Questions and Answers Revision-1 for Combined Synopsis-Solicitation FA9301-24-Q-0006 PCAS dated 04 Apr 2024.pdf

Combined Synopsis/Solicitation FA9301-24-Q-0006 “Questions & Answers Revision-1” Posted via Amendment-6 Page 1 of 9

Questions & Answers Revision-1 for

Combined Synopsis/Solicitation FA9301-24-Q-0006 Primary Crash Alarm System (PCAS)

Date of this Q&A Document: 04 Apr 2024

This document is to address the questions which the Government has received and our responses to those questions. On Amendments-4 & 5 to this Combine Synopsis/Solicitation the Government addressed initial questions received up through the Pre-Award Site Visit on 13 Mar 2024, those are Q&As #1-54 below. This document contains all questions and the Governments answers that were received through the final Question Submittal date of 02 Apr 2024 at 3:00PM. Additional questions (and our answers) which were received after 13 Mar 2024 are hereby shown starting on Question #55 beginning on page 7 below. No alterations to Q&As #1-54 were made, they remain for continuity.

# Question Government Answer 1 I don’t see the address to the site visit on the documents. Can you please provide that?

The location of the Pre-Award Site Visit and the ensuing contract installation was provided via Combine Synopsis/Solicitation FA9301-24-Q- 0006 Amendment-1 date 05 Mar 2024 on SAM.gov

2 Question was regarding the NAICS and associated Small Business Size Standard.

The one used by the Government do not appear to be correct for the effort at hand.

Can the Government evaluate the NAICS used to determine if a more applicable one should be used?

The Government confirms that the NAICS used on the original Combine Synopsis/Solicitation posting was done in error. In evaluating the NAICS and associated Size Standard, the Government has determined that the appropriate ones to use are 334290 and 800 Employees. This was addressed via Combine Synopsis/Solicitation FA9301-24-Q- 0006 Amendment-3 date 08 Mar 2024 on SAM.gov.

3 Section 2.1 states “the new system shall replace the existing PCAS and integrate with the existing FAA STVS”. What type of equipment is the FAA STVS?

Requirement removed by government. After further investigation with FAA personnel, The new PCAS system is NOT required to integrate with FAA STVS. SOW section 2.1 –“ and integrate with the existing FAA STVS” the wordings are to be disregarded.

4 Will documentation on the FAA STVA be provided for integration purposes?

Since integration to STVS is NOT required. No documentation to be provided.

5 Are there specific requirements regarding the nature of integration of the new PCAS with the existing FAA STVS?

There is no specific requirement is needed. The new PCAS system is NOT required to integrate with FAA STVS.

Combined Synopsis/Solicitation FA9301-24-Q-0006 “Questions & Answers Revision-1” Posted via Amendment-6 Page 2 of 9

6 In general, if the distance between the network switch and the endpoints (call handlers, monitor stations, VOIP phones, Garage door openers, gate interface) is longer than a standard patch cable can accommodate, are there existing ethernet patch panels and ethernet cable infrastructure between the switch and the endpoints? Or is new cable infrastructure to be installed new by the offeror?

The distance between the network switch and the endpoints (call handlers, monitor stations, VOIP phones, Garage door openers, gate interface) are vendor specific and design dependent. The existing patch panels or network drops that are available by the government are within standard limited distance. Contractor needs to provide final patch cables from the jacks to its endpoint or install new cables.

The only challenging location is the flightline gate, it’s opened by remote control or keypad code entry. There are no cable runs to the gate currently, contractor is to propose most cost effective and technically acceptable solution to meet this requirement. i.e. “wireless device” or bridging”.

7 Per section 2.1.1: “Each device shall receive unique emergency ringtone and flashing lights.” Is there a preferred ringtone and/or flashing light sequence?

What is the desired dB level of the ringtone?

Standard ringtone that is use by industry, red flashing light by default. Standard or normal phone dB level ring volume.

8 Regarding the ringdown phones in section

2.2.2 and listen-only phones in section 2.2.3: Please specify the type of each VOIP phone desired (wall mount or desktop phone).

All red desktop phone with Push-to-talk, and able to configure for listen only phone capability.

9 Will the new VOIP phones be mounted in the same location as the previous phones, and are there any special mounting considerations if phones are uniquely mounted on stands/mounting boxes/other equipment?

All desktop phones.

10 What is the expected purpose of the LCD display on the VOIP phones? What information is required to be presented on the LCD display?

At the standby mode: Each phone will display its’ own location information, such as “Fire Station #2, phone # and date/time. At the active mode, either incoming/outgoing call, each phone will show incoming/outgoing information, such as “Fire Station #2, phone # and date/time. At the screen saving mode: Each phone will display “AFP 42 Primary Crash System”

Combined Synopsis/Solicitation FA9301-24-Q-0006 “Questions & Answers Revision-1” Posted via Amendment-6 Page 3 of 9

11 Regarding section 2.2.4.1: What is the communication and/or control interface to the airfield gate? Is there an API for electronic/IP communication, hardwired signaling via relay, or another interface?

Please elaborate and describe the demarcation point between the new system and existing equipment.

Currently the airfield gate is open by the keypad code entry or remote control. No other known API or IP communication or hardwired signaling via relay.

12 Regarding section 2.2.4.2: What is the communication and/or control interface to the garage door openers? Is there an API for electronic/IP communication, hardwired signaling via relay, or another interface?

Currently the station gates/stall doors can be remotely opened by the Fire Dispatch via software control or the buttons at the DMTF panel located at each fire station. Contractor shall NOT integrate with existing software system. DMTF panels for FD 1 and FD 2 are shown by picture attached, the DMTF panel can be integrated for use. (See pictures #14, #15)

13 Is the offeror expected to completely replace existing garage door openers with new equipment, or only integrate the new PCAS with the existing equipment?

Only integrate the new PCAS with the existing equipment, if current system is unreliable then replacement can be recommended.

14 Regarding section 2.2.5: Is there a preferred type or style of speaker? (PA style speaker in drop ceiling, wall mounted speaker, desktop speaker, etc.)

Wall mounted speaker

15 What shall be the maximum dB of speaker output?

Standard normal hearing dB level 75, no harmful level or too long.

16 Can existing speakers be reused, or must all-new equipment be provided and installed?

Currently there is no speaker in each room, if contractor can locate the speakers, integration is allowed.

17 Regarding section 2.2.7: Are new network switches desired?

Yes, and each new switch MUST be TAA compliant.

18 Shall new network racks be provided for network switches and call handler equipment?

There is rack space are available for FD1, EM and Director building (See Picture #11, #12, #13).

There are NO rack space available for the tower (2nd floor), FD2 and BDOC, thus the contractor needs to provide appropriate size to house the equipment.

Combined Synopsis/Solicitation FA9301-24-Q-0006 “Questions & Answers Revision-1” Posted via Amendment-6 Page 4 of 9

19 If existing racks are available, please specify the type (2 post or 4 post), and depth of any 4 post racks/cabinets.

We have 2-post rack space available in EM and Director building, and 4 post racks space available in FD1 with depth of 19”. The tower, FD2 and BDOC have no rack space, contractor is to provide appropriate size to house the equipment.

20 Is the contractor going to be removing any existing wiring in any of the locations?

NO, there is no existing wiring required contractor to remove.

21 Does AF Plant 42 still have strands that are unterminated?

NO

22 Fiber termination connectors: LC, SC or other?

All fibers are terminated with SC connectors.

23 Are there two devices in Building 552(Director Building)? Is Cable Required?

Yes, 2 listen only Phones. No need for cabling, Cable is already in place, but patch cables from the Jacks to the new phones are required. In Room 101: Jack # 039W/B; In Room 102: Jack # 036 W/B. (See Pictures #9, #10)

24 Are there two towers? Yes

25 Is cable being ran to the flight line gate? Currently there is NO cable runs to the flightline gate. The gate opener is manufactured by Eagle Access Control Systems; Model: EAGLE-2000- DC (See Picture #16). Contractor is to propose most cost effective and technically acceptable solution to meet this requirement.

26 Are UPS as a backup power supply required? If so, how long do you want them to run?

Yes, up to 30 minutes.

27 If it’s a building UPS will the contractor have access to it?

NO

28 In the tower, what stations will have the phones?

Locations for the phone in the tower are: 1st floor Jack #D3/4, 3rd floor Jack #C23/24, 4th Jack #C13/15, Cab Jack #B3/4 (See Pictures #1, #2, # 3, #4).

29 Did the builder of the tower do a Home Run from top to bottom floor?

Yes, some cables are home run to 2nd floor, and others are home run to 10th floor.

Combined Synopsis/Solicitation FA9301-24-Q-0006 “Questions & Answers Revision-1” Posted via Amendment-6 Page 5 of 9

30 Are the cords going to a jack somewhere?

i.e. Terminated somewhere? What is the pathway to get to jack?

Some cords/cables are home run to 2nd floor, and others are home run to 10th floor.

31 Please identify the termination points in the top of the tower and provide picture please.

In the Cab, Jack # B3/4 is home run down to 2nd floor.

32 Do the contractors have to provide a server cabinet for their stuff? Are we permitted to use the existing cabinets if there is space available?

There is rack space are available for FD1, EM and Director building that the contractor is permitted to use. There are NO rack space available for the tower (2nd floor), FD2 and BDOC, thus the contractor needs to provide appropriate size to house the equipment.

33 Do 3rd and 4th floor of the Tower just have phones?

No, both 3rd and 4th floor will have a phone and console at each floor, 3rd floor Jack #C23/24, 4th

Jack #C13/15. SOW Section 2.2.1.2 is updated to reflect the locations of the consoles.

34 Please identify where specifically the phone is going for all locations?

In the tower: 1st floor Jack #D3/4, 3rd floor Jack #C23/24, 4th Jack #C13/15, Cab Jack #B3/4.

In FD 2: Room 103 (2 new jacks needed). In FD 1:

Chief’s office: Jack #D36/37. In BDOC: Jack # 13-3-1C/1D and 13-5-1C/1D. In Director: Room 101: Jack # 039W/B; Room 102: Jack # 036 W/B.

In EM, a new speaker is added, new cabling is needed for the speaker. SOW Section 2.2.5.1 is added.

35 Is it a wall mount or desk phone? All locations are desktop phones.

36 Is on 4th floor of the tower has only a phone?

No, 4th floor of the tower will have 1 phone and 1 console. SOW Section 2.2.1.2 is updated with the locations of all 3 consoles.

37 Is the contractor providing switches? Yes, switches are needed at all locations. All switches MUST be TAA compliant.

38 Is the console going in the first-floor office location of the Tower? If so, what jack #?

No console is needed in the 1st floor of the tower.

Further clarification: 3 consoles are requested for this effort. 1 at the ATCT 3rd floor; Jack #C23/24, 1 at ATCT 4th floor; Jack #C13/15, and 1 at FD2- Alternate Fire Dispatch; new jacks are needed.

SOW Section 2.2.1.2 is updated with the locations of all 3 consoles.

Combined Synopsis/Solicitation FA9301-24-Q-0006 “Questions & Answers Revision-1” Posted via Amendment-6 Page 6 of 9

39 Will the government require another rack in Comm Room #106 in FD2?

Yes, new rack is required in FD 2 because there is NO rack space available.

40 Room #104 is Alternate Dispatch Location, Will the contractor need to run a new cable to room #106?

Yes, FD2 Room #104 is Alternate Dispatch Location (See picture #8). No cables are available in this room. Contractor is to install 2 new cables, 1 for the phone and 1 for the console machine.

Cables will need to home run back to Room #106.

41 Is there a requirement/specification for audio to be transmitted over radio?

No, there is NO requirement for audio to be transmitted over radio at any location.

42 How many speakers and how many rooms in the Fire Departments?

In FD 2, There are 11 rooms and need 11 speakers, wall mounted speakers. In FD 1, there are 8 rooms and need 8 wall mounted speakers. In EM Building, a new speaker is requested at the hallway. Therefore, a total of 20 speakers. SOW Section 2.2.5.1 is added for new speaker in EM.

43 Is the contractor required to run wire to all 11 rooms in Fire Department 2? There is a network patch panel labeled #1-18 that is unused. Can the contractor reuse this?

Cables are required for all rooms speakers;

contractor can repurpose the existing cables marked PD#1-18 that runs to each room at the closet located at the end of hallway. A home run cable back to main Comm Room #106 is required.

44 Can Contractor repurpose the cables in each room at Fire Department 1?

Yes, if there are available cables, contractor can repurpose the cable.

45 Discussion was had about if the contractor can do a wall mount to the left of the door when entering the Com Room#219 as there is a free jack behind the printer? Will the Government accept a Wall Mount here?

No, in FD1, Chief’s office requests a desktop phone: Jack #D36/37. (See Picture #7).

46 Can you verify the jack # for the phone in

BDOC?

In BDOC, Jack # 13-3-1C/1D and Jack 13-5- 1C/1D are available to use. (See Picture #5, #6).

47 Can the Government please identify the specs or interface that the System Dispatch station uses to open the Fire Station #1 and 2 doors?

Government has NO documentation for the Fire Dispatch (FD) software system. SOW section 2.2.4.2, government has NO indication of interfacing to this FD software system.

48 Is the Flightline Gate controlled or able to be opened from the BDOC?

NO, BDOC/FD can’t open the flightline gate remotely. Authorized government personnel can either open the gate by the keypad code entry or remote control.

Combined Synopsis/Solicitation FA9301-24-Q-0006 “Questions & Answers Revision-1” Posted via Amendment-6 Page 7 of 9

49 Is there conduit ran out to the flightline gate by Fire Station #1?

No physical copper cable runs to the gate.

50 If there is power supply going out to that gate?

Yes, there is power supply to operate the gate opener.

51 Please provide the room number, exact location, and jack # for the phone in EM?

EM phone is replaced by a speaker. New cabling is required for the speaker at the hallway. SOW Section 2.2.5.1 is added to reflect the new speaker.

52 Comm room #102 is locked? Is there available rack Space?

Yes, rack space available for use in EM Building.

(See Picture #12).

53 In which walls in all locations is the contractor going to require penetration for fire rated walls?

All locations have NO fire rated interior walls, but in BDOC building, there are Non Man Passible wall, if penetration required, contractor MUST follow UFC/AFI standard to make the penetration.

54 There is plenty of rack space in the Com Room#109 in Director Building, is the contractor permitted to use it?

Yes. Rack #1 has available space and contractor is permitted to use the space in Rack 1. (See Picture #13).

Below are the additional questions received from Offerors after the 13 Mar 2024 Pre-Award Site Visit. Questions #1-54 above were provided via Amendments-4 & 5 previously and remain in this document for continuity. No alterations were made to the questions and answers above.

55 Regarding the answer to Question 18, which states “There are NO rack space available for the tower (2nd floor),”:

During the site visit, some free space, in increments of 1U or 2U was observed in the existing rack. If supplied equipment can fit into a 1U space in the rack (such as a 1U server, or 1U switch) can such equipment be installed in the existing rack?

The existing rack in 2nd floor of the tower is belong to another program, no new equipment can be installed in it due to already space limitation. A new rack is required.

56 If no new equipment is permitted in the existing rack on the ATCT 2nd floor, is the installation of a second 4-post server cabinet of similar design permitted to be installed next to (to the left of, or behind) the existing rack? This question mainly concerns space limitations in the room, and availability of 4-post rack space.

The mechanical room (#203) around the existing comm room doesn’t have adequate cooling, no rack is recommended to be installed in room #203.

There is some empty space under the hanging rack available for new rack (See Picture: Page 38-40).

(The existing hanging rack is Mounted Zone Cabling Enclosures and Brackets Wall Mounted Enclosure QuadCab Enclosure, 20" depth with 19U. Note: This rack belongs to another program and can’t be shared). Vendor can propose similar

Combined Synopsis/Solicitation FA9301-24-Q-0006 “Questions & Answers Revision-1” Posted via Amendment-6 Page 8 of 9 depth size but with no more than 12U swingable rack for their equipment.

57 Regarding the answer to Question 19:

Please confirm that the 4-post rack in FD1 is indeed 19” deep. We would like clarification to avoid confusion because standard racks are 19” wide.

The depth for 4-post rack in FD1 is 36 inches.

58 Regarding the answer to Question 19:

What is the clearance behind the 4-post rack in FD1 (in inches), from the back of the rack to the wall? (In case installed equipment extends beyond the depth of the rack.)

The clearance from the back of rack to the wall is about 28 inches.

59 Regarding the SOW dated 25 March 2024, section 2.2.5: Are the speakers in FD1 and FD2 intended to play audio from the crash conference, or simply an alarm sound, or both?

Speakers in FD1 and FD2 to simply play an alarm sound

60 Regarding the SOW dated 25 March 2024, section 2.2.5.1: Is the speaker in the EM building intended to play audio from the crash conference, or simply an alarm sound, or both?

Speaker in EM to play audio from the crash conference

61 SOW section 2.2.5.1 states “Supply, configure and install 1 wall mount speaker”. During the site visit, drop ceilings were noted throughout the EM building. Is a ceiling-mounted speaker allowed?

Although wall mounted has requested, if the ceiling mounted speakers provide the same quality, then it is allowed.

62 Regarding the answer to question 42: The answer states that wall mounted speakers are needed in FD1 and FD2. During the site visit, it was noted that FD1 and FD2 both have drop ceilings. Are ceiling-mounted speakers allowed?

Although wall mounted has requested, if the ceiling mounted speakers provide the same quality, then it is allowed.

63 Regarding SOW section, and the answer to question 12: Can the Government provide schematics and/or documentation for the DTMF panels shown in pictures 14 and 15?

DTMF panels were installed long time ago and no schematics and/or documentation has been kept for records. Therefore, we have NO schematics and/or documentation to provide.

Combined Synopsis/Solicitation FA9301-24-Q-0006 “Questions & Answers Revision-1” Posted via Amendment-6 Page 9 of 9

64 The answer to Question 48 states:

“Authorized government personnel can either open the gate by the keypad code entry or remote control.” This implies that there is already a wireless receiver installed on the gate opener. Could you please provide the following information regarding any existing wireless receiver:

Please confirm whether a wireless receiver is installed on the Eagle 2000- DC pre-wired terminal strip for wireless receivers. (The location of the receiver terminal strip inside the gate opener is shown in the attached Eagle Gate Opener manual, page 23.)

If a receiver is already connected, please provide the make and model of the receiver, and the number of remote controls currently configured for use with the receiver unit. If possible, please provide a picture of the installed receiver unit.

The LifeMaster wireless antenna is installed with 4 wire terminal strip connection as shown on page 23 of Eagle 2000-DC-Eagle Gate Opener manual.

(See Picture DSC-0956). The receiver connected is the Eagle R30-35642 (See Picture DSC-0961).

Currently, we have at least 10 remote controls configured to use with the receiver unit.

65 If no VoIP phones can be found with a red flashing light, is it ok to use a small strobe light with a short flashing duration?

If no VoIP phones can be found with a red flashing light, yes, it is ok to use a small strobe light as substitution, but at minimum the phone itself should still be in red color.

66 For Fire Dept 2, what is the distance between the Comm room #106 and room #104 and between Comm room #106 and the closet located at the end of the hallway for the 11 speaker rooms?

Room #104 is across the hall from Comm Room #106 about 10 feet away. The closet with cables marked PD#1-18 at the end of hallway is about 100 feet from Comm Room #106.

67 From the Q&A, for Fire Dept 2 it was stated new home runs are needed back to the Comm room #106. Are any new home runs required for Fire Dept 1 back to its’ Comm room? If so, how many and what are the distances?

At Fire Dept 1, all cables from the sleeping quarters are running back to Comm Room #219, home runs cable may not require, but patch or link cable is required, it’s about 15 feet.