Combined Syn-Sol Attachment - Site-Visit-Slides_FA9301-24-Q-0006_for_13-Mar-2024.pdf

Air Force Test Center

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Pre-Award Site Visit (13 March 2024) Crash Phone Alarm System (PCAS)

Joshua Vasquez Contracting Officer

Alejandra ‘Aly’ Negrete Contract Specialist

War-Winning Capabilities … On Time, On Cost

UNCLASSIFIED

Briefer: (AFTC/PZIOB) Pre-Award Site Visit Slides for PCAS

Classification

“The classification of the brief is Unclassified”

Purpose

UNCLASSIFIED

Briefer: (AFTC/PZIOB)

• Partner with Industry

• Fair, Open, Communications

• Complete Understanding of Simplified Acquisition

Process

• Enhance Competition

• Facilitate Quality Quotations

Pre-Award Site Visit Slides for PCAS

• 11:30 – 12:00 Arrival and Get Passes

• 12:00 – 12:10 Intro

• 12:10 – 12:45 Requirements Overview

• 12:45 – 1:00 Q&A Session

• 1:00 – 2:30 Travel & Tour Begins

Agenda

Briefers

UNCLASSIFIED

Briefer: (AFTC/PZIOB)

• Contracting Officer

– Joshua Vasquez, AFTC/PZIOB

• Contract Administrator

– Alejandra ‘Aly’ Negrete, AFTC/PZIOB

• Edwards Government Program Manager

– Chang ‘John’ Ceng, OL-AF Plant 42

It is the potential vendors responsibility to follow these directions to be permitted to attend the Pre-Award Site Visit

1. A Site Visit for the Crash Phone Alarm System solicitation is scheduled for 13 March 2024 at 12:00pm PDT. Attendance of the site visit is STRONGLY encouraged but is not required for vendors to be permitted to submit a quotation for this effort.

• Interested vendors must RSVP no later than 07 March 2024 at 12pm PDT. Interested vendors will receive additional instructions when you submit the information requested herein. Each vendor is to submit ONLY ONE list containing all attendees that will attend the Site Visit for your company.

2. IMPORTANT NOTE: ALL INTERESTED VENDORS WILL BE LIMITED TO NO MORE THAN TWO (2) ATTENDEES (TO INCLUDE

SUBCONTRACTORS INVITED BY THE PRIME CONTRACTOR, IF APPLICABLE).

• All interested vendors who wish to attend the Site Visit are directed to email the information required below no later than 07 March 2024 at 12pm PDT. Interested vendors who wish to attend that submit late or incomplete information will not be vetted for base access which is required in order to attend the Site Visit. For individuals with current base access, you are only required to provide the name of the attendee(s) with a note stating that they already have base access. These individuals are NOT required to provide the following information. However, the following information shall be provided for ALL attendees WHO DO NOT already have base access:

Full Name (First/Middle/Last) - as it appears on Driver’s License Social Security Number (SSN) Date of Birth (MM/DD/YYYY) Driver’s License Number Driver’s Licenses State of Issuance U.S. Passport (Yes or No) – will be required if the attendee does not have a “Real ID” U.S. Citizen (Yes or No) and are you a Dual Citizen (Yes or No) Place of Birth (City and State)

• The above information shall be submitted by email to BOTH the Contract Specialist (Alejandra Negrete) at alejandra.negrete@us.af.mil and the Contracting Officer (Joshua Vasquez) at joshua.vasquez.5@us.af.mil. All attendees will need to have in their possession a valid driver’s license or valid personal identification with photo, valid vehicle insurance for any vehicle that will be driven on the installation and be able to pass a background check if required. If a problem is encountered during an individual’s vetting process, that specific visitor will be contacted.

3. Questions: Section (xvi) of the Combine Synopsis/Solicitation addresses questions. All questions received prior to this Pre-Award Site visit will be attempted to be answered by the Government and provided at the Pre-Award Site Visit. Additionally, all questions submitted by the due date will be answered by the Government and answers will be posted as a amendment to the Combined Synopsis/Solicitation.

Instructions for Attendees

• This Site Visit is not a substitute for the items posted within the Combine Synopsis/Solicitation. Should there be any conflicting information conveyed, either factually or by assumption, the information contained in the Combine Synopsis/Solicitation is binding.

– This slide deck, and any amendments to it, will be posted with the Combine Synopsis/Solicitation in SAM.gov

• Taking videos or photos at any time while within the base is STRICTLY FORBIDDEN. Violations will result in being escorted from the Pre-Award Site Visit by base Security Forces (police)

Ground Rules

• Formal Question Submission

– Question Forms – One question per sheet

• Government will respond to questions during Site Visit, however Attendees are required to provide the questions in writing as well via a Question Form

• Consolidated list of questions submitted via email and during Pre-Award Site Visit will be posted in Sam.gov with the respective answers

• Submit question forms to Government personnel

Q&A window closes 21 March 2024 by 3:00pm PDT

Ground Rules Cont.

Requirement Overview

Briefer: (AFTC/PZIOB)

Requirement Overview

• Period of Performance: 08 April 2024 to 08 July 2024

• Single Award, Firm-Fixed Price Contract

• 100% Small Business Set-Aside

• Evaluation Method: Lowest Price Technically Acceptable

(LPTA), with Technical Overview evaluated on a Pass/Fail basis

Description of Work: The contractor shall propose and install a completely stand-alone IP base PCAS with recording capability. Inter-site connectivity will be over the base fiber infrastructure. Currently, the ATCT has a PCAS based on the eOn Millennium Digital Communications Platform that interfaces with the FAA approved ATCT Small Tower Voice Switch (STVS) to support the Primary Crash capability. Due to the current PCAS solution reaching end of life, the new system shall replace the existing PCAS capability and integrate with the existing FAA STVS.

Requirement Overview

Quotation Preparation

• Proposals will include two volumes

– Price

– Technical

• Specific Instructions on what Offerors are to submit and how the Government will evaluate are contained in the Combine Synopsis/Solicitation (Sections viii and iv)

– See 52.212-1 – Instructions to Offerors for specific quotation preparation instructions (Section viii)

– See 52.212-2 – Evaluation--Commercial Items for specific evaluation criteria (Section iv)

• It is the vendors responsibility to read and understand the evaluation process that the Government will take which is provided in the solicitation.

Total Price

UNCLASSIFIED

Briefer: (AFTC/PZIOB)

• Offerors are to fill in the Unit Price and Amount sections for CLINs 0001 & 0002 found on Pg.3 of the Model Contract, and likewise place the Total Award Amount within Block #26 on Pg.1 of the Model Contract.

• Note that Block #26 should be the total of CLINs 0001 & 0002 combined.

• Offerors shall provide both pages back with their official quote.

• The amount placed in Block #26 of the returned Model Contract will be considered the Offerors “Total Price” proposed for this effort.

Technical Overview

UNCLASSIFIED

Briefer: (AFTC/PZIOB)

• The Government will evaluate Offerors technical merits on a Pass/Fail basis. Offerors are directed to submit a “Technical Overview” for evaluation, which consists of two factors.

– Technical Factor #1 – Cover Letter: Offerors shall provide a cover letter detailing any relevant information the Offeror believes will show your capabilities relevant to the PCAS requirement in this solicitation. The cover letter shall be no more than two (2) pages in length.

– Cont. on next Slide

Technical Overview Cont.

UNCLASSIFIED

Briefer: (AFTC/PZIOB)

• Continued:

– Technical Factor #2 – Past Performance: This shall consist of background or supporting information which will show how the Offeror can meet the Governments need on this requirement, specific to work performed in the past for Government or Non-Government agencies. To do so, the Government requests Offerors submit any Past Performance information that shows how your company fulfilled a requirement of this magnitude/nature in the past.

Please provide relevant information (contract number, agency/location, Point of Contact information, dollar value, any other details you deem relevant) which will show how your company provided a successful install of this nature/magnitude in the past. This Factor shall be no more than five (5) pages in length.

Basis of Award

UNCLASSIFIED

Briefer: (AFTC/PZIOB)

• Simplified Acquisition Procedures are being utilized and basis for award will be in accordance with FAR 13.106-3

• A LPTA approach utilizing a Technical Overview on a Pass/Fail basis will be used for evaluation of quotations

• Offerors will be ranked in order of lowest price

– If initial lowest price Offeror is found to be technically acceptable (i.e. they receive a “Pass” on their Technical Overview), the evaluation stops and award will be made to that Offeror

– Only one award will be made under this solicitation

Estimated Milestones

UNCLASSIFIED

Briefer: (AFTC/PZIOB)

• Last day to submit questions 21 Mar 2024 by 3pm

• Responses to questions posted* 25 Mar 2024 by 4pm

• Quotations Due Date 01 Apr 2024 by 12pm

• Evaluations Complete 07 Apr 2024

• Contract Award 08 Apr 2024

*Note that the Government will make every effort to post our responses to all questions received by this date, however we reserve the right to post at a later date/time if necessary to ensure complete answers are provided.

Mr. Joshua Vasquez (Contracting Officer) Email: joshua.vasquez.5@us.af.mil

Ms. Alejandra ‘Aly’ Negrete (Contract Specialist) Email: alejandra.negrete@us.af.mil

Written questions submitted within the “Q&A Window” (See prior slides) will be accepted via email only and shall be addressed to both POCs identified above. Vendors are to ensure the Subject line contains the

Solicitation number. It is the Vendors responsibility to ensure the above mentioned POCs receive your submitted questions. The Government will acknowledge receipt of any emails received within the Q&A Window but will NOT review any submitted outside that window.

Contracting Points of Contact

Q&As