Mill_Hill_Rd_Imp_&_Waterline_Extension_Formal_Procurement_Request_S_11-24-24.pdf
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- Solicitation number
- 25-019
- Issued by
- Charles County, Maryland
About this file
This document is a Formal Procurement Request from Charles County Government's Department of Public Works for the Mill Hill Road Upgrade/Improvements and Mill Hill Waterline Extension project. The procurement seeks construction services for two interconnected infrastructure improvements: (1) upgrading approximately 2,350 linear feet of Mill Hill Road from Davis Road to Devonfield Avenue to meet current County Road Ordinance safety standards, which includes road widening, pavement reconstruction, storm drain improvements, stormwater management facilities, curb and gutter, and sidewalk installation; and (2) extending water main infrastructure approximately 1,282 linear feet of 12-inch diameter pipe and 86 linear feet of 8-inch diameter pipe to improve neighborhood water system reliability. The project is budgeted for fiscal year 2025, with a total estimated cost of $3,095,069.01 ($2,585,069.01 for road upgrades and $510,000.00 for waterline extension), and is planned to be fully county-funded.
The procurement documents indicate the project is 100% county-funded, with funding sources including bond proceeds, pay-go funds, and a developer contribution. The project has been fully budgeted through various bond issues and funding allocations, with detailed financial tracking showing expenditures and remaining balances across different budget categories. The contract is set for 540 days, with a 1-year warranty/maintenance bond required. Design services have been provided by multiple engineering firms including George, Miles & Burhr, LLC, Hillis-Carnes Engineering Associates, and Environmental Resources, Inc. The project has been prioritized as high importance by the Department of Public Works, and the procurement request was approved in August 2023 with funding confirmed as available.
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Page 1 PURCH 240227
Charles County Government BUDGET - Formal Procurement Request
For procurement exceeding $50,000.00. This form is valid for twelve months from the approval date.
Scope of Work/Specifications must be submitted with this form.
Part A: Request Details
Department: Department of Public Works
Division: Capital Services Division
Project manager:
Brian Kagarise, Sr. Project Mgr/Acting Program Mgr/Assistant Chief
Item/Project name: Mill Hill Road Upgrade/Improvements and Mill Hill Waterline Extension
Estimated cost:
$2,585,069.01 (for Road Upgrade/Imps) and $510,000.00 (for Waterline Extension); Total Est. Cost = $3,095,069.01
Description of work/service/commodity: Refer to the attached, detailed project descriptions.
Part B: Funding Certification
Fiscal project # (if applicable): #2402002134 (Road Upgrade/Imps) and #6072006148 (Waterline Extension)
Funding: County 100% State % Federal %
Grant % Other %
Fiscal Year: FY'25
Budget Status: Approved Pending Not Funded Other:
General Ledger (G/L) Account(s):
#2402002134.50450 (Road Upgrade/Imps) and #6072006148.50450 (Waterline Extension)
Comments: None at this time.
Part C: F&AS Approvals
Budget Comments:
Budget Chief Approval: Date:
FAS Director Comments:
FAS Director Approval: Date:
11/22/2024Funding available
11/22/2024
Jacob Dyer (Nov 24, 2024 14:41 EST) Jacob Dyer 11/24/2024
Project Descriptions:
Mill Hill Road Upgrade
This project is to construct and upgrade 2,350 LF of existing roadway to a two-lane roadway that meets the current County Road Ordinance safety improvements from Davis Road to Devonfield Avenue. Upgrades and improvements to the existing roadway will include, but are not limited to, road widening/reconstruction, full-depth pavement sections, pavement grinding and asphalt overlay, pavement markings and signage, storm drain piping, stormwater management facilities, curb and gutter, sidewalk, and others as identified and included in the solicitation package and associated contract drawings.
Mill Hill Waterline Extension
This project is to construct water main extensions and associated appurtenances along Mill Hill Road from Super Street to Devonfield Avenue to interconnect neighborhoods and increase water system reliability.
The water main extensions include, but are not limited to, installation of approximately 1,282 LF of 12-inch diam. DIP, approximately 86 LF of 8-inch diam. DIP, 6-inch diam. DIP for new and relocated/replaced fire hydrants, gate & hydrant shut-off valves, blowoff assemblies, tapping assemblies, bends, tees, plugs/caps, pipe restraints, thrust blocks, water house connections and associated corporation stops, curb stops (commercial), water meters, and others as identified and included in the solicitation package and associated contract drawings.
PROJECT NUMBER
2402002134
PROJECT TYPE: TRANSPORTATION
STATUS: ACTIVE
LIFE TO DATE STATUS
REVENUE BUDGET ACTUAL LTD APPROVED REMAINING % OF
FUNDING LTD BUDGET BALANCE BUDGET
FEDERAL $0.00 $0.00 $0.00
STATE 0.00 0.00 0.00
OTHER: Mill Hill Land Dvlpt 231,052.15 130,050.00 (101,002.15) 178%
BOND PROCEEDS 968,201.13 4,188,747.00 3,220,545.87 23%
PAY-GO 258,478.83 409,130.00 150,651.17 63%
TOTAL $1,457,732.11 $4,727,927.00 $3,270,194.89 31%
EXPENSE BUDGET ACTUAL LTD APPROVED REMAINING % OF
EXPENSE LTD BUDGET BALANCE BUDGET
INSPECTION $54,466.88 $277,000.00 $222,533.12 20%
ADMINISTRATION 235,802.81 513,850.00 278,047.19 46%
FAS ADMINISTRATION 9,252.90 13,500.00 4,247.10 69%
A&E 316,810.04 386,050.00 69,239.96 82%
LAND & ROW 312,085.26 328,230.00 16,144.74 95%
CONSTRUCTION 191,647.99 2,776,717.00 2,585,069.01 7%
CONTINGENCY 0.00 273,580.00 273,580.00 0%
MISCELLANEOUS 75,614.50 159,000.00 83,385.50 48%
TOTAL $1,195,680.38 $4,727,927.00 $3,532,246.62 25%
PROJECT BALANCE $262,051.73 $0.00
BUDGET HISTORY BOND FUNDING HISTORY
262,000.00 FY 05 Bonds
(262,000.00) FY05 Bonds 6,396.00 2009 Bond Issue 262,000.00 FY05 Bond Premium as Pay Go 7,041.64 2010 Bond Issue 965,000.00 FY06 Bonds 688.13 2011 Bond Issue (76,100.00) FY06 Bonds xfr to PayGo (bond premium) 133,000.00 2012 Bond Issue
76,100.00 FY06 Pay-Go (bond premium) 76,552.28 2013 Bond Issue 3,393,000.00 FY07 Original Budget, 2.575 Bonds & 818 PayGo 109,712.58 2015 Bond Issue
108,560.00 FY07 Bonds xfr from 2138 Dvlpmt Dist Model & 145,945.61 2017 Bond Issue 2137 Waldorf Subarea Plan 32,970.00 2018 Bond Issue
(108,560.00) FY07 PayGo xfr to 2138 Dvlpmt Dist Model and 211,087.26 2020 Bond Issue 2137 Waldorf Subarea Plan 0.00 2021 Bond Issue
(300,000.00) FY09 Bonds xfr to 2020, Acton Lane 244,807.63 2022 Bond Issue (2,908,623.00) FY09 Bonds xfr to 2125 Rosewick Rd $445,225, 968,201.13 Total Funding to Date
2020 Acton Lane $593,060, 2120 CCC $70,000, 2014 Middletown Rd $983,280, 2013Western Bonded Expended % Parkway $817,058 09 6,396 6,396 100%
(710,000.00) FY11 MidYr Bonds to 2402002013 Western Parkway 10 7,042 7,042 100% 1,277,000.00 FY14 Original Budget: Bonds 11 688 688 100% 1,791,000.00 FY 15 Original Budget: 12 133,000 133,000 100%
(6,500.00) FY15 MidYr xfr to 2403002179 Middletown Road 13 76,552 76,552 100%
(25,000.00) FY 15 109,713 109,713 100%
228,000.00 FY16 Original Budget, Bonds 17 145,946 145,946 100% 103,000.00 FY20 Original Budget, Bonds 18 32,970 32,970 100% 130,050.00 FY22 MidYr budget amendment, developer 20 211,087 193,843 92% 529,000.00 FY25 Original Budget, Bonds 21 0 0
4,727,927.00 Total LTD Budget 22 244,808 0 0%
Phase Contractor Contract Amount Remaining Balance % Complete Design AB Consultants $283,725.00 $0.00 100%
JMT 67,918.75 0.00 100%
GMB 115,482.19 0.00 100%
AB Consultants 37,000.00 0.00 100% Total Design $504,125.94 $0.00 100%
Land & ROW Lou Anne Cline $11,900.00 $0.00 100%
COMMENTS:
Current design under contract with Task Order A/E firm to revise scope of work. Limits of roadway improvements reduced from Davis Road to Devonfield Drive. Mill Hill Land Development, LLC in developing North Point, PH2C is required to finance part of the work for the Mill Road Extension.
PROJECT IS FULLY BUDGETED.
ACCOUNT
ACCOUNT
NUMBER
30-Sept-2024
2402002134.50469
PROJECT
2402002134.40390
2402002134.50441 2402002134.50437
2402002134.50442 2402002134.50443
STATUS AS OF
PROJECT RESPONSIBILITY: DPW
2402002134.50468
2402002134.40388
PROJECT: Mill Hill Road Upgrade The upgrade of Mill Hill Rd. has been downsized to include 2 of the 4 lanes and road ordinance safety improvements from the Davis Road to Devenfield Avenue. The County has received complaints from the Board of Education and the residents/HOA of Avalon South due safety concerns. This project will bring the aforementioned portion of Mill Hill Rd. up to County Road Ordinance standards.
NUMBER
2402002134.40389
2402002134.50444 2402002134.50450
CONTRACT INFORMATION:
PROJECT NUMBER
6072006148
PROJECT TYPE: WATER
STATUS: ACTIVE
REVENUE BUDGET ACTUAL LTD APPROVED REMAINING % OF
FUNDING LTD BUDGET BALANCE BUDGET
FEDERAL $0.00 $0.00 $0.00
STATE 0.00 0.00 0.00
OTHER: WSSC 0.00 0.00 0.00
BOND PROCEEDS (15 yr) 155,180.27 892,000.00 736,819.73 17%
OTHER: NON REFUNDABLE 0.00 0.00 0.00
PAY-GO OPERATING 0.00 0.00 0.00
TOTAL $155,180.27 $892,000.00 $736,819.73 17%
EXPENSE BUDGET ACTUAL LTD APPROVED REMAINING % OF
EXPENSE LTD BUDGET BALANCE BUDGET
INSPECTION $0.00 $26,000.00 $26,000.00 0%
ADMINISTRATION 18,041.96 39,000.00 20,958.04 46%
FAS ADMINISTRATION 10,492.62 13,180.00 2,687.38 80%
A&E 58,055.83 71,000.00 12,944.17 82%
LAND & ROW 3,150.77 176,000.00 172,849.23 2%
CONSTRUCTION 0.00 510,000.00 510,000.00 0%
CONTINGENCY 0.00 54,070.00 54,070.00 0%
MISCELLANEOUS 1,024.65 2,750.00 1,725.35 37%
EQUIPMENT 0.00 0.00 0.00
$90,765.83 $892,000.00 $801,234.17 10%
PROJECT BALANCE $64,414.44 $0.00
BUDGET HISTORY BOND FUNDING HISTORY
211,000.00 FY21 Original Budget, Bonds 40,180.27 2020 Bond Issue 505,000.00 FY22 Original Budget, Bonds 15,000.00 2021 Bond Issue 176,000.00 FY22 MidYr xfr from 6999, Bonds 100,000.00 2023 Bond Issue 892,000.00 Total LTD Budget 155,180.27 Total Funding to Date
Bonded Expended % 20 40,180 40,180 100% 21 15,000 15,000 100% 23 100,000 35,586 36%
CONTRACT INFORMATION:
Phase Contractor Contract Amount Remaining Balance % Complete A&E George, Miles & Burh 54,152.00 1,195.17 98%
COMMENTS: Water Funding
100% UF Other:
Sewer Funding FF
0% CF 100%
30-Sept-2024
PROJECT RESPONSIBILITY: DPW
6072006148.40389
LIFE TO DATE STATUS
ACCOUNT
NUMBER
ACCOUNT
6072006148.50441
6072006148.50443
6072006148.50437
6072006148.50444
PROJECT
STATUS AS OF
6072006148.50468
PROJECT IS FULLY BUDGETED.
NUMBER
6072006148.50450
6072006148.50469
PROJECT: Mill Hill Waterline Extension
Funding Source
Design and construct an 8 inch DIP water main extension from Super Pl to the existing 8 inch line 600' north of Devonfield Ave to interconnect neighborhoods and increase water system reliability. (630')
6072006148.50442
Charles County Government Formal Procurement Request
For procurement exceeding $25,000.00. This form is valid for twelve months from the approval date.
Scope of Work/Specifications must be submitted with this form.
Part A: Request Details
Department: Department of Public Works Division: Capital Services Division
Project manager: Brian Kagarise, Acting Chief Date: August 18, 2023
Email address: kagarisb@charlescountymd.gov Phone: 301-645-0729
Item/Project name: Mill Hill Road Upgrade/Improvements and Mill Hill Waterline Extension
Estimated cost:
$2,585,069.01 (for Road Upgrade/Imps) and $510,000.00 (for Waterline Extension); Total Est. Cost = $3,095,069.01
(Attach cost estimation documents, if applicable)
Item/Project type: Construction Services Commodity Other:
Description of work/service/commodity: Refer to the attached, detailed project descriptions.
Date required or date fully executed contract is required: November 17, 2023
Draft specifications/scope of work must be submitted to Purchasing at minimum 120 days prior to the Date Required. Submission less than 120 days will result in the Date Required not being met.
Part B: Funding Certification
Fiscal project # (if applicable): #2402002134 (Road Upgrade/Imps) and #6072006148 (Waterline Extension)
Funding: County 100% State % Federal %
Grant % Other %
Fiscal Year: FY'24
Budget Status: Approved Pending Not Funded Other:
General Ledger (G/L) Account(s):
#2402002134.50450 (Road Upgrade/Imps) and #6072006148.50450 (Waterline Extension)
Comments: None at this time.
Part C: Department Approvals
Division Chief Comments (if applicable):
This solicitation/advertisement includes construction of both the Mill Hill Road Upgrades & PGM's Waterline Extension project. In addition, being an adjoining project and needed for the construction of.a portion of the Mill Hill Rd Sidewalk- SRTS project, Capital Services intends to advertise the two solicitations concurrently. This Formal Procurement Request (FPR) is an update to the FPR previously approved on April 20, 2021 (attached herein).
Division Chief Approval (if applicable): Date:
Low Medium High
Department Head Comments:
Department Head Approval: Date:
Part D: F&AS Approvals
Budget Comments:
Budget Chief Approval: Date:
FAS Director Comments:
FAS Director Approval: Date:
Mill Hill Rd Imp & Waterline Extension - Formal Procurement Request Final Audit Report 2024-11-24
Created: 2024-11-22 (Eastern Standard Time)
By: Deborah Bays (BaysD@charlescountymd.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAtE0UhDkN0GWev59sbqELMRSf5tRQQq16
"Mill Hill Rd Imp & Waterline Extension - Formal Procurement R equest" History
Document created by Deborah Bays (BaysD@charlescountymd.gov)
2024-11-22 - 3:53:58 PM EST
Document emailed to Estid Reedy (ReedyE@charlescountymd.gov) for signature
2024-11-22 - 3:54:10 PM EST
Email viewed by Estid Reedy (ReedyE@charlescountymd.gov)
2024-11-22 - 3:54:46 PM EST
Document e-signed by Estid Reedy (ReedyE@charlescountymd.gov) Signature Date: 2024-11-22 - 3:55:04 PM EST - Time Source: server
Document emailed to Tatanya Bowman (bowmant@charlescountymd.gov) for signature
2024-11-22 - 3:55:06 PM EST
Email viewed by Tatanya Bowman (bowmant@charlescountymd.gov)
2024-11-22 - 4:40:28 PM EST
Document e-signed by Tatanya Bowman (bowmant@charlescountymd.gov) Signature Date: 2024-11-22 - 4:43:53 PM EST - Time Source: server
Document emailed to Jacob Dyer (dyerj@charlescountymd.gov) for signature
2024-11-22 - 4:43:55 PM EST
Email viewed by Jacob Dyer (dyerj@charlescountymd.gov)
2024-11-24 - 2:40:46 PM EST
Document e-signed by Jacob Dyer (dyerj@charlescountymd.gov) Signature Date: 2024-11-24 - 2:41:10 PM EST - Time Source: server
Agreement completed.
2024-11-24 - 2:41:10 PM EST
| 1- Formal Procurement Request_Mill Hill Rd Upgrade-Imp & Waterline Extension_11-22-24 |
| 2 - PROJECT DESCRIPTION |
| 3 - Mill Hill Rd Improvements (Upgrades)_QMR |
| 4 - Mill Hill Waterline Extension_QMR_ |
| 5 - fORMAL sIGNED |
| 2024-11-24T11:41:15-0800 | |
| Agreement certified by Adobe Acrobat Sign |
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