Updated SOW.pdf

DISTRIBUTION: DoW COMMUNITY ONLY

STATEMENT OF WORK

1.0 BACKGROUND

1.1 The Government owns eleven (11) vertical carousels manufactured by Hanel Storage Systems and ten (10) horizontal carousels manufactured by White Systems. The ten horizontal carousels include five (5) hydraulic lifts manufactured by Autoquip and five (5) Nema control panels. The carousels and components have been under continuous service since they were purchased.

2.0 SCOPE OF CONTRACT

2.1 This is a Preventative Maintenance (PM) service requirement for eleven (11) vertical carousels and ten (10) horizontal carousels with hydraulic lifts located aboard Marine Corps Base, Camp Pendleton, California. The contractor shall submit invoices within five (5) working days following each preventative maintenance service or authorized over and above repair service. The preventative maintenance service is to be rendered on a semiannual basis on each vertical carousel for a total of 22 (11 per visit) and on a quarterly basis on each horizontal carousel and hydraulic lift for a total of 40 (10 per visit).

2.2 Any work or repairs done beyond what is covered under the contract CLINs and not addressed in a contract modification are done at the contractor’s expense.

3.0 TASKS

3.1 The contractor shall furnish all the labor, tools/equipment, and material required to accomplish Preventative

Maintenance (PM) and repairs detailed below.

A. VERTICAL CAROUSEL SEMI-ANNUAL PREVENTATIVE MAINTENANCE (PM)

1. (11) Vertical Carousels*

i. Execute PMs in accordance with the schedule provided in section 6

ii. Inspect to ensure the carousel is working properly, to include all safety systems

iii. Inspection of all moving parts

iv. Inspection for worn and damaged parts

v. Identification of impending breakdowns

vi. Adjustments for wear and proper operation

vii. Vertical Carousel Cleaning

viii. Corrosion Prevention

ix. Lubricate all lube points to include rollers and doors

B. HORIZONTAL CAROUSELS QUARTERLY PREVENTATIVE MAINTENANCE (PM)

1. (10) Horizontal Carousels*

i. Execute PMs in accordance with the schedule provided in section 6

ii. Inspect to ensure the carousel is working properly, to include all safety systems

iii. Lubricate bottom tracks, casters, upper and lower link assembly, roller chains, gear reducer and pillow blocks

iv. Inspect, adjust, repair/replace top wheels and top tracks, roller chains, drive and idler sprockets, loose hardware, top and bottom links, gear reducer, V belts, motor brushes, pillow blocks, hand switches, and safety system

v. Inspect/check current limit and resistance compensation, contactors, carousel interface controller, electrical connectors, switches, and safety system

vi. Inspection for worn and damaged parts

vii. Identification of impending breakdowns

viii. Adjustments for wear and proper operation

ix. Horizontal Carousel cleaning

x. Corrosion prevention

C. HYDRAULIC LIFTS

1. (5) Hydraulic Lifts*

i. Inspect operation; moves up and down easily, emergency stop function, start button, end of run switch stops lift, gate switch and platform safeties

ii. Verify that there is no hydraulic fluid on floor; inspect hoses and that they are on tight and not leaking

iii. Verify that wheels move freely, joints are lubricated, no foreign noises, no debris under lift, oil in reservoir at correct level, safety curtains are securely in place and there are no rips or tears

iv. Inspect all switches and wire terminals, control voltage

v. Verify that incoming voltage measures correctly and there are no frayed wires

vi. Inspection for worn and damaged parts

vii. Identification of impending breakdowns

viii. Adjustments for wear and proper operation

ix. Hydraulic Lifts cleaning

x. Corrosion prevention

xi. Lubricate all lube points

3.2 Within five (5) business days of a PM service being completed, the Contractor shall submit a service ticket to the

TPOC. If repairs are required, the Contractor shall also submit an itemized estimate for the required repairs.

3.3 The contractor shall provide for off-base disposal of materials which result from the contractor's operations in accordance with Federal, State, and local law and regulations. The contractor shall not handle or dispose of any hazardous substances or wastes in a manner which would permit their release into the environment. Hazardous waste shall be captured and recycled or disposed of in conformance with all applicable local, state and Federal laws and regulations.

3.4 When the Government notifies the contractor that service is needed, the Contractor shall schedule a service call

(PM) within 3 business days. Over and Above repairs are to be completed within thirty (30) days of the contract modification unless repair part lead time dictates otherwise.

4.0 OVER AND ABOVE REPAIRS

4.1 Over and Above repairs are any and all repairs resulting from a PM service.

4.2 The Contractor is only authorized to perform repairs that are authorized by a contract modification. Over and

Above repairs are to be completed within thirty (30) days of the contract modification unless repair part lead time dictates otherwise. Any repairs done that are not specifically listed under the contract or subsequent modifications are done at the Contractors expense.

4.3 Within five (5) business days of the repairs being completed, the Contractor shall submit a service ticket to the

TPOC. Please note that any and all repairs found necessary during the life span of the awarded contract are subject to fair and reasonable determination by the Contracting Officer.

5.0 EQUIPMENT LOCATION

5.1 Table 1 – Vertical Carousels

Building Quantity Model Number

2251 4 990

22111 7 990

5.2 Table 2 – Horizontal Carousels

2251 10 WH-54

5.3 Table 3 – Hydraulic Lifts

2251 5 N/A

6.0 PM INSPECTION SCHEDULE

6.1 Table 1

Inspection Period Vertical Horizontal

1st Inspection Jan Oct

2nd Inspection July Jan

3rd Inspection Apr

4th Inspection July

6.2 A PM inspection shall be conducted on each carousel during every inspection period.

6.3 Coordinate specific scheduling details with the TPOC at least one week in advance.

7.0 SERVICE TICKETS

7.1 All services performed under this contract shall be accomplished by submitting a service ticket which shall contain at least the following information.

7.2 Preventative Maintenance (PM) Service

(a) Name of contractor

(b) Date of service

(c) Contract number

(d) Description of service performed

(e) Building number where service was performed

(f) Description of recommended repairs

7.3 Over and Above Service

(a) Name of contractor

(b) Date of service

(c) Contract number

(d) Description of repairs performed

(e) Building number where repairs were performed

(f) Itemized list of parts that were furnished/installed in accordance with the issued contract modification

(g) Hourly rate and total cost

8.0 WORKING HOURS

8.1 Required inspections and repairs shall be scheduled at the customers’ convenience when possible.

On-site service shall be provided Monday through Friday, during normal working hours, 7:30 am through 4:30 pm.

Work that is to be done during the evenings, weekends or holidays must be made by prior arrangement between the

TPOC and the contractor.

9.0 FEDERAL HOLIDAYS

9.1 Table 1

New Year’s Day Martin Luther King Jr Birthday

Presidents Day Memorial Day

Juneteenth Independence Day

Labor Day Columbus Day

Veterans Day Thanksgiving Day

Christmas Day

10.0 RELOCATION OF EQUIPMENT

10.1 The Government reserves the right to relocate equipment from one location to another on Camp Pendleton when deemed necessary. The TPOC will notify the contractor if this occurs; however, this shall not affect any quoted pricing.

11.0 GOVERNMENT TECHNICAL POINT OF CONTACT (TPOC)

11.1 The Contracting Officer shall designate a Government Technical Point of Contact (TPOC) during the term of this contract. The TPOC will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems within the scope of this Statement of Work. The

TPOC will provide technical clarification and assistance in support of the contract requirements. The TPOC DOES

NOT have the authority to make changes and/or give directions under this contract. The only authority under this contract authorized to make changes, give direction, and/or provide monetary adjustments is the Contracting Officer from the Regional Contracting Office MCI-WEST, Camp Pendleton CA.

12.0 TPOC CONTACT INFORMATION:

Information will be provided at time of award.

13.0 CONTRACTING OFFICER AUTHORITY

13.1 The Contracting Officer is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the Contracting Officer (Reference Block 31 on SF1449). In the event the contractor affects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and solely at the risk of the contractor.