Mandatory Pre-Proposal Meeting_RFP Citywide Parking Operations and Management Services.pdf

Request for Proposals RFP-PW-26-714

Citywide Parking Operations & Management Services RFP

03/19/26 Mandatory Pre-Proposal Meeting

Public Works Department

Citywide Parking Operations & Management Services

This RFP includes two (2) bidding options

• Two (2) bidding options:

• Option 1 – scope of services shall be limited to activities that do not require a California State License

Board (CSLB) license

• Option 2 – scope of services shall include activities that require a California State License Board (CSLB) license

• Proposers may submit for either or both options, provided they possess the appropriate licenses and qualifications for each Option submitted

• A proposer may submit proposals for one (1) Option or both Options; however, to be considered for both, the proposer must submit two (2) separate and complete proposals, one for each Option.

• Proposers must have appropriate licenses and qualifications for each option submitted

• Detailed Scope of Work: Section 2, Exhibits A-1 and A-2

SOW for Option 1

• Scope of services shall be limited to activities that do not require a California State License Board (CSLB) license

• Day-to-day management and oversight of City parking lots and garages

• Examples: janitorial services, internal traffic control, sweeping, fire alarm testing, posting temporary signage (e.g., paper notices)

• Any services or scope of work that require a CSLB license shall be excluded from the operator’s responsibilities and shall be performed and/or managed directly by the City or by separate City-contracted vendors holding the appropriate licenses.

SOW for Option 2

• The scope of services shall include activities that require a California State License Board (CSLB) license, including, but not limited to,

• Minor and routine maintenance services include, but are not limited to:

• HVAC maintenance, light fixture maintenance, plumbing services, landscaping services, irrigation services, tree trimming services, power and pressure washing, signage maintenance, facility numbering and striping, bollard repair and installation, minor concrete spall repairs, wheel stop and speed bump repair or installation, minor structural maintenance (including painting and fence repairs), and Fire Marshal–required inspections and maintenance, including fire alarms, sprinkler and standpipe systems, fire extinguishers, and fire pumps.

• The operator shall possess the appropriate CSLB license(s) to self-perform such services or may subcontract the work to properly licensed subcontractors

• All services shall be performed in compliance with applicable codes, regulations, and City standards.

This SOW is for Option 2 – Continue

• The Awarded Contractor(s) shall hold and maintain, at the time of proposal submittal and continuously throughout the term of the Contract, all valid and active California State License Board (“CSLB”) license classifications required to perform the Work.

• Such license classifications shall include, at a minimum, the license classification(s) identified in Exhibit “L” for the applicable services to be performed under this Contract.

• This requirement applies to the Contractor irrespective of whether the Work is performed by the Contractor directly or through subcontractors.

• The Contractor shall independently possess and maintain any CSLB license classification required for the Work, including license classification required of a subcontractor under Exhibit “L.”

• The Contractor’s use of subcontractors shall not relieve, satisfy, or diminish the Contractor’s independent obligation to hold and maintain the required CSLB license classification(s) at all times during the Contract term.

Citywide Parking Operations & Management Services "Labor Compliance"

State Labor Compliance Requirements (State of California)

• This RFP shall be subject to State of California Prevailing Wage regulations (Labor Code § 1720).

• All workers employed on this public works project must be paid the prevailing wage determined by the Director of the Department of Industrial Relations (DIR).

• The prevailing wage rage for this project is CA LOS 2026-1. Please refer to RFP sections for additional information:

• Section 5.4 "Terms & Conditions" of the RFP

• Pages 34-36

• Please submit addendum questions during the Q&A process regarding prevailing wage for this RFP.

Citywide Parking Operations & Management Services "Labor Compliance"

State Labor Compliance Requirements (State of California) - Continue Contractor Registration • All contractors and subcontractors listed in a bid and working on this project must be registered with the DIR, pursuant to Labor Code

§1725.5.

• Bids from unregistered contractors will be deemed non-responsive. Contractors who are required to register but fail to do so are ineligible to bid or work on a public works contract and can be removed from any public works project on which they currently are working. The DIR may also require contractor to pay penalties.

• Prime contractors are responsible for ensuring all tiers of subcontractors are registered.

Prime Contractor Responsibilities The awarded Prime Contractor is responsible for subcontractor compliance to applicable prevailing wage laws.

Apprenticeship Compliance Apprenticeship requirements apply to contracts $30,000 or more, per Labor Code § 1777.5. Requirements include:

• Submittal of Division of Apprentice Standards - DAS 140 and 142 forms.

• Minimum of 1 hour of apprentice work for every 5 hours of journeyman work (per craft).

• Training Fund Contributions (CAC-2) must be paid for every hour worked.

Certified Payroll Records (CPRs) CPRs must be uploaded weekly in LCPtracker and DIR on-line CPR portal. Only Project Labor Agreement covered contracts are exempt from uploading CPRs to DIR.

Pre-Construction Meeting Meeting will be held to review all prevailing wage requirements prior to work commencing.

Labor Compliance Consultant • The City will assign a labor compliance consultant who will monitor the project and support the contactor/vendor with prevailing wage requirements.

• Consultant will request ancillary payroll documents on a monthly basis via “Discrepancy Notice”. It is the prime contractor's reasonability to provide requested documents within the time frame specified in the notice.

• On-site interviews of workers will be performed, at random and without advance notice to the prime contractor.

Labor Compliance Withhold Labor Compliance withholds will be held on progress payments when contractors are noncompliant with requested payroll documents.

For additional resources please see: https://www.dir.ca.gov/Public-Works/PublicWorks.html