draft SOLICITATION INFORMATION.docx

W9127S22Q6001 This is not a solicitation. This is a Special Notice ONLY. The USACE Little Rock District intends to post a solicitation for an initial outfitting (IO) project for the Dental, Sterile Processing, Nutritional Medicine, and Pharmacy departments within Building 99 of Misawa Air Base Hospital located in Misawa, Japan. The purpose of this Special Notice is to inform potential contractors of the upcoming requirement. Due to the timeline for the project, this Special Notice is being posted prior to the solicitation.

The simplified acquisition procedures of FAR Part 13 will be used in conjunction with commercial items procedures of FAR Part 12.

A solicitation will be issued as a request for quote (RFQ). This requirement will be a total Small Business set-aside. NAICS code is 337127, size standard is 500 employees.

No Site-Visit is scheduled for this requirement.

ADDENDUM TO FAR 52.212-1

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items

1. Submission of Offers. Submit signed and dated offer at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror (s) from further consideration. Emailed and faxed Quotes will not be considered.

Submit Quotes to:

https://safe.apps.mil

Before quotations can be uploaded, DoD SAFE requires guest users to receive a drop-off request from an authenticated user.

To ensure quotations are submitted in a timely manner, all offerors should request a drop-off 48 hours prior to quotation due date.

Once on the DoD SAFE website, please upload files. Once uploaded, the website requires a “send to” name and email. Please enter Timothy Pighee Timothy.A.Pighee@usace.army.mil

a. Electronic submissions via email or fax will not be accepted.

b. This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted through beta.sam.gov, the new Federal Business Opportunities website. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information.

c. All interested offerors must contact Mr. Timothy Pighee for access to all solicitation attachments at Timothy.A.Pighee@usace.army.mil. All offerors shall include the following information with request:

· Company Name

· Employee Name

· Email Address

· Telephone Number

d. Questions and/or comments relative to these documents should be submitted via e-mail to the Contract Specialist who is the primary point of contact Mr. Timothy Pighee at Timothy.A.Pighee@usace.army.mil.

e. Technical inquiries and questions relating to Quote procedures are to be submitted via ProjNet at http://www.projnet.org/projnet . To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system. To self-register go to web page identified above please use the following directions:

Click BID tab select Bidder Inquiry, select agency USACE; enter Key for this solicitation listed below, and your e-mail address, click login.

Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

From this page you may view all Quotation inquiries or add inquiry.

Offerors will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

Solicitation Number: W9127S22Q6001 Bidder Key: 69Q87Y-YCZR98

The Review will be open from September 29 through October 15, 2022

Offerors are requested to review the solicitation in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of Quotes.

Oral explanations or instructions are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive acquisition, there is no public bid opening and no information will be given out as to the number of Offerors or the results of the competition until an award is made.

2. General Instructions. These instructions are designed to provide general guidance for preparing Quotes as well as providing specific instructions on quote organization, format, and content. Offerors shall include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial Quotes received without discussion. However, the Government reserves the right to request clarifications if the Contracting Officer later determines them to be necessary.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale prior to the close of the Solicitation.

b. The quote must be presented in a manner that clearly addresses the requirements, as set forth in the Statement of Work. Quotes that are overly verbose or include marketing material may distract from the evaluators’ ability to ascertain compliance with the solicitation.

3. Te am/Te am Membe r(s)/Teaming Partner (s). The Government will consider the offeror and all subcontractors a “team” when evidence of a signed Teaming Arrangement or Letter of Intent is provided. This RFQ will refer to the offeror and all identified teaming subcontractors as a “team.” This RFQ will refer to all identified teaming subcontractors as “team members” or “teaming partners.” The offeror shall identify any Team/Team Members in their Executive Summary and briefly describe how the Teaming Arrangement will support this requirement.

Offeror shall not submit any past performance questionnaires for team members. Only past performance from the Offeror shall be considered.

4. Quote Preparation Instructions. Offeror’s quote will consist of two (2) separate volumes: Price and Technical.

Quote Format. Offeror’s shall respond to the solicitation with a Quote describing the offeror’s technical approach to Government’s requirements.

All pages of each offer must be appropriately numbered and identified with the solicitation number W9127S22Q6001 in the header and/or footer of each page. If the RFQ page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

Page limitations are also annotated.

Page

Volume I Bid Schedule

1 Electronic Copy

None

Volume II Corporate Information

· Tab A - Introduction

· Tab B - Signed SF 30

· Tab C - Preaward Information

· Tab D - Representations and Certifications and Other Statements of Offerors

Adobe PDF for all documents.

1 Electronic Copy

None

Volume III Technical

· Tab A - Executive Summary (no page limit)

· Tab B – Technical Approach and Master Schedule (10 page limit)

· Tab C – Commodity Specifications (no page limit)

· Tab D – Past Performance (12 page limit)

· Tab E – Personnel Experience (10 page limit)

Adobe PDF

1 Electronic

8.5 x 11 inch paper, 12 pt. font or larger, with the exception of the IO Master Schedule.

Font Size: All font size shall be 12 pt. font or larger, with the exception of the IO Master Schedule.

Any page that contains a font size smaller than 12 pt. font, will not be reviewed and will not be considered for evaluation.

What Counts As A Page – Page Specifications? A page shall be an 8 ½ X 11” sheet of paper, with the exception of the sample integrated master schedule. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side.

All pages that do not follow the above page specifications will not be reviewed and will not be considered for evaluation.

The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

Page Limit Includes: All Appendices, Charts, Graphs, Diagrams, Tables, Photographs, Drawings, etc.

Page Limit Does Not Include (For Paper/Hard Copies): Title Page, Table of Contents, Lists of tables and drawings and/or Cross Reference Matrix’s, covers for Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, and section dividers. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

If a section exceeds the maximum page limit, the page(s) that exceed the page limit will not be reviewed and will not be considered for evaluation.

Electronic Copies.

a. All electronic copies of volumes shall be submitted in files for Volumes I, II, and III.

b. Volume I will be submitted using Adobe PDF and Microsoft Office Excel 2007 for Attachment 1, Bid Schedule Worksheet. Volume II and III shall be submitted using Adobe PDF.

c. Sound or video (e.g. MPEG) files should not be embedded into the quote files.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each.

No pricing information is to be presented in any part of the quote outside of the Volume I.

In the event pricing information is included in any part of the quote outside of Volume I, the page containing pricing information will not be reviewed and will not be considered for evaluation.

Change Pages After Initial Quotation Submission. If the Government opens discussions and requests the offeror to submit quotation revisions, during or after discussions, any changed pages that are submitted will be a different color from the original quote pages, and will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for ENs responses in the letters forwarding the ENs to the offeror.

a. Volume I – Bid Schedule

Contract Pricing Schedule, to include all supporting data. The Offeror shall submit pricing for this requirement on the attached bid schedule.

Evaluation Method: Price will be evaluated to determine if the price submitted by the Offeror is fair and reasonable in accordance with FAR 15.404-1(b).

The pricing schedule shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINs). Please submit the following information to support your IO pricing and understanding:

Offerors shall propose pricing in the MS Excel spreadsheet entitled “Attachment 1 – Bid Schedule”

It is the offerors responsibility to ensure the spreadsheet calculates pricing correctly. The offeror may correct the spreadsheet as required.

b. Volume II – Corporate Information

TAB A – Provide a brief company introduction that describes the contractor’s significant attributes relevant to the solicitation and introduces the contractor’s team.

TAB B – Completed and Signed SF 30 and acknowledgement of all amendments. The contractor shall acknowledge all amendments to the RFQ in accordance with Addendum to FAR 52.212-1, Instruction to Offerors Commercial Items.

TAB C – Pre Award Information (e.g. Bank and Supplier References). In accordance with FAR 9.103(a), “Purchases shall be made from, and contracts awarded to, responsible prospective contractors only.” So that the Government can make a determination of Contractor responsibility, a prospective contractor must meet the standards as set forth in FAR

9.104 that requires a contractor to have adequate financial resources to perform the contract or the ability to obtain them. As an aid in assessing responsibility, the offeror shall notify their banks/suppliers that the Corps of Engineers may be contracting them, and shall authorize the banks/suppliers to release the following information regarding the Offeror’s account. If a written authorization is required by the Offeror’s bank. Offeror’s shall provide that written authorization with their quote. The following information shall be provided:

· Name and Telephone Number of Bank’s Point of Contact

· Number of Years business has been conducted with each bank

· Types of open accounts (checking, savings, loans, etc.)

· Balance of current accounts (the banks will provide a “range of figures” for this information such as medium five-figures range)

· Means by which loans are secured and if paid as agreed

· Point of Contact and Telephone Number for three (3) different Suppliers

Pre-award survey data will be used as it relates to the probability of the offeror successfully accomplishing the proposed effort. The Government will use pre-ward survey data provided by the Offeror and data obtained by other sources to perform this assessment.

TAB D - Representation, Certifications, and Other Statements of Offerors. The offeror will ensure that Representation, Certifications, and Other Statements are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

c. Volume III – Technical Quotation The Technical Quotation shall not exceed the specified page limits listed in the table above. The Government will not review any information submitted in an appendix or attachment to the quotation in excess of the establish limits. The offeror shall comply with the page limitations. The Offeror shall not submit verbatim sections of the solicitation or SOW as part of their technical quotation. Offerors that do not meet these requirements may be subject to rejection. The Technical Quotation shall not include any cost or price information.

· TAB A – Executive Summary (no page limit)

· TAB B - Technical Approach and Master Schedule (10 page limit)

· TAB C - Commodity Specifications (no page limit)

· TAB D – Past Performance Information (12 page limit)

· TAB E – Team Qualifications (10 page limit)

The Technical Quotation should include, at a minimum, the following information.

TAB A – Executive Summary Provide organization structure information that describes the organization’s approach to fulfilling the requirement (internal resources, subcontractors, Joint Ventor, or Teaming Approach). This should also include a contact list (with phone numbers, fax numbers, mailing addresses, e-mail addresses, etc.) to include personnel authorized to sign for and to negotiate on behalf of their company.

TAB B – Technical Approach and Master Schedule This tab shall address Evaluation Factor 1 in solicitation provision 52.212-2, Evaluation—Commercial Items.

Offeror’s shall submit an IO Master Schedule focusing on the Offeror’s ability to schedule and coordinate critical aspects of the IO process.

In addition to the sample IO Master Schedule, Offeror may use additional space allowed in the page count to describe their Technical Approach.

TAB C – Commodity Specifications This tab shall include only the cut sheets or specifications for commodities. This tab shall address Evaluation Factor 2 in solicitation provision 52.212-2, Evaluation—Commercial Items.

All cut sheets provided shall include product specifications.

All cut sheets shall be organized in JSN alpha/numeric order.

TAB D – Past Performance This tab shall address Evaluation Factor 2 in solicitation provision 52.212-2, Evaluation—Commercial Items. The Past Performance Questionnaire (PPQ) included with the solicitation attachments is provided for the offeror to submit to the client for each project the offeror includes in its quote of all relevant (same or similar items) health- care/IO contracts of the Prime Contractor that are complete or at least 50% complete within the last 5 years.

Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your quote. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the quotation closing date, the offeror should complete and submit with the quote, the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Timothy Pighee via email at Timothy.A.Pighee@usace.army.mil prior to quotation closing date. Offerors shall not incorporate by reference into their quotation, PPQs previously submitted for other RFQs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Offerors may provide details on past performance problems and corrective actions taken as a part of the quote. When an Offeror’s firm is divided into severable segments (e.g., division, group, unit) the Government will evaluate only the past performance of those segments of the firm that will actually perform the work. Additionally, if the Offeror has no relevant past performance, information may be provided for key subcontractors.

The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance.

Recency Assessment. To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this RFQ. Information that fails the recency assessment will not be evaluated.

Relevancy Assessment. To be relevant, the effort must be similar to the nature of work, size, magnitude, complexity and scope to the work required by this RFQ. The Government will conduct an in-depth evaluation of all recent performance information provided to determine if it is the same or similar in nature, size, and complexity to the services/products being procured under this RFQ. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, quoted by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevant experience information that fails this condition will not be evaluated.

The Government reserves the right to obtain past performance data from other sources than those identified by the offeror in evaluating past performance. This includes, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. Offerors are reminded that both independent data and data provided by Offerors in their quotations may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Quotes that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government.

All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

TAB E – Team Qualifications This tab shall address Evaluation Factor 4 in solicitation provision 52.212-2, Evaluation—Commercial Items.

Offerors shall provide a staffing matrix which identifies all personnel on their team and the qualifications that they possess in order to satisfy the minimum requirements of the Statement of Work. To validate the personnel experience, the Offeror shall submit Customer POC with current telephone number and email address.

(End of provision)