Combined_Synopsis-Solicitation_FA9301-24-Q-0006 Final 01 Mar 2024.pdf

Combined Synopsis/Solicitation for Crash Phone Alarm System FA9301-24-Q-0006 Page 1 of 4

*****Notice to Offeor(s): The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****

REF NO.: FA9301-24-Q-0006

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation Number: FA9301-24-Q-0006 *Please provide the full solicitation number on all correspondence** This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02, DPN 20230817, DAFAC 2023-0707.

(iv) THIS REQUIREMENT WILL BE: 100% for Small Business Set Aside. The North American Industry Classification System (NAICS) number for this acquisition is 517810 with a size standard of $40,000,000. The applicable Product Service Code (PSC) is DG10, IT and Telecom—Network as a Service.

(v) Contract Line-Item Numbers (CLINs) and items, quantities, and units of measure:

CLIN 0001 – Installation and Testing (1 each).

CLIN 0002 – On Site Training – Post Installation (I each).

(vi) The contractor shall propose and install a completely stand-alone IP base Primary Crash Alarm System (PCAS) with recording capability. Inter-site connectivity will be over the base fiber infrastructure. Currently, the ATCT has a PCAS based on the eOn Millennium Digital Communications Platform that interfaces with the FAA approved ATCT Small Tower Voice Switch (STVS) to support the Primary Crash capability. Full details and information are provided in the Statement of Work (SOW) which is Attachment-1 to the Model Contract.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition, and is amended as follows.

Total Price – Offerors are to fill in the Unit Price and Amount sections for CLINs 0001 & 0002 found on Pg.3 of the Model Contract, and likewise place the Total Award Amount within Block #26 on Pg.1 of the Model Contract. Note that Block #26 should be the total of CLINs 0001 & 0002 combined. Offerors shall provide both pages back with their official quote. The amount placed in Block #26 of the returned Model Contract will be considered the Offerors “Total Price” proposed for this effort.

Combined Synopsis/Solicitation for Crash Phone Alarm System FA9301-24-Q-0006 Page 2 of 4

Technical Overview - The Government will evaluate Offerors technical merits on a Pass/Fail basis. Offerors are directed to submit a “Technical Overview” for evaluation, which consists of two factors.

Technical Factor #1 – Cover Letter: Offerors shall provide a cover letter detailing any relevant information the Offeror believes will show your capabilities relevant to the PCAS requirement in this solicitation. The cover letter shall be no more than two (2) pages in length.

Technical Factor #2 – Past Performance: This shall consist of background or supporting information which will show how the Offeror can meet the Governments need on this requirement, specific to work performed in the past for Government or Non-Government agencies. To do so, the Government requests Offerors submit any Past Performance information that shows how your company fulfilled a requirement of this magnitude/nature in the past. Please provide relevant information (contract number, agency/location, Point of Contact information, dollar value, any other details you deem relevant) which will show how your company provided a successful install of this nature/magnitude in the past. This Factor shall be no more than five (5) pages in length.

(End of provision)

(ix) The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition, and is amended as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Priced Technically Acceptable offer, who receives a “Pass” rating on their Technical Overview.

(b) Contract Value (i.e. Total Price): This will be determined by reviewing the returned pages of the Model Contract (i.e. Pg.1 & 3) from the Offeror. Block #26 of the Model Contract will be used by the Government to establish an Offerors Contract Value (Total Price).

(c) Technical Overview: The Governments evaluation of the Technical Overview will be done on a Pass/Fail basis. Offerors who submit Technical Factor #1 (Cover Letter) that is no more than two (2) pages in length, AND who submit information for Factor #2 (Past Performance) on at least one (1) prior contract of this nature/magnitude which was similar in complexity/magnitude as this requirement will receive a “Pass” rating. The Government reserves the right to validate information provided for Technical Factor #2, to include contacting the Point of Contact(s) listed to confirm that the install was satisfactorily completed. Should the prior effort(s) listed in Technical Factor #2 have

Combined Synopsis/Solicitation for Crash Phone Alarm System FA9301-24-Q-0006 Page 3 of 4 negative reviews/information provided by the Points of Contact(s), the Government has the right to consider that information as grounds for giving a “Fail” rating to an offeror on their Technical Overview, and thus we will move on to evaluate the next lowest priced Offeror submitted in response to this solicitation.

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award by the Government from the Offeror.

(End of provision)

(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer OR have it completed on SAM before the submission due date.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition.

Additional FAR, DFARS, and AFFAR clauses and provisions that apply to this acquisition can be found in the attached model contract.

(xiii) No additional contract requirements or terms and conditions apply to this acquisition. There are no contract financing arrangements. There are no additional warranty requirements that are above and beyond what is consistent with customary commercial practices.

(xiv) DPAS rating: Not Applicable

(xv) Pre-Award Site Visit: A Pre-award Site Visit is scheduled on 13 Mar 2024 at 12:00PM local time. Offerors are NOT required to attend the Pre-Award Site Visit to be eligible to provide a quote, however the Government strongly recommends attendance so as to help offerors understand the full scope and scale of this requirement. Offerors are permitted to have up to two

(2) individuals attend the Pre-Award Site Visit, and each attendee must be cleared by Security Forces to attend. To register, please send the following information no later than 12:00PM on 07 Mar 2024 to the Contracting Officer (CO) and Contract Specialist (CS) (contact information in the following section). Late or incomplete submittal of information will result in potential denial of access to AF Plant 42 on the day of the Pre-Award Site Visit. Upon receiving the required information noted below from Offerors, the CO or CS will provide additional details/pertinent information to attendees. Likewise, the CO or CS will acknowledge receipt of Offerors information submittal, which will be your indication that your company attendee(s) are permitted to attend the Pre-Award Site Visit (pending a cleared background check by Security Forces).

Attachment “Combined Syn-Sol Attachment - Site-Visit-Slides_FA9301-24-Q-0006_for_13-

Combined Synopsis/Solicitation for Crash Phone Alarm System FA9301-24-Q-0006 Page 4 of 4

Mar-2024” are provided, these slides will be presented at the Pre-Award Site Visit. Offerors shall provide the following for all requested attendees:

Full Name (First/Middle/Last) – as it appears on Driver’s License Social Security Number Date of Birth Driver’s License Number Driver’s License State of Issuance U.S. Passport (Yes or No) - will be required if the attendee does not have a “Real ID” U.S. Citizen (Yes or No) and are you a Dual Citizen (Yes or No) Place of Birth (City and State)

(xvi) Questions: Offerors are to submit questions regarding this Combined Synopsis/Solicitation, to include questions stemming before or from the Pre-Award Site Visit, to the CO AND CS via email only (see section xviii for contact information). All questions are due no later than 21 March 2024 at 3:00PM local time from Offerors. The Government will make every effort to respond to all questions received via an amendment to this Combined Synopsis/Solicitation by 25 Mar 2024 at 4:00PM local time. Again, Offerors shall submit all questions to the CO and CS no later than 21 Mar 2024 at 3:00PM local time, late submittal of questions may result in your questions not being answered.

(xvii) Due Date for Offers: Offerors are to provide all required items no later than 01 Apr 2024 at 12:00PM local time. Late submittal may result in your proposal not being evaluated.

(xviii) Communication: Questions and offers must be sent by email ONLY to Ms. Alejandra Negrete (the CS) at alejandra.negrete@us.af.mil AND to Mr. Joshua Vasquez(the CO) at joshua.vasquez.5@us.af.mil. The Government requests that offerors communicate via email ONLY and do so to both individuals noted above.