Mobile SPD PWS_mws (003).docx

Performance Work Statement (PWS) Mobile Central Sterile Services Department (CSSD)

The contractor shall acquire all labor, equipment and services to provide a Mobile Sterilization Unit or Mobile Sterile Processing Department (SPD) to Misawa Air Base (AB) in Misawa, Japan. Supply all necessary equipment and items required to perform sterilization services for the Misawa Military Treatment Facility (MTFs).

1. BACKGROUND:

A renovation project is underway to repair the dental, sterile processing, nutritional medicine, and pharmacy departments within Building 99 of the 35th Medical Group (35 MDG) Misawa AB Hospital. Dental and sterile processing departments are undersized, do not meet life safety requirements, and present a high risk for cross contamination due to obsolete layout, pressurization and temperature control issues.

The contractor shall utilize the best commercial practices in conjunction with military directives, commercial medical sterilization practices and parameters to provide a Mobile Sterilization Unit or Mobile Sterile Processing Department (SPD) to produce efficient sterilization services for the Air Force Medical Service (AFMS) at Misawa AB.

The contractor shall meet the requirement of sterilization in accordance with (IAW) with all American National Standards (ANSI), Association for the Advancement of Medical Instrumentation (AAMI), Centers for Disease Control (CDC), Joint Commission (JC), and commercial sterilization equipment pertaining to surgical and dental equipment.

2. PERIOD OF PERFORMANCE:

The current estimated Period of Performance (PoP) would be a base period of twelve (12) months. The total PoP shall not exceed 24 months. Delivery is requested to be coordinated with the General Contractor (GC) and shall be in place no later than 30 days prior to start of the SPD renovation.

3. DELIVERY

Delivery is requested to be coordinated with the General Contractor (GC) and be in place no later than 30 days prior to the start of the SPD renovation. The Mobile SPD shall be deployed to the 35th MDG staff parking lot located on the south side of the building.

The contractor shall be responsible to transport the Mobile SPD to the 35th MDG from the Contiguous US (Mobile SPD supplier) to Japan and back to the Contiguous US (Mobile SPD supplier).

The contractor shall will be responsible to deliver/receive the Mobile SPD from port of call requested by the Government.

4. OPERATING CONSTRAINTS:

· The mobile unit shall:

a. Have the ability to process instruments from three operating rooms, 23 dental treatment rooms, and other clinics throughout the hospital. These units require approximately 100 sets of instruments per day.

b. Have a minimum of two steam sterilizers to process a minimum 15 trays per hour.

c. Have space for a minimum of six staff members to assemble and wrap instruments for a minimum 12 trays per hour.

d. Have a minimum of one sonic cleaner unit IAW with standard commercial standards.

e. Have a minimum of two instrument washer disinfectors to process a minimum of 20 trays per hour.

f. Have a minimum of three well sinks with automated dosing of cleaning solutions. The Government will provide all solutions.

· The Contractor shall provide a dedicated Decontamination Area to maintain sterile conditions.

· The Contractor shall provide a self-contained unit that can operate without direct hot water and sewer connections. The Government will provide “plug-in” power from the hospital but cannot provide hot water to the unit. Water will be provided but will not reach traditional hot water temperatures required for sterilization. The unit shall include integrated hot water generation for the steam sterilizers in the unit. Additionally, the Contractor shall provide a bladder or another form of used water storage.

· The Contractor shall perform a site survey after contract award to review the location of the unit.

· The Contractor shall provide a team to ensure proper set-up and tear-down of the mobile unit. NOTE: the construction general contractor shall connect the SPD and disconnect the SPD from all utilities.

· The Contractor shall provide all necessary training to the 35th MDG staff to operate all the new equipment, training on the chemicals required and how to troubleshoot the equipment.

· The Contractor shall ensure the unit can sustain temperatures well below freezing.

· The Contractor shall be responsible for all set-up and removal of all equipment and the unit.

· The Contractor shall provide a quote with two transportation options to and from the site at Misawa AB, Japan totally contractor procured. The contractor will then provide logistics to move the trailer from the port of entry to Misawa to the hospital location. Then provide contractor procured transportation to return the unit to the facility decommissioning site.

5. MAINTENANCE AND REPAIRS

· Recurring work includes preventive maintenance (PM) and start-up/shutdown of systems. The contractor shall maintain sufficient parts, materials, and equipment on hand to perform all recurring work as specified. Preventive maintenance consists primarily of inspection, lubrication, calibration, adjustment, and minor part and component replacement (e.g., filter, belts, fluids, oil, and grease) as required to minimize malfunction, breakdown, and deterioration of equipment; and the identification of and/or performance of any repairs required to ensure the equipment is operating per manufacturers standards. The contractor shall complete all identified repairs and provide all necessary services, parts, and materials as part of the PM.

· The Contractor shall develop a Maintenance and Repair Plan that will be reviewed and updated monthly

· The Contractor shall submit a detailed PM schedule to the COR for approval at least 15 calendar days prior to the start of the period of performance. The schedule shall cover the entire term of the contract and include for each system/piece of equipment and PM lasted herein, the facility/building number, the work to be performed (e.g., semiannual PM), and the week of the month the PM will be perfumed.

· Emergency service calls will be classified as emergency at the discretion of the COR. Generally, emergency calls consist of correcting failures that constitute an immediate danger to personnel; threaten to damage property, or threaten to disrupt activity operations. Urgent service calls will be classified as urgent at the discretion of the COR. Generally, urgent calls consist of providing services or correcting failures which do not immediately threaten personnel, property, or activity missions, but will soon inconvenience and/or affect the health or wellbeing of personnel, and lead to property damage. Routine service calls will be classified as routine when the work does not qualify as an emergency or urgent call.

· The contractor shall have procedures for receiving and responding to emergency services within the specified response time seven days a week, including weekends and holidays and provide on-call response within 30 minutes for weekends, holidays, and after normal duty hours for emergency service calls. The contractor must be on the job site and working within 60 minutes after receipt of an emergency service call. The contractor shall work without interruption and shall correct, remedy, or take other action as required to contain the emergency service call before departing the job site. This work shall be continuous 24 hours a day, 7 days a week until completed, unless approved by the COR.

· The Contractor shall have procedures for receiving and responding to urgent service calls within one hour after receipt of an urgent service call received during regular working hours, and within 2 hours for urgent calls received after regular working hours, on weekends, or holidays.

· All routine service calls shall be completed within 2 working days after receipt. Routine calls shall be normally accomplished during regular working hours, Monday through Friday.

· The contractor shall arrange work so as not to cause interference with normal occurrence of Government business. In those cases where some interference is unavoidable, the Contractor must make every effort to minimize the impact of the interference and its effects.

· The Contractor shall maintain management, operation, and maintenance records and prepare management, operation, and maintenance reports; a copy of all completed Service Call Work Forms; Preventive Maintenance inspection checklists and forms; and any other information relevant to work performed during the term of the contract. Files shall be made available for review when requested by the COR, and turned over to the Contracting Officer within five calendar days after contract completion.