McIntosh_Power_Plant_Cooling_Tower_Distribution_System_Replacement_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

2026-RFP-120

MCINTOSH POWER PLANT COOLING TOWER DISTRIBUTION

SYSTEM REPLACEMENT

City of Lakeland

1140 E. Parker Street

Lakeland, FL 33801

RELEASE DATE: September 18, 2026

DEADLINE FOR QUESTIONS: October 6, 2026

RESPONSE DEADLINE: October 14, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/lakelandgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Lakeland

McIntosh Power Plant Cooling Tower Distribution System Replacement

I. NOTICE

II. INTRODUCTION

III. SCOPE OF WORK

IV. REQUIRED PROPOSAL SUBMITTALS

V. SELECTION CRITERIA

VI. INSURANCE AND SAFETY REQUIREMENTS

VII. SPECIFICATION OF SAFETY AND OCCUPATIONAL HEALTH

REQUIREMENTS

VIII. VENDOR QUESTIONNAIRE

IX. PRICING PROPOSAL

Attachments:

A - Indemnification 2026 Contractor

G - Human Trafficking Affidavit

H - Final 2026 City of Lakeland Standard Contract Form

I - Orifice Installation

J - COL Purchase Order Ts&Cs

K - Distribution Installation

L - Distribution System Details

M - Cooling Tower General Arrangement

N - DWG (8) Cell Cooling Tower Sprinkler

O - Distribution System Installation

Request For Proposal #2026-RFP-120 Title: McIntosh Power Plant Cooling Tower Distribution System Replacement

1. NOTICE

McIntosh Power Plant Cooling Tower Distribution System Replacement

FOR THE CITY OF LAKELAND

Friday, September 18, 2026

RFP No.2026-RFP-120

Sealed proposals will be received electronically by the Purchasing Manager via OpenGov, the City’s e-

Procurement Portal (“Portal”), until 4:00 pm – Wednesday, October 14, 2026. Proposals received after this specified time and date will not be considered. The sealed proposals will be publicly opened and read aloud on the same date and time in the office of the Purchasing Manager for the following:

RFP Documents may be accessed by visiting our Website at https://procurement.opengov.com/portal/lakelandgov or by contacting the City of Lakeland

Purchasing Division @ (863) 834-6780. RFP Documents are Required for Submittal. Proposers are required to submit their response through the Portal. Proposers shall sign up on the Portal if an account does not exist.

THE CITY OF LAKELAND IS SOLICITING SEALED PROPOSALS FROM QUALIFIED VENDORS TO PROVIDE:

McIntosh Power Plant Cooling Tower Distribution System Replacement.

THE PROPOSALS SUBMITTED SHALL BE IN COMPLETE ACCORDANCE WITH, WITHOUT LIMITATION, THIS REQUEST FOR PROPOSAL, THE ATTACHED CITY OF LAKELAND SPECIFICATIONS, ALL CODES AND

REQUIREMENTS REFERENCED THEREIN.

All Questions regarding this request for proposals shall be in writing and submitted electronically via the

Portal through the Question and Answer tab before 5:00 pm on Tuesday, October 6, 2026. Responses will be released on the Question and Answer Tab.

1.1. CLARIFICATION AND/OR EXCEPTIONS OF DOCUMENTATION

Proposer requiring clarification or having a dispute with these documents must advise the City

Purchasing Division of the nature of the required clarification or basis of the dispute, in writing, no later than 5:00 pm on Tuesday, October 6, 2026 via the Portal's Question and Answer tab. If no written contact has been made by this specified date, the Proposer waives the right to any future consideration and accepts the documents as published and/or revised by the City. Additionally, submitting a signed bid shall be construed as a total compliance statement. Note: Any use of brand names (manufacturer) in this invitation and specification is for Proposer convenience only and shall not limit this offering. Equal or better equipment and alternate bids may be given consideration.

https://procurement.opengov.com/portal/lakelandgov

1.2. FLORIDA PUBLIC RECORDS LAW

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE

PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF

PUBLIC RECORDS: KELLY S. KOOS – CITY CLERK AT: PHONE: 863-834-6210, E-

MAIL: cityclerk@lakelandgov.net, MAIL: ATTN: CITY CLERK 228 S.

MASSACHUSETTS AVE., LAKELAND, FLORIDA 33801.

In accordance with Florida Statute §119.0701, the Contractor shall keep and maintain public records required by the City in performance of services pursuant to the contract. Upon request from the City’s custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided pursuant to Florida Statute Chapter 119 or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. Contractor shall, upon completion of the contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform services pursuant to the contract. If the Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City.

1.3. EXPARTE COMMUNICATION

Please note that to insure the proper and fair evaluation of a proposal the City of Lakeland prohibits exparte communication (i.e., unsolicited) initiated by the Proposer to the City Official or Employee evaluating or considering the proposals prior to the time a bid decision has been made. Communication between Proposer and the City will be initiated by the appropriate City Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the proposal.

Exparte communication may be grounds for disqualifying the offending Proposer from consideration or award of the proposal, then in evaluation, or any future proposal.

1.4. INSURANCE AND SAFETY REQUIREMENTS

All insurance shall be secured from or countersigned by an agent or surety company recognized in good standing and authorized to do business in the State of Florida.

The Contractor shall, within ten (10) days of notification of award and prior to commencement of work, take out and maintain in full force and effect minimum insurance coverage as specified in the attached requirements. This insurance shall remain in force and effect throughout the duration of the contract.

A certificate of existing insurance coverage should be submitted with the proposal as proof of insurability. If the current coverage does not meet the RFP requirements, then the Proposer should mailto:cityclerk@lakelandgov.net request an affidavit of insurability from the Proposer's insurance agent that certifies the requirements can and will be met. Failure to provide adequate insurance coverage may be cause for disqualification as non-responsive to the RFP requirements. The Contractor agrees to accept and abide by the City of

Lakeland safety regulations in complete accordance with the attached requirements.

1.5. INDEMNIFICATION AGREEMENT

The Contractor agrees to indemnify and hold harmless the City of Lakeland in complete accordance with the attached requirements. This agreement shall be signed, notarized and returned with the RFP submittal. Failure to provide the Hold Harmless Indemnification Agreement may be cause for disqualification as non-responsive to the RFP requirements.

1.6. HUMAN TRAFFICKING -- F.S. 787.06(14)

In compliance with Section 787.06(14), Florida Statutes, the attached Affidavit must be completed by an officer or representative of a non-governmental entity that is executing, renewing, or extending a contract with the City of Lakeland, Florida (the “Governmental Entity”). This attests under penalty of perjury that the nongovernmental entity does not use coercion for labor or services when a contract is executed, renewed or extended between a governmental entity.

1.7. DRUG-FREE WORKPLACE CERTIFICATION

By submitting a proposal in response to this Request for Proposal, you are certifying that your company is a drug-free workplace in accordance with Florida Statute 287.087.

1.8. SUSPENSION AND DEBARMENT CERTIFICATION

By submitting a proposal in response to this Request for Proposals you are certifying that your company, pursuant to 49 CFR Part 29: (1) is not presently suspended or debarred as, and/or listed on the U.S.

General Services Administration’s System for Award Management (SAM) as such; and (2) will at all times remain eligible to bid for and perform the services subject to the requirements set forth herein and other applicable laws. Proposer agrees that any contract awarded to Proposer will be subject to termination by the City if Contractor or its subcontractors fail to comply or maintain such compliance.

1.9. PUBLIC ENTITY CRIMES

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

1.10. CONFLICT OF INTEREST / STATEMENT OF NON-COLLUSION

The award hereunder is subject to Chapter 112, Florida Statutes. All proposers must disclose with their proposal the name of any officer, director, or agent who is also an employee of the City of Lakeland.

Further, all proposers must disclose the name of any City of Lakeland employee who owns, directly or indirectly, an interest of five percent (5%) or more of the Proposer's firm or any of its branches.

The Proposer shall certify that he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the proposal and that the Proposer is not financially interested in, or otherwise affiliated in a business way with any other Proposer on the same land or improvements.

1.11. E-VERIFY CERTIFICATION

Vendor/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system, to confirm the employment eligibility of:

All persons employed by the Vendor/Contractor during the term of the Contract to perform employment duties within Florida; and

All persons, including subcontractors, assigned by the Vendor/Contractor to perform work pursuant to the Contract with the City.

1.12. VENDOR/CONTRACTOR CERTIFICATION REGARDING SCRUTINIZED

COMPANIES

Section 287.135, Florida Statutes, as may be amended, prohibits agencies or local government entities from contracting with companies for goods or services of $1,000,000.00 or more, that are on the

Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran

Petroleum Energy Sector List, the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel and that it does not have business operations with Cuba or Syria.

As the person authorized to submit proposals on behalf of the Proposer, I hereby certify that the company identified above in the section entitled “Proposer Vendor Name” is not listed on either the

Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the

Iran Petroleum Energy Sector List, the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel or has business operations in Cuba or Syria. I understand that pursuant to section 287.135 , Florida Statutes, as may be amended, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

1.13. SCRUTINIZED COMPANIES OR OTHER ENTITIES

Pursuant to Florida Statute §287.135(3)(b)2., as may be amended, the City may terminate its contract with Contractor if Contractor is found to have been placed on the Scrutinized Companies or Other

Entities that Boycott Israel or is engaged in a boycott of Israel.

1.14. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING -- F.S. 287.05701

Proposers are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible Proposer. Proposers are further notified that the City's governing body may not give preference to a Proposer based on the Proposer's social, political, or ideological interests.

1.15. ADDENDA

It is the Proposer's responsibility to review all available project documents including Addenda, Notices and Questions & Answers prior to submitting a proposal. Proposer shall acknowledge all addenda electronically within their submission via the Portal.

The failure of a Proposer to submit acknowledgement of any addenda that affects the proposal price(s) may be considered an irregularity and may be cause for rejection of the proposal.

1.16. LOCAL VENDOR PREFERENCE

Please refer to the City’s Local Preference Policy, Ordinance No. 5912 dated January 3, 2022, located on the Purchasing Department page, www.lakelandgov.net.

A Local Business shall be defined as a vendor, supplier or contractor that: (i) conducts business within the jurisdictional limits of Lakeland Electric’s service territory by providing goods, services or construction; (ii) maintains a physical business location within the jurisdictional limits of Lakeland

Electric’s service territory in an area legally zoned for conducting such business; (iii) conducts business on a daily basis from the local business location; (iv) has conducted business from such location for at least twelve (12) consecutive months prior to the due date for the applicable bid or proposal; and (v) provides a copy of its local business tax receipt, if located within the City of Lakeland, or a copy of its

Polk County local business tax receipt, if located outside of the City limits but within Lakeland Electric’s service territory.

1.17. BID PROTEST PROCEDURE

The City’s procedure on bid disputes is located in the City’s Purchasing Manual and can be found at https://www.lakelandgov.net/departments/purchasing/bid-dispute-policy.

1.18. TERMS AND CONDITIONS OF AGREEMENT

A copy of the agreement to be entered into with the successful Proposer is included with this RFP

Attached herein, should the City require such.

1.19. OPENGOV PROCUREMENT

The City of Lakeland uses OpenGov, the e-Procurement Portal (“Portal”), to administer the competitive solicitation process, including but not limited to soliciting quotes, sealed bids, proposals, and qualifications, issuing addenda, posting results and issuing notification of an intended decision.

Proposers are strongly encouraged to familiarize themselves well in advance of their intention of submitting a proposal to ensure familiarity with the use of the Portal. The City shall not be responsible for a Proposer's inability to submit a proposal by the end date and time for any reason, including issues arising from the use of the Portal.

https://www.lakelandgov.net/ https://www.lakelandgov.net/departments/purchasing/bid-dispute-policy

1.20. RFP SUBMITTAL

Proposer shall complete all electronic sections of their response and submit a response before the due date and time identified in the Timeline of this solicitation. Electronic sections may comprise of but are not limited to Contact Information, Addenda Confirmation, Questionnaire, Pricing and Company Profile.

The City of Lakeland at its sole discretion reserves the right to waive technicalities or irregularities, to reject any or all proposals, and/or to accept that proposal which is in the best interest of the City. The award of this proposal, if made, may be based on considerations other than total cost and may be awarded based on various considerations, including without limitation; Proposer's experience and/or qualifications, past experience, administrative cost, standardization, technical evaluation and oral and/or written presentations as required. The City reserves the right to accept all or part, or to decline the whole, and to award this RFP to one (1) or more Proposers. There is no obligation to buy. The RFP, if awarded, will be in the judgement of the City the most responsive to the City’s needs. The City of

Lakeland encourages the use of minority and women owned businesses as subcontractors or in joint venture arrangements.

City of Lakeland, Florida

2. INTRODUCTION

2.1. Summary

The City of Lakeland, Lakeland Electric (OWNER), is seeking qualified contractors to provide all labor, supervision, materials, equipment, and services necessary for the replacement of the existing cooling water distribution system at McIntosh Power Plant. The work generally consists of removing the existing header piping, lateral piping, and spray nozzles and furnishing and installing a complete new distribution system.

The work will be performed during the Spring 2027 (April 30-May 17) scheduled outage. The Contractor will be required to coordinate closely with Lakeland Electric and complete the work within the established cooling tower availability window to support scheduled unit startup activities.

2.2. Background

The existing McIntosh Power Plant cooling tower is an eight-cell, back-to-back counterflow cooling tower. The existing distribution system requires replacement to maintain the reliability and performance of the cooling tower and associated generating unit.

The cooling tower is required during portions of the unit shutdown and startup process to support plant equipment. Therefore, although the Spring 2027 outage is scheduled from April 28 through May 19, 2027, the cooling tower will not be released for this work until April 30, 2027 and must be returned to an operational condition no later than May 17, 2027. Contractors should account for this limited work window when developing their staffing, equipment, material delivery, and execution plans.

2.3. Contact Information

Linda Alspaugh

Purchasing Agent

1140 East Parker Street

Lakeland, FL 33801

Email: linda.alspaugh@lakelandgov.net

Phone: (863) 834-8787

Department:

LE - Production - MPP

2.4. Timeline

The City Commission may not approve this purchase, or may ask that the plan be modified in some respect. The City may opt to modify and/or terminate the project described within the RFP.

The suggested deployment schedule contained within this RFP is subject to change based on the City’s needs and/or final scoping of the project through the contract negotiation phase.

Estimated Schedule mailto:linda.alspaugh@lakelandgov.net tel:(863)834-8787

RFP release September 18, 2026

Pre-Proposal Meeting (Mandatory) September 30, 2026, 9:00am

McIntosh Power Plant, Unit 5 Assembly Room 3400

East Laker Parker Road, Lakeland, FL 33805 (enter through Gate 8 – 3 story building on the right - 3rd floor )

RFP questions deadline October 6, 2026, 5:00pm

RFP proposal due date October 14, 2026, 4:00pm

3. SCOPE OF WORK

3.1. Project overview

The City of Lakeland, Lakeland Electric (OWNER), is seeking a qualified Contractor to furnish all labor, supervision, materials, equipment, tools, transportation, and services necessary to remove and replace the existing cooling water distribution system at McIntosh Power Plant.

The project includes removal of the existing distribution system and installation of a new, complete distribution system serving the existing eight-cell cooling tower. The work shall be performed during the

Spring 2027 scheduled outage and coordinated with Lakeland Electric to ensure the cooling tower is returned to operational service within the required outage work window.

The Contractor shall provide a complete, functional installation in accordance with the requirements of this solicitation and all applicable site, safety, and regulatory requirements.

3.2. Existing Cooling Tower Data

The existing cooling tower at McIntosh Power Plant is a ceramic, eight-cell FRP structure arranged in a back-to-back counterflow configuration. Each cell measures approximately 48 feet long by 48 feet wide by 46 feet tall and includes approximately a 26-foot air inlet, 6 feet of splash fill, and a 30-foot diameter fan with an approximately 10-foot stack.

The cooling tower was originally designed to cool approximately 112,000 GPM of circulating water from

98.8°F to 83.0°F at a 74.0°F wet-bulb temperature. Each cooling tower cell is equipped with a 200-horsepower fan.

Existing cooling tower drawings are provided as attachments to this solicitation for reference. The

Contractor shall review the provided drawings and verify all dimensions, connection points, support locations, existing conditions, and other information necessary to complete the work. Drawings are provided to assist the Contractor in understanding the existing installation and shall not relieve the

Contractor of responsibility for field verification.

3.3. Scope of Work

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and services necessary to complete the cooling tower distribution system replacement.

The work shall include, but is not limited to:

• Removal of the existing cooling water distribution system, including header piping, lateral piping, and spray nozzles.

• Furnishing and installation of a complete new distribution system consisting of 30-inch FRP non-fire-retardant header piping, PVC lateral piping, and ATP sprayer nozzles or OWNER-approved equivalent.

• Removal and reinstallation of existing drift eliminators as necessary to perform the distribution system replacement.

• Reuse of the existing distribution system hanging supports where determined to be in suitable condition.

• Receiving, unloading, handling, rigging, and installation of all Contractor-furnished materials.

• Provision of equipment necessary to perform the work, including material-handling equipment, mobile elevated work platforms (MEWPs), and lifting equipment.

• Removal of demolition debris from the immediate work area and placement in designated disposal containers.

• Coordination with OWNER throughout the work and completion of the installation within the specified outage work window.

The completed distribution system shall be fully installed and ready for return to service within the timeframe established by this solicitation.

3.4. Existing Distribution System Removal

The Contractor shall remove the existing cooling tower water distribution system as necessary to facilitate installation of the new system. Removal work shall include, but is not limited to:

• Existing header piping.

• Existing lateral distribution piping.

• Existing spray nozzles.

• Associated fittings, connections, hardware, and components necessary to complete the distribution system replacement.

• Removal of existing drift eliminators as necessary to access the distribution system.

The Contractor shall exercise care during removal activities to prevent damage to cooling tower components and equipment designated to remain in service.

Existing drift eliminators removed to facilitate the work shall be protected from damage and retained for reinstallation.

All removed distribution system materials and demolition debris shall be removed from the immediate work area and placed in designated dumpsters located adjacent to the cooling tower.

3.5. New Distribution System Installation

The Contractor shall furnish and install a complete new cooling tower water distribution system. The new distribution system shall include, but is not limited to:

• 30-inch FRP non-fire-retardant header piping.

• PVC lateral distribution piping.

• ATP sprayer nozzles or OWNER-approved equivalent.

• All required fittings, connections, gaskets, hardware, fasteners, and miscellaneous components necessary for a complete installation.

The new distribution system shall be installed utilizing the existing distribution system hanging supports where suitable for reuse.

Following installation of the new distribution system, the Contractor shall reinstall all drift eliminators removed to facilitate the work.

All components shall be properly installed, secured, and connected to provide a complete distribution system ready for return to service.

Materials shall conform to the requirements of this solicitation. Any proposed substitution or equivalent product shall be clearly identified in the Contractor's bid and shall be subject to review and approval by

OWNER prior to procurement or installation. Approval of a substitution shall not relieve the Contractor of responsibility for compatibility, fit, performance, or completion of the system.

3.6. Existing Components and Reuse

Existing cooling tower components designated to remain in service shall be protected from damage throughout the duration of the work.

The existing distribution system hanging supports are intended to be reused for installation of the new distribution system. The Contractor shall inspect the existing supports prior to reuse and notify OWNER of any damaged, deteriorated, or otherwise unsuitable supports identified during the work.

Existing drift eliminators shall be removed as necessary to provide access for removal and replacement of the distribution system. Removed drift eliminators shall be handled and stored in a manner that prevents damage and shall be reinstalled following completion of the new distribution system installation.

The Contractor shall immediately notify OWNER of any existing components found to be damaged or unsuitable for reuse prior to modifying, repairing, or replacing such components.

3.7. Contractor Responsibilities

The Contractor shall furnish and manage all labor, supervision, materials, equipment, tools, and services necessary to safely and successfully complete the work unless specifically identified elsewhere as being provided by OWNER.

Contractor responsibilities shall include, but are not limited to, the following:

Personnel and Supervision

• Provide sufficient qualified personnel and supervision to complete the work within the specified outage work window.

• Provide competent on-site supervision responsible for coordinating Contractor personnel, subcontractors, safety activities, and daily work execution.

• Schedule and staff the work as necessary to meet all required project milestones and the final cooling tower return-to-service date.

• Coordinate daily work activities with the designated OWNER representative.

Material Delivery and Handling

• Coordinate transportation and delivery of all Contractor-furnished materials and equipment to the project site.

• Receive, unload, stage, store, and protect Contractor-furnished materials until installation.

• Provide forklifts or other material-handling equipment necessary for unloading, staging, and movement of materials.

• Protect materials from damage, contamination, or deterioration while stored or staged on site.

Access, Lifting, and Rigging

• Provide all access, lifting, rigging, and material-handling equipment necessary to complete the work in accordance with Section 2.9.

Temporary Facilities and Contractor Support

• Provide potable drinking water for Contractor personnel.

• Provide sanitary facilities necessary to support Contractor personnel for the duration of the work.

• Provide Contractor-owned tools, equipment, consumables, temporary equipment, and incidental materials required to complete the work.

• Provide temporary structures, platforms, or scaffolding if determined necessary by the

Contractor's means and methods.

Protection of Existing Facilities

• Protect existing cooling tower components, structures, equipment, piping, electrical systems, and surrounding facilities from damage caused by Contractor activities.

• Exercise appropriate controls to prevent tools, materials, demolition debris, and other objects from falling into or damaging areas below the work.

• Immediately notify OWNER of damage to existing equipment or facilities resulting from or discovered during the work.

• Maintain control of materials and debris throughout demolition and installation activities.

Site Safety and Work Practices

• Comply with all applicable OSHA requirements and OWNER/McIntosh Power Plant safety policies and procedures.

• Provide all required personal protective equipment and safety equipment for Contractor personnel.

• Provide personnel qualified and trained for the work being performed, including applicable requirements for elevated work, lifting and rigging, and operation of mobile equipment.

• Participate in required site orientations, pre-job briefings, safety meetings, permitting activities, and other site-specific requirements established by OWNER.

• Coordinate all work requiring equipment or system isolation with OWNER. Contractor personnel shall not operate, energize, de-energize, or alter plant equipment unless specifically authorized.

Housekeeping and Demobilization

• Maintain work areas in a clean, orderly, and safe condition throughout the project.

• Collect and remove demolition debris and waste from the immediate work area and place materials in designated disposal containers or locations.

• Remove Contractor-owned tools, equipment, temporary facilities, unused materials, and other

Contractor property following completion of the work.

• Perform final cleanup of all affected work areas prior to project acceptance.

The Contractor shall be responsible for determining the personnel, equipment, means, methods, and sequencing necessary to complete the work safely and within the required project schedule, except where specific requirements are established by this solicitation.

The Contractor shall immediately notify OWNER upon discovery of concealed, unforeseen, or differing site conditions that may affect the work. The Contractor shall not perform additional or out-of-scope work resulting from such conditions without prior authorization from OWNER.

3.8. Owner Responsibilities

OWNER will provide or coordinate the following services and site support necessary for execution of the work:

• Provide Contractor access to the designated work area at McIntosh Power Plant in accordance with applicable plant access and security requirements.

• Coordinate the release of the cooling tower to the Contractor at the beginning of the scheduled work window and coordinate return of the cooling tower to service upon completion.

• Perform or coordinate required isolation of cooling tower water and electrical systems, including applicable lockout/tagout activities, prior to release of equipment for Contractor work.

• Provide designated dumpsters or disposal containers for non-hazardous demolition materials at or near the cooling tower work area.

• Coordinate the handling, testing, manifesting, and disposal of hazardous or asbestos-containing materials if such materials are encountered and determined to be outside the Contractor's normal demolition waste.

• Provide a source of temporary construction electrical power in reasonable proximity to the work area. Available power is anticipated to include 110-volt GFCI-protected service.

• Provide a source of construction water in reasonable proximity to the work area.

• Coordinate draining and isolation of the cooling tower cold-water basin as required to facilitate the work.

• Provide project oversight and coordination throughout the work.

• Perform or coordinate inspections necessary to verify completion of the work and determine final acceptance.

• Coordinate plant operations and other work occurring in the area that may affect Contractor access or execution of the work.

OWNER's provision of the above services does not relieve the Contractor of responsibility for coordinating its work, protecting existing facilities, complying with applicable safety requirements, or providing all other labor, materials, equipment, and services necessary to complete the work.

3.9. Equipment and Material Handling

The Contractor shall provide all equipment necessary for receiving, unloading, staging, handling, lifting, accessing, and installing materials associated with the work.

Equipment and material-handling responsibilities shall include, but are not limited to:

• Provide appropriate forklifts or other material-handling equipment for receiving, unloading, staging, and transporting materials within the work area.

• Provide mobile elevated work platforms (MEWPs), lifts, or other suitable access equipment necessary to safely access elevated work areas.

• Provide cranes, hoisting equipment, rigging, and associated lifting accessories required for removal of the existing distribution system and installation of the new system.

• Provide qualified and properly trained personnel for operation of forklifts, MEWPs, cranes, rigging equipment, and other specialized equipment.

• Coordinate equipment mobilization, placement, access routes, staging areas, and lifting activities with OWNER prior to use.

• Receive and inspect Contractor-furnished materials upon delivery and promptly identify damaged, missing, or nonconforming materials.

• Store and stage materials in designated areas in a manner that protects them from damage, contamination, deterioration, and interference with plant operations or other outage activities.

• Maintain safe access and egress around equipment, materials, and designated work areas.

• Provide temporary access equipment or structures, including scaffolding when required by the

Contractor's means and methods.

• Remove Contractor-furnished equipment, temporary facilities, surplus materials, and associated items from the site following completion of the work.

The Contractor shall be responsible for determining the type, size, capacity, quantity, and configuration of equipment necessary to safely complete the work within the required schedule. Equipment placement and operation shall be coordinated with OWNER and shall not interfere with plant operations or other outage activities without prior authorization.

3.10. Work Schedule and Outage Requirements

The work shall be performed during the McIntosh Power Plant Spring 2027 scheduled outage. The overall unit outage is scheduled from April 28, 2027 through May 19, 2027.

The cooling tower is required to support unit shutdown and startup activities and will not be available to the Contractor for the entire outage duration. OWNER anticipates releasing the cooling tower to the

Contractor on April 30, 2027. All work shall be completed and the cooling tower returned to OWNER in a fully operational and service-ready condition no later than May 17, 2027.

The Contractor shall develop its work schedule, staffing levels, shifts, and sequencing as necessary to meet the required completion date. The Contractor shall account for receiving and staging of materials, demolition, installation, reinstallation of existing components, inspection, cleanup, and any corrective work within the available work window.

Prior to mobilization, the Contractor shall provide OWNER with a detailed project schedule identifying major work activities and anticipated durations. The Contractor shall promptly notify OWNER of any condition that may affect the project schedule or required return-to-service date.

The required completion date is critical to planned unit startup activities. Work shall be coordinated with OWNER and other outage activities occurring at McIntosh Power Plant.

The May 17, 2027 return-to-service date is a mandatory project milestone. The Contractor shall plan and execute the work accordingly.

3.11. Site Conditions and Utilities

The work will be performed within and around the existing cooling tower at McIntosh Power Plant. The

Contractor shall familiarize itself with existing site conditions, access limitations, available work areas, and other conditions that may affect execution of the work.

OWNER will provide reasonable access to existing construction electrical power and construction water in the vicinity of the cooling tower. The Contractor shall be responsible for providing all temporary cords, hoses, connections, distribution equipment, and other accessories necessary to utilize OWNER-provided utilities from the designated connection points.

OWNER will coordinate draining and isolation of the cooling tower as required for performance of the work. The Contractor shall coordinate with OWNER prior to beginning activities dependent upon system isolation or basin conditions.

The Contractor shall provide potable drinking water and sanitary facilities for its personnel for the duration of the work.

The Contractor shall coordinate the location of material staging areas, equipment placement, cranes, mobile elevated work platforms, temporary facilities, and other Contractor equipment with OWNER prior to mobilization or placement.

The Contractor shall maintain access to designated plant roads, walkways, equipment, emergency routes, and other areas identified by OWNER. Contractor activities shall not obstruct or interfere with plant operations or other outage activities without prior coordination and authorization from OWNER.

Bidders shall account for existing site conditions when developing their proposed means, methods, equipment requirements, staffing, and schedule.

3.12. Safety and Site Requirements

The Contractor shall perform all work in accordance with applicable federal, state, and local safety requirements and all safety policies, procedures, and site requirements established by OWNER and

McIntosh Power Plant.

The Contractor shall be responsible for the safety of its employees, subcontractors, equipment, and work activities throughout the duration of the project.

Safety and site requirements shall include, but are not limited to:

• Ensure Contractor and subcontractor personnel complete all required site access, orientation, training, screening, and qualification requirements prior to beginning work.

• Provide and enforce the use of all required personal protective equipment (PPE).

• Provide appropriate fall-protection systems and equipment for personnel performing work at elevation.

• Ensure personnel operating cranes, forklifts, mobile elevated work platforms (MEWPs), rigging equipment, and other specialized equipment are properly trained and qualified.

• Perform lifting and rigging activities in accordance with applicable regulations, manufacturer requirements, and OWNER requirements.

• Provide required barricades, warning signs, controlled-access zones, and other safeguards necessary to protect personnel in and around the work area.

• Maintain control of tools, materials, equipment, and demolition debris when working at elevation to minimize the potential for falling objects.

• Maintain safe access and egress throughout the work area.

• Participate in required pre-job briefings, daily safety meetings, permitting activities, and other safety-related meetings required by OWNER.

• Immediately report accidents, injuries, near misses, property damage, unsafe conditions, and other safety-related incidents to OWNER in accordance with site requirements.

• Coordinate all work requiring equipment or system isolation with OWNER and comply with applicable lockout/tagout requirements.

• Maintain the work area in a safe and orderly condition throughout the project.

The Contractor shall identify and provide any additional safety personnel, equipment, procedures, or controls necessary based upon its proposed means and methods and the hazards associated with the work.

Compliance with OWNER safety requirements shall not relieve the Contractor of responsibility for establishing and maintaining a safe work environment for its personnel and subcontractors.

Contractor personnel shall possess the training, qualifications, certifications, and experience appropriate for their assigned work. Personnel performing specialized activities, including crane operation, rigging, mobile elevated work platform operation, and work at elevation, shall possess all qualifications required by applicable regulations and OWNER requirements.

3.13. Waste Disposal and Housekeeping

The Contractor shall maintain the work area in a clean, orderly, and safe condition throughout the duration of the project.

Waste disposal and housekeeping responsibilities shall include, but are not limited to:

• Remove demolished piping, nozzles, fittings, hardware, packaging, and other waste generated by the Contractor from the immediate work area.

• Transport and place non-hazardous demolition materials and debris into designated disposal containers provided by OWNER at or near the cooling tower.

• Maintain work platforms, access areas, walkways, and surrounding areas free of unnecessary debris and materials.

• Prevent demolition debris, tools, materials, and other objects from falling into the cooling tower basin or damaging equipment and components that are to remain in service.

• Perform routine housekeeping throughout each work shift and remove accumulated debris as work progresses.

• Remove Contractor-owned materials, equipment, temporary facilities, and other items from the site upon completion of the work.

• Perform a final cleanup of all affected work and staging areas prior to final acceptance by

OWNER.

If suspected hazardous materials, asbestos-containing materials, or other materials requiring special handling or disposal are encountered, the Contractor shall stop work in the affected area and immediately notify OWNER. Such materials shall not be disturbed, removed, or disposed of without direction from OWNER.

OWNER will provide or coordinate designated disposal containers and the final disposal of waste placed within those containers.

3.14. Submittals and Documentation

The Contractor shall provide OWNER with documentation necessary to review, coordinate, execute, and close out the work.

Required submittals and documentation shall include, as applicable:

• Product data and manufacturer information for the proposed FRP header piping, PVC lateral piping, spray nozzles, fittings, and associated components.

• Drawings, layouts, or other installation information necessary to identify the proposed distribution system configuration.

• Manufacturer installation instructions and recommendations applicable to the materials being furnished.

• A detailed project schedule identifying major work activities, anticipated durations, staffing, and sequencing within the required outage work window.

• Material delivery and anticipated staging information as necessary for coordination with

OWNER.

• Crane, lifting, and rigging documentation when required by OWNER based on the Contractor's proposed means and methods.

• Safety documentation, qualifications, certifications, and other information required for site access and performance of the work.

• Documentation identifying proposed substitutions, deviations, or exceptions from the solicitation requirements prior to installation.

• Manufacturer warranty information for furnished materials and equipment.

• Final documentation identifying materials and components installed as part of the completed work.

Submittals requiring OWNER review shall be provided sufficiently in advance of fabrication, delivery, or installation to allow adequate review and resolution of comments without affecting the required project schedule.

OWNER review of Contractor submittals shall not relieve the Contractor of responsibility for field verification, dimensions, material compatibility, proper installation, or compliance with the requirements of this solicitation.

The Contractor shall clearly identify all proposed substitutions, deviations, exceptions, or qualifications from the solicitation requirements. Requirements for which no exception or deviation is specifically identified shall be considered included in the Contractor's proposed scope of work.

3.15. Inspection and Acceptance

OWNER shall have the right to inspect the work throughout removal, installation, and completion of the project to verify compliance with the requirements of this solicitation.

Inspection and acceptance requirements shall include, but are not limited to:

• The Contractor shall provide OWNER reasonable access to inspect materials, installation activities, and completed work.

• The Contractor shall notify OWNER when significant portions of the work are ready for inspection and prior to covering or otherwise restricting access to completed work.

• The completed distribution system shall be visually inspected for proper installation, alignment, support, connections, and completeness.

• Existing components removed for access, including drift eliminators, shall be properly reinstalled prior to final acceptance.

• The Contractor shall correct deficiencies, damaged components, incomplete work, or other conditions identified during inspection that are attributable to the Contractor's work.

• All tools, equipment, temporary materials, and debris shall be removed and affected work areas cleaned prior to final acceptance.

• The Contractor shall notify OWNER when the work is complete and the cooling tower is ready to be returned to service.

• Final acceptance shall occur after OWNER determines that the required work has been satisfactorily completed and the cooling tower distribution system is ready for return to operational service.

All required work, inspections, corrective work, and final cleanup shall be completed in sufficient time for the cooling tower to be returned to OWNER no later than May 17, 2027.

OWNER inspection or acceptance shall not relieve the Contractor of its obligations under the contract, including applicable warranty requirements.

3.16. Warranty and Final Closeout

Prior to final project closeout, the Contractor shall complete all work required by the solicitation and resolve outstanding deficiencies identified by OWNER.

Final closeout requirements shall include, but are not limited to:

• Complete all remaining work and corrective items identified during final inspection.

• Remove all Contractor-owned tools, equipment, temporary facilities, surplus materials, and other Contractor property from the project site.

• Complete final housekeeping and cleanup of all affected work, staging, and access areas.

• Provide OWNER with applicable manufacturer warranty documentation for materials and components furnished as part of the work.

• Provide final documentation required by the solicitation, including applicable product information and identification of installed materials and components.

• Return all existing components temporarily removed to facilitate the work to their proper installed condition.

• Confirm that the completed cooling tower distribution system is ready for return to operational service.

The Contractor shall be responsible for correcting defects or deficiencies in workmanship or furnished materials in accordance with the warranty requirements established by the Contract and applicable manufacturer warranties.

Final closeout shall not be considered complete until all required documentation has been submitted, deficiencies have been satisfactorily resolved, and OWNER has accepted the completed work.

3.17. Terms and Conditions and Standard Contract Form Review and Redline Requirement

The City of Lakeland (OWNER) Terms and Conditions and Standard Contract Form are included as attachments to this solicitation. Proposers shall review both documents in their entirety prior to submitting a proposal.

If a Proposer proposes any exceptions, revisions, deletions, or additional terms to either document, the

Proposer shall submit redlined copies of the applicable document(s) with its proposal, clearly identifying all requested changes.

Any proposed changes will be subject to review and approval by OWNER and shall not be considered accepted solely by submission with the proposal. OWNER reserves the right to reject any proposed changes that are unacceptable to OWNER.

If no redlined Terms and Conditions and/or Standard Contract Form are submitted with the proposal, the Proposer will be deemed to have reviewed and accepted both documents as provided by OWNER.

3.18. Instructions to Contractors- Evaluation Criteria:

Each Proposal Submittal will be evaluated on a total score basis, with a maximum score of one hundred (100) points per Evaluation Committee member.

1. Qualifications and Relevant Experience — 30%

• Cooling tower project experience

• Similar distribution system replacements

• FRP and PVC piping experience

• Power generation/industrial facility experience

• Qualifications of key personnel

• Successful outage project experience

2. Pricing Proposal — 30%

• Total proposed cost

• Completeness of pricing

• Cost competitiveness

• Included labor, materials, and equipment

• Clearly identified exclusions or exceptions

• Overall value to OWNER

3. Technical Approach and Understanding of Scope — 20%

• Understanding of project requirements

• Proposed means and methods

• Demolition and installation approach

• Material handling and rigging plan

• Protection/reuse of existing components

• Quality control approach

• Coordination with OWNER

4. Project Schedule, Staffing, and Outage Execution — 15%

• Ability to meet outage deadline

• Proposed staffing and supervision

• Work sequencing

• Planned shifts/work hours

• Material availability

• Equipment and resource availability

• Schedule contingency planning