Mini Splits - Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested and a written solicitation will not be issued. Solicitation No.

6913G625Q300009 is issued as a Request for Quotation (RFQ). The estimated price is between $5,000 and 30,000.

This solicitation is being conducted under FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedure; and supplemented with additional information/procedures from FAR Part 36. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2023-06, effective 12/04/2023.

This is a Total Small Business set-aside. The NAICS Code is 238220; the Small Business size standard is $19 million.

The U.S. Department of Transportation, John A. Volpe National Transportation Systems Center (Volpe Center) Cambridge, MA, 02142, intends to solicit and award a firm-fixed-price (FFP) purchase order. This RFQ is expected to result in a single purchase order award, subject to receipt of an acceptable quote submission. Vendor’s price quotation must include a firm-fixed-price.

The Volpe National Transportation Systems Center (Volpe Center) has a property lease agreement of approximately 180 acres located at Joint Base Cape Cod (JBCC) in Sandwich, MA consisting of one building (Building #2410) and an aircraft runway that are used for demonstration & testing of backup Global Positioning System (GPS) capabilities and a complimentary Positioning, Navigation, and Timing (PNT) system. In support of the United States Air Force (USAF) and Federal Aviation Administration (FAA), the Volpe Center requires construction services install a new ductless, mini-split, heating/cooling system in Room #4. This service entails executing construction renovation tasks as per drawings and specifications for Building #2410.

The anticipated Delivery Date is April 10, 2025.

Site Visit If contractors require a site visit walkthrough, all requests must go through Brian Hanley no later than 5pm EST on January 20, 2025. Please submit request as soon as possible to help with processing background checks. The site visit is not mandatory and will take place on February 7, 2025 at 10am EST. Mr. Hanley can be reached via email at Brian.Hanley@dot.gov and his cell number (401) 290-7727. Please include the following information when submitting a request: legal first name, legal last name, middle initial, driver’s license #, driver's license state, US Citizen (yes/no), and date of birth.

Attachments:

1. Pricing (see Table 1 below).

2. Statement of Work (SOW), dated 2024-12-05

3. Drawings, dated 2024-12-05

4. Building Permit instructions entitled, “BuildingPermitStateBuildingsDPL_2024-12-05”

5. FAR Clause 52.212-3

CLAUSES

This combined synopsis/solicitation hereby incorporates all Federal Acquisition Regulation (FAR) provisions and clauses contained herein. The FAR provisions and clauses cited in this notice can be viewed at https://www.acquisition.gov/

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.203-18 Prohibition on Contracting With Entities That Require Certain Internal

Confidentiality Agreements or Statements 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services Representation 52.204-27 Prohibition on a ByteDance Covered Application 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—

Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law 52.212-1 Instructions to Offerors-Commercial Items 52.212-2 Evaluation--Commercial Items 52.212-3 Offeror Representations and Certifications--Commercial Items 52.212-4 Contract Terms and Conditions--Commercial Items 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.219-14 Limitations on Subcontracting 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor https://www.acquisition.gov/

52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-6 Drug-Free Workplace 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications 52.232-8 Discounts for Prompt Payment 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.247-34 F.O.B. Destination 52.249-2 Termination for Convenience of the Government (Fixed-Price) 52.252-1 Solicitation Provisions Incorporated By Reference 52.252-2 Clauses Incorporated By Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses 1252.222-72 Contractor Cooperation in Equal Employment Opportunity and Anti-Harassment

Investigations 1252.232-70 Electronic Submission of Payment Requests 1252.237-73 Key Personnel 1252.239-72 Compliance with Safeguarding DOT Sensitive Data Controls 1252.239-74 Safeguarding DOT Sensitive Data and Cyber Incident Reporting 1252.239-92 Information and Communication Technology Accessibility Notice 1252.239-93 Information and Communication Technology Accessibility 1252.242-72 Dissemination of Contract Information

In accordance with FAR 13.302-3, the government requires written acceptance of the purchase order by the contractor to establish a binding contract between the parties before the contractor undertakes performance.

All Vendors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. A vendor must complete only paragraph

(b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through http://www.sam.gov. If the vendor has not completed the annual representations and certifications electronically, the vendor must complete only paragraphs (c) through (v) of this provision. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.

In addition to FAR 52.212-1, Instructions to Offerors--Commercial Items and any other instructions contained elsewhere in this solicitation, the following information is provided:

Vendors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and elements of evaluation factors.

Failure to meet a requirement may result in an offer being ineligible for award. If the Vendor finds it necessary to take exception to any of the requirements specified in the solicitation, the Vendor must clearly identify where it is addressed in its submission and provide a complete explanation of why the exception was taken, what benefit (if any) accrues to the Government, and its impact (if any) on the performance, schedule, cost and specific requirements of the solicitation. Each exception must clearly identify the specific paragraph and/or part of the solicitation to which the exception is taken.

• Questions regarding this RFQ must be submitted no later than 12:00 noon Eastern

Time on February 10, 2025.

• Quotes must be submitted by 4:00pm Eastern Time on February 21, 2025.

• Questions and quotes must be submitted to Patricia Barnett at patricia.barnett@dot.gov Cc: Matthew Phelps at matthew.phelps@dot.gov http://www.sam.gov/ mailto:patricia.barnett@dot.gov mailto:matthew.phelps@dot.gov

SUBMISSION OF QUOTES

Quote submission will consist of two (2) parts: Price and Technical Submission

Vendors’ quotes must comply with the requirements outlined below and incorporated herein.

1. Pricing completed on Table 1.

2. Completed Attachment 5, if required (see item 6, below).

3. Signed copies acknowledging amendments, if applicable.

4. System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/

5. A point of contact, name, email address, phone/fax number, SAM UEI.

6. Representations and Certifications completed by the Vendor in accordance with instructions contained elsewhere in this solicitation. Note, if the vendor has completed all of the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-8, then the vendor need not submit the hardcopy Representations and Certifications.

7. Technical and Pricing Submissions as noted below.

SECTION I –PRICE

The Government intends to issue a firm-fixed-price (FFP) purchase order as a result of this solicitation.

Vendor’s price quotation must include a firm-fixed-price. Vendors must provide total price and labor rates as described below. Failure to include pricing for all line items shall be cause for rejection of the quote.

Vendors must submit a price submission which shall include the following:

• Labor rates for the proposed Labor Categories

• Hours by Labor Category and total hours

• Supporting documentation, if any

• Assumptions, conditions, and exceptions related to price

Pricing submissions must not exceed fifteen (15) pages. Price Quotes must be held firm for sixty

(60) days.

Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, or price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

http://www.sam.gov/

SECTION II-TECHNICAL SUBMISSION

The Technical submission must include the following:

FACTOR 1 –Technical Capability FACTOR 2 –Past Performance

The Vendor must limit the technical response to a total of fifteen (15) pages.

FACTOR 1 –Technical Capability

Vendors must provide a response that describes in detail their technical approach to meeting the requirements set forth in the Government’s Statement of Work (SOW). The vendor must demonstrate both 1) an in-depth technical understanding of the Government’s requirements and 2) the required knowledge and capabilities to independently perform all tasks in the SOW.

The response must also include a description of how each task will be managed.

In its response, the Vendor must also provide:

1. Full product data submittal for the ductless, mini-split system (using A2L refrigerant) shall be provided with the cost proposal.

The Government will evaluate the technical submittal prior to contract award to ensure all the requirements presented in the SOW and drawings are accounted for in the proposal.

2. Please also indicate in the technical submittal the duration of calendars days from placing the factory order to the factory delivery of the ductless, mini-split system to the JBCC Building #2410 site. After the contract award, the factory order must be placed with the manufacturer no later than 10 business days of the award date.

FACTOR 2–Past Performance

The Government will evaluate the past performance record of the proposed vendor in accordance with FAR 15.305. Subcontractors will not be considered. The factors to be evaluated include the relevance and the quality of the Offeror’s overall past performance reflecting a trend of satisfactory performance. Evaluation of this factor will be an assessment of the overall past performance record using the Contractor Performance Assessment Reporting System (CPARS) as the official source for past performance information.

EVALUATION AND BASIS OF AWARD

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. This is a competitive LPTA best value source selection.

By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offerors, with satisfactory past performance, shall be evaluated equally with respect to technical capability and past performance. The best value determination and subsequent contract award will be made to that offeror who has met all solicitation requirements, has been determined to be technically acceptable, has no less than satisfactory past performance, and who has offered the lowest price.

The Government intends to select ONE contractor for this award. The contracting officer may determine that the number of proposals that might otherwise be included for evaluation of technical acceptability exceeds the number at which an efficient evaluation can be conducted. As such, the proposals will be evaluated by lowest price and if the lowest priced proposal submitted is found technically acceptable, no other proposals will be evaluated, and award will be made to the lowest priced, technically acceptable offeror. However, if the lowest priced proposal is not found technically acceptable, the next lowest priced proposal will be evaluated until the lowest priced, technically acceptable proposal is found.

FACTOR 1 – Technical Capability

The Vendor must provide all the necessary information to facilitate the Government’s consideration of Factor 1 – Technical Capability. The Vendor must be evaluated on its demonstration of technical understanding of the requirements of the SOW, based on the information provided in response to the requirements and using the criteria described in Section II, Factor 1 above.

FACTOR 2 – Past Performance

The Vendor must provide all the necessary information to facilitate the Government’s consideration of Factor 2 – Past Performance. The Vendor must be evaluated on its performance on past projects relevant to the tasks of this SOW. Past Performance will be evaluated based on the information provided in response to the requirements and using the criteria described in Section II, Factor 2 above.

METHOD OF PROPOSAL SUBMISSION:

All quotes must be sent via email to patricia.barnett@dot.gov Cc: Matthew Phelps at matthew.phelps@dot.gov. Quotes must include delivered price(s), a point of contact, name and phone number, SAM UEI, business size under NAICS Code 238220, and payment terms. Each response must clearly indicate the capability of the vendor to meet all specifications and requirements.

Important Notes:

• Vendors must respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

• Please review all specifications carefully and make note of the specific mailto:patricia.barnett@dot.gov.

mailto:matthew.phelps@dot.gov accommodation requirements.

• Please also note payment terms and the primary point of contact in the quotation.

• Initial submissions and any modifications thereto are to be submitted to the

Contracting Office on or before the closing date and time of this posting.

No telephone requests will be honored. The Government will not pay for any information received. The Government intends to award a firm-fixed-price purchase order as a result of this solicitation. This RFQ is expected to result in a single purchase order award, subject to receipt of an acceptable proposal.

*****End of Combined Synopsis/Solicitation******

Table 1

CLIN Description Quantity Delivery Unit Price 00100 Provide all personnel, equipment, tools, 15,000.00 materials, supervision, and other items and services necessary to install (1) mini-split heat pump system of 1 ton capacity, 19 SEER, Cooling rated 9,000 to 13,300 Btu, Heating 9,000 to 16,4000 Btu, 208/230 volt, 1 phase, A2L Refrigerant, MERV 13 filter kit, wall mounted blower system, wall mounted thermostat, and all associated electrical connections.

1 NLT April 10, 2025

TOTAL PRICE $

METHOD OF PROPOSAL SUBMISSION: