Ex_B_160912_-_ECH_VATEP_Evaluation_Process.pdf

Step 1: Offeror submits a claimed weight for each helmet size.

Offerors shall propose a claimed weight in the written proposal, which shall include the Retention

System’s and Suspension System’s weight for each size finished helmet (L.3.2.1.4).

Offeror’s Proposed Claimed Weights

Size Small Medium Large X-Large

Weight 2.77 lbs 2.88 lbs 3.11 lbs 3.61 lbs

Step 2: Government verifies the claimed weights are shown on the Total Evaluated Price (TEP)

Adjustment table.

The claimed weight should be shown on the TEP Adjustment Table (L.3.2.1.4).

To calculate the TEP, the Government will first will verify whether the Offeror’s claimed weights from the requirement under paragraph L.3.2.1.4 are within the TEP Adjustment Table’s parameters (Section M, Table 7). In the event an Offeror proposes a claimed weight that is within the TEP Adjustment Table’s parameters but not one of the specified weights on the table, the

Government will adjust the claimed weight to the closest weight shown in the TEP Adjustment

Table. For X-Large helmets, if the claimed weight is exactly in between two weights shown on the

TEP Adjustment Table, the Government will adjust the claimed weight down to the next weight shown on the TEP Adjustment Table. (M.3.4.2)

In the example, the offeror proposed a weight of 2.77 lbs for a size small helmet. Because 2.77 lbs is not shown in the TEP Adjustment Table, the Government will adjust the claimed weight to the closest weight shown in the TEP Adjustment Table, which in this case is 2.76 lbs.

M67854-16-R-1122, Section M, Table 7: TEP Adjustment Table

Offeror’s Adjusted Claimed Weights I

Weight 2.76 lbs 2.88 lbs 3.11 lbs 3.61 lbs

Step 3: Government verifies that the claimed weights achieve the same percentage of reduction for each size.

The claimed weight should achieve the same percentage of reduction for each size (L.3.2.1.4).

In the event that the Offeror’s claimed weight reduction for one helmet size is less than any of the other helmet sizes, the Government will adjust the Offeror’s claimed weight reduction to the helmet size with the lowest percentage reduction. (M.3.4.2)

Offeror’s Adjusted Claimed Weights I

Weight 2.76 lbs 2.88 lbs 3.11 lbs 3.61 lbs

Reduction 6% 6% 6% 7%

In the example, the Offeror has different percentage weight reductions for different helmet sizes. The offeror has a 6% weight reduction for Smalls, 6% weight reduction for Mediums, 6% weight reduction for

Larges and a 7% weight reduction for X-Larges. The Government will adjust the offerors claimed weight reduction to the helmet size with the lowest percentage reduction, which in this case is 6%.

Offeror’s Adjusted Claimed Weights II

Weight 2.76 lbs 2.88 lbs 3.11 lbs 3.65 lbs

Reduction 6% 6% 6% 6%

Step 4: Government verifies the weight of each Source Selection Sample finished helmet.

Next, the Government will weigh each of the 94 Source Selection Sample finished helmets, including the 7-pad Retention System and Suspension System, to determine whether the sample helmets are heavier than the claimed weight (as adjusted, if necessary) (M.3.4.2).

Refer to PD Paragraph 4.1.8 for rounding procedures (M.3.4.2).

Government’s Verified Weights

Claimed Weight 2.76 lbs 2.88 lbs 3.11 lbs 3.65 lbs

Government Verified Weight 2.76 lbs 2.88 lbs 3.11 lbs 3.74 lbs

If any evaluated helmet is heavier than the claimed weight (as adjusted, if necessary), the

Government will further adjust the claimed weight to the closest weight in the TEP Adjustment

Table associated by size. For X-Large helmets, if the Government verified weight is exactly in between two weights shown on the TEP Adjustment, the Government will adjust the claimed weight down to the next weight shown on the TEP Adjustment Table. (M.3.4.2)

In the example, the Government verified weight for the X-Large helmet exceeds the Offeror’s adjusted claimed weight. The Government verified weight is exactly between two weights shows on the TEP

Adjustment Table for X-Large helmets, therefore the Government will adjust the claimed weight down to the next weight show on the TEP Adjustment Table which in this example is 3.72 lbs.

In the event the Government verified weights do not achieve the same weight reduction across all sizes, the Government will adjust the Offeror’s Government verified claimed weight reduction to the helmet size with the lowest percentage reduction. (M.3.4.2)

In the example, once the Government adjusted the claimed weight based on the Government verified weight, the X-Large percentage reduction (4%) was lower than the other sizes (6%). Therefore, the

Government again adjusted the Offeror’s Government verified claimed weight reduction to the helmet size with the lowest percentage reduction – 4%.

Offeror’s Adjusted Claimed Weights III

Size Small Medium Large X-Large

Weight 2.82 lbs 2.94 lbs 3.18 lbs 3.72 lbs

Reduction 4% 4% 4% 4%

Step 5: Government establishes a TEP adjustment for the unit price based on percentage reduction.

Finally, the Government will establish a TEP adjustment for the unit price based on the offeror’s

Government verified claimed weight using Table 7 (M.3.4.2).

In the example, for VATEP price evaluation purposes only, the Offeror will receive a $20 reduction in unit price for CLIN 0007-Production Helmets

Step 6: Evaluate Total Proposed Price (TPP) & TEP

0007 Production Helmets Qty Unit of Issue Tariff

0007AA - Small 2,921 each 3.46%

0007AB - Medium 36,037 each 42.71%

0007AC - Large 41,006 each 48.60%

0007AD - X-Large 4,412 each 5.23%

Offerors shall propose step-ladder pricing for CLIN 0007. Offerors may structure their own quantity ranges for quantities of 1-50,000. Offerors shall propose a single blended unit price for all sizes. (L.3.2.4.1)

Offeror’s Proposed Step-Ladder Pricing for CLIN 0007

Qty Proposed Unit Price

1-10,000 $800

10,001-20,000 $700

20,001-50,000 $600

To evaluate CLIN 0007, which has step ladder pricing, the Government will pre-select a quantity and multiply the step ladder unit price associated with the pre-selected quantity by the pre-selected quantity. The pre-selected quantity will be the same for all Offerors. The Government will use the unit prices from a pre-selected Ordering Period to calculate the maximum amount for CLINs 0007.

(M.3.4.1)

In this example, the Government has chosen a quantity of 17,000 to evaluate step-ladder pricing.

Calculate Total Proposed Price

CLIN & Description Pre-Selected

Qty

Proposed Unit Price from

Pre-Selected Ordering Period Total Proposed Price

0007 Production Helmets 17,000 $700 $11,900,000

To evaluate CLIN 0007, which has step ladder pricing, the Government will use the same pre-selected quantity from the pre-selected ordering period used to calculate the TPP to calculate the

TEP. The pre-selected quantity and ordering period will be the same across all Offerors. The

Government will calculate the total price for CLIN 0007 by multiplying the reduced unit price associated with the pre-selected quantity by the pre-selected quantity. (M.3.4.2)

Calculate Total Evaluated Price

CLIN Qty Proposed U/P U/P Reduction Evaluation U/P from

Pre-Selected Ordering Period Total Evaluated

Price

0007 17,000 $700 - ($20) $680 $11,560,000

Summary

TOTAL PROPOSED PRICE (TPP)

CLIN Description Qty Unit of

Issue

Proposed Unit

Price

Proposed Total

Price

0001 Unfinished Shells 24 Each $700 $16,800

0002 Finished Shells 171 Each $800 $136,800

0003 Finished Helmets w/ IRS 319 Each $900 $287,100

0004 FAT NVD Bracket (w/hardware) 31 Each $100 $3,100

0005 ECH FAT Materials 1 Lot $1,000 $1,000

0006 IRS FAT Materials. 1 Lot $1,500 $1,500

0007 Production Helmets 17,000 Each $700 $11,900,000

0008 NVD Bracket Kits (w/ hardware) 8438 Each $10 $84,380

0009 CDRLs NSP

Total $12,430,680

TOTAL EVALUATED PRICE (TEP)

CLIN Description Qty Unit of

Issue

Proposed Unit

Price

Proposed Total

Price

120001 Unfinished Shells 24 Each $680 $16,800

0002 Finished Shells 171 Each $780 $136,800

0003 Finished Helmets w/ IRS 319 Each $880 $287,100

0004 FAT NVD Bracket (w/hardware) 31 Each $100 $3,100

0005 ECH FAT Materials 1 Lot $1,000 $1,000

0006 IRS FAT Materials. 1 Lot $1,500 $1,500

0007 Production Helmets 17,000 Each $680 $11,560,000

0008 NVD Bracket Kits (w/ hardware) 8438 Each $10 $84,380

0009 CDRLs NSP

Total $12,090,680

Total Proposed Price Total Evaluated Price Delta

$12,430,680 $12,090,680 $340,000

The Government will award a contract to the successful offeror in the amount of the TPP (M.3.4.2).

The awardee’s Government verified claimed weight will be incorporated into the PD and will become the threshold for contract performance (M.3.4.2).