Maine State Lease Terms_
44 KB Posted
- Solicitation number
- RFQ - 14C - 11011800000000000702
- Issued by
- Penobscot County, Maine
About this file
This is a State Lease Terms and Conditions document for the State of Maine's procurement of pharmaceutical dispensers and systems for two State Psychiatric Hospitals. The State seeks to lease pharmaceutical dispensing equipment, with six dispenser systems required at each of the two facilities. The lease period runs from August 1, 2011 through July 31, 2016, representing a five-year initial term. The State of Maine reserves the right to renew the lease for additional one-year increments with contractor consent. The contract is estimated at approximately $80,000 per year for each psychiatric hospital.
Lease pricing must remain firm throughout the contract duration, with all delivery and return charges included in the stated pricing. The State is exempt from excise tax payments, and exemption certificates will be provided upon request. Separate invoices are required for each psychiatric hospital and must reference the Lease Purchase Order Number and Vendor Customer Number to avoid payment delays; invoices should be issued monthly. The State reserves the right to cancel the lease with thirty days' written notice or immediately if the contractor fails to comply with terms and specifications, with all equipment returns at no cost to the State. All bidder questions must be submitted through the Question and Answer link in the Advantage system, with responses posted in the same location.
Text of this file
Maine State Leasing Terms and Conditions
“Lease for Pharmaceutical Dispenser & Systems”
SCOPE: To furnish required pharmaceutical dispensers and systems for the two State of Maine Psychiatric Hospitals for a period of five years.
LEASE PERIOD: Leasing to be for a period beginning August 1, 2011 and ending July 31, 2016. The State of Maine reserves the right, with the consent of the contractor, to renew any lease issued for additional periods in one year increments.
ESTIMATED VALUE: The yearly value of the lease is approximately $80,000 per year for each Psychiatric Hospital for 6 dispensers systems at each facility.
PRICES & DISCOUNTS: Lease Pricing will remain firm for the duration of the contract. Prices include any/all delivery and any return charges for the life of the contract.
INVOICES: Separate invoices are required for each psychiatric hospital. All invoices must reference the Lease Purchase Order Number and Vendor Customer Number, failure to do so could cause lengthy delays of payment of invoices. All invoices should be issued monthly.
TAXES: The State is exempt from the payment of excise taxes. Exemption certificates will be furnished upon request.
CANCELLATION OF LEASE: The State of Maine reserves the right to cancel the lease upon a thirty day written notice OR cancel IMMEDIATELY if the contractor does not conform to the terms and conditions and bid specifications/requirements. All returns of dispensers and systems will be at no cost to the State or the facilities.
EXTENSION OF LEASE: The Director of the Division of Purchases may, with the consent of the contractor extend the lease beyond the indicated expiration date providing it is in the State’s best interest.
FOR BIDDING PURPOSES: All Bidder questions regarding this RFQ must be submitted through the "Question and Answer" link in Advantage on the "Solicitation Details View" page. Answers will appear there as well. It is the bidder's responsibility to log in and view all questions and answers posted. Questions and answers handled in any other way will not be valid for this RFQ.
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