indicated in the contract.

DD Form 250 Code Inspection Acceptance

SS (1) (2)

DD (3) (4)

SD (1) (4)

DS (3) (5)

LT* (6) (7)

NO** (8) (8)

XX (9) (9)

(1) Inspection at source.

(2) Acceptance at source.

(3) No inspection performed at source. Final inspection performed at destination.

(4) Acceptance at destination.

(5) Acceptance at source. Acceptance based on written approval from the Contracting Officer.

A-3 CDRL Glossary

(6) Letter of transmittal only. LT should not be used when inspection is required. The data is sent by the Contractor directly to the personnel listed in Block 14 of the DD Form 1423. LT is used when the contracting agency requires a record of delivery but does not desire to have a DD Form 250 for each and every piece of data developed by the Contractor. The only other authorized use of LT is the special case where the Contracting agency does not desire to have separate DD Forms 250 but desires to have a Government quality assurance (QA) representative perform inspection. The Government QA representative shall be listed on the distribution in Block 14 and requested to provide comments via the QA letter of instruction. Also, when the local Contract Administration Office (CAO) is required to perform inspection of a letter of transmittal, Block 16 will indicate this requirement. In all cases where LT is used, a copy of the letter of transmittal should be provided to the CAO for information and appropriate use in administration of the contract,

(7) As specified in Block 16 of the DD Form 1423.

(8) No inspection or acceptance required. No DD Form 250 or letter of transmittal required.

(9) Inspection and acceptance requirements specified elsewhere in the contract.

* Use of the symbol LT is not authorized for data comprising final delivery of Technical Data Packages of for Technical Manuals. (LT may, however, be used for delivery of preliminary TDP's or TM's.)

"BLOCK 8" - APP CODE - An "A" indicates that advance written approval by a Government representative is required prior to final acceptance by the Government, or prior to publication and distribution of the final version of the document to addressees in Block 14. Clarification of approval will be defined in Block 16 as to its scope and depth. If a preliminary draft is required, it will be indicated in Block 14 or 16.

"BLOCK 9" DIST STATEMENT REQUIRED. Enter the code letter

(A, B, C, D, E, F, or X) corresponding to the distribution statement to be marked on the data item.

"BLOCK 10" - FREQUENCY - The appropriate frequency code of data requirements indicated in this block are from the codes in the table below. If the data is of a recurring type, it is to

A-4 CDRL Glossary be submitted at the end of the reporting period established in this block unless otherwise indicated in the data preparation instruction in Blocks 12, 13, or 16.

Code Key

ANNLY Annually ASGEN As generated ASREQ As required* BI-MO Every two months BI-WE Every two weeks DAILY Daily DFDEL Deferred delivery MTHLY Monthly ONE/P One Preliminary ONE/R One time and revisions QRTLY Quarterly R/ASR Revision as required SEMIA Every six months WEKLY Weekly XTIME Submit X number of times where X takes on a value of three or more *Requires further explanation in Block 16.

"BLOCK 11" - AS OF DATE - This is the date that data is to be received by requiring office. For recurring type data, a numeral will indicate the number of days prior to the end of the report period, established in Block 10, that data collection will be cut off. Block 16 may be used for further explanation.

"BLOCK 12" - DATE OF FIRST SUBMISSION - The due date for initial data submission is keyed to an event as shown in the table below:

Code Definition

ASGEN As generated ASREQ As required DFDEL Deferred delivery EOC End of contract EOM End of month EOQ End of quarter NLT Not later than XDAC Days after contract award XDACM Days after contract modification XDADO Days after delivery order XDARC Days after receipt of comments

A-5 CDRL Glossary

XDARP Days after reporting period XDATC Days after test completion XDPDCT Days prior to design certification test XDPTT Days prior to test

(NOTE: "X" is assigned a value indicating the number of days, e.g., 30 DAC).

"BLOCK 13" - DATE OF SUBSEQUENT SUBMISSION - Actual due dates keyed to an event as shown in the table above and explained in Block 16 or date for subsequent submission.

"BLOCK 14" - DISTRIBUTION - Enter code of addressees and the number of copies (regular or reproducible) each addressee is to receive. Codes and symbols of the addressees are explained in an attached list (see note below) giving full mailing addresses. The type of the reproducible copies are explained in Block 16 if not described in the DD Form 1664. The first addressee shall receive the DD Form 250 and be the Block 8 approving authority unless otherwise indicated in Block 16.

(Note: The last page of this attachment will contain the address of each activity code referenced in Block 14 of the DD Form 1423.)

"BLOCK 15" - TOTAL - Enter the total number of copies required.

"BLOCK 16" - REMARKS - Contains additional data information not specified elsewhere on this DD Form 1423 and any amplification of other blocks on this form. Clarification of approval will be defined as to its content, format, and future actions.

C. Entries to be made by the Contractor (Blocks 17-18):

"BLOCK 17" - PRICE GROUP - Contractors shall specify one of the four following groups of effort in developing estimated prices for each item of data listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the Contractor's performance of the primary contracted effort (production, development, testing, and administration), but which is required by DD Form 1423.

Estimated Price - Costs to be considered under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administrative

A-6 CDRL Glossary and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort, but the Contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be considered under Group II are those incurred over and above the costs of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data items to the Government.

c. Group III. Definition - Data which the Contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government require-ments with regard to depth of content, format, frequency of submittal, preparation, control, and quality of data.

Estimated Price - Costs to be considered under Group III are the administrative and other expenses related to reproducing and delivering such data items to the Government.

d. Group IV. Definition - Data which is developed by the

Contractor as part of his normal operating procedures and his effort in supplying these data items to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

"BLOCK 18" - ESTIMATED TOTAL PRICE - For each item of data listed, the bidder or offeror shall enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data. These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights-in-data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

A-7 CDRL Glossary

NOTE: Blocks 17 and 18 do not apply to advertised contracts on to negotiated contracts under $100,000. The estimated prices filled in Block 26 will not be separately used in evaluation of offers, nor will they be reflected in distribu-tion copies of the contract.

A-8 CDRL Glossary

DATA DISTRIBUTION LIST

Block 14 Entry Complete Address

DDL1 Program Executive Officer (PEO LMW)

Attn: Danny Georgiadis, APM PMS495 Angie Kemp, Deputy APM PMS495 Sharon Wetzel, COR PMS495

Mine Undersea Warfare 614 Sicard Street SE STOP 7008 Washington Navy Yard, DC 20376-7008 E-mail: Daniel.georgiadis@navy.mil

Angela.l.kemp@navy.mil sharon.wetzel@navy.mil

DDL2 Commanding Officer

Attn: (Code A21) Naval Surface Warfare Center Panama City Division 110 Vernon Ave.

Panama City, FL 32407-7001 Email: joseph.a.thomas@navy.mil thomas.fanning@navy.mil

DDL3 Contracting Officer

Attn: Sonja Truehart-Mckinney(SEA 02631) Naval Sea Systems Command 1333 Isaac Hull Avenue SE STOP 2050 Washington Navy Yard, DC 20376-2050 E-mail: sonja.truehart-mckin@navy.mil

DDL4 PMS495 COR Support

Attn: Roger Blackman

CACI

4114 Legato Road Room 313 Fairfax, VA 22033 E-mail: rblackman@caci.com mailto:Daniel.georgiadis@navy.mil mailto:Angela.l.kemp@navy.mil mailto:sharon.wetzel@navy.mil mailto:joseph.a.thomas@navy.mil mailto:joseph.a.thomas@navy.mil mailto:joseph.a.thomas@navy.mil mailto:sonja.truehart-mckin@navy.mil mailto:rblackman@caci.com