M00264-23-Q-0016 0002 .pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to industry questions and make adjustments to:

FAR 52.212-1 Addendum

FAR 52.212-2 Addendum

PWS and PWS for Task Order One and include an Attachment 7: 4D328SM Conference Room Layout.

See Summary of Changes.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M0026423Q0016

X 9B. DATED (SEE ITEM 11)

22-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Mar-2023

CODE

MCINCR - RCO

2010 HENDERSON RD

COLIN SASSER

QUANTICO VA 22134

M00264 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M0026423Q0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

FAR 52.212-1 ADDENDUM

52.212-1 ADDENDUM- INSTRUCTIONS TO QUOTERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

1.0 Overview

1.1 The Government intends to award a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract consisting of Firm Fixed Price (FFP) line items for products and services over five (5) years ordering period. In order to maximize efficiency and minimize the effort involved in the quote evaluation process, all Quoters shall comply with the following instructions for quote format and content. Each Quoter shall submit a quote that clearly and concisely describes and defines the Quoter's response to the requirements of this solicitation. The use of general or vague statements such as "standard procedures will be used" will not satisfy this requirement. Any quote that does not comply with these instructions may be considered non-responsive and rendered ineligible for award.

1.2 The contract award shall be made in accordance with the following information contained in FAR 52.212-1

ADDENDUM and FAR 52.212-2 ADDENDUM. Each Quoter must submit a quote including information pertaining to Product Offering, Services Offering, Management and Customer Interface, Past Performance, and Price. The

Government will evaluate each Quoter's understanding of the contract and Performance Work Statement requirements, and each Quoter's ability to perform the work based on its quote.

1.3 All questions must be received by March 9, 2023, at 10:00 AM Eastern Standard Time using Attachment 6, “Question and Answer” document. All questions shall be submitted via email to Mr. Colin L Sasser, Contract

Specialist, at colin.sasser@usmc.mil and Mr. Joel M Miró, Contracting Officer at joel.miro@usmc.mil.

PLEASE NOTE: Your subject line should read “AV Capability Integration Services RFQ M00264-22-Q-0079-

Questions.”

1.4 Quotes will be accepted via e-mail only. Quotes must be received following the date on Block 8 to Mr. Colin

Sasser, Contract Specialist, at colin.sasser@usmc.mil, and Mr. Joel M Miró, Contracting Officer at joel.miro@usmc.mil.

1.5 Pricing information shall be provided in Microsoft Word and Excel format (completed pricing template and basis of estimates). All spreadsheets shall be in Microsoft Excel so that each mathematical equation is obvious. No fields shall be password protected. All documents requiring signature shall be provided in PDF (e.g., DD-254).

PLEASE NOTE: Your subject line should read “AV Capability Integration Services RFQ M00264-22-Q-0079-

Quote.”

2.0 Quote Format

2.1 All Quoters are required to submit their quotes in accordance with the format and content specified. All quotes shall meet the following format requirements:

mailto:colin.sasser@usmc.mil mailto:joel.miro@usmc.mil mailto:colin.sasser@usmc.mil

• Page Set up 8.5X 11-inch paper size;

• Single-spaced typed lines;

• 1-inch margins on all sides;

• 12-point font, Times New Roman font for text material; There are no exclusions for this requirement.

• Page limitations specified below shall not be exceeded. All material over the specified page limits will neither be read nor evaluated. Graphs, tables, charts, attachments, and diagrams are included in the page count. When both sides of a sheet display printed material, it shall be counted as two (2) pages;

• No photographs or hyperlinks are permitted;

• Microsoft Office-compatible files are required;

• Spreadsheet files shall include all formulas. All rows, columns, cells, and worksheets shall be visible. The limit is two decimal places (i.e., 12.34);

• Pages shall be numbered consecutively within each volume showing volume and page. For example, page

12 of Volume I is numbered I-12, and page 5 of Volume II is numbered II-5;

• Each page must include the solicitation number and the Quoter’s name

2.2. Quote Content

The quote shall contain the following volumes/sections with the page limits required per volume as follows:

Volume Volume Title Page limit

1 Compliance Documentation No limit

60 pages* Technical Approach

3 Factor 2: Past Performance 15 pages*

4 Factor 3: Price No limit

*All pages are to be included in the page count; the Government does not exclude any submitted documents in a volume from the page count limit.

2.3 Volume 1 - Compliance Documentation

The quote shall comply with the following information:

2.3.1 Adherence to quote format and content.

2.3.2 Quote letter; The Quote letter shall be signed by an authorized company official and include the following information:

1) The RFQ number.

2) Company Information. Provide the name, address, (SAM) Unique Entity ID (UEI), CAGE

Code, and telephone number.

3) Authorized Personnel. Provide the name, title, telephone number, facsimile number, and e-mail address of the company/division point of contact that can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

4) Terms of any express warranty.

5) Acknowledgment of RFQ Amendments (if applicable).

6) Agreement with terms. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quoters are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFQ. Please note that exceptions taken to the RFQ may render the quote unacceptable to the Government.

7) Identify any enclosures being transmitted.

8) State the length of quote validity (at least a minimum of 180 days).

9) All provisions and clauses require contractor completion.

2.3.3 Organizational Conflict of Interest (OCI) Plan Submission: The Quoter shall submit its OCI Mitigation

Plan (if applicable) that addresses all actual or potential conflicts of interest in adequate detail for the Contracting

Officer to determine whether an OCI exists or has been mitigated. The Quoter shall describe how the OCI

Mitigation Plan was developed and the company's approach to avoiding, mitigating, or neutralizing any identified

OCI risks. If a Quoter determines that an actual or potential OCI does not exist, the Quoter shall include a statement as part of its quote and does not need to submit an OCI Plan.

2.3.3.1 To facilitate the resolution of any potential or actual OCIs, Quoters are encouraged to submit their OCI

Plans in advance of the quote submission due date. The OCI Mitigation Plan shall address the OCI disclosures required in this section and explain how the prime willfully avoids, neutralizes, or mitigates any OCIs, as indicated in FAR 9.5. The OCI Mitigation Plan shall also address other OCI resolutions and mitigation measures, including the divestment of business units. As part of its OCI Mitigation Plan, the Quoter must identify which contracts or subcontracts it will continue to support and those it intends to terminate or lapse to eliminate any conflicts of interest. If applicable, the OCI Mitigation Plan will be evaluated on an acceptable or unacceptable basis.

2.4 Volume 2 - Factor 1 – Technical Approach:

The Contractor shall provide a solution that meets or exceeds the Services requirement and Product offering, as defined in the PWS sections 4.1 and 4.2. This section is the appropriate location to include the technical

(functional/elevation) drawings for Task Order One.

• Service Requirements: The contractor shall provide functional drawings and elevations (for Task Order

One), staffing matrix, staffing plan, and customer interface information in the quoted solution to meet or exceed the PWS requirements.

o Technical proficiency: The contractor shall provide a quote demonstrating an understanding of the PWS for Task Order One, including the qualifications, capabilities, capacities, and comprehensiveness of the quoted labor mix and the validity of underlying assumptions and methodologies to meet the PWS requirements. Additionally, provide their technical understanding and proficiency demonstrated in the functional drawings to assess the suitability and understanding of the tasks and security aspects of Task Order One.

o Staffing Matrix: The contractor shall provide an assessment of the quality of the position titles, certifications, security clearance and minimum quoted qualifications of all quoted contractor positions and how the positions and associated qualifications will contribute to the performance that meets or exceeds the service and product offerings requirements of the PWS.

o Staffing Plan: The contractor shall provide a description of the resources and strategy the quoter considers recruiting, train, and retain the high-quality workforce described in the staffing matrix.

The contractor shall provide an approach that explains how they will reduce/mitigate the negative effect of contractor staff turnover on the Government. This includes the contractor’s plan to timely provide qualified staff with the required security clearances for each requirement.

o Customer Interface: The contractor shall provide the following information in this portion of their quote:

▪ Quoter’s approach to manage the IDIQ/Contract, teaming interactions and the feasibility and consistency of its Quality Control Plan (QCP);

▪ Quoter’s program management approach to oversee contract execution.

▪ Quoter’s Manufacturer Relationships, Authorized Dealer and Suppliers information for the manufacturers list listed in section 9.6 of the IDIQ PWS.

• Product Offering: The Quoter shall provide their approach to determining the best equipment capability available to meet or exceed the PWS requirements and specifications. The Quoter shall provide their plan for equipment acquisition, installation, configuration of AV systems, and compliance with system security and timelines for project completion.

2.5 Volume 3 – Factor 2 – Past Performance

2.5.1 The Quoter’s past performance quote shall not exceed 15-pages. The quote should address the quality of a

Quoter’s recent (performed within three (3) years of the RFQ issued date) and relevant (similar in size and scope) past performance based on the input received by the Quoter, its references and other reliable sources contacted by the Government. For those efforts currently being performed, the quoter must have performed for at least six (6) months from the date of issuance of this RFQ. Companies that have no record of past performance (i.e., new businesses) must submit a signed and dated past performance certification statement to that effect. The Quoter should provide up to three (3) references as prime or from their subcontractor/teaming partners that demonstrating relevant past performance to demonstrate the quality of performing the same or similar services within the last three

(3) years. Include the following fields:

• Customer;

• Contract/Task Order Number;

• Program name;

• Period of Performance;

• Contract type;

• Total contract value;

• Names/Telephone numbers/e-mail for the Procuring Contracting Officer, Contracting Officer’s

Representative, Government Project Manager, or other Point of Contact with technical knowledge of the past performance sufficient to complete the PPQ.

Attachment 4: (Attachment 4 is for the quoter to supply three (3) references to the Government for review. Please also use Attachment 5 for any reference that does not contain a supporting CPARS. If a supporting CPARS rating exists for a reference on Attachment 4, DO NOT use Attachment 5 for THAT reference.)The Past Performance

Questionnaire (PPQ) is included as an attachment to the RFQ. The Quoter shall provide a copy of the PPQ and return to Mr. Colin Sasser at colin.sasser@usmc.mil and Mr. Joel M Miro Marquez at joel.miro@usmc.mil no later than the closing date and time of the solicitation listed in block 8 of the 1449.

The Government may request additional past performance information from others using a PPQ. The Government may also use other information such as Contractor Performance Assessment Reporting System (CPARS), DoD Past

Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity

Information System (FAPIIS) data available from Government sources to evaluate a Quoter’s past performance.

The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Quoter.

2.6 Volume – Factor 3 – Price.

2.6.1 The Quoter shall provide it’s quoted pricing and total firm fixed price using Attachment 2: Pricing Template.

All information relating to pricing data shall be included in this volume. Spreadsheets must be submitted in

Microsoft Excel 2007 (or later) with no macros and decimal places. The price data should support the product offerings, services offerings, management and customer interface, and level of resources that supports the IDIQ

PWS and Task Order One PWS. The Contractor must provide sufficient price information to allow the Contracting

Officer to determine the reasonableness of the quoted price.

Services IDIQ Pricing Tab

The Contractor shall provide their Labor Category with the Labor Rate per hour that will be utilized in the lifespan of this IDIQ. The Labor Categories quoted shall be aligned with the five defined Services groups mentioned in the

IDIQ PWS section 4.1. The Services IDIQ Pricing Tab has the estimated hours per ordering periods that are used as an evaluation purposes. The hours are the Governments’ best estimate and are for evaluation purposes only. These hours will not become part of the IDIQ contract. The Quoter is required to quote their rate and complete the tab called Services IDIQ Pricing Tab.

Product Task Order One Tab

The Contractor shall quote a price for each product/item/component required for the complete integration and installation of the quoted AV Capabilities Suite listed within Task Order One PWS. All products mentioned should be divided and listed within the respective Product Offering Groups. In quoting the products, list the manufacturer/make, model, MSRP, and your company's quoted price. Adjust the list as pertinent using your quoted products/equipment. Quote one product per line in the Product Task Order One Tab (examples are provided in the template first three-line items in the media control equipment for demonstration purposes) with your own products.

The remaining lines are filled in with generic equipment that generally falls within that Product Offering Group to help your company fit its quoted products within the correct product group.

The Quoter shall quote all incidental items required to install a conference room or AV Capabilities Suite. These incidentals may include items such as cable wrap/snake, nuts/bolts/screws/toggles, cable labeling materials, cable connectors/adapters, extension cords, cable ties, cable management materials, cable termination materials, AV cubby keystones/blanks, soldering materials, finishing materials (caulk, sandpaper, etc.), and any other materials required to complete the installation of a conference room/AV Capabilities Suite. This should be quoted as a

"package" with one price quoted per line.

The Quoter shall quote the Shipping costs associated with the products. This should be the shipping costs for all the products listed within that Product Offering Group.

The Quoter shall list their maximum pass-through fee percentage for products. This percentage would be for the lifespan of the IDIQ, and the quoter would be held to that maximum pass-through fee on all products. It is beneficial to the quoter to quote the lowest possible pass-through fee and discounts for products based on MSRP, vendor/ manufacturer relationships, and vendor-leveraged discounts from manufacturers. Please list the maximum pass-through fee on the template's first line.

Services Task Order One Tab

The Quoter shall provide the Labor Categories with the labor rate per hour and the hours required within each service group to satisfy the requirement of the Task Order One PWS. The Quoter shall provide the number of hours quoted by the vendor for each labor category within each service group to satisfy the requirements of the Task Order

One PWS in the "Number of Hours Required" column. The last column, "Total Price (Hourly Rate x Number of

Hours)," will be the Hourly Rate times the Number of Hours to produce the total cost of that labor category within that service group. The Quoter shall fill in all the needed labor categories in each service group. If a labor category in any service group is not required from the vendor in order to satisfy the Task Order One PWS, then list the

Number of Hours as 0. The template will tabulate the total cost for each service group and a Grand Total Cost for all service groups combined. The Grand Total Cost will be the total cost for all services required to complete the initial task order PWS. Pricing for the initial task order RFQ should comprise all labor (services) required for the complete integration and installation of the quoted AV Capabilities Suite listed within the Initial task order PWS.

2.6.2 Due to the competitive nature of this procurement, the Government is not requesting the submission of certified cost or pricing data. The Contractor shall not submit certified cost or pricing data substantiating the quoted cost elements. If adequate competition is not obtained or should a situation develop that the Government will require the submission of information other than cost or pricing data, the Contractor should be prepared to submit the cost or pricing data within five business days of request.

2.6.3 The Government reserves the right to incorporate all or part of the successful Quoter quotes into any contract awarded pursuant to this solicitation. In the event of any conflict between the successful Quoter quotes, which is incorporated into the contract awarded pursuant to this solicitation, and any other portion of the contract, the conflict shall be resolved in favor of the contractual terms provided in the Government's solicitation. However, in the event that the successful Quoter quotes exceeds any solicitation requirement, it will become the minimum or threshold contract requirement.

Under no circumstances shall pricing information and documentation be included elsewhere in the proposal

FAR 52.212-2 ADDENDUM

52.212-2 ADDENDUM TO EVALUATION – COMMERCIAL ITEMS

1.0 Basis for Contract Award

It is the Government's intent to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract consisting of a

Firm Fixed Price (FFP) task orders resulting from this solicitation to the responsible quoter whose quote represents the best value to the Government utilizing the procedures in FAR 13.106-2 as authorized by FAR Subpart 13.5. Best value means the expected outcome of an acquisition that provides the greatest overall benefit in response to the requirement in the Government's estimation. Best Value evaluation is, in and of itself, a subjective assessment by the

Government of which quote provides the optimal results to the Government. Award will be made to the Quoter submitting a technically acceptable solution at a price evaluated and deemed fair and reasonable by the Government.

Prospective Contractors are forewarned that a submission meeting requirement with the lowest evaluated price may not be selected for award if a more highly rated submission with a fair and reasonable price is determined to be most advantageous to the Government. Further, in order to be considered acceptable, the Quoter must be considered responsible according to the Federal Acquisition Regulation, and the quote must conform to the Solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certification, and other information required by this solicitation. Failure to be considered responsible for providing a quote that does not conform to the Solicitation requirements could lead to the quote being considered unacceptable and ineligible for award.

Quotes will be evaluated based on price and other factors under a comparative evaluation, pursuant to FAR 13.106-

2(b)(3). A comparative evaluation of quotes is appropriate because it is a more streamlined and efficient selection process applicable to well-defined requirements with an expectation that quotes received will have enough similarities to permit meaningful comparisons and make the best value determination.

The following factors will be used to evaluate quotes:

Factor 1 – Technical Approach

Factor 2 – Past Performance

Factor 3 – Price

2.0 Evaluation Factors

2.1 Factor 1 – Technical Approach

The Technical Approach factor will consist in evaluating the Quoter’s solution to meet or exceed the Service and

Product offerings, as defined in the PWS and the PWS for Task Order One. The evaluation will include the following criteria:

• Service Offering: The evaluation of service offerings will consist of the functional drawings and elevations (for Task Order One), staffing matrix, staffing plan and Customer Interface included in the quoted solution to meet or exceed the PWS requirement.

o Technical proficiency: Demonstrated understanding of the PWS and the PWS for Task Order

One, including the qualifications, capabilities, capacities, and comprehensiveness of the proposed labor mix and the validity of underlying assumptions and methodologies to meet the PWS requirements. Additionally, technical understanding and proficiency demonstrated in the functional drawings to assess the suitability and understanding of the tasks and security aspects of

Task Order One.

o Staffing Matrix: Evaluation will consist of an assessment of the quality of the position titles, certifications, security clearance and minimum proposed qualifications of all proposed contractor positions and how the proposed positions and associated qualifications will contribute to the performance that meets or exceeds the service and product offerings requirements of the PWS.

o Staffing Plan: Evaluation will consist of an assessment of the resources and strategy considered by the offeror to recruit, train, and retain the high-quality workforce described in the staffing matrix. The evaluation will consider the effectiveness of the contractor approach to reduce or mitigate the effect of contractor staff turnover on the Government. This includes contractor’s timeline approach to employs staff considering the security clearance requirements.

o Customer Interface: Evaluation will consist of assessing the:

▪ Quoter’s approach to manage the IDIQ/Contract, teaming interactions and the feasibility and consistency of its Quality Control Plan (QCP);

▪ Quoter’s program management approach to oversee contract execution

▪ Quoter’s Manufacturer Relationships, Authorized Dealer and Suppliers information for the manufacturers list listed in section 9.6 of the IDIQ PWS.

• Product Offering: The evaluation will consist of assessing the Quoter’s approach to determine the best equipment capability available to meet or exceed the PWS requirements. The evaluation will consider the

Quoter’s equipment acquisition process, installation, configuration of AV systems, compliance with system security requirements, and timelines for project completion.

The following ratings/definitions will be utilized for Factor 1:

RATING DEFINITION

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

2.2 Factor 2 – Past Performance

The Government will evaluate the quality of a Quoter’s recent (performed within three (3) years of the RFQ issued date) and relevant (similar in size and scope) past performance based on the input received by the Quoter, its references and other reliable sources contacted by the Government. For those efforts currently being performed, the quoter must have performed for at least six (6) months from the date of issuance of this RFQ. Quoters that have no record of past performance (i.e., new businesses) must submit a signed and dated past performance certification statement to that effect. The Offeror should provide no more than three (3) references demonstrating relevant past performance to demonstrate the quality of performing the same or similar services within the last three (3) years.

Relevancy of past performance will consist of the following:

• Demonstrated technical experience executing similar efforts based on scope, complexity and magnitude as it relates to the solicitation requirements;

• Experience conducting equipment assessments, drawings, installation and configuration for audiovisual systems at the unclassified and classified settings.

Based of the past performance information submitted by the Quoter, the evaluation team shall determine whether the quote is acceptable or unacceptable, using the ratings and descriptions outlined below:

Rating Description

Acceptable Based on the quoter’s performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort, or the quoter’s performance record is unknown. (See note below)

Unacceptable Based on the quoter’s performance record, the Government does not have a reasonable expectation that the quoter will be able to successfully perform the required effort.

NOTE: In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown (or "neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered "acceptable." The quote will also be reviewed for consistency to ensure that all performance, scope, and assumptions quoted in other sections of the quote are captured in the price quote section.

*CPARS evaluations will take precedent over submitted past performance questionnaires that reflect the same performance periods.

2.3 Factor 3 – Price

The Total Evaluated Price will be the sum of the Service IDIQ Pricing tab plus the sum of the Product Task Order

One total cost from Attachment 2: Pricing Template, specifically Service IDIQ Pricing tab and Product Offering

Task Order One Tab. This includes the prices for each product/equipment, labor categories, and rates quoted for each section of the product set forth on the IDIQ and Task Order One PWS requirement. The estimated hours on the

Services IDIQ Pricing tab are the Governments’ best estimate and are for evaluation purposes only. These hours will not become part of the IDIQ contract. The Government will utilize the price information quoted in mentioned tabs to determine price fair and reasonableness.

The Government will issue the first task order in the total amount quoted in Product Task Order One and Services

Task Order One tabs as the minimum guarantee and will continue to issue task orders as needed.

The Government will utilize the Total Evaluated Price for best value and price reasonableness determination. The cost and price analysis techniques set forth in FAR 13.106-2 are used to determine whether the quoted price is fair and reasonable. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 15.404-1(b)(2). In order to be considered for award, the proposed price must be determined to be fair and reasonable.

(End of provision addendum)

LIST OF ATTACHMENTS

Request for Quote/Contract Attachments:

The following will become part of the contract at time of award:

Attachment 1: DD form 254 (as proposed)

Attachment 2: Pricing Template (as proposed)

The following are attachments to the Request for Proposal and will not become part of the resulting contract:

Attachment 3: Task Order One PWS

Attachment 4: Past Performance Questionnaire (Provide up to 3 references and counts towards page count)

Attachment 5: Assessor Past Performance Questionnaire (Only required for references not supported by CPARS and does not count towards any page count since it is submitted by 3rd party)

Attachment 6: Question and Answer

Attachment 7: 4D328SM Conference Room Layout

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for

HQMC AV Capabilities Integration Services

1.0 Scope: The scope of this requirement is to provide Headquarters, U.S. Marine Corps (HQMC) and tenant activities (Pentagon, Arlington Service Center (ASC), Henderson Hall, Marine Barracks Washington 8th & I, in the

Washington, DC National Capital Region, and the Raven Rock Mountain Complex) with a full range of commercial item audiovisual (A/V) products, equipment, services and total A/V solutions/Capabilities required for conference rooms, instructional classrooms, executive offices, theaters, auditoriums, and other special access facilities (to include small deployable AV capabilities suites). The Contractor shall provide a current service and product offerings price list in response to the HQMC AV Services and Products Pricing Template for this requirement. A/V

Capabilities Suite design, engineering and configuration, component selection, installation, programming, maintenance and warranty support, and product upgrade/refresh are principal performance areas under this requirement.

2.0 Background: The mission of the Headquarters, U.S. Marine Corps HQMC Information Systems Management

Branch (ARI), located at the Pentagon in Washington, DC, is to provide audiovisual information services, equipment, and A/V capabilities suite life cycle management to its constituent HQMC and tenant activities customers.

Customer requirements are developed through a process in which each HQMC and tenant activity coordinates the phased development of their requirements (A/V needs). This phased development results in a defined A/V capability end state. The customer defined A/V end state is achieved through the utilization of this PWS and includes, contracting, A/V capabilities suite design, engineering, programming, and development, A/V Capabilities suite and equipment installation and installation oversite, end-user training, and maintenance/repair/warranty support for one year. Areas requiring audiovisual support at HQMC, and tenant activities consist primarily of conference rooms, instructional classrooms, executive offices, theaters, auditoriums, and special access facilities for customers at the

Pentagon, Arlington Service Center, Henderson Hall, Marine Barracks Washington 8th & I, in the Washington, DC

National Capital Region, and the Raven Rock Mountain Complex.

2.1 Background (facilities): ARI is responsible for providing total A/V solutions, (including A/V equipment, services and life cycle maintenance) for: over fifty conference rooms and 300 + wall mounted displays within the pentagon; six conference rooms within the Arlington Service Center; one conference room, one special access facility, four classrooms and one theater/auditorium within Henderson Hall; two conference rooms, one auditorium and a video and audio production capability within Marine Barracks Washington 8th & I, and two special access facilities within the Raven Rock Mountain Complex. The A/V capabilities suites within the facilities listed above vary in complexity and capability. A/V Capabilities include everything from video and audio teleconferencing, fully integrated suites with displays, overlays and all typical A/V components designed and integrated into A/V suites.

3.0 Security: Services will be performed in both the Non-Secure Internet Protocol Router (NIPR) and Secure

Internet Protocol Router (SIPR) environment as well as in Unclassified, Secret and Top-Secret areas / facilities.

The Contractor must be capable of performing work in all three of these areas. All Contractor personnel must be able to pass Government screening checks conducted by the Government when accessing the Pentagon, Government facilities, and office spaces. All personnel performing services in a “Secret” classified (secured) location must have a clearance equal to or higher than the Secret area they are working in and must not require escorts in the execution of their work. A minimum of a Secret clearance is required for performance under this PWS (e.g., SIPRNET installation or other secure area access requirement). The Contractor must also have the ability to perform work in Top Secret area /facility with proper escorts. Task orders issued under the IDIQ will require all personnel to have a Secret clearance.

4.0 Requirements: Per the Service Requirements in Paragraph 4.1 and Product Offerings in Paragraph 4.2 the

Contractor shall provide, in response to written Government PWS, products and services conforming to the HQMC

AV Services and Products Pricing Template mentioned in paragraph 1.0 (and supplied with this PWS). The Government recognizes that the complexity of an optimal customer solution frequently requires a combination of sophisticated equipment integration and programming services delivered as a total package. As such, the contractors shall provide the broadest scope possible for delivery of contractor capabilities in response to customer requirements.

4.1 Organization of Service Requirements: Market research to support the development of customer requirements illustrates that a logical structure exists for the range of services and products likely to be ordered. This structure provides the framework for the formation of the requirement, ensuring consistent organization of requirements and simplifying the pricing structure. Broad service groups include Requirements Assessment; Design and

Engineering; Project Management, Installation and Programming; Customer Training/Orientation; and Maintenance and Technical Support. The following synopses provide an overview of the types of efforts anticipated under each of the principal service groups.

The Contractor is responsible for ensuring they possess and maintain suitable service offerings to meet the requirements anticipated under this PWS. The contractor shall provide a Program Manager (PM) responsible for interface with the Government Contracting Officer’s Representative (COR) and Contracting Officer. The contractor

PM shall be vested with the authority to represent the contractor in good faith business dealings and to serve as the contractor's principal in response to the Service requirements within this PWS, or related business communications.

These efforts include, but are not limited to:

4.1.1. Requirements Assessment: Perform consultations, review and analysis of draft customer requirements, on-site inspection and walkthroughs of physical space, review of customer plans/drawings, and develop preliminary schematics/sketches. This includes assessing the network environment within the Pentagon, Henderson Hall, Marine Barracks Washington, the Arlington Service Center, and the Raven Rock Mountain Complex. Be familiar with and knowledgeable of required processes and procedures for coordinating network connectivity and network configuration, as well as facilities requirements, with internal and external organizations to the Marine Corps who provide network and facilities support.

4.1.2 Design and Engineering: Based on customer requirements and assessments, develop drawings, specifications, and configurations for equipment hosting, wiring, and cabling, rack mounting, assembly, modifications to existing suites, and scalable security solutions. Design and Engineering produce fully integrated total A/V solutions. Some A/V solutions will utilize an existing A/V capabilities suite and require incorporating new or additional capabilities as well as completely new solutions from the ground up. A/V capabilities suites may be classified and/or unclassified. A/V capabilities suites may operate in a copper, fiber or both environments.

4.1.3 Project Management, Installation and Programming: Project execution and schedule management, on-site supervision of installation crews, quality control, equipment checkout/functional tests; customer interface, and inspection/acceptance/turnover. Installations and programming shall be accomplished by certified installers and programmers (PWS 9.1 – 9.5) based upon the selected solution. Workmanship shall be warranted by the contractor and preferred customer terms and conditions shall be provided. Contractor provides all drawings, schematics, editable programming source code, touch panel GUI design (for customer approval), and all associated documentation produced from installing A/V Capabilities Suites. The installation process includes racks of equipment are built, wire managed and tested for functionality before delivery to a client site;

technicians prepare client site by pulling infrastructure cabling and mounting support devices; infrastructure cabling is integrated into equipment racks, wire managed, terminated; programming is completed; necessary network configuration with external service providers is accomplished, and the entire solution is tested on site as installed. A/V capabilities suites programming include touch panels that can control anything within the designed suite and include (but not limited to) Whole Room Automation, Lighting Control, Video Source

Control, Audio Source Control, Slideshow Presentation Control, Video Teleconference Control, and

Teleconference Control. The control suite programming process includes a systematic review of the client requirements with the engineer; graphical design of each page required to control the suite; back-end code that drives the suite is written; completed code is tested; a manual with screenshots of the touch panel is created outlining step by step instructions of how to accomplish tasks within the A/V suite.

4.1.4 Customer Training/Orientation: Provide individual/group on site instruction on equipment installations, suite operation, preventive maintenance, troubleshooting, warranty provisions, and service requests.

4.1.5 Maintenance and Technical Support: Provide maintenance and technical support solutions for installed equipment, on-site preventive/corrective maintenance, warranty support, replacement of defective equipment, and records/document control. Warranty support shall be for one year after the installation of an AV capabilities suite with an option for one additional year of warranty / maintenance support.

Maintenance for installed equipment does not include 24x7 support.

Typically, the A/V suite user will contact the HQMC A/V Program Office if an A/V suite (still under the one-year maintenance and warranty period) is not working. The HQMC A/V Program Office will perform an initial service call to verify if the equipment is malfunctioning or if it is operator error. If it is determined that the A/V equipment needs repair or replacement (usually a manufacturers RMA), then the HQMC Program Office will contact the contractor and schedule a service call. All service call coordination during the one-year period will occur between the HQMC A/V Program Office and the contractor.

On-site contractor service calls are executed M-F 0700 – 1600 with a response time of 24 hours after notification

(typically the next business day).

4.2 Organization of Product Offerings: Historical ordering trends have identified the following broadly defined product groups: Media Control Equipment (e.g., Crestron, touch screen); Display Devices (video monitors, projection equipment); Audio Equipment (microphones, speakers); Video/Recording Equipment (Blu- Ray’s, DVDs, CDs, cameras, displays); Video Teleconferencing Conferencing equipment (Cisco); Lighting (energy efficient, scalable); Rack Equipment (A/V cabinets, shelving); and Ancillary Equipment (lecterns, SMART boards, interactive tables). The following synopses provide an overview of the types of equipment/configurations anticipated under each of the principal product groups.

The Contractor is responsible for ensuring they possess and maintain suitable product offerings to meet the requirements anticipated under this PWS. The contractor shall provide a Program Manager (PM) responsible for interface with the Government Contracting Officer’s Representative (COR) and Contracting Officer. The contractor

PM shall be vested with the authority to represent the contractor in good faith business dealings and to serve as the contractor's principal in response to the product offerings within this PWS, or related business communications.

These items include, but are not limited to:

4.2.1 Media Control Equipment: Includes media control equipment and networking, touch screen displays, remote operations, signal management/amplification/processing, data management/distribution, power management, and associated cabling, connectors/infrastructure.

4.2.2 Display Devices: Includes high-definition LCD, LED, plasma and DLP high definition (HD) projectors/displays/monitors, portable/mounted, 2.5K-6.5K lumens, high-contrast/resolution pixilation, projection screens, wall/ceiling mounts, replacement lamps, video walls (LED and LCD), and associated cabling, connectors/infrastructure.

4.2.3 Audio Equipment: Includes wired/wireless microphones, in-wall/external speakers, amplifiers, audio conferencing suites, signal extenders/repeaters, console integration, rack mounted suites, and standalone components, headphones, and associated cabling, connectors/infrastructure.

4.2.4 Video/Recording Equipment: Media recording/playback components, Production Video cameras, A/V switches, distribution amplifiers, and HD media players and digital/analog recorders/processors, mixers/EQ devices, reference monitors, and associated cabling, connectors/infrastructure.

4.2.5 Video Conferencing Equipment (VTC): Desktop, auditorium, multi-site connectivity/control, interactive/intelligent displays/monitors/whiteboards, wall-mount/portable displays, streaming video/audio, desktop peripheral plug-in, signal management/switching, webcam/VoIP integration. VTC connectivity may be

IP, ISDN or both, and associated cabling, connectors/infrastructure. This also includes Cloud Based

Collaboration (CBC) to include AV bridges and utilizing laptops for soft codec utilization.

4.2.6 Lighting/Racks/Ancillary Equipment: Integrated lighting equipment, custom-designed lighting solutions, individual desk/tabletop lighting; custom rack/cabinet equipment mounts, secure rack mounts, portable rack mounts, ergonomic installations; lecterns, tables, annotation/SMART boards, custom furniture configurations, component software for media control applications, and scalable, integrated solutions for customer-specific venues, and associated cabling, connectors/infrastructure.

4.3 Reporting: The contractor shall provide to the government COR, upon request, a comprehensive report of sales accomplished under this contract. The report shall also include, at a minimum, a status of work in progress, any changes to contract product and service offerings, and notations of any areas of difficulty (e.g., schedule slip, quality problems, management changes), and the remedies applied.

5.0 Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

6.0 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0630 and 1600

Monday thru Friday and occasional weekends except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The

Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

7.0 Places of Performance: Various facilities in the Washington DC National Capital Region to include the Pentagon, Arlington Service Center, Henderson Hall, the Marine Barracks, and other facilities in the Washington DC National

Capital Region (to include the Raven Rock Mountain Complex) identified in this PWS.

8.0 Data Rights (If applicable): The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

9.0 Special Requirements, Abilities, Certifications, and Business Relationships / Partnerships:

9.1 Audio Visual Designers: Must be InfoComm / AVIXA CTS and CTS-D Certified (Certified Technology

Specialist with a Design specialization),

9.2 Audio Visual Engineers: Must hold at least one engineering level certification such as MCSE, MCITP, CTS-D, CompTIA A+, or CompTIA Network +.

9.3 Project Managers: must be InfoComm / AVIXA CTS and CTS-I or CTS-D certified.

9.4 Lead Installation Technicians: must be InfoComm / AVIXA CTS and CTS-I certified.

9.5 Audio Visual Programmers: must be certified “Crestron Master Programmer”, “AMX ACE Programmer”, and certified in Extron programming.

9.6 Manufacturer Relationships / Certifications / Authorized Dealers and Suppliers:

Contractor must have manufacturer relationships (as a partner, authorized dealer, or supplier) of the following manufacturers:

• Crestron

• Biamp

• Cisco

• Planar

• Vaddio

• Shure

• Middle Atlantic

• DaLite

• Barco

• Extron

• AMX

• Crown

• JBL

• Panasonic

9.7 Contractor location: Installation Technicians, Programmers, Project Managers, Design Engineers, Field

Technicians, and all associated personnel required to execute the management, design and engineering, installation, programming, maintenance, training, and technical and administrative support for A/V products, services and total

A/V solutions under this PWS must be physically located within a 50-mile radius or 45-minute drive of the Pentagon, Washington DC.

9.8 Security Documentation: Contractors will be required to have a DD Form 254 on file.

9.9 DoD and Marine Corps…