Q&As_(Set_1)_M0026418R0014__JPME_Courses_and_Outreach.pdf

Questions and Answers Solicitation M00264-18-R-0014 JPME Courses and Outreach

Question No.

Solicitation Section Comment/Question Answers

SF 1449

1 Page numbers

Will the government please update the document to ensure page numbers are visible throughout? Currently, no page numbers are visible from pages 2-67.

The Government revised the RFP to show all page numbers in top upper right hand corner of each page.

See Amendment 0001

2 SF 1449 Section B Supplies/Services

SLINs - 1001AG, 2001AG, 3001AG;

and 4001AG

(Pg. 49)

The quantities for the USA Command and General Staff College listed in SF 1449 (Quantity 10) do not match the number of classes identified in the Schedule of Courses (12 classes) under paragraph 3.1. Was that intentional?

The quantities of all the other courses in SF 1449 match the number of classes shown in the chart in paragraph 3.1.

No. This was a typographical error.

Amendment 0001 corrects this error.

Revised RFP Attached.

SF1449 – Continuation Sheet

(Pgs. 3 – 46)

Will the Government please add the quantity for CLINs X001 for Course Development and Facilitation?

No. This is X001 CLINs are informational and the SLINs X001 contain the information required for each task in accordance with the

PWS.

PWS Comment/Question Answers

Section 3.0 – Requirements (para. 2) (Pg. 48)

Instructors shall possess a SECRET clearance prior to work on this requirement..."

Due to the time constraints between contract award and contract kick-off and the uncertainty of clearance processing times, does an "Interim SECRET" clearance for all instructors meet this requirement?

Yes, Interim SECRET meets the requirement;

however, no CAC cards can be issued unless individual has a current, final, favorably adjudicated investigation.

Section 3.0 - Requirements

(Pgs. 47 and 48)

Is the contractor’s attendance for the Annual JNLWD Director Review and the JCIG meeting considered part of Task 2?

Yes. Contractor attendance at the Annual JNLWD Director’s Review and the JCIG meeting are

Program Management related and are related to Task 2.

Section 3.1 - Task 1: Schedule of Courses (Pg. 49)

Will the Government set the dates/timeframe required for the classes or will the Contractor negotiate the schedule with each individual institution post award?

The solicitation provides timeframes for when classes would be required. Initially, the Government (JNLWD) will work with the contractor to determine dates that classes are to be in session. Once the contract work has begun, the contractor will routinely liaise with the various schools (see Task 2).

Section 3.1, Task 1 Course Development

(Pg. 49)

Will the government please provide the type of Learning Management System (LMS) (e.g., Blackboard) used by each of the schools?

The Core classes are all lecture type provided by the instructor. There is no reference in Section 3.1 for the Learning Management System; however, in Section 3.5 of the PWS references updating of the Government’s on line LMS listed under Optional Task 10. (See page 50).

Each venue uses a similar but different LMS.

If this option is elected by Govt., exact LMS version will be identified.

8 Section 3.0 Requirements and 3.3 –

Task 3

(Pgs. 47 – 48) and (Pg. 50)

The PWS references both an Annual Management Review (Sec. 3.0) and a Semi-Annual Contract Management Review (Sec. 3.3). Will the government please clarify how these are different? Are both required?

Section 3.3 – Task 3 referencing a semi-annual CMR was a typographical error. It is an annual CMR.

Amendment 0001 corrects this error.

9 Section 3.3 Task 3 vs. 4.1 Deliverables

Schedule

(Pgs. 50 and 52)

PWS 3.3 states “Semi-Annual Contract Management Review” but the 4.1 Deliverable Table states the review is Annual.

Please clarify if the Contract Management Review is intended to be conducted twice a year or annually during the summer?

See previous answer.

10 Section 3.5 - Task 5 - Optional Tasks (Pg. 50)

In the CLIN Pricing for Optional Task 10 and PWS 3.5 Task 5 - Optional Tasks, Option Task 10, states "up to 3 additional non-residential, non-lethal elective courses.

Does the Government wish a price for each additional course or 3 additional courses?

The Government requests a price for EACH of the three requested courses.

Section 3.5, Optional Task 2 vs. Other Optional Task

(Pgs. 50-51)

“Present three 1-day seminars…” The government has not included the same language for this task as for the others regarding preparation of the seminar content.

Is the offeror expected to “prepare & present” the seminar based on the newly developed curriculum, as stated in other Optional Tasks, or simply present?

Yes. Prepare and present.

Section 5.0 – PRS

(Pgs. 54 and 55)

Please clarify the difference between the “Performance Requirements Summary”, the “Performance Requirement Survey”, and the “Performance Requirement Matrix”.

There is no difference with regards to the Performance Requirements Summary and the Performance Requirements Survey. This was a typographical error and has been revised in the solicitation.

The Performance Summary Matrix is what the contractor is to develop and implement with regards to a support structure in order to meet the program objectives that is in line with the Quality Surveillance that the Government will be doing on the contractor during the contract performance period.

13 Section 6.1 – Materials

(Pg. 55)

The contractor is to provide each student a 3 ring tabbed binder.

Can the Government please provide a historical average number of pages in each binder and an average number of students per class?

Approximately 100 pages.

Electronic media (DVD,CD) is preferred.

See Amendment 0001.

Appoximately 125 Students per year.

Section 6.1 – Materials

(Pg. 55)

Will the Government consider making the materials and supplies listed in Sec. 6.1 for optional tasks cost reimbursable?

No. Offeror’s will utilize the same information provided for Materials provided under CLINs/SLINs.

Section 11.0 – GFE

(Pg. 56)

Please clarify that any weapons required to support the NLW Range Day are considered GFE.

Yes.

According to recently adopted Standard Operating Procedures, the JNLWD will attend all range events, provide all ammunition and will conduct the range event.

The contractor/instructor is required to attend.

The Government will provide a list of GFE upon contract award.

Section 13.0 Security and Section 15.0 Security

(Pg. 58)

Both PWS 13.0 Security and PWS 15.0 Security sections are titled “Security Requirements”.

Will the Government please correct the titles so we can properly reference the section in our Capabilities Matrix?

This has been revised within the Solicitation document. Section 15.0 – Security has been revised and incorporated into Section 13.0 – Security of the PWS and re-numbered.

See amendment 0001

Section13.0, Security and Section 13.0 Organizational Conflicts of Interest

(Pgs. 59 – 61)

There are two PWS Sections numbered “13.0” (13.0, Security and PWS 13.0 Organizational Conflicts of Interest).

This has been revised within the Solicitation document. Organizational Conflicts of Interest is now Section 15.0 of the PWS.

See amendment 0001.

Will the Government please correct the numbering so we can properly reference each section in our Capabilities Matrix?

Section 14.0, Summarization of Data Rights

(Pgs. 58 and 59)

Will the Government please clarify per the discussions from industry day that the course materials developed under this contract will belong to the contractor?

Are the course materials considered data as referenced in Sec. 14?

Yes. The course materials are considered data as cited in Section 14.0 of the PWS.

"The offeror should review all the data rights clauses listed in the RFP so they understand them. As stated in Section 14: ". . . items, (hereinafter referred to individually or collectively as the Work or Works) that are first created, generated, or produced and required to be delivered under, or as a result of, this PWS shall be provided to the U.S.

Government/Marine Corps with the level of intellectual property/data rights provided by such DFARS data rights clauses." With this as background, DFARS clause 252.227-7020 states: When a work is first produced, created, or generated under this contract, and such work is required to be delivered under this contract, the Contractor shall assign copyright in those works to the Government. Therefore, the preferable default is the assignment of the deliverable Works to U.S.

Government/Marine Corps. However, the Government will be willing to negotiate the terms of the data rights at contract award if necessary, e.g., when a deliverable Work is not first produced, created, or generated under the contract.

RFP Comment/Question Answers

52.212-1 ADDENDUM-

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2015) -

Section 5.2 - Proposals

(Pg. 118)

Do offerors need to make an appointment with the POC to hand-deliver proposal packages?

No. Appointment is not necessary to drop off proposals at the location cited in the RFP.

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2015) -

Section 6.2 - Proposals

(Pg. 119)

Given that the proposal is a hard-copy submission, is double sided printing allowed?

Yes. Double sided copies are allowed;

however, note that double sided copies will count as 2 pages.

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2015) -

Section 6.2 - Proposals

(Pg. 119)

The PLEASE NOTE: content… states to use a required subject line. This does not appear to apply for a hard copy submission.

Will the government amend or advise how this should be used?

All proposal submissions are to be marked with the RFP number M00264-18-R-0014 on binders and boxes being delivered.

22 52.212-1 ADDENDUM-

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2015) -

Section 7.1 - Proposals

(Pg. 120)

The table on pages 125/6 describing the proposal content for the three volumes shows that the NTE count does not include Cover Letters, Executive Statements, TOC, Compliance Matrix or Appendices.

It also states that these components shouldn’t exceed 5 pages combined.

This is shown in the table under the Vol. III. Will the government clarify if this is applicable for all three volumes?

The NTE count for Cover Letters and Executive Statements cited under Volume III applies all volumes and shall not exceed 5 pages in total.

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2015) -

Section 7.1 and 9.1.1 - Proposals

In the “Note” for Sec. 9.1.1, the government indicates that the Past Performance Questionnaire (PPQ) is to be returned from the references “directly to RCO-NCR”.

However, the table in Section 7.1.d, Proposal Content,

7.1 Volume II para. d - Past Performance

• Customer;

• Contract/Contract number;

(Pgs. 120 and 122) indicates that the offeror should provide an “assessment of the PPQ from each agency provided a

PPQ”.

If the PPQ are to be returned directly to RCO-NCR, will the government please describe what “assessment” information the offeror should submit in Vol. II regarding the PPQ?

If the PPQ are to be returned to the offeror, please so indicate.

• Contract type;

• Program name;

• Total contract value;

• Description of work performed / relevance to this task, provided in ‘bullet’ format; and

• Names / telephone numbers / e-mail for the

PCO and COR.

Offerors must identify whether they were the prime or subcontractor on PPQ submission.

24 52.212-1 ADDENDUM-

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2015) -

Section 7.1 and 10.0 – Volume III - Price

(Pgs. 120 and 123)

The government indicates that the price proposal shall not exceed 25 pages, and that the proposal must include items a. – e. as listed in 7.1 Table (Vol. III) and section

10.1. Including all required elements will exceed the

page allocation. For example, including just the CLIN structure (pg. 3-49 of the SF1449 - CONTINUATION SHEET) will require 47 pages.

Will the government please amend the page count or advise what required documents can be incorporated in the appendix sections?

The page count cited for Volume III Price has been revised from 25 pages to 50 pages.

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2015) -

Section 7.1 Volume III(d).

Please define exactly what information is requested for:

d. Supporting material including proposed labor categories, labor hours, and labor rates.

The supporting material is aside from the overall prices per CLINs/SLINs cited in the SF 1449 that is required to be signed and submitted.

This information is to provide a breakout of labor categories, hours and rates.

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2015) -

Section 7.1 Volume III(e).

Please define exactly what information is requested for:

e. Backup information and data…

Backup information is the methodology that the contractor uses to determine their labor rates.

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (OCT 2015) -

Section 7.1 Volume III

If information for item e. is provided in MS Excel, how will the MS Excel worksheets be counted against the 25-page limit?

The page limitation has been revised from 25 pages to 50 pages as providing pricing for all CLINs/SLINs under Section B of the solicitation is 47 pages alone.

Printed Excel worksheets will be considered appendices and will not be counted against the 50 page limitation.

52.212-1 ADDENDUM -

INSTRUCTIONS TO OFFERORS;

Pg. 72 DELIVERY INFORMATION

The POP listed for CLIN 0002AA/AB and CLIN 1002AA/AB in “DELIVERY INFORMATION” (POP

01-JUN-2018 TO 31-DEC-2018 / 01-JAN-2019 TO

31-DEC-2019) and the corresponding quantities in Section B do not align with the base period duration listed in 2.1 of the instructions of “one 12-month” base period.

2.1 The Government intends to award a single Firm

Fixed Price (FFP) contract for one 12-month base period, four 12-month option periods. In addition, one six (6) month option period shall be available should FAR 52.217-8, Option to Extend Services be invoked.

Will the base period POP be six months or 12 months?

All SLINs with a Period of Performance as 1 June 2018 have been revised to reflect 1 July 2018.

Therefore, base period will be for 6 months.

Section B – Supplies/Services are revised in the solicitation to reflect correct qty. and unit of issue.

See Amendment 0001.

GENERAL

29 Is small business subcontract Participation required?

Was that listed in the solicitation?

No, Small Business participation for this effort is not required but it is highly encouraged.