CDRL Attachment 3 Data Product Defs 5APR2010.doc

DATA PRODUCT DEFINITIONS

NOT INCLUDED IN THE LMI

ATTACHMENT 3

NOTE: Data Product Definitions (DPDs)are in the same format as the DPDs contained in Appendix B of MIL-PRF-49506. Refer to Appendix B of MIL-PRF-4906 for assistance in interpreting DPD formats.

DATA PRODUCT DEFINITIONS

1. A001 - TASK CODE (7 X F -)

A data chain of six separate data sub-fields which uniquely identify each maintenance task associated with particular items under analysis. The first five sub-fields provide information relative to the performance of the task itself. The sixth sub-field is a task sequence code provided to differentiate tasks with identical entries in the first five sub-fields. The individual sub-fields that comprise the task code are described as follows:

1. TASK FUNCTION CODE (FUNCTION)

A code that denotes specific maintenance, operator and supporting functions necessary to the operation and maintenance of an item.

1. Access (coded W): To perform operations necessary to gain access to an item of the next lower level of indenture or an item blocking accessibility to the item under analysis.

1. Adjust (coded D): To maintain or regulate, within prescribed limits, by bringing into proper or exact position, or by setting the operating characteristics to specified parameters.

1. Align (coded E): To adjust specified variable elements of an item to bring about optimal or desired performance.

1. Calibrate (coded F): To determine accuracy, deviation or variation by special measurement or by comparison with a standard.

1. Fault Location-(coded N): The process of investigating and detecting the cause of equipment malfunctions; the act of isolating a fault within a system or unit under test.

1. Inspect-(coded A): To determine the serviceability or detect incipient failures by comparing an item’s physical, mechanical and/or electrical characteristics with established standards through examination.

1. Mission Profile Change (coded M): The function performed to enable the end item to perform a different type mission.

1. Remove and Replace (coded H): To substitute a serviceable part for a malfunctioning, damaged or worn out part. Remove and replace actions will include discrete sequences for fault location, correction of the fault or malfunction by removal of the item and replacing it with a spare, and verification that the fault has been corrected. The fault location, and verification may be documented one indenture above the remove and replace action.

1. Repair (coded J): Used as a corrective action or task function to restore an end item, assembly, subassembly, module or component to serviceable condition. Also to be utilized as maintenance action or task function to restore an item removed from the end item through replacement of lower order non-repairable items and through rework such as patching, welding, grinding, straightening, facing machining, or resurfacing to correct a specific fault. Repair actions will include discrete sequences for fault location, correction of the fault or malfunction and verification that the fault has been corrected.

1. Test (coded B): To verify serviceability by measuring the mechanical, pneumatic, hydraulic, or electrical characteristics of an item and comparing those characteristics with prescribed standards.

1. TASK INTERVAL CODE (INTERVAL)

A code that identifies the scheduled or unscheduled timing of the task occurrence.

1. Calendar (coded Q): Occurring as a period of time equal to 365 days.

1. Daily (coded C): Occurring every day.

1. Monthly(coded P): Occurring every thirty days.

1. Periodic/Phase Inspection (coded E): Inspection to be accomplished at a specified interval or multiple of the specified interval.

1. Postoperative/Post Flight (coded H): Inspection accomplished after each operation/flight.

1. Preoperative/Pre Flight (coded A): Inspection accomplished before each operation/flight.

1. Quarterly (coded M): Recurring at three month cycles.

1. Scheduled (coded B): Periodic prescribed inspection/servicing based on and elapsed time, hours of operation, flight hours, etc.

1. Turnaround(coded T): Performance of the maintenance task occurs during normal turnaround operations and does not affect the operability of the system.

1. Unscheduled (coded G): Those unpredictable maintenance requirements that had not been previously planned, but that require prompt attention to maintain the system in or restore it to operating condition.

1. Weekly (coded L): Occurring in one of a series of seven day cycles.

1. OPERATIONS AND MAINTENANCE LEVEL

Codes that are assigned to indicate the maintenance levels authorized to perform the required maintenance function. Codes are as follows:

OPERATIONS AND MAINTENANCE LEVEL

CODED

Operator Crew C

Organizational/On-equipment O

Intermediate General Support Ashore H

Intermediate Ashore and Afloat G

Depot D

Specialized Repair Activity L

1. SERVICE DESIGNATOR CODE

Navy (coded N)

1. OPERABILITY CODE

A code used to indicate the operational status and mission readiness of the item during the maintenance task. Codes are as follows:

OPERABILITY

CODED

Full Mission Capable C

Partial Mission Capable D

System Inoperable During Maintenance A

System Capable During Maintenance B

Not Mission Capable E

Off Equipment Maintenance G

Turnaround F

1. TASK SEQUENCE CODE

A two-position code assigned to each task. If the combination of the previous task code fields, (task function, task interval, service designator, O/M Level and operability code are unique, the entry will be “AA”. If the first five fields are duplicated within the IPC, the follow-on task sequence codes will be “AB” through “99” to differentiate the tasks.

2. A002 - TASK IDENTIFICATION (36 X L -)

A written description of the task to be performed, i.e., Repair , Fault Isolate, Test, etc..

3. A003 - ITEM FUNCTION TEXT NARRATIVE (- - - -)

Textual data that describes the item function of the IPC under analysis.

4. A004 - MAINTENANCE CONCEPT TEXT NARRATIVE (- - - -)

Textual data that describes the maintenance concept of the IPC under analysis.

5. A005 - MAINTENANCE PLAN RATIONALE TEXT NARRATIVE (- - - -)

Textual data that describes the maintenance plan rationale of the IPC under analysis.

6. A006 - REMAIN IN PLACE INDICATOR (RIP) (1 A F -)

A single alpha character identifying an item for which an unserviceable unit will be turned in on an exchange basis after receipt of a serviceable unit. Codes are as follows:

REMAIN IN PLACE INDICATOR (RIP)

CODED

No Remain in Place Authority Granted

N

Safety Consideration

S

Partial Mission Capable

P

Maintenance Consideration

M

Mobility Constrained

V

Has not Been Screened for RIP Worthiness X

Containerization

C

7. A007 – INTERVAL (10 D - -)

The number of operational units (e.g. rounds, miles, hours) between preventive maintenance tasks.

8. A008 – QUANTITY PER TASK (5 N R 2)

The number of items used to perform the task.

9. A009 – QUANTITY PER TASK UNIT OF MEASURE (2 A F -)

The UM, as defined in DOD 4l00.38-M. The UM is abbreviated: dz, ea, ft, gl, in, lb, oz, etc., for dozen, each, foot, gallon, inch, pound, ounce, etc., respectively.

10. A010 - DETAILED TASK NARRATIVE (- - - -)

The detailed procedural steps that are performed to accomplish the task and sub task necessary to support the system and sub-system. These tasks shall be used during the development of technical publications. To include identification of Manual Fault Isolation Procedures.

11. A011 - IPC NAME (40 XL-)

The name of the item represented by the IPC. The IPC Name may be the same as, or different than, the Item Name (DED 0480).

12. A012 – FAILED ITEM CODE (1 A--)

Coded (Y)

A one position code identifying the component, or part, as the failed item.

13. A013 – NARRATIVE CODE (50 X--)

A Code that indicates the type of narrative documented. Codes are:

· ITEM FUNCTION

· MAINTENANCE CONCEPT

· MAINTENANCE PLAN RATIONAL

14. A014 – STEP NUMBER (3 N --)

A number identifying the sequence of steps performed to accomplish a task.

15. A015 – MEAN ELAPSED MAINTENANCE TIME (5 N R 2)

The time expended, regardless of the number of personnel working simultaneously, required to perform a task. This does not include logistics delay time. The time can be predicted or measured.

16. A016 – RATE (5 X L -)

The rate (AD, AE, AM, AT, etc) of the person(s) expected to accomplish the assigned task.

17. A017 – MAN-HOURS (5 N R 2)

The average number of man-hours, per rate, expended to accomplish the assigned task.

18. A018 – ANNUAL OPERATING REQUIREMENTS (AOR) (6 N R -)

The estimated or required yearly rate of usage of an item.

19. A019 – ANNUAL OPERATING REQUIREMENT MEASUREMENT BASE (1 A F -)

An MB associated with the AOR. For codes, refer to DPD 0650.

20. A020 – CONVERSION FACTOR (5 N - -)

A factor used to convert the AOR of the system/equipment to the AOR of the item under analysis. The factor is obtained by dividing the rate of usage of the item under analysis (expressed in cycles, miles, rounds, hours, or any other appropriate measurement base) by the rate of usage of the system/equipment (also expressed in the same Measurement Base).

21. A021 – DEPOT SCRAP RATE (Not Applicable) The Depot Scrap Rate is computer generated and represents the expected percentage of the items scrapped at the depot level per maintenance cycle. The Depot Scrap Rate is determined by the following formula:

MTD (CAD)________

MTD(D) + MTD(CAD)

22. A022 – REPAIR SURVIVAL RATE (Not Applicable) The Repair Survival Rate is computer generated and represents the percent of nonserviceable repairable assets which will, through depot repair, be returned to a serviceable condition. The Repair Survival Rate is determined by the following formula:

MTD (D)__________

MTD(D) + MTD(CAD)

23. A023 – SYSTEM ATTRITION RATE (Not Applicable) The System Attrition Rate is computer generated and represents the percentage of depot level repairable items that fail, which will not, through repair, be returned to a serviceable condition. The System Attrition Rate is determined by the following formula:

1 - __MTD (D)_______________________

MTD(D) + MTD(CAD) + (MTD (CBD)

24. A024 – TASK FREQUENCY (7 N R 4)

The frequency of performance or occurrence of the task identified by the task code and expressed as the number of annual occurrences.

a. For corrective tasks the following formula’s apply:

1. For tasks consuming any item not capable of being repaired and removed and replaced at the O-level (as determined by the 3rd and 4th position of the SM&R code):

TF = AOR X CONVERSION FACTOR X FAILURE RATE OF THE FAILED ITEM

2. For tasks consuming any item capable of being repaired or removed and replaced at the O-level (as determined by the 3rd and 4th position of the SM&R code):

TF = AOR X CONVERSION FACTOR X (FAILURE RATE OF THE FAILED ITEM – SUMMATION OF THE FAILURE RATE OF EACH NEXT LOWER INDENTURED ITEM THAT IS CAPABLE OF BEING REMOVED AND REPLACED AT THE O-LEVEL)

b. For preventive tasks the following formula applies:

TF = (Annual Operating Requirement X Conversion Factor)/Maintenance Interval

25. A025 – FAILURE RATE (Not Applicable) The Failure Rate is computer generated and is the inverse of the Mean-Time-Between-Failures (MTBF). Failure Rate data is used during data-base calculations. Failure Rate is not included in electronic data transfers.

26. A026 – PROVISIONING TECHNICAL DOCUMENTATION SELECTION CODE (11 A - -)

A code which indicates that an item is to be selected for a specific provisioning technical documentation list. If the item applies to a particular list, a "Y" is entered. Leave blank if the item does not apply. The lists for which items can be selected are as follows:

a. Long Lead Time Items List (LLTIL) l A F -

b. Provisioning Parts List (PPL) l A F -

c. Short Form Provisioning Parts List (SFPPL) l A F -

d. Common and Bulk Items List (CBIL) l A F -

e. Repairable Items List (RIL) 1 A F -

f. Interim Support Items List (ISIL) 1 A F -

g. Post Conference List (PCL) l A F -

h. Tools and Test Equipment List (TTEL) l A F -

i. System Configuration Provisioning List (SCPL) l A F -

j. As designated by requiring authority (one) l A F -

k. As designated by requiring authority (two) l A F -

27. A027 - ALLOCATION DATA (60 X - -)

The support equipment allocation information consisting of seven subfields:

a. Allowance (DED 016) 10 X L -

b. Station Identification Code 5 X L -

An alpha-numeric code to identify a specific automatic test equipment station or location with the associated allowance list. The code is provided by the requiring authority.

c. Maintenance Level Function 2 X L -

A two-character code specifying the level of maintenance at which a particular task employing the support equipment will be accomplished.

Codes are as follows:

NAVY

Organizational level

O

Organizational and intermediate land and vessel

OI

Intermediate

I

Intermediate weapon station

IW

Depot level

D

Three degrees of intermediate propulsion system maintenance I1, I2 or I3

Transient/bingo sites

T

ARMY, AIR FORCE, AND FEDERAL AVIATION ADMINISTRATION

Organizational level

O

Intermediate level, on equipment

F

Intermediate level, off equipment

H

Depot level

D

d. Land Vessel Code 1 A F -

A code (primarily used by the Navy) to restrict and control the selection of support equipment end items required for different environmental conditions. Codes are as follows:

Land

L

Vessel

V

Both

B

e. Allowance Range 30 N AS -

A 10 block spread format (Allowance Range 1-10 used to record the allowance for the end item, ATE item, or depot overhaul requirements). The Allowance Code (DED 016) will distinguish whether the allowance ranges are for end items, ATE items, or depot overhaul requirements. These 10 blocks may be labeled 1-4 through 251-450 to describe the number of end articles to be supported by the quantity of support equipment end items entered in the three (3) position subfield. Block headings are: 1-4, 5-8, 9-12, 13-16, 17-24, 25-32, 33-64, 65-125, 126-250 and 251-450, respectively. For example: For SE end items, the quantity of end items required to support a range of 5 to 8 end articles is identified in the block labeled 5-8.

(1) For ATE items, the 10 blocks are associated with 1, 2, 3...10 to describe the number of ATE items to be supported by the quantity of support equipment items entered in the three position subfield.

(2) For depot overhaul requirements/entries, associate the first three blocks with workload rates of 20, 50, 100 end articles per month to be supported by the quantity of support equipment items entered in the three-position subfield.

f. Extended Range 3 X R -

A field designating the quantity of SE items required to support quantities of end articles exceeding 450.

g. Designation Description 9 X F -

A nine-position code that identifies the method of allowancing items. The codes include the following:

Inventory Record

INVRECORD

No longer applies for this list code

NOTAPPLIC

Per crash crew

PERCRACRW

Where 99 represents quantity of end articles and PER99XXXX

XXXX represents specific entities, e.g., PER02ACFT indicates an allowance based on supporting two aircraft. Entries for XXXX include:

Aircraft ACFT

Missile MISL

Engine ENGN

Metrology Labs LABS

Targets TRGT

28. A028 - PREPARING ACTIVITY (25 X L -)

The name of the activity preparing SE data.

29. A029 - CONTRACT NUMBER (19 X L -)

The unique number assigned to the contract in question, by which it can be specifically identified.

SUPPORT EQUIPMENT CONTRACT NUMBER. The contract number of the SE development/procurement.

TRANSPORTATION CONTRACT NUMBER. The contract number for shipping.

30. A030 – DEVELOPMENT/STANDARD (3 AF -)

Indicates the availability of government-approved specifications or drawings for the SE end item candidate. In general, if the specs are available, the item already exists in the government inventory.

“DEV”

The item is currently in design/development phase; or is commercial item not yet approved. No drawing or specification is available.

“STD”

The SE end item is defined by current specifications or drawings; or is an approved and inventoried commercial item. A drawing or specification is available.

31. A031 – CUSTODY CODE (1 A F -)

A one-character code identifying calibration management and usage of support equipment to be obtained from the supporting intermediate maintenance activity. The codes are as follows:

“E” Items used infrequently (less than once per month), and indicates the item is available from the supporting intermediate maintenance activities as required.

“P” Items weighing over 200 pounds (over 300 pounds for wheeled equipment), exceeding any one of the following dimensions in a stowed

Configuration: 6' X 3' X 2', fragile or

Subject to misalignment or loss of calibration

Through transportation, or not coded for infrequent use.

“L” All items requiring calibration and management, designated for use at the organizational level of maintenance, and not already coded "E" or

"P".

“D” Items listed only in a detachment list code

Requiring management, and having a custody code of "E" or "P".

“M” Non-calibratible items requiring management that are not otherwise custody coded.

“N” Items that do not require calibration or management and consequently not otherwise custody coded.

32. A032 TECHNICAL MANUAL REQUIRED CODE(S) (17 X L - )

A series of a maximum of six, two-character codes separated by commas. Codes may range from "01" to "30", and are provided by the requiring authority. Codes are specified in DI-ILSS-80118C.

33. A033 MAINTENANCE REQUIREMENT CARDS (MRCs) (1AF -) Indicates the contractors recommendation that the preparation of

MRCs should be initiated.

“Y” Yes

No

Based on SE vendor provided information or information available as a result of the contractors design and production experience.

This requirement is not intended to burden the contractor with additional work load to determine the MRC requirements.

Note: Contractor effort to develop any MRCs occurs ONLY when a contract is in place to perform the effort.

34. A034 - SPARE FACTOR (4 X F -)

A specific quantity or percentage developed to guide the government's determination of requirements (procurement of end items over and above operational quantities) to provide replacement for an item(s) subject to damage, survey/disposal. Example:

A specific quantity QXXX

Percentage of operational assets quantity (for consumables only) PXXX

No spares required Q000

35. A035 - DATE OF FIRST ARTICLE DELIVERY (6 N F -)

The date of an event, expressed as the year (last two positions), month and day of the event, e.g., YYMMDD.

A date when the first SE under analysis is delivered and available for use.

Note: This item applies to (1) new items that must undergo development or (2) to commercial off the shelf (COTS) items that require qualification testing.

36. A036 – SE SUPPORTABILITY ANALYSIS REQUIREMENT (1AF -)

Indicates the contractors recommendation that A Supportability Analysis should be initiated on the SE end item.

“Y” Yes

No

Based on SE vendor provided information or information available as a result of the contractors design and production experience.

This requirement is not intended to burden the contractor with additional work load to determine the supportability requirements.

Note: Contractor effort to perform the analysis occurs ONLY when a contract is in place to perform the effort.

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