DRAFT_CLRF_IC_Production_SOW.docx

M67854-14-R-6001

Section C – Description and Specifications

STATEMENT OF WORK

FOR THE

COMMON LASER RANGE FINDER INTEGRATED CAPABILITY (CLRF IC)

1. Scope. This Statement of Work (SOW) specifies the tasks the Contractor shall perform under this contract in support of the production of the Common Laser Range Finder Integrated Capability (CLRF IC) System. The Contractor is responsible for providing all material, services, and necessary support documentation needed to complete the tasks identified in this SOW.

1.1. System Description. The CLRF IC is a handheld, lightweight, man portable, GPS target location device. The principal function of the CLRF IC System is to assist the operator in determining the location of a target or other object of interest by measuring the distance, direction, and vertical angle from the operator to the object. The CLRF IC System shall also provide the capability to export these measurements (in a suitable digital format) through a serial communications port to external digital devices for further processing. The CLRF IC System shall also assist the operator with day and night target detection, recognition, and identification. The CLRF IC System shall be capable of operating in the full range of environments and operational situations where Marines deploy. Objective requirements that assist the user in target location, detection, recognition, and identification, include the CLRF IC System internal capabilities of laser spot imaging of multiple laser wavelengths.

2. Applicable Documents. The following documents will be a part of this SOW as specified. The most recent revision of the referenced document will be used unless otherwise specified. In the event of conflict between the applicable documents and this SOW, this document shall take precedence. This document will not supersede applicable laws and regulations unless a specific exemption has been granted.

2.1. Specifications, Standards and Handbooks.

MIL-STD-130N Identification Marking of U.S. Military Property

MIL-STD-882E Standard Practice for System Safety

MIL-STD-3018 Parts Management

MIL-PRF-29612B Training Data Products

MIL-HDBK-61A Configuration Management Guidance

MIL-HDBK-502A Product Support Analysis

(Copies of these documents are available online at http://quicksearch.dla.mil/)

GEIA-STD-0007 Logistics Product Data

GEIA-HB-0007 Logistics Product Data Handbook

SG-1A Marine Corps Style Guide for Technical Publications

(Copies of these documents are available by written request from Marine Corps Systems Command, Procuring Contracting Officer.)

Other Government Documents, Drawings, and Publications.

DoDI 8320.04 Item Unique Identification (IUID) Standards for Tangible Personal Property

DoD Materials of Evolving Interest List (MERIT) Action and Watch Lists

GPU-09-105 Security Approval Review Process Requirements Document (PRD) for the Global Positioning System Selective Availability Anti-Spoofing Modules (SAASM) Host Application Equipment

(HAE)

MARADMIN 159/13 Levels of Maintenance

MCO 5104.1C Navy Laser Hazards Control Program

NAVSEAINST 9310.1B Naval Lithium Battery Safety Program

(Copies of this manual are available by written request from Marine Corps Systems Command, Procuring Contracting Officer.)

PRF-PMM141/ Performance Specification for the CLRF IC

CLRF IC

(The Performance Specification can be located as an attachment in Section J.)

3. General Requirements. The Contractor shall perform all tasks required and delineated in this SOW to deliver and prepare associated documentation, provide logistics support, technical support, test support, integration and design support, and training, develop technical manuals, and deliver the CLRF IC in the quantity specified in the contract. The Contractor shall provide all materials, equipment, personnel, and facilities necessary to produce and deliver the types and quantities of deliverables specified by the contract.

3.1. Program and Data Management.

3.1.1. Program Management. The Contractor shall prepare and submit a monthly Progress, Status and Management Report to the Government. The Contractor shall maintain an accurate MS Project compatible integrated master schedule of program events and recommended program schedules, including reviews and evaluations, which provide for the earliest delivery of the CLRF IC. The MS Project Schedule shall include all significant events, major tasks, and deliverables from start to the completion of the contract. The MS Project Schedule and subsequent updates shall be submitted with the Integrated Program Management Report. The Contractor shall notify the Government, in writing, of any anticipated or projected work stoppages or delays that will impact schedules.

CDRL A001: Contractor’s Progress, Status and Management Report CDRL A002: Integrated Program Management Report

3.1.2. Data Management. The Contractor shall establish a single, centralized system for management of data required under this contract. The Government reserves the right to review all data associated with and developed for the CLRF IC. Documentation shall be readily available to Government representative(s) during planned visits.

3.1.3. Security Requirements. All CLRF IC systems will require a Selective Availability Anti-Spoofing Module (SAASM) Global Positioning System (GPS). The Contractor’s facilities and personnel shall have the appropriate clearances and approval to store and use GPS data and equipment required to operate the system. The Contractor shall provide evidence that their host application equipment has been approved per GPU-09-105. The Contractor and/or their subcontractors shall possess a valid COMSEC account number.

This contract will require the Contractor to have a Secret Facility Clearance and will require certain Contractors to obtain and maintain classified access eligibility. The Contractor shall have a valid Secret Facility Clearance prior to classified performance. The prime Contractor and all subcontractors (through the prime Contractor) shall adhere to all aspects of DoD Directive 5220.22-M. All personnel identified to perform on this contract shall maintain compliance with Department of Defense, Department of the Navy, and Marine Corps Information and Personnel Security Policy to include completed background investigations (as required) prior to classified performance. This contract shall include a DoD Contract Security Classification Specification (DD Form 254) as an attachment. The Contractor shall notify the Government (written notice) within twenty-four hours of any Contractor personnel added or removed from the contract that have been granted classified access, issued a Common Access Card and/or MARCORSYSCOM Building access.

Classified involvement entails unescorted access into secure spaces and access to Secret materials and/or systems (SIPRNET). There will be Secret products created and used under this contract. Requests for Contractor SIPRNet accounts will be handled on a case-by-case basis and approved individually by the COR in accordance with Marine Corps Systems Command procedures and regulations.

Common Access Cards (CACs) will only be issued to those Contractors supporting this contract that have been authorized by the COR. The COR will only authorize CACs for those Contractors that meet current Homeland Security Presidential Directive – 12 (HSPD-12) criteria and have a definitive requirement. CACs are not issued for convenience.

3.1.4. Change in Production Facility Location or Break in Production Line. Should the Contractor change production facility locations after the completion of the Production Readiness Review (PRR) and First Article Test (FAT), the Contractor shall host another PRR in accordance with section 3.2.8 prior to producing any systems at their new facility as well as conduct FAT in accordance with section 3.3.9.1 prior to beginning full rate production at their new facility. The PRR shall be conducted 30 calendar days prior to the production of the first units at their new facility. Should the Contractor have a break in production for greater than 90 calendar days, the Contractor shall conduct another FAT in accordance with section 3.3.9.1

3.2. Meetings, Formal Reviews, Audits, and Conferences.

3.2.1. Contractor Responsibilities. The Contractor shall plan, host, attend, coordinate, support and conduct meetings, formal reviews, conferences, and audits (hereinafter called "reviews"). The reviews shall be conducted at Government and Contractor facilities. All such reviews shall be included in the program schedule and may be held concurrently with the Government’s approval. The Contractor shall prepare agendas and conference presentation materials and provide minutes following each review. The Government reserves the right to cancel any review. Action item documentation, assignment of responsibility for completion and due dates shall be determined prior to adjournment of all reviews. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes.

CDRL A003: Conference Agenda CDRL A004: Conference Minutes CDRL A005: Presentation Material

3.2.2. Post Award Conference. The Contractor shall host a Post Award Conference (PAC) at the Contractor's facility within 30 calendar days after issuance of the Delivery Order. During the PAC, the parties will review the contract and all stated requirements and testing procedures, clarify any questions, and ensure the parties have a complete understanding of the technical requirements and responsibilities. The Contractor shall present management, key personnel and program implementation processes. The Contractor shall prepare presentation materials providing an overview of all agenda items.

CDRL A003: Conference Agenda-PAC CDRL A004: Conference Minutes-PAC CDRL A005: Presentation Material-PAC

3.2.3. In-Process Review (IPR). In-Process Reviews (IPR) will be held twice a year at the Contractor’s facilities. The Government reserves the right to cancel any review. The Contractor’s progress, management, integrated logistics product support, administrative, assurance of compliance with contract requirements, program status, problem identification and resolutions shall be agenda items. Actual versus expected performance of each area shall be addressed. The Contractor shall prepare presentation materials providing an overview of all agenda items. The Contractor shall ensure that appropriate personnel are available for reviews to address and resolve agenda items.

CDRL A005: Presentation Material-IPR

3.2.4. Provisioning Guidance Conference (PGC). The Contractor shall host a PGC and furnish provisioning data prior to the provisioning conference. The PGC shall be held in conjunction with the PAC. All key Contractor logistics personnel shall be in attendance and prepared to discuss all provisioning deliverables in detail. During the PGC, the parties will review the requirements for provisioning data including format and medium of delivery and discuss/resolve any unclear provisioning/cataloging related areas. As a result of the PGC, the Government and the Contractor will arrive at a firm understanding of the contractual provisioning requirements. Development of a Provisioning Performance Schedule (PPS) will also be accomplished at this conference.

CDRL A003: Conference Agenda-PGC CDRL A004: Conference Minutes-PGC CDRL A005: Presentation Material-PGC

3.2.5. Provisioning Conference (PC). The Contractor shall host a PC at the Contractor's facility in accordance with the PPS developed at the PGC. All key Contractor logistics personnel shall be in attendance. During the PC, the parties will conduct a Hardware Breakdown (Top Down Break Down) analysis of the item to be provisioned. Hardware Breakdown is accomplished by sequencing all parts comprising the end item in a lateral and descending "family tree/generation breakdown." This breakdown shall consist of the end item, including all components, listing every assembly, subassembly, and parts which can be disassembled, reassembled/replaced. As a result of the PC, the Government and the Contractor will finalize the recommended spare components/parts list proposed by the Contractor.

CDRL A003: Conference Agenda-PC

3.2.6. Test Readiness Review (TRR). The Contractor shall host a TRR supporting the First Article Test (FAT). The TRR shall be held at least 30 calendar days prior to the test event. The TRR shall address the following items:

· Test program overview, including the test schedule and traceability of discrete test events to each specification

· Test program staffing, including organizational structure and key Government / Contractor interfaces

· Preliminary or informal test results

· Identify any preliminary testing that has already been conducted

· Identify any outstanding discrepancies as a result of any preliminary / informal testing previously conducted

· A review of the following:

· Problem Report System. Show that software and hardware problem report systems are defined and implemented

· Test Risks. Summary of the test risk items identified that impact successful completion of FAT to include the points in time that risks are being mitigated and how

· Hardware/Performance Specification Testing:

· Test Procedures completed and baselined. Confirm required revisions have been completed and are verified by the Government

· Test Facilities and Resources. Present availability of all test facilities and resources for testing within the defined schedule

· Metrics. Present how Metrics show readiness for testing

· Test limitations. Identification of all Hardware/Performance Specification test limitations

· Software Testing:

· Software Metrics. Present how Software Metrics show readiness for testing

· Requirements changes. Any changes to the Software Requirements Specification or Interface Requirements Specification(s) that have been approved

· Design changes. Any changes to the Software Design Description, or Interface Design Descriptions that have been made since PDR and CDR, and which impact SW testing

· Test limitations. Identification of all software test limitations

· Software problems. Summary of software problem status including all known discrepancies of the CSCI and test support software

CDRL A003: Conference Agenda-TRR

3.2.7. System Verification Review / Physical Configuration Audit (SVR/PCA). The Contractor shall host an SVR/PCA no later than 30 calendar days after the completion of FAT. The SVR/PCA shall assess the system final product, as evidenced in its production configuration, and determine if it meets the documented functional requirements as well as vendor documentation such as drawings, commercial item descriptions, vendor item descriptions, and source control documents. The SVR/PCA shall establish and verify final product performance and confirm that the manufacturing processes, quality control system, measurement and test equipment, and training are adequately planned, followed, and controlled.

CDRL A003: Conference Agenda-SVR/PCA CDRL A004: Conference Minutes-SVR/PCA CDRL A005: Presentation Material-SVR/PCA

3.2.8. Production Readiness Review. The Contractor shall host a PRR on a mutually agreed upon date to be determined at the PAC. The PRR shall be held no later than 60 calendar days after completion of the FAT. The PRR shall address each hardware and software configuration item and related maintenance and logistics support. The Contractor shall show and/or demonstrate that evaluations of materials, lead times, tooling, fabrication techniques, assembly methods, test equipment, skills, processes and inspection techniques have been accomplished for each equipment, hardware and software configuration item and related support equipment; show and/or demonstrate that producibility objectives have been achieved; and shall identify all single source, sole source and diminishing source(s). This review will evaluate the progress, technical adequacy and risks of the system and will assess the technical risk associated with the selected assembly processes. During this review the Contractor shall present their plan to meet the production schedule.

CDRL A003: Conference Agenda-PRR

3.3. Systems Engineering.

3.3.1. Configuration Management (CM). The Contractor shall maintain a CM process for the control of all hardware and software configuration documentation, media and parts representing or comprising the CLRF IC. MIL-HDBK-61A may be used as guidance. The Contractor's CM process shall consist of configuration identification, configuration control, Configuration Status Accounting (CSA) and configuration audits. The Contractor shall notify the Government of any changes which affect the Contractor's established CM process and make configuration data available for review upon request.

CDRL B001: Configuration Management Plan

3.3.2. Engineering Change Proposals (ECP).

3.3.2.1. Government Directed Engineering Studies. The Contractor shall perform Government directed engineering studies on increasing the performance, durability, or the service life for the system. The Contractor shall provide a cost estimate to the Contracting Officer’s Representative (COR) and copy the PCO prior to conducting any studies. The COR/PCO will provide authorization to conduct the studies.

3.3.2.2. Contractor Engineering Change Proposals. The Contractor shall maintain configuration control of CLRF IC product baseline throughout the contract period and notify the Government of any changes impacting form, fit, function, interfaces, interchangeability, interoperability and parts management. The Government will use the Activity Guide Tables in MIL-HDBK-61A as guidance for review of Contractor submitted change proposals and notices of revision. The Contractor shall submit Class I ECPs through the Multi-User ECP Automated Review System (MEARS). The Contractor shall submit Class II ECPs using DD Form 1692. The Government must approve all Class I ECPs and concur with the classification of all Class II ECPs. A notice of revision will be submitted with each ECP. The Contractor will recommend alternate courses of action for the Government to determine what action is in its best interest. Additionally, notification information shall include enclosures, illustrations and drawings that identify and define the impact on integrated logistic support (ILS) elements, interoperability/ interchangeability, lifecycle costs, maintainability, reliability, and ESOH, (to include identification of any ozone depleting substances) and retrofit information. Sufficient supporting data to evaluate the proposed or requested change, such as engineering drawings, sketches, specifications, manufacturing data sheets, or test results, shall be submitted as supplemental information.

CDRL B00A: Engineering Change Proposal CDRL B00B: Notice of Revision

3.3.3. Configuration Status Accounting (CSA). The Contractor shall establish and maintain a CSA database which represents the configuration of the CLRF IC. All baselines and changes shall be documented in the Contractor’s CSA database. The Contractor's CSA database shall permit acceptance of commercial product information; however, if requirements to report data outside of the Contractor's CSA database or format exist, the information may be delivered as a supplement to prevent disruption to their existing system. The Contractor's CSA database shall reconcile any differences between the supplier information and Contractor practices to provide the Government with clear accountability of product information. Additionally, the CSA database shall provide a reliable source of configuration information to support CLRF IC activities, including program management, systems engineering, logistics support and modification/maintenance actions.

CDRL B002: Configuration Status Accounting Information

3.3.3.1. Configuration Status Accounting Serialized Tracking. The Government and the Contractor will agree to the list of configuration items. The Contractor shall utilize the CSA database to record the serial numbers for configuration items of the CLRF IC delivered to the Government. The Contractor’s CSA database shall include the following data elements:

· Item Unique Identification (IUID)

· Vendor Part Number/ Commercial and Government Entity (CAGE)

· Vendor Serial Number

· Serialized Part Nomenclature

· Date of Report CDRL B002: Configuration Status Accounting Information

3.3.3.2. Configuration Status Accounting Modification Tracking. The Contractor shall utilize the CSA database to record completed field modifications or retrofit actions as a result of approved ECPs. The Contractor shall maintain the information that allows visibility of completed actions to the CLRF IC serial numbers. The Contractor’s CSA database shall include the following data elements:

· IUID

· ECP/Modification Item (MI) Number

· Date Installed

· Location

· Ownership CDRL B002: Configuration Status Accounting Information

3.3.4. Radio Frequency Spectrum Compatibility. The Contractor shall submit the data required to complete DD Form 1494 for obtaining an approved frequency for the CLRF IC.

CDRL B003: Spectrum Certification Spectral Characteristics Data

3.3.5. Interface Control Documents (ICD). The Contractor shall provide electrical (including message interfaces) and mechanical ICDs for the CLRF IC to enable electrical and mechanical interfaces to external systems.

CDRL B004: Interface Control Document

3.3.6. Engineering Drawings.

3.3.6.1. Commercial Drawings. The Contractor shall provide commercial drawings to the Government for commercial item(s) approved for use in the design and not covered by Government or nationally recognized industry association specifications and standards. The Contractor shall provide evidence that the part complies with the requirements of the applicable part documentation. Existing test data (such as supplier originated objective evidence of compliance or Government/Industry Data Exchange Program (GIDEP) reports) shall be used to the maximum extent practicable.

The Contractor shall provide sufficient information to permit field-level maintenance, modification, and engineering analysis of commercial items. Contractor provided drawings shall contain necessary data to indicate the physical characteristics, location, and/or function of the item. The Contractor shall provide information that, at a minimum, must provide:

· Cataloging actions and assignment of a National Stock Number (NSN)

· Item management coding

· Identification/procurement of initial spares

· Sketches or photographs with brief descriptions of dimensional, material, mechanical, electrical, or other descriptive characteristics CDRL B005: Commercial Drawings and Associated Lists

3.3.6.2. Cable Drawings. The Contractor shall provide a product drawing package for all external cables to allow the Government to build the cables.

CDRL B006: Cable Drawings

3.3.7. Quality Management System. The Contractor's quality management system with respect to CLRF IC shall ensure product conformance to the Performance Specification for the CLRF IC and other contractual requirements. The Contractor shall have implemented, documented, and have previously demonstrated the ability to maintain the quality management system to be used on the CLRF IC contract. The Contractor shall make available all quality management documentation related to CLRF IC for the Government to review upon request.

3.3.8. Environment, Safety, and Occupational Health (ESOH).

3.3.8.1. System Safety. The Contractor shall establish a system safety program to identify environmental, safety, and occupational health hazards and assess and mitigate any associated risks encountered in the test, production, use, and disposal of the system in accordance with MIL-STD-882E, Task 101, Hazard Identification and Mitigation Effort Using the System Safety Methodology.

3.3.8.2. Support of Government Safety Boards. The Contractor shall support reviews, certifications, boards, and/or audits performed by or for the Government in accordance with Task 104 of MIL-STD-882E. This includes support of the Laser Safety Review Board (LSRB) and lithium battery certification. LSRB support involves the submission of test assets, safety test data, measurements, laser hazard evaluation results, corrective actions, and/or other system safety data in accordance with MCO 5104.1C as required by the LSRB Chair prior to the Field User Evaluation (FUE) and prior to Full Rate Production (FRP). The Contractor shall verify that proper labeling is in place as required for the laser classification. Support of lithium battery certification involves the submission of lithium battery data that documents the stability of design and validity of the battery selection, in accordance with NAVSEAINST 9310.1B and NAVSEA S9310-AQ-SAF-010 (2nd revision).

CDRL B007: LSRB Data Package CDRL B008: Lithium Battery Data Package

3.3.8.3. ESOH Working Group (ESOHWG) Support. The Contractor shall provide one participant to support the CLRF IC ESOHWG, in accordance with Task 105 of MIL-STD-882E. Three (3) ESOHWGs will be held throughout the contract period of performance. Participation via teleconference will be available.

3.3.8.4. Hazard Tracking and Risk Resolution. The Contractor shall establish and maintain a closed-loop Hazard Tracking System (HTS) in accordance with Task 106 of MIL-STD-882E and provide Government access to hazard tracking data, as requested.

3.3.8.5. Hazardous Materials Management Plan (HMMP). The Contractor shall develop and submit a written HMMP in accordance with Task 108 of MIL-STD-882E. The HMMP shall consider all life cycle phases of the CLRF IC acquisition, to include development, manufacturing, testing, operation, sustainment, maintenance, and demilitarization/disposal. Any materials solely associated with manufacturing (i.e., not present in the final, delivered product) shall be identified as such.

The Contractor shall establish and follow a Hazardous Material (HAZMAT) Target List, which at a minimum, shall include the following materials: (1) materials identified as prohibited or controlled in the NAVSEA Prohibited and Controlled Chemicals List (26 Nov 2008) and (2) materials identified on the DoD Materials of Evolving Interest List (MERIT) Action and Watch Lists, as of the date of this SOW. The HAZMAT Target List shall be used as the basis for hazardous materials management efforts, including HAZMAT identification, minimization, approval, and tracking. It shall be understood that some materials listed on the prescribed Government HAZMAT target lists may qualify for automatic exemption as defined by the Government. It is incumbent upon the Contractor to seek guidance regarding such exemptions. Examples include the use of copper, in such items as piping and wiring, and stainless steel, which involves the use of hexavalent chromium during the manufacturing process.

The Contractor shall also provide the associated Material Safety Data Sheets (MSDSs) for all identified HAZMAT identified in the system design, as of the date of HMMP submittal.

CDRL B009: Hazardous Materials Management Plan

3.3.8.6. Reserved.

3.3.8.7. Safety Assessment Report (SAR). The Contractor shall update their SAR in accordance with Task 301 of MIL-STD-882E. The SAR shall provide a comprehensive evaluation of the status of all safety hazards and their associated mishap risk prior to FUE and prior to FRP. The SAR shall include a summary statement addressing the readiness of CLRF IC to proceed into FUE and FRP.

CDRL B010: Safety Assessment Report Update

3.3.9. Testing/Verification.

3.3.9.1. First Article Test. The Contractor shall deliver and develop for Government approval FAT procedures to demonstrate the adequacy and suitability of the Contractor's production processes and procedures for achieving all of the requirements in Section 3 of the Performance Specification per the verification methods in Section 4 of the Performance Specification. The Contractor shall conduct FAT in compliance with the Government approved test procedure. The FAT shall be conducted on systems built from their production line using their production processes. The results of the test shall demonstrate that the manufacturing and production techniques employed do not negatively impact established requirements. The Contractor shall deliver the FAT report at the conclusion of the test. The Government reserves the right to witness any portion of FAT.

CDRL B011: FAT Procedure CDRL B012: FAT Report

3.3.9.2. Field User Evaluation (FUE) Support. The FUE support shall consist of eight (8) hours of operator training based on operator’s manuals and a team of two (2) people to address technical issues at the FUE conducted by the Government. The team shall have the capability to troubleshoot and operate the system. The FUE shall be no more than 40 consecutive hours in length (including training) at a Government provided facility located in CONUS. The Contractor shall provide draft training materials and quick reference cards to support no more than 15 students.

CDRL C007: Training Materials CDRL C010: Quick Reference Card

3.3.9.3. Acceptance Testing. The Contractor shall conduct quality conformance inspections and tests on each system (laser range finder) in accordance with the acceptance test procedures. The Contractor shall develop and submit acceptance test procedures for Government review and approval in accordance with the Performance Specification. The Government reserves the right to send a representative(s) to witness production acceptance testing. The Contractor shall notify the Government of any changes to the approved acceptance test procedures. The Contractor shall make available a documented acceptance test report with each system (laser range finder) upon delivery to the Government. The Government reserves the right to review any quality process within the factory.

CDRL B013: Acceptance Test Procedure CDRL B014: Acceptance Test Report

3.4. Supportability.

3.4.1. Reliability Program. The Contractor shall execute a reliability program to ensure the CLRF IC meets the reliability requirements as stated in the Performance Specification. The CLRF IC shall be monitored throughout the period of performance to identify and assess any changes which would impact reliability. The program shall encompass all aspects of reliability with respect to the selection of components, predictions and testing. The Contractor shall develop and maintain a reliability database/model, and shall inform the Government of any part or component which could impact reliability. The Contractor is encouraged to apply MIL-HDBK-470A NOT 2 as guidance. The reliability program shall include, at a minimum, the following:

3.4.2. Failure Reporting, Analysis, and Corrective Action System (FRACAS). The Contractor shall develop a closed-loop failure reporting system; procedures for analysis of failures to determine the root cause, and documentation for recording corrective actions taken to include parts replaced and shall be subject to these requirements throughout the period of performance of the contract. In the event where a failed item is returned subject to a Product Quality Deficiency Report (PQDR), traceability of the PQDR shall be integrated into the FRACAS. The Contractor shall notify the Government of any failure impacting schedule, producibility, supportability, and cost of ownership or interface/performance. All failures, critical and non-critical, shall be reported quarterly to the Government for review in the Failure Summary and Analysis Report. If available, a count of laser firings shall be identified for each failure occurrence and included in the FRACAS data structure. Failures identified by inherent Built-in Test (BIT) capabilities shall be reported in the analysis. For all failures not identified by BIT, this analysis shall isolate the single point of failure. In the event of a degraded effect, the Contractor shall identify the operational/inoperable functional capabilities. Failure indications/symptoms to the operator/maintainer shall be detailed within the report. The Contractor shall assess the failure data for the identification of trends (failures of the same root cause) and identify those trends in the monthly report, per SOW Paragraph 3.4.5.1. The Government reserves the right to conduct a Failure Review Board (FRB) throughout the contracted period of performance. The Contractor shall implement a single FRACAS database that shall be transferred to the Government upon conclusion of the period of performance. The Contractor is encouraged to use MIL-HDBK-470A NOT 2 as guidance.

CDRL C001: Failure Summary and Analysis Report CDRL C002: FRACAS Database

3.4.3. Reserved.

3.4.4. Maintenance Support Program. The Contractor’s maintenance support program with respect to CLRF IC shall identify the maintenance tasks for the CLRF IC. It is strongly recommended GEIA-HB-0007, be used as guidance in selection and tailoring of data elements for logistics product data identified in GEIA-STD-0007. The CLRF IC maintenance support program shall address functional areas to ensure the Marine Corps can organically support the CLRF IC in accordance with the Marine Corps maintenance concept per MARADMIN 159/13. The Contractor shall make available all maintenance support documentation related to CLRF IC for the Government to review upon request.

3.4.5. Contractor Logistics Support. The Contractor shall provide CLS. During the CLS period any maintenance required to be performed above the field level shall be performed by the Contractor. The Contractor shall ship a condition code “A” asset within 30 calendar days of Contractor receipt of an inoperable CLRF IC.

The Contractor shall receive, inspect, conduct test and failure analysis and/or fault isolation for each Line Replaceable Unit (LRU) to determine the specific work required to restore it to an operational condition or recommend condemnation. The Contractor shall provide a cost estimate to the COR and copy the PCO for the repair of the LRU within one week of receipt of the failed LRU. The COR/PCO will provide authorization to repair the LRU or provide disposition instructions if deemed not cost effective to repair.

The Contractor shall be responsible for the procurement actions for all spares and repair parts required to accomplish the work specified in the SOW during the performance period. All parts and material used during the repair process shall meet or exceed the original specifications and technical data requirements of the applicable contracts.

The Contractor shall store all units, repair and spare parts in such a manner as to preclude any damage or loss. The Contractor shall not be required to restore the LRUs to a like new cosmetic condition. Any damage to protective finishes shall be repaired to the extent necessary to provide adequate protection during field usage, corrosion prevention and structural integrity. The Contractor shall replace all damaged markings, identifications, and decals when the markings, identifications, or decals become unreadable. The Contractor shall ensure all repaired, upgraded, or modified LRUs meet or exceed the original performance. Scratches, delaminating or other optical flaws on the optics will be replaced only if it degrades system's performance or may deteriorate systems performance.

3.4.5.1. Reporting. The Contractor shall provide a monthly report covering the status of all CLRF IC components, repair parts, and principal end items in the Contractor’s possession undergoing inspection or repairs.

CDRL C003: Spares Supply and Maintenance Status Report

3.4.6. Provisioning.

3.4.6.1. Provisioning Plan. The Contractor shall establish, manage, and execute a Logistics Management Information (LMI) program in accordance with GEIA-STD-0007. MIL-HDBK-502A may be used for additional guidance. The LMI program shall be the basis for the integration of the logistics support element, and provide the interface between the engineering and integrated logistics effort.

CDRL C004: Provisioning Plan

3.4.6.2. Provisioning Parts List (PPL). The PPL shall contain the end item, component or assembly and all support items which can be disassembled, reassembled, or replaced, and which, when combined, constitute the end item, component or assembly and shall include items such as parts and materials required for the operation and maintenance of the end item. It does not include a breakdown of Government furnished equipment. The PPL shall be delivered in LSA-036, text format.

CDRL C005: Provisioning Parts List

3.4.6.3. Parts Management. The Contractor shall maintain a parts management program that will ensure the use of parts that meet contractual requirements, and proactively manage obsolescence. The Contractor shall utilize MIL-STD-3018 as a guide for developing and maintaining a parts management program. The Contractor shall establish procedures and controls to ensure products obtained from suppliers, vendors and subcontractors do not degrade the ability of the CLRF IC to meet the requirements identified in the Performance Specification.

3.4.6.4. Pre-Screening. The Contractor shall provide, upon conditional acceptance of the PPL, a copy of the PPL to Defense Logistics Information Service (DLIS) for the purpose of pre-screening. Pre-screening data is used to identify existing NSNs, validate currency of an NSN, validate part numbers and CAGE codes on a PPL, aid in maximum use of known assets, and confirm that accuracy of provisioning data before it is submitted for cataloging.

CDRL C005: Provisioning Parts List

3.4.6.5. Recommended Spare Components/Parts. The Contractor shall provide a list of recommended spare components/parts. The list shall include parts selected through the process described in paragraph 3.4.6.4 and listed in the PPL (CDRL C005). The list shall include at a minimum: the nomenclature, part number, NSN, and quantity. The recommended spare components/parts list proposed by the Contractor is expected to be revised appropriately at the Provisioning Conference.

CDRL C006: Recommended Spare Components/Parts List

3.4.6.6. Training Shell Parts. The Contractor shall provide all necessary parts for the assembly of CLRF IC training shells. The provided parts shall include all the external components of the CLRF IC assembly with necessary external features (switches, knobs, connectors, battery compartment cover, etc.) sufficient, that when assembled, to give the outward appearance of a CLRF IC. A six inch length of wire shall be attached to each contact of controls and connectors prior to assembly to allow easier integration on partially assembled units. Parts for training shells shall include all mechanical interfaces identified in the Performance Specification for the CLRF IC paragraphs 3.9.1 thru 3.9.8; AN/PSQ-19B/C and PLDR interface cables identified in paragraph 3.11; tripod identified in paragraph 3.17; eyepiece identified in paragraph 3.19.2 (without optics or internal display); and eyecup identified in paragraph 3.22.2. These parts may make use of other than new parts, i.e. parts that do not meet all of the requirements for delivery as a production unit, but will fully meet the needs of integration for training shells. All external optics may be provided as plain pieces of glass. The outer shell shall be removable in order to allow access for integration of a simulator.

3.4.7. Item Unique Identification. The Contractor shall implement specific IUID marking, as defined in MIL-STD-130N, DFARS clause 252.211-7003, and DoDI 8320.04. The IUID marking shall be incorporated into existing data plates when possible. Bar coding and the two-dimensional IUID data matrix shall be machine-readable with common optical scanning devices and be accompanied by the corresponding human readable markings when practical. All 2D data matrix shall be permanently affixed and have the ability to withstand and perform within the same environmental conditions as the CLRF IC. Whenever practical, the location of the marking on the item shall ensure its readability during normal operational use. All spare parts, secondary repairable and consumables that exceed $5,000 when purchased separately shall also be marked with the IUID prior to delivery to the Government.

The Contractor shall also provide specific IUID data plates for the entire system, as defined in MIL-STD-130N, DFARS clause 252.211-7003, and DoDI 8320.04. These data plates shall not be affixed to the system when delivered to the Government and shall contain sequential serial numbers starting at 0001.

All IUIDs shall be registered in the IUID Registry maintained by the Defense Logistics Agency Logistics Information Service (DLIS) (see http://www.acq.osd.mil/dpap/pdi/uid/) per DoDI 8320.04, Enclosure 3. The separately shipped IUID plates for the entire system shall be entered upon Government direction.

3.4.8. Operator Training. The Contractor shall conduct Instructor & Key Personnel Training (I&KPT) at a Government provided facility located in CONUS. I&KPT shall be conducted by three (3) instructors for no more than 40 consecutive hours. The training materials shall support operation and maintenance for the system. Prior to I&KPT initiation, the Contractor shall meet safety standards which are in accordance with local, state, and federal regulations. The Contractor shall refer to MIL-PRF-29612B for guidance. The Contractor shall ensure that the course content and materials comply with the Systems Approach to Training (SAT). The Contractor’s training curriculum shall be developed in a format suitable for projection or computer-based presentation and provided electronically using Microsoft products. The Contractor shall provide a copy of all course material required to teach the course for no more than 30 students.

CDRL C007: Training Materials

3.4.9. Technical Manual. The Contractor shall develop and provide an operator's manual. The manual, at a minimum, shall include an introduction, preparation for use and installation, principles of operation, maintenance, and servicing instructions (preventive and corrective), troubleshooting, preparation for shipment, parts list, operation and maintenance illustrations, safety precautions (warnings, cautions, and notes) and information on the functionality of the CLRF IC, its components/accessories, system operation from turn-on to system shut down including adjustments, and operator checks and services. It is desired that the manual be no more than 8.5 x 11 inches.

The manual shall meet the format and content preparation requirements of the Marine Corps Style Guide SG-lA and MIL-STD- 38784A. Each task shall be presented in detail and in logical step-by-step procedures for the task to be accomplished to include supporting photographs and illustrations. Any artwork shall be sufficient to address the operation and maintenance of the CLRF IC and interfacing hardware. The instructions shall accurately provide all the information needed to keep the equipment operational and shall also list the circumstances in which the operator would enter the system into the repair process. The Contractor shall deliver a signed validation completion certificate, attesting to the adequacy and accuracy of the manual.

CDRL C008: Technical Manual CDRL C009: Technical Manual Validation Certificate

3.4.9.1. Quick Reference Card. The Contractor shall provide a CLRF IC Quick Reference Card that will address the operation of the CLRF IC and interfacing hardware. The quick reference card shall contain installation, interface, and operation instructions. The quick reference card shall be waterproof, tear resistant and 4.5x6 inches in size.

CDRL C010: Quick Reference Card

3.4.9.2. Copyright Release. The Contractor shall identify copyrighted material, if any, and shall obtain the written approval of the copyright owner. The Contractor shall furnish appropriate copyright release giving the Government permission to reproduce and use copyrighted information. When the Contractor uses a manual which covers a vendor's component(s) or a portion thereof, and the vendor's manual contains copyrighted material, the Contractor shall be responsible for obtaining a copyright release from the vendor and providing the copyright release to the Government.

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CDRLs: