Att_5_PPTA_PHSF_SOP_9_Rev_2_Severe_Weather.pdf

3710/PHSF PAX

5.1.4 10 May 2017

From: Government Flight Test Director

Subj: PRESIDENTIAL HELICOPTER SUPPORT FACILITY PATUXENT RIVER

STANDARD OPERATING PROCEDURE 9 - SEVERE WEATHER

PROCEDURE, REVISION 2

Ref: (a) NASPAXRIVINST 3140.6P

Encl:

(b) NAVTESTWINGLANT 3140.lB CH-1

(c) HX21INST 3140.6N

(1) Destructive Weather Plan

(2) Material Condition Readiness Checklists

(3) HUREVAC Conditions Checklist

(4) HUREVAC/Disaster Preparedness Destructive Weather

Checklist

(5) Essential Personnel Recall List

(6) Contractor Personnel Hurricane Evacuation and

Recovery Plan

1. This Standard Operating Procedure (SOP) establishes the requirements for the Presidential Helicopter Support Facility (PHSF) Severe Weather Procedure and replaces the SOP dated June 17, 2015.

2. This procedure applies to all personnel assigned to, or temporarily working at, the PHSF Patuxent River (PAX).

3. Discussion.

a. Thunderstorms, tornadoes, gales, and hurricanes are capable of causing injury and destruction to personnel, facilities, aircraft, and equipment. Rocks, lumber, fire bottles, and debris may be picked up by winds and hurled with deadly force. Hail stones of large proportions associated with severe thunderstorms may severely damage aircraft. Lightning strikes pose unique hazards, particularly during aircraft refueling operations. Timely warnings and precautionary measures should help to prevent losses and reduce damage. Enclosure (1) delineates procedures to be followed in the event of a thunderstorm, tornado, or destructive wind event.

b. References (a) through (c) define applicable terms, establish conditions of readiness, and provide general guidance.

Subj: PHSF PATUXENT RIVER SOP 9 - SEVERE WEATHER PROCEDURE, REVISION 2

4. Purpose.

a. The purpose of this procedure is to familiarize personnel with the NAS Patuxent River and Naval Test Wing Atlantic instructions regarding severe/destructive weather and to make available the checklists and recall lists in Enclosures (2) through (6). In the event of a "fly away," personal information of the aircrew involved may be found in the Defense Enrollment Eligibility Reporting System (DEERS) for military, the Navy Family Accountability and Assessment System (NFAAS) for civilians and the parent company Human Resources (HR) Department for contractors.

5. Responsibilities:

a. The PHSF Maintenance Officer (MO) shall function as the PHSF Hurricane Evacuation (HUREVAC)/Disaster Preparedness Officer.

b. PHSF HUREVAC/Disaster Preparedness Officer shall:

(1) Be the central point of contact for coordination of HUREVAC and Disaster Preparedness and use Enclosure (1) as a guide in carrying out assigned duties.

(2) Contact all action parties and coordinate appropriate actions as required after notification of weather warning. Use Enclosures (2) and (3) to prepare the PHSF for the appropriate Hurricane Material Condition or HUREVAC Condition.

(3) Act as the central point of contact by using Enclosure (4) to take reports of "set" Material Condition.

(4) Assign an Assistant HUREVAC/Disaster Preparedness Officer to assist as required.

(5) Attend meetings conducted by NAS HUREVAC/Disaster Preparedness Office. Obtain all pertinent information about the storm and keep track of the storm by plotting it on a weather chart.

(6) Organize and coordinate the PHSF Disaster Relief Force, consisting of the Physical Security Duty Office (PSDO) and representatives from the Maintenance Department, to prepare the hangar to withstand the damaging forces of nature.

(7) Maintain close contact with the PSDO and receive continual updates as Material Conditions of Readiness are set.

(8) Conduct appropriate annual training for all department representatives prior to the station hurricane season.

c. Assistant HUREVAC/Disaster Preparedness Officer shall:

(1) Be directly responsible to the HUREVAC/Disaster Preparedness Officer and assist in carrying out duties as required.

(2) Ensure a duty vehicle is kept available for use by the MO to check the PHSF as necessary. Ensure all government vehicles are kept inside the hangar.

d. Physical Security Duty Office (PSDO) shall:

(1) Notify the MO after the issuance of a weather warning from the Air Operations Duty Officer (AODO) via the Destructive Weather Warning Circuit Telephone.

(2) If directed by the MO,. notify the base Command Duty Officer/Emergency Operations Center that HUREVAC/Hurricane Material Condition of Readiness has been set.

(3) Inspect Hangar 2805 exterior and grounds for security and have deficiencies corrected as necessary.

(4) When directed by the HUREVAC/Disaster Preparedness Officer or Assistant, move all loose objects that could become a missile hazard from the Building 2805 parking lot and common areas and secure in hangar.

e. After normal working hours, the PSDO shall:

(1) Notify the MO following receipt of a weather warning or observed significant weather. Begin following the actions set forth in Enclosures (2) and (3) as appropriate. (HUREVAC or Hurricane Material Condition)

(2) Keep track of the storm by monitoring the appropriate weather/news media outlets (television, internet, radio).

{3) Ensure the weather warnings and responses from the HUREVAC/Disaster Preparedness Officer are appropriately logged.

f. Maintenance Control shall ensure essential personnel are contacted to perform the following:

{l) Hangar aircraft. Ensure aircraft are properly grounded and parked efficiently to provide room for all PHSF aircraft and additional non-flyable aircraft aboard NAS Patuxent River.

(2) Ensure support equipment is properly secured and grounded in accordance with the appropriate "set" conditions per Enclosures (2), (3), and (4).

(3) Stow all portable flight line equipment (fire bottles, chocks, tow bars, boxes, etc.) in the hangar as required by reference (a) . Tie down all equipment that cannot be stowed in the hangar.

(4) Close and secure all hangar doors.

(5) Inspect flight line for security and have deficiencies corrected as necessary.

(6) Coordinate all actions required to safeguard personnel, aircraft, and equipment during a thunderstorm or significant wind event using Enclosure (1) .

{7) Coordinate with Operations to adjust the flight schedule as necessary during a thunderstorm or significant weather event as outlined in Enclosure (1) .

g. Hazardous Material (HAZMAT) Hazardous Waste {HAZWASTE} Representative shall:

(1) Remain in close contact with the PHSF HUREVAC/Disaster Preparedness Officer/Assistant for material condition updates with respect to deteriorating weather conditions.

6. Review. This instruction will be reviewed and updated annually by the HUREVAC/Disaster Preparedness Officer.

DESTRUCTIVE WEATHER PLAN

1. Thunderstorms

a. Thunderstorm Condition II. Thunderstorms are anticipated within a 40 mile radius of the Air Station within 6 hours.

(1) Alert all aircraft in the immediate vicinity.

(2) Secure and/or stow all equipment not immediately in use.

b. Thunderstorm Condition IA. Thunderstorms are observed within a 40 mile radius and are expected to affect the Air Station.

(1) Closely monitor the progression of the storm.

Weather checks should be conducted hourly at a minimum.

(2) Be prepared to take immediate measures as delineated for Thunderstorm Condition I.

(3) Alert ordnancemen to de-arm all aircraft not scheduled to fly.

c. Thunderstorm Condition I. Thunderstorms are imminent within a 10 mile radius of the Air Station.

(1) Hold scheduled flights which can be delayed until passage of the condition.

(2) Secure and/or hangar all aircraft/equipment.

(3) Secure from aircraft fueling.

(4) Secure from all ordnance evolutions, if an aircraft is armed it must remain on the flight line and be properly secured.

2. Tornadoes

a. Tornado Condition II. Conditions for the formation of a tornado are favorable.

(1) In addition to all precautions taken above for Thunderstorm Conditions, alert all personnel to be ready to take shelter and be especially vigilant in observing sky conditions.

Enclosure (1)

b. Tornado Condition I. A tornado or funnel cloud has, actually been sighted or reported and is moving on a path which makes it likely to pass within a 10 mile radius of the Air Station. Immediate action to safeguard life should be taken.

(1) All hands secure and take shelter. Report damage or injury as soon as possible after the threat has passed.

3. Destructive Winds

a. Small Craft Warnings. A small Craft Warning will be issued when sustained winds of 18 to 33 knots or frequent gusts equal to or greater than 25 knots are expected. In addition to boats less than 25 feet, small, single engine aircraft are considered "small craft" under this instruction.

(1) Condition II. Condition II Small Craft Warnings will be posted when defined wind conditions are forecasted within 24 hours.

(2) Condition I. Condition I Small Craft Warnings will be posted when defined wind conditions are imminent or in progress.

b. Gale or storm warnings. Gale Warnings are issued for sustained winds or frequent gusts of 33 to 47 knots. Storm Warnings are issued for sustained winds or frequent gusts above 47 knots to 63 knots.

(1) Gale Condition II. Gale force winds expected within 24 hours.

(a) Continue normal operations, but begin preliminary checks on equipment to be stowed/secured and determine the effect on operations.

(b) Be prepared to take immediate measures as delineated for Gale Condition I.

(2) 0 Gale Condition I. Gale force winds are imminent or in progress.

(a) Secure all flight operations possible.

(b) Secure and hangar all aircraft/equipment except emergency equipment.

2 Enclosure (1)

(3) Storm Condition II. Storm force winds are expected within 24 hours.

(a) Consider cancellation of all unnecessary flights.

(b) Begin securing all loose equipment not in use.

(c) Be prepared to take immediate measures as delineated for Storm Condition I.

(4) Storm Condition I. Storm torce winds are imminent or in progress.

(a) Cancel all flight operations.

(b) Take steps immediately to hangar all aircraft/equipment except emergency equipment.

(c) Divert all inbound flights to suitable alternative airfields when conditions preclude safe landings.

(d) Have a pool of personnel standing by for emergencies.

(e) Cancel refueling operations.

3 Enclosure (1)

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4 Enclosure (1)

The following checklists are to be utilized to ensure the appropriate Material Condition of Readiness is set.

HURRICANE MATERIAL CONDITION IV

(Warning period within n·hours)

ITEM# ACTION COMPL

1. Review Disaster Preparedness OPLAN, Destructive Weather Instruction, and individual Hurricane bills. Take appropriate action.

2. Remove from the line and secure all loose gear not needed for normal operations.

3. Ensure your department has tape and plastic for safeguarding computers and other sensitive equipment, if not, order from supply.

4. Notify the HX-21 Duty Office (extension when your department is set in this condition.

5. Check availability of emergency gear (flashlights, batteries, rain gear, radio, portable water containers).

6. Review requirements for Hurricane Material Condition III.

7. Notify the PHSF HUREVAC/Disaster Preparedness Officer/Assistant

(extension and the base Command Duty Officer/Emergency Operations Center (CDO/EOC) (extension when Hurricane Material Condition IV has been set ..

ITEM# ACTION

HURRICANE MATERIAL CONDITION III

(Warning period within 48 hours)

1. Review availability of departmental essential/non-essential personnel:

a. Personnel who are not required for launch/recovery of aircraft.

b. Personnel who will be required to secure loose gear, buildings, and hangar remaining aircraft/equipment.

2. Place all essential personnel on telephone standby.

3. Consider curtailing liberty or recalling personnel as required.

4. If a flood surge is expected ensure equipment and desk drawers up to knee high are stowed on top of desks and work stations.

5. Begin covering and taking appropriate action to safeguard equipment.

6. Notify the HX-21 Duty Office (extension when your department is set in this condition.

7. Review requirements for Hurricane Material Condition II.

8. Notify the PHSF HUREVAC/Disaster Preparedness Officer/Assistant

(extension and the base CDO/EOC (extension• when Hurricane Material Condition III has been set.

COMPL

Enclosure (2)

HURRICANE MATERIAL CONDITION II

(Warning period within 24 hours)

ITEM# ACTION

1. Complete stowage and securing of all equipment.

2. Fill all available portable water containers.

3. Close down all non-essential facilities when directed by CO NAS.

4. When directed by CO NAS, release non-essehtial personnel.

5. Notify the HX-21 Duty Office (extension-when your department is set in this condition.

6. Commence evacuation of personnel from unsafe areas.

7. Ensure that all remaining precautions detailed in our Hurricane Bill can be completed within 2 hours.

8. Review requirements for Hurricane Material Condition I.

9. Notify the PHSF HUREVAC/Disaster Preparedness Officer/Assistant

(extension and the base CDOYEOC (extension when Hurricane Material Condition II has been set.

ITEM# ACTION

HURRICANE MATERIAL CONDITION I

(Warning period within 12 hours)

1. Complete all precautions to minimize injury to personnel and damage to property.

2. Secure all buildings.

3. Review recovery procedures. Release any remaining non-essential personnel. Ensure those personnel needed for immediate recovery operations remain on station.

4. Notify the HX-21 Duty Office (extension when your department is set in this condition.

5. Notify the PHSF HUREVAC/Disaster Preparedness Officer/Assistant (extension and the base CDO/EOC (extension ••••lilii19 when Hurricane Material Condition I has been set.

COMPL

COMPL

2 Enclosure (2)

SECURE FROM HURRICANE MATERIAL CONDITIONS

NOTE: No recovery actions will be initiated until the CO NAS gives the order to secure from Hurricane Condition I

ITEM# ACTION COMPL

1. Each department representative reports current status with damage to the

HX-21 Duty Office (extension•••

2. Report command's status to the base CDO/EOC (extension

•••••••. If phone service or radios are not available use messengers (Bldg. 409).

3. Damage reports will be made to Public Works Emergency Service Desk (extension or by messenger (Bldg. 666).

4. Utilize all civilian and military personnel to restore everything to its normal operation in the most expeditious manner possible.

3 Enclosure (2)

4 Enclosure (2)

HUREV AC CONDITIONS CHECKLIST

The following HUREV AC Conditions and their actions apply:

NOTE: HUREV AC Conditions do not have a specific advanced hourly notification. Notification of conditions will be set via the Destructive Weather Warning Circuit Telephone in the PHSF PSDO.

HUREV AC CONDITION IV

ITEM# ACTION COMPL

1. HUREV AC/Disaster Preparedness Officer/ Assistant will meet with NAS HUREV AC Officer in Air Operations and tum in the Aircraft Hurricane Evacuation Status Report.

2. Operations Officer will ensure that, weather permitting, operational requirements will be scheduled so as to produce the least possible congestion if an evacuation is necessary.

3. Secure all loose gear (support equipment, fire bottles) not needed for normal operations.

4. Notify the HX-21 Duty Office (extension that HUREVAC condition IV is set.

5. Review requirements for HUREVAC Condition III.

6. Notify the HUREVAC/Disaster Preparedness Officer/Assistant (extension

••and the base CDO/EOC (extension······ when HUREV AC Condition IV is set.

HUREV AC CONDITION III

ITEM# ACTION COMPL

1. Review availability of essential/non-essential personnel for your department:

a. Personnel not required for launch/recovery operations.

b. Personnel who will be required to secure loose gear, buildings, hangar remaining aircraft.

2. Place all essential personriel on telephone stand-by.

3. Consider curtailing liberty or recalling personnel as required.

4. Notify the HX-21 Duty Office (extension that HUREVAC condition

III is set.

5. Review requirements for HUREVAC Condition II.

6. Notify the HUREVAC/Disaster Preparedness Officer/Assistant (extension and the base CDO/EOC (extension······ when HUREV AC Condition III is set.

Enclosure (3)

HUREV AC CONDITION II

ITEM# ACTION

1. Complete stowage and securing of all aircraft and equipment.

2. When directed by the TD, commence evacuation of non-essential personnel.

3. Notify the HX-21 Duty Office (extension that HUREVAC

Condition II is set.

4. Review requirements for HUREV AC Condition I.

5. Notify the HUREV AC/Disaster Preparedness Officer/ Assistant (extension

••••• and the base CDO/EOC (extension•••••• when HUREV AC Condition II is set.

HUREV AC CONDITION I

COMPL

ITEM# ACTION COMPL

1. Secure all remaining aircraft/equipment. Take necessary precautions to minimize damage due to possible floodins and high winds. All support equipment HAZMA T/HAZW ASTE and all remaining items that could be blown around must be brought into the hangar or secured outside away from anything that could be damaged by flying debris.

2. Secure all buildings as required.

3. Secure all remaining non-essential personnel, ensuring those personnel needed for immediate recovery of operations remain on station.

4. Notify the HX-21 Duty Office (extension that HUREVAC condition

I is set.

5. Notify the HUREV AC/Disaster Preparedness Officer/ Assistant (extension

••••• and the base CDO/EOC (extension•••••• when HUREV AC Condition I is set.

SECURE FROM HUREV AC CONDITIONS

ITEM# ACTION COMPL

1. The HUREV AC/Disaster Preparedness Officer will report status to the base CDO/EOC (extension .. (Secure order will be issued from

NA VTESTWINGLANT).

2. The HUREV AC/Disaster Preparedness Officer/ Assistant will attend meetings for "Lessons Learned", and report significant information to the department representatives.

3. Initiate recovery plan for aircraft and Support Equipment, and report status to the HX-21 Duty Office (extension•••

NOTE: If weather prognostications so dictate, NA VTESTWINGLANT may establish HUREV AC Condition I in lieu of either conditions IV, III, or II. Such action would preclude evacuation preparation and/or evacuation of aircraft. No tenant Commanding Officer or Officer-in-Charge may set HUREV AC Conditions less stringent than that set by

NAVTESTWINGLANT.

2 Enclosure (3)

HUREVAC/DISASTER PREPAREDNESS DESTRUCTIVE WEATHER CHECKLIST

1. Remain abreast of all Hurricane Conditions via phone calls coming from the PSDO, as well as monitor the weather reports via television, internet and/or radio.

2. Coordinate efforts with the TD, MO, and Maintenance Control to ensure that evacuation measures are being taken and the hangar complex is being properly prepared to withstand the possible damaging winds and flying debris.

a. Ensure items that can be brought into the hangar are properly secured.

b. Ensure electrical power to the hangar and surrounding buildings is secured when conditions warrant.

c. Ensure that each department representative has an ample supply of tape and plastic to safeguard equipment from water intrusion.

3. Stay in close communication with the HX-21 Duty Office (extension••• and receive reports as conditions are set utilizing Enclosures (2) through (4).

4. Prepare appropriate reports and deliver to the HUREV AC Command Center as required.

5. The following is a list of departments that need to be checked off as they report their condition of readiness.

Department Hurricane/HUREV AC Material Condition

IV III II I Secure

Maintenance Officer I I I I I ---- ---- ---- ---- ----

Warehouse Manager I I I I I ---- ---- ---- ---- ----

Maintenance Control I I I I I ---- ---- ---- ---- ----

HAZMAT I I I I I ---- ---- ---- ---- ----

Enclosure (4)

2 Enclosure (4)

ESSENTIAL PERSONNEL RECALL LIST

The following personnel must be kept abreast of all weather warnings as well as periodic updates of the storm movement during normal working hours.

Telephone

Government Flight Test Director

VHNXX Lead Test Engineer

Physical Security Response Team

Maintenance Officer

Assistant Maintenance Officer

Quality Assurance

Maintenance Control

HAZMAT

Secure Storage Manager

Enclosure (5)

2 Enclosure (5)

CONTRACTOR PERSONNEL HURRICANE EVACUATION AND RECOVERY PLAN

Name (Last/First/MI) Rank: _____________________ _

Dept/Phone: ____________________________ _

Local Address/Phone: -------------------------- Dependent Names/Relationship/ Ages Resides with you?

1. YES/*NO ------------------------

2. _______________________ _ YES/*NO

3. YES/*NO ------------------------

4. _______________________ _ YES/*NO

5. YES/*NO ------------------------

6. YES/*NO ------------------------

* Provide contact information on back of form if dependents not residing with you may need assistance.

Special needs/considerations (medical, physical, transportation, location): --------

Out of area contact information (address/phone number of where you will go if directed to evacuate the area):---------------------------

Other considerations (pets, names, sizes):-------------------

Enclosure (6)

Additional contact information (if applicable):

2 Enclosure (6)