Model Contract Attachment-1 to FA9301-24-Q-0006 PCAS Statement of Work Dated 27 Feb 2024.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 412TH TEST WING (AFMC)

EDWARDS AIR FORCE BASE CALIFORNIA

Statement of Work (SOW) for “Primary Crash Alarm System” (PCAS) - Solicitation #FA9301-24-Q-0006 Page 1 of 6

AFP 42 ATCT Primary Crash Alarm System

STATEMENT OF WORK

27 Feb 2024

Prepared for:

412 TW/OL-AF Plant 42/AM 412th Test Wing Operating Location

Air Force Plant 42 Palmdale, CA 93550

Prepared by:

Mr. John Ceng and Mr. Steven Nastally

412 TW/OL-AF Plant 42/BI 412th Test Wing Operating Location

Air Force Plant 42

Statement of Work (SOW) for “Primary Crash Alarm System” (PCAS) - Solicitation #FA9301-24-Q-0006 Page 2 of 6

1.0 Scope

USAF Plant 42 (AFP 42) requesting a turnkey solution for a new Primary Crash Alarm System (PCAS). This emergency response communication capability is an Air Force and FAA requirement essential enabling flight and ground operations in support of prototype and flight test aircraft operations at USAF Plant 42 in accordance with AFMAN13-204V2 and FAA AC 150/5210-7D.

2.0 Requirements

The Contractor shall submit a proposal for a PCAS in accordance with AFMAN13-204V2 and FAA AC 150/5210-7D for the Air Traffic Control Tower (ATCT).

2.1 System Capabilities

The Contractor shall propose and install a completely stand-alone IP base PCAS with recording capability. Inter-site connectivity will be over the base fiber infrastructure. Currently, the ATCT has a PCAS based on the eOn Millennium Digital Communications Platform that interfaces with the FAA approved ATCT Small Tower Voice Switch (STVS) to support the Primary Crash capability. Due to the current PCAS solution reaching end of life, the new system shall replace the existing PCAS capability and integrate with the existing FAA STVS. The new solution shall be a stand-alone system, that will provide ring down and alarm capabilities specified below. The new PCAS shall include the following capabilities but not limited to:

2.1.1 The closed loop system shall be equipped with an automatic digital ring‐down technology (i.e.: no dialing is required) terminating on the 2nd floor communications room. Each device shall receive unique emergency ringtone and flashing lights.

2.1.2 The ATCT cab (top floor) is the initiation point which shall ring the following locations using existing base communication/cable infrastructure (See Attached Diagram: 23-005 AFP 42 ATCT PCAS System Diagram):

2.1.2.1 Airfield Management offices (Cab, 1st, 3rd & 4th floor of the ATCT.)

2.1.2.2 Base Defense Operations Center (BDOC).

2.1.2.3 Fire Dispatch and Security Force offices.

2.1.2.4 Fire Stations (1 and 2)

2.1.2.5 Emergency Management.

2.1.2.6 AFP 42 headquarters building (two offices).

2.2 Equipment and Installation

The Contractor shall provide the following equipment and installation service:

2.2.1 Supply, configure and install primary and secondary call handler servers and or appliance(s)

Statement of Work (SOW) for “Primary Crash Alarm System” (PCAS) - Solicitation #FA9301-24-Q-0006 Page 3 of 6 with automatic call recording (audio/data) capability. Secondary call handler is required for redundancy in case of if primary server fails to operate. The primary and secondary call handler configurations shall mirror each other with same capabilities, functions, and services.

2.2.1.1 Both handlers shall include monitor, mouse and keyboard.

2.2.1.2 System shall include 3 monitoring consoles (1 at ATCT Cab, 1 at ATCT 1st floor, and 1 at BDOC/Fire Dispatch). All consoles shall include monitor, mouse and keyboard.

2.2.1.3 System shall have capability to easily add and remove ring down phones and/or listen only phones.

2.2.2 Supply, configure and install 8 ring-down (full 2-ways) VoIP phones.

2.2.2.1 Phones shall be red, with visual flashing light indicator.

2.2.2.2 Phones shall have LCD display.

2.2.2.3 Phones shall be Push-to-talk (PTT) with noise reduction/cancellation feature.

2.2.3 Supply, configure and install 3 receive/listen only VoIP phones.

2.2.3.1 Phones shall be red, with visual flashing light indicator.

2.2.3.2 Phones shall have LCD display.

2.2.3.2 Receive/listen phones cannot originate calls; if the handset is lifted, nothing will happen.

2.2.4 System shall integrate to existing gate and provide automatic gate opening.

2.2.4.1 When ring down call initiated, the system shall automatically open 8 bay gates/doors at each fire station (2 stations), both front and back; for a total of 16 bay doors.

2.2.4.2 The system shall automatically open one (1) Airfield gate located near Fire Station 1.

2.2.5 Supply, configure and install 19 small room speakers for the living quarters at both fire stations. When system initiated, the system shall sound off through the speakers, the volume shall gradually increase from low to allowable audible level.

2.2.6 System shall have capability to record and archive at least 45 days of all calls, monitoring transactions and reports.

2.2.6.1 System shall have capability to auto delete records older than 45 days.

2.2.7 Supply, configure and install all necessary network equipment as separate IT Enclave system such as switch, rack, UPS, etc.

2.2.8 The system shall be an isolated network with no remote login capability outside of the system.

Statement of Work (SOW) for “Primary Crash Alarm System” (PCAS) - Solicitation #FA9301-24-Q-0006 Page 4 of 6

2.2.9 The system shall not have commercial internet or other network connectivity.

2.2.10 All Equipment shall be on JITC approved products list (APL) and/or TAA compliant.

2.3 Testing

The Contractor shall develop a Test Plan (i.e., checklist) to verify and validate all server(s), devices and add-on equipment are fully operational. Most importantly are the ring down capability or full 2-way communication; and all integrated gates/doors open automatically. This shall be submitted to the Government Program Manager (GPM) no later than 10 calendar days after contract award.

This item shall be used by the Contractor and GPM to gage progress of the install and ultimately the system functionality. Every portion of the system shall be tested for functionality and operability, and this completed Test Plan shall be submitted to the GPM at its completion. All testing of functionality/operability shall take place prior to the Contractor deeming the system as “complete” and prior to the Contractor providing AFP 42 personnel training on the system.

2.4 Training and Manuals

The Contractor shall provide hands on training, operational manuals, and service manuals to AFP 42 personnel responsible for PCAS operation.

2.4.1 Contractor shall provide training materials for at least 10 people.

2.4.2 The Contractor is to specify as part of their proposal how long (i.e. one hour, half day, full day, etc.) the training will need be, so as to allow the Government to properly prepare for the training.

2.4.3 Training duration is to be determined by the Contractor to adequately cover the system and provided AFP 42 personnel the resources to operate the system. The Contractor shall schedule the training with the GPM at least two (2) weeks prior to the date it should take place. The Contractor is to ensure that the training is conducted after the installation is complete and all system testing has occurred to ensure system has complete functionality.

2.5 Warranty

The proposal shall include standard basic industry warranty for the turnkey system. Warranty information shall be clearly identified in the proposal.

2.6 Period of Performance (POP)

2.6.1 POP shall be 90 days.

2.6.2 Contractor can schedule and begin work at issuance of the Contract (Purchase Order) Award.

3. 0 Deliverables

Warranty documentation shall be presented to the GPM at the completion of system

Statement of Work (SOW) for “Primary Crash Alarm System” (PCAS) - Solicitation #FA9301-24-Q-0006 Page 5 of 6 installation.

All licenses required for this project: Software and Hardware: including Server(s) Operating

System (OS), Database (DB), 3rd party application server(s), Session Internet Protocol (SIP) if required.

o All equipment shall be the latest Joint Interoperability Test Command (JTIC) approved products with latest licenses.

Test Plan and test result documentation shall be presented to the GPM at the completion of system installation.

Final System drawing(s) in the latest AutoCAD Format, MS Visio, and Adobe PDF Formats shall deliver to the GPM within 10 days from the completion of system installation.

o The Contractor shall send or email all documentations to the GPM at the below address:

John Ceng / Steven Nastally 2501 East Ave P chang.ceng@us.af.mil and steven.nastally.1@us.af.mil

4. 0 Additional Requirements

4.1 Base Access – The Contractor is to request base access through the GPM for all contractor or subcontractor (as applicable) employees that will work on this requirement. Note that access can take some time, please account for this in your scheduling. All contractor employees will be subject to a criminal history background check IAW air force manual (AFMAN) 31-113, installation perimeter access control, as stipulated in the installation commander’s memorandum to the 412th SFS/Det 1 dated 23 April 2015 (the AFMAN and memorandum are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the contracting office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.2 Security Regulations & Inspection – The Contractor shall comply with all AFP 42 security regulations. Contractor personnel may be subject to personal, equipment and vehicle inspection upon entering or leaving AFP 42. Additionally, the Contractor shall comply with actions dictated by force protection condition changes/measures for real world situation and AFP 42 exercises. Changes to force protection conditions could impact Contractor performance of work and can include denial of access to the installation to perform work.

4.2.1 – Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within Contractor-owned or privately owned vehicle while on AFP 42.

4.3 Waste – The Contractor shall dispose of all trash and debris generated during the contract.

The Contractor is NOT permitted to dispose of any waste in the trash bins located on AFP 42. It is the Contractors responsibility to transport waste off base.

Statement of Work (SOW) for “Primary Crash Alarm System” (PCAS) - Solicitation #FA9301-24-Q-0006 Page 6 of 6

4.4 Use of Tobacco - There shall be no tobacco use inside Government facilities IAW AFI 40-102, Tobacco Free Living. This rule applies to all facilities, whether occupied or not, and under construction/renovation or not. Cigarettes butts shall not be left on the ground at any work site. The Contractor shall strictly inform/enforce these rules regarding its employees, suppliers, and subcontractors. Smoking is permitted only in designated areas.

4.5 Inappropriate Behavior - The Contractor assumes responsibility for the actions of all its employees, subcontractors, and suppliers when on AF Plant 42.