Maine State Psychiatric Centers -Medication Dispenser Lease Specifications Requirements.doc

Maine Pharmacy Dispenser Lease Specifications/Requirements The State of Maine, Department of Health and Human Services is requesting bids for a 5 year lease of Pharmaceutical medication dispensing systems for both State of Maine Mental Hospitals, Dorothea Dix Psychiatric Center (DDPC) located in Bangor Maine and Riverview Psychiatric Center (RPC) located in Augusta Maine.

Dorothea Dix Psychiatric Center (DDPC) and Riverview Psychiatric Center (RPC) are two acute psychiatric hospitals administered under the Maine State Department of Health and Human Services and each licensed as 100 bed psychiatric hospitals. Both Hospitals are licensed by the Maine Department of Health and Human Services, certified by the Centers for Medicare and Medicaid Services (“CMS”), formerly known as the Health Care Financing Administration, and accredited by the Joint Commission. The Institutes are governed under laws established by the Maine Legislature to provide care and treatment to both voluntary and court committed inpatients, as well as outpatients. DDPC and RPC are part of a comprehensive mental health system of services serving patients state-wide.

The following services are required but not limited to at each site:

· Dispensers:

6 Medication dispensers with up to 8 drawers, one with printer and monitor for the Pharmacy.

Medication return bin on each cabinet.

Snap top lids (to prevent transfers between pockets) that do not open if not chosen.

2 of the 8 drawers capable of storing controlled substances meeting regulatory & legal requirements.

One of the dispensers which is for the pharmacy must have a Control safe dispenser to store control substances.

· Delivery of dispensers and all accessories

· Installation

· Virtual testing

· Training for multi discipline personnel:

CII safe training, training during implementation and for 1 month thereafter as needed.

· Printing capacity

· Monitor in Pharmacy at each site

· Support and maintenance

· Standard interfaces to include (but not limited to):

ADT

Billing

Material Management

Patient Profile

· One copy of current user manual for the dispensing product.

· Dispensers must be able to interface with Meditech in the near future.

· Capacity to store 5 years of station events data.

· Internal report generating software.

· Medication barcode restocking.

· Charges patient when medication is removed even if overrides.

· Timely maintenance, replacement (& malfunctions) & upgrades including software & interfaces.

· Phone support 24/7/365

· Issue response and resolution time tables.

· Physical presence within 24 hours for malfunctions.

· Initial formulary implementation for dispensers and CII safe.

· Drug addition and deletion updates on a constant basis.

· Data conversion/transfer into the new system.

· High availability / redundancy plan and procedures that meet both Pharmacy’s needs.

· System must comply with Federal and State security and privacy requirements.

For the above bullets that require a response, explanation or documentation, please attach as a word document to your bid response. Any additional bidder documentation or information can be provided as attachments as well.

The State should provide adequate personnel, clean commercial power, necessary communication lines and sufficient clean space for installation and operation of dispensers.

OIT Specifications are a separate attachment.

Upon lease award, all appropriate contacts will be provided.