Book 2 (Standard Project Requirements) Page 1 of 61

Contract number: T-2443-0150

Light Rail Modernization Program (LRMP)

CROMWELL MAINTENANCE AND STORAGE FACILITY

MODERNIZATION PROJECT

TRANCHE 3

DESIGN-BUILD (DB)

BOOK 2 – STANDARD PROJECT

REQUIREMENTS

CONTRACT NUMBER: T-2443-0150

LIGHT RAIL MODERNIZATION PROGRAM (LRMP) – BOOK 2 - Standard Project Requirements

Book 2 (Standard Project Requirements) Page 2 of 61

TABLE OF CONTENTS

1 General

2 Project Management

3 Design

4 Construction

5 Facilities

6 Schedule Management

7 Cost Management

8 Invoicing

9 Required Training and Certification

10 Information Technology

11 Interface Requirements

12 Asset Management and Maintenance Services

13 System Safety and Security Program

14 Quality Assurance

15 Value Engineering

16 Design-Builder Safety and Health Plan Guidelines

Appendix A: General Provisions

Appendix B: Supplemental General Provisions (Federally-Funded Projects Only) . 58

Appendix C: Special Provisions

Appendix D: Contractor’s Safety and Health Plan Guidelines

Appendix E: MTA Quality Management System Plan

Book 2 (Standard Project Requirements) Page 3 of 61

1 General

This Section 1 – General describes the relationship between Book 2 and Book 3 and provides a general description of the Project and those items included in the Base Technical Concept (included in Book 4-MTA-Furnished

Information). This Section 1 – General also includes a listing of other requirements for this Project.

1.1 Introduction to Books 2 and 3

Book 2 sets forth Standard Project Requirements that apply generally to this Project. Book 3 sets forth the

Technical Requirements and Specifications that are applicable to the Project. The Design-Builder shall perform the Work in compliance with the current editions, as of the Effective Date, of the applicable

Specifications.

1.2 General Project Requirements

The Design-Builder shall not rely solely on the physical description contained in this Section 1 – General to identify all Project components. The Design-Builder shall determine the full scope of the Project through performance of reasonable investigations.

The Design-Builder shall provide the necessary resources and expertise to perform the Work in accordance with the Contract Documents. The Design-Builder shall coordinate activities with those impacted by the Work, including:

• The Administration;

• Contractors for other LRMP tranches;

• Governmental agencies;

• Utility owners;

• Property owners;

• The public; and

• Other third-parties, as necessary.

The Design-Builder is responsible for completing the Work, which generally includes, but is not limited to, the base Project scope consisting of the design and construction of (a) improvements to the Existing

Main Building, (b) the New Annex Building, and (c) improvements to the Yard, as described in Book 0 –

NITO, Section 2.3.3 – Base Project Scope.

Additionally, the Work may include, but is not limited to, the following:

• Assisting the Administration with public information;

• Coordinating with Project stakeholders;

• Project Management and Administration;

• Project Controls;

• Permitting; and

• Other necessary tasks to complete the Work.

1.3 Project Location

The Project is located at the Cromwell Maintenance and Storage Facility located at 7390 Baltimore

Annapolis Blvd, Glen Burnie, MD.

The Design-Builder shall ensure that no Work extends beyond the limits of the Design-Build Contract, unless the Administration approves otherwise.

Book 2 (Standard Project Requirements) Page 4 of 61

1.4 Project Standards

The Design-Builder shall adhere to and follow the Project standards as set forth in Book 2 – Standard

Project Requirements and Book 3 – Technical Requirements.

1.5 Design-Builder’s Responsibilities

1.5.1 Design Responsibilities

The Design-Builder shall be responsible for developing and providing all Design Work in accordance with Book 2 – Project Standard Requirements, Section 3 – Design, and other Contract Documents.

1.5.2 Construction Responsibilities

The Design-Builder shall be responsible for developing and providing all Construction Work in accordance with Book 2 – Project Standard Requirements, Section 4 – Construction, and other

Contract Documents.

1.6 Administration Responsibilities

The Administration will perform reviews, witness testing, and inspection of the Design and Construction

Work, as the Administration deems appropriate or as described within the Contract Documents.

1.7 Other Projects in the Vicinity of the Project

The Design-Builder shall coordinate the Design and Construction Work and cooperate with the holders of separate contracts in the vicinity of the Project, including both present and future contracts. The Design-

Builder shall coordinate with the selected Contractors of other LRMP tranches in accordance with

Section 11 – Interface Requirements.

1.8 CDRL Submittals

The Design-Builder will be responsible for development of the following:

A. Specifications using Appendix C – Special Provisions and, as needed, specifications in CSI format to support Work on the project. These documents must be developed, reviewed, and accepted by the Administration before any Issued for Construction (IFC) Documents are issued;.

B. Basis of Design (BoD) Documents for the Project. These documents must be developed, reviewed, and accepted by the Administration before any IFC Documents are issued;

C. Design Documents in accordance with Section 3.5 – Design-Builder Design Documents;

D. Construction Documents in accordance with Section 4.2 – Design-Builder Construction

Documents; and

E. Other Submittals as required in Appendix C – Special Provisions, Section 013300 – CDRL

Submittals.

Book 2 (Standard Project Requirements) Page 5 of 61

2 Project Management

2.1 Project Management Plan (PMP)

The Design-Builder shall prepare and obtain the MTA’s Acceptance of a Project Management Plan (PMP).

The Design-Builder’s PMP shall generally:

• Establish the organization, staffing, systems, strategies, approaches, procedures, and processes to manage and coordinate the Work;

• Define responsibilities to administer, monitor, and control the Work;

• Describe the communication protocol between the MTA and the Design-Builder, including roles, responsibilities, and timing; and

• Describe the approach to deliver the Work in accordance with the Contract Documents.

The PMP is a collection of several component plans; however, there shall be only one PMP for the Design-

Builder. The component plans are standalone plans defining various aspects of the Work. Component plan development and MTA Acceptance timeframes shall be reflected in the Baseline Schedule. The PMP shall consist of the following component plans:

• Management and Staffing Plan;

• Document and Data Management Plan;

• Risk Management Plan;

• Contractor Quality Control Plan ((CQCP) Appendix C-Special Provisions, Section 01 43 00);

• Interface Control Document and Interface Register (Appendix C-Special Provisions, Section

011813);

• Contractor Project Specific Safety & Health Plan (Appendix D-Contractor’s Safety & Health

Plan Guidelines); and

• MTA Quality Management System Plan (Appendix E-MTA Quality Management System Plan)

The Design-Builder shall ensure that each component plan Submittal is identified within the CDRL

Submittal Register. The Design-Builder shall update and resubmit the PMP inclusive of applicable component plans for MTA review and Acceptance when changes in the Work necessitate an update, as reasonably directed by the MTA, and, at a minimum, on a semi-annual basis.

2.2 Management and Staffing Plan

As part of the PMP, the Design-Builder shall prepare and submit for MTA review and approval a

Management and Staffing Plan expanding upon the information submitted with the Proposal. The Design-

Builder shall implement, manage, and update the Accepted Management and Staffing Plan in accordance with the PMP requirements.

The Design-Builder’s Management and Staffing Plan shall, at a minimum:

• Provide a Design-Builder organizational chart and roster for Key Personnel and other personnel regardless of their affiliation, including their name, role, employer, email address, and contact phone number;

• Establish reporting lines, responsibilities, authorized signature responsibilities, locations, and authorities for Key Personnel and Required Personnel regardless of their affiliation;

• Present the Design-Builder’s plan for providing continuous emergency contact information between Notice to Proceed (NTP) through Final Acceptance;

• Provide statements regarding Key Personnel and other personnel time commitments;

Book 2 (Standard Project Requirements) Page 6 of 61

• Detail how vital personnel involved in design, construction, and maintenance shall be integrated and how they shall interact during construction activities;

• Describe management structures and systems for design, construction, and maintenance during construction activities;

• Define interface protocols that the Design-Builder shall utilize with the MTA, governmental entities, third-parties, utility owners, and railroads;

• Identify and describe meetings and reports needed to ensure the Work is coordinated within the

Design-Builder and with the MTA, governmental entities, third-parties, utility owners, and railroads; and

• Describe how the Baseline Schedule will be prepared, implemented, managed, and updated between NTP and Final Acceptance.

The Design-Builder shall ensure all personnel performing Work on the Project have the experience, skill, and knowledge to perform the Work assigned to them and also have appropriate required professional licenses and certifications.

2.3 Document Management Plan

As part of the PMP, the Design-Builder shall prepare and obtain MTA Acceptance of a Document

Management Plan. The Design-Builder shall implement, manage, and update the accepted Document

Management Plan in accordance with the PMP requirements.

The Design-Builder shall utilize the Autodesk Construction Cloud (ACC) designated by the Administration throughout the duration of the Project for storing, submitting, cataloging, maintaining, controlling, accessing, searching, and retrieving Project data inclusive of the PMP, Design Documents, Construction

Documents, notices, Submittals, and records. Documents placed within the ACC shall be electronically searchable and legible. Existing MTA processes within the ACC shall be used whenever applicable. The

Design-Builder shall be responsible for coordinating with the MTA to determine when an ACC process is applicable versus developing a new type of submittal or process.

The Design-Builder’s Document Management Plan shall, at a minimum:

• Identify ACC processes that will be used;

• Identify necessary forms that will be used;

• Describe the Design-Builder’s plans for compliance with International Organization for

Standardization (ISO) procedures for design Quality Assurance;

• Follow a proper file naming convention;

• Describe the version control procedures that will be utilized to ensure appropriate documents will be used for their intended purpose(s);

• Require the use of systems, standards, and procedures that will be compatible with those employed by the MTA;

• Require the development and implementation of new operation procedures required as a result of

MTA amendments to systems, standards, and procedures;

• Ensure only authorized personnel have access;

• Summarize access rights and processes associated with the various MTA internal electronic storage and management systems;

• Develop and employ appropriate standards and procedures and train Design-Builder Personnel to operate applicable MTA internal electronic storage and management systems; and

• Provide electronic data storage and electronic data transfer in native formats as well as searchable

Portable Document Format (PDF) images.

2.4 Risk Management Plan

Book 2 (Standard Project Requirements) Page 7 of 61

As part of the PMP, the Design-Builder shall prepare and obtain MTA Acceptance of a Risk Management

Plan (RMP) expanding upon the information submitted with the Proposal. The RMP shall include a risk matrix detailing the cause and effect of identified risks, the probability, impact, and exposure associated with the identified risks, actions/mitigations necessary to address the risk, and residual risk items that remain after the risk action/mitigation occurs. The Design-Builder shall implement, manage, and update the accepted RMP in accordance with the PMP requirements.

The Design-Builder’s RMP shall, at a minimum:

• Describe the approach for identifying, allocating, managing, and mitigating risk associated with the Work;

• Detail risks associated with resiliency of bridges, pavements, and embankments in addition to other

Project related risks;

• Detail risks associated with not performing timely maintenance;

• Group risks between design, construction, maintenance, and hand back Final Acceptance;

• Provide specific mitigation strategies and measures to eliminate, prevent, and/or reduce risk impacts or to increase opportunity probability; and

• Identify opportunities to enhance the outcome of the Work.

2.5 Milestone Structure

2.5.1 Milestone Structure

Project Milestones shall be established with the Administration during early Project planning and reflected in the PMP and Interface Control Document. Each milestone shall be associated with defined Acceptance criteria, measurable deliverables, and verification procedures. Milestones shall be used to track performance, authorize payment, and evaluate risk exposure. At a minimum, the Design-Builder shall include the activities and deliverables outlined in Table 2-1 – Project Milestones:

Table 2-1 – Project Milestones

PROJECT MILESTONES

DESIGN MILESTONES

1 Initial Design

2 Intermediate Design

3 IFC Documents

4 Design-Builder’s Drawings

PRECONSTRUCTION MILESTONES

1 Finalization of BoD documents, and performance requirements for each package released to the field

2 Approval of construction phasing, access and logistics plans, and safety planning documentation

CONSTRUCTION MILESTONES

1 Mobilization and commencement of field work in each work zone

2 Completion of enabling works, site preparation, and temporary works

3 Completion of critical civil/structural/architectural/mechanical, electrical, plumbing/systems elements by area

4 Turnover of completed portions of the Work to support commissioning and testing

INTEGRATION AND TESTING MILESTONES

1 Completion of equipment installation and pre-functional testing

2 Start and completion of site acceptance tests and integration tests

3 Achievement of Safety & Security Certification checkpoints per the approved plans

ACCEPTANCE MILESTONES

Book 2 (Standard Project Requirements) Page 8 of 61

1 Substantial Completion

2 Final Acceptance and start of Warranty period.

3 Completion of all closeout documentation, including as-builts, operations and maintenance manuals, and training records.

4 Retainage Release

2.5.2 Design-Build Integration

The Design-Builder shall structure the milestone framework to reflect the iterative and collaborative nature of the Design-Build process. This includes:

• Clear delineation of scope, roles, and responsibilities at each phase and for each released IFC

Documents package;

• Structured checkpoints for stakeholder input and Administration review and Acceptance at milestones;

• Flexibility to incorporate approved design developments/changes into subsequent releases without disrupting Accepted Work;

• Coordination (with other tranche Contractors) for shared milestones (e.g., power availability, facility readiness, system-wide commissioning gates).

2.5.3 Facility Occupancy & Activation

The Design-Builder shall follow the requirements under this Section to allow continuous operations of the Cromwell MSF during construction.

This applies to the following locations and/or systems:

• MSF/Yard works;

• Civil/architectural/structural;

• MEP;

• Fire/life-safety;

• Shop equipment;

• Train wash;

• BMS/SCADA;

• Security/access;

• Staff-area comms; and

• Utilities/site.

The following requirements, approvals, or permits are required based on level of operation:

• AHJ final inspections passed – fire, building final and special inspections closed;

• Temporary Certificate of Occupancy issued - based on construction phasing, Change Order, or equivalent authorization, subject to applicable conditions;

• Safety and Security Certification (SSC) Closure (Facility Items) approved - safety verification completed and hazards are closed;

• Commissioning – Approved reports, procedures exercised, training records, O&M documents in place, Accepted deficiency log; and

Book 2 (Standard Project Requirements) Page 9 of 61

• Facility activation and turnover to the Administration for O&M – issued a “Safe-to-

Operate/Activate” letter to the Administration and executed turnover package. The

Administration’s beneficial occupancy begins. Refer to Book 1 – Design-Build Contract, Section 10.2.5 – Risk of Loss, and Book 1 – Design-Build Contract, Section 19.2 – Final

Acceptance.

2.6 Personnel

2.6.1 General

When Key Personnel are identified for the Design-Build Contract, the following apply:

A. Key Personnel shall be available to perform Design-Build Contract requirements as of the

Effective Date. Unless explicitly authorized by the Contract Monitor or specified in the Design-

Build Contract, Key Personnel shall be assigned to the Administration as a dedicated resource.

B. Key Personnel shall perform continuously for the duration of the Design-Build Contract, or such lesser duration as specified in the Proposal. Key Personnel may not be removed by the Design-

Builder from working under the Design-Build Contract without the prior written approval of the

Contract Monitor.

2.6.2 Definitions

For the purposes of this Section 2.6 – Personnel, the following definitions apply:

A. Extraordinary Personal Event – Any leave under the Family Medical Leave Act; an

Incapacitating injury or Incapacitating illness; or other circumstances that in the sole discretion of the Administration warrant a leave of absence, such as extended jury duty or extended military service that precludes the individual from performing his/her job duties under the

Design-Build Contract.

B. Incapacitating Event – Any health circumstance that substantially impairs the ability of an individual to perform the job duties described for that individual’s position in the NITO or the

Offeror’s Technical Proposal.

2.6.3 General Substitution Provisions

The following provisions apply to all the circumstances of Design-Builder Personnel substitution described in the RFP documentation.

The Design-Builder shall demonstrate to the Contract Monitor’s satisfaction that the proposed substitute has qualifications at least equal to those of the Design-Builder Personnel proposed to be replaced.

The Design-Builder shall provide the Contract Monitor with a substitution request that shall include:

A. A detailed explanation of the reason(s) for the substitution request;

B. The resumé of the proposed substitute, signed by the substituting individual and his/her formal supervisor;

C. The official resumé of the current personnel for comparison purposes; and

D. Evidence of any required credentials.

The Contract Monitor may request additional information concerning the proposed substitution and may interview the proposed substitute personnel prior to deciding whether to approve the substitution request.

Book 2 (Standard Project Requirements) Page 10 of 61

The Contract Monitor will notify the Design-Builder in writing of: (i) the acceptance or denial, or (ii) contingent or temporary approval for a specified time limit, of the requested substitution. The Contract

Monitor will not unreasonably withhold approval of a proposed Design-Builder Personnel replacement.

2.6.4 Replacement Circumstances

A. Directed Personnel Replacement

1. The Contract Monitor may direct the Design-Builder to replace any Design-Builder

Personnel who, in the sole discretion of the Contract Monitor, are perceived as being unqualified, non-productive, unable to fully perform the job duties, disruptive, or known, or reasonably believed, to have committed a major infraction(s) of law, MDOT MTA policies, or Design-Build Contract requirements. Normally, a directed personnel replacement will occur only after prior notification of problems with requested remediation.

2. If deemed appropriate in the discretion of the Contract Monitor, the Contract Monitor may give written notice of any Design-Builder Personnel performance issues to the Design-

Builder, describing the problem and delineating the remediation requirement(s). The

Design-Builder shall provide a written response to the remediation requirements in a

Remediation Plan within ten (10) days of the date of the notice and shall immediately implement the Remediation Plan upon written acceptance by the Contract Monitor. If the

Contract Monitor rejects the Remediation Plan, the Design-Builder shall revise and resubmit the plan to the Contract Monitor within five (5) days, or in the timeframe set forth by the Contract Monitor in writing.

3. Should performance issues persist despite an approved Remediation Plan, the Contract

Monitor may give written notice of the continuing performance issues and either request a new Remediation Plan within a specified time limit or direct the substitution of Design-

Builder Personnel whose performance is at issue with a qualified substitute, including requiring the immediate removal of the Design-Builder Personnel at issue.

4. Replacement or substitution of Design-Builder Personnel under this Section shall be in addition to, and not in lieu of, the State’s remedies under the Design-Build Contract or which otherwise may be available at law or in equity.

5. If the Contract Monitor determines necessity of a direct substitution, at least fifteen (15) days advance notice shall be given to the Design-Builder. However, if the Contract Monitor deems it necessary and in the Administration’s best interests to remove the Design-Builder

Personnel with less than fifteen (15) days notice, the Contract Monitor may direct the removal in a timeframe of less than fifteen (15) days, including immediate removal.

6. In circumstances of directed removal, the Design-Builder shall, in accordance with the -

Build Contract, provide a suitable replacement for approval within fifteen (15) days of the notification of the need for removal or the actual removal, whichever occurs first.

2.6.5 Key Personnel Replacement

A. The individuals identified as Key Personnel shall be available to perform their duties and responsibilities under the Design-Build Contract requirements as of the Effective Date for the duration of the Design-Build Contract, or such lesser duration as specified in the Technical

Proposal.

Book 2 (Standard Project Requirements) Page 11 of 61

B. Key Personnel may not be removed by the Design-Builder from working under the Design-

Build Contract without the prior written approval of the Contract Monitor. To voluntarily replace any Key Personnel, the Design-Builder shall submit a substitution request to the Contract

Monitor at least fifteen (15) days prior to the intended date of change.

C. Except in involuntary circumstances (sudden termination, resignation, leave of absence due to an Extraordinary Personal Circumstance, Incapacitating Event, illness or physical condition, or death of such Key Personnel), a substitution may not occur unless and until the Contract Monitor approves the substitution in writing. A termination or resignation with thirty (30) days or more advance notice shall be treated as a Voluntary Key Personnel Replacement.

D. The Design-Builder shall demonstrate to the Contract Monitor’s satisfaction that the proposed substitute has qualifications at least equal to those of the Design-Builder Personnel proposed to be replaced at least fifteen (15) days prior to the intended date of change.

2.6.6 Key Personnel Replacement Due to Sudden Vacancy:

A. The Design-Builder shall replace Key Personnel whenever a sudden vacancy occurs (e.g., Extraordinary Personal Event, death, resignation, termination). A termination or resignation with thirty (30) days or more advance notice shall be treated as a replacement.

B. Under any of the circumstances set forth in this section, the Design-Builder shall identify a suitable replacement and provide the same information and items required by the Design-Build

Contract within fifteen (15) days of the actual vacancy occurrence or from when the Design-

Builder first knew or should have known that the vacancy would be occurring, whichever is earlier.

2.6.7 Key Personnel Replacement Due to an Indeterminate Absence

If any Key Personnel has been absent from their job for a period of ten (10) days and it is not known or reasonably anticipated that the individual will be returning to work within the next twenty (20) days to fully resume all job duties, before the 25th day of continuous absence, the Design-Builder shall identify a suitable replacement and provide the same information and items to the Contract Monitor.

However, if this personnel is available to return to work and fully perform all job duties before a replacement has been authorized by the Contract Monitor, the Contract Monitor may, at their sole discretion, authorize the original personnel to continue to work under the Design-Build Contract, or authorize the replacement personnel to replace the original personnel, notwithstanding the original personnel’s ability to return.

2.6.8 Substitution Prior to and Within Thirty (30) Days After Design-Build Contract Execution

Prior to Design-Build Contract execution or within thirty (30) days after Design-Build Contract execution, the Design-Builder may not substitute proposed Key Personnel except under the following circumstances:

A. For actual full-time personnel employed directly by the Design-Builder: the vacancy occurs due to the sudden termination, resignation, or approved leave of absence due to an Extraordinary

Personal Event, or the death of such personnel; and

B. For any temporary staff, Subcontractors, or 1099 Design-Builders: the vacancy occurs due to an Incapacitating Event or the death of such personnel to qualify for such a substitution.

Book 2 (Standard Project Requirements) Page 12 of 61

2.7 Required CDRLs

Table 2-2: Required CDRLs – Project Management

CDRL

No.

Deliverable Section Reference

02-01 Project Management Plan (PMP) 2.1

02-02 Management and Staffing Plan 2.2

02-03 Document Management Plan 2.3

02-04 Risk Management Plan 2.4

02-05 Contractor Quality Control Plan Appendix C-Special

Provisions, Section 01 43 00

02-06 Interface Control Document and Interface Register Appendix C – Special

Provisions, Section 01 18 13

02-07 Contractor Project Specific Safety & Health Plan Appendix D – Contractor’s

Safety & Health Plan

Guidelines

02-08 MTA Quality Management Plan Appendix E – MTA Quality

Management Plan

02-09 Problem Escalation Procedure Book 0 – NITO, Section 3.7-

Problem Escalation

Procedure

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

Book 2 (Standard Project Requirements) Page 13 of 61

3 Design

3.1 General

The Design-Builder shall be responsible for developing and providing all Design Work in accordance with the Contract Documents. All designs provided by the Design-Builder shall be completed under the responsible charge of a registered Professional Engineer, licensed in the State of Maryland. The designs and plans shall be sealed in accordance with the bylaws and rules of procedure of the Maryland Board for Professional Engineers by the responsible engineer in charge.

The Design-Builder shall develop, implement, and maintain a design management approach that:

• Holds design update meetings involving the Administration every two weeks, at a minimum, throughout the design development process;

• Integrates stakeholders in the design review comment process; and

• Integrates quality management into all Submittals.

3.2 Design Justification

Upon request by the Administration, the Design-Builder shall provide computer-generated 3-D models, plans, or typed documentation to explain or justify certain elements of the Project, including but not limited to:

• Design issues;

• Items requiring consideration; and

• Final decisions and justifications.

3.3 Requests for Information

Design-Builder may submit Requests for Information (RFIs) to clarify and confirm information that will form part of its Design Documents but may not be used to supplant Requests for Change Orders or

Change Orders or modify Contract Document requirements. The Design-Builder shall prepare and maintain an RFI log, which shall be provided to the Administration upon request. The Design-Builder shall be responsible for preparing and maintaining responses to RFIs and providing them to the

Administration for review and concurrence.

3.4 Administration Base Technical Concept

The Administration has provided Book 4 – MTA-Furnished Information, including the Base

Technical Concept, which conveys the general intent of the Project. However, due to Right-of-Way, railroads, utilities, and other third-party constraints, specific aspects of the Work are considered as directive as set forth in Book 3 – Technical Requirements. Refer to Book 1 – Design-Build Contract

, Section 2.3 – Documents Furnished by MTA.

3.5 Design-Builder Design Documents

The Design-Builder shall execute Design Work in a collaborative manner with the Administration and affected third-parties, share and review Design Documents on a continual basis, and coordinate with the

Administration to address issues at the lowest level possible while seeking opportunities to improve efficiency. The Design-Builder shall schedule and coordinate Design Documents to allow for a well-organized process. A Design Document may also mean any report, plans, and associated documents.

The Design-Builder shall ensure that all submitted materials reflect interdisciplinary coordination across architectural, civil, structural, systems, utilities, accessibility, and constructability domains.

Book 2 (Standard Project Requirements) Page 14 of 61

Design coordination meetings shall be held on a recurring basis, and conflicts shall be proactively resolved through clash detection, integrated planning tools, or formal design reviews. For complex packages or areas of stakeholder sensitivity (e.g., shared access zones, community-facing amenities, or operations-critical areas), the Design-Builder shall schedule targeted design review workshops as requested by the Administration.

The Design-Builder shall produce and submit to Administration the Design Documents in accordance with this Section.

The Design-Builder shall submit a Design Document Compliance Certificate signed by the Quality

Manager (QM) with each Design Document, which certifies to the Administration that (1) the Design

Documents achieve the requirements of the Contract Documents, and (2) the Design Documents have been checked in accordance with the Accepted CQCP. This Design Document Compliance Certificate in no way constitutes approval of the Design Documents or subsequent construction, nor shall a Design

Document Compliance Certificate relieve the Design-Builder of its responsibility to meet the requirements of the Contract Documents.

The Design-Builder shall sign and seal, with a Maryland-licensed Professional Engineer stamp, each

IFC Document, final report Submittal, and other documents, as necessary. The document that is signed and sealed shall convey what contents the signature and stamp apply to and that quality procedures for that Submittal have been followed. The Design Builder’s Construction Manager shall review and sign a document attesting to that review for all Design Documents and include this signed document with the

Submittal. This document is meant to ensure that the construction arm of the Design-Builder team is familiar with and agrees with the information presented in the Design Documents.

The Design-Builder shall prepare Design Documents that are similar in appearance and content to the

Administration standards applicable to the Design Work being performed. The Design-Builder shall ensure that all drawings and associated documents are organized in a logical manner, have a uniform and consistent appearance, and clearly depict the intention of the design and construction as specified in the Administration CADD Standards Manual.

The Design-Builder shall provide, as necessary, Design Documents to the Administration simultaneously with providing to governmental entities, third parties, utility owners, and/or railroads, as specified within the Contract Documents. In the event that the Design-Builder provides Design

Documents directly to governmental entities, third parties, utility owners, and/or railroads, a record copy shall be placed on the ACC.

The Design-Builder shall detail its specific process for facilitating the Administration’s, and other third-parties’ (that will ultimately have Acceptance or approval authority for the Work and IFC Documents), review processes for such Design Documents.

No less than seven (7) Business Days after a Design Document being submitted to Administration, the

Design-Builder shall facilitate a review meeting to reconcile any Administration questions or concerns regarding the Design Document. The Design-Builder shall document all discussions and conclusions of this meeting in meeting minutes and distribute these meeting minutes within three (3) Business Days of this meeting.

Upon submission of a Design Document, the Design-Builder shall verify that all comments from a preceding Design Document are addressed, closed, or no longer applicable. The Design-Builder shall keep track of the status of all comments, questions, and responses on a Design Document in an Excel worksheet and submit such worksheet with the respective subsequent Design Document. The Design-

Builder shall resubmit Design Documents to the Administration and third-parties iteratively until the

Book 2 (Standard Project Requirements) Page 15 of 61 necessary approvals or Acceptances are received. The Design-Builder shall not submit a more advanced

Design Document for the same Work until the Administration has issued Acceptance on the less advanced Design Document.

All Design Documents shall be in English Units. The Project coordinate system shall comply with the

Project standards.

At a minimum, and unless otherwise stated within the Contract Documents, the Design-Builder shall develop the following, each separately considered a Design Document:

• Initial Design (30%);

• Intermediate Design (85%);

• IFC (100%) Documents;

• Design-Builder’s Drawings.

The Design-Builder shall be responsible and at-risk for identifying and developing design packages for the Project. At the Design-Builder’s sole risk, the Design-Builder may proceed with construction of certain elements or portions of the Project before the IFC Documents of the entire Project have been completed and Accepted by the Administration. Each design package shall comprise similar and coherent significant parts of the Project that can be checked and reviewed as a self-contained package with due consideration for accommodating interfaces with other Project components. The Design-

Builder’s plan for developing design packages shall be clearly depicted in the CDRL Submittal Register and include, at a minimum:

• Design packages description, including scope of Design Work within each design package, including limits and interface points; and

• Planned review stages and dates, including specific information to be reviewed, planned review dates (measured from NTP date), and percent complete represented by each review.

3.5.1 Initial Design

The Design-Builder shall prepare and submit to the Administration an Initial Design (at approximately

30% design completion) showing how the Design-Builder’s design meets the requirements regarding the Base Technical Concept, Governmental Approvals, and environmental commitments.

3.5.2 Intermediate Design

The Design-Builder shall prepare and submit to the Administration Intermediate Design Documents (at approximately 85% design completion). Intermediate Design Documents shall contain the prescriptive specifications, design reports, and the design calculations. These documents shall show how the Design-

Builder’s design meets the requirements regarding the Base Technical Concept, Governmental

Approvals, and environmental commitments.

3.5.3 Issued For Construction (IFC) Documents

The Design-Builder shall prepare and submit to the Administration Pre-IFC Documents.

The Design-Builder shall submit, before or with the Pre-IFC Documents, a report detailing to the

Administration review recommendation(s) and suggestion(s) from previous Design Submittals that were incorporated into the Project. This report shall also include a brief description of why a recommendation or suggestion was not used.

Book 2 (Standard Project Requirements) Page 16 of 61

IFC Documents shall constitute the documents issued for the purposes of construction and shall contain, at a minimum, the following:

• Design plans;

• Design calculations;

• Design reports;

• Specifications (indexed and numbered);

• Governmental Approvals, applicable permits, affected third-party approvals, and railroad and utility owner approvals if not already in Contract Documents; and

• Design files and models shown.

The Design-Builder shall submit electronic PDF files of all IFC Documents, unless otherwise specified. If IFC documents are submitted in more than one package, the Design-Builder shall submit a final package that compiles all IFC documents which must be submitted after all individual IFC

Submittals are returned as Accepted. This compiled package must be presented in a logical manner

(i.e., consecutive page numbering, table of contents, etc.).

When submitting the IFC Documents, the Design-Builder’s Quality Manager shall certify that:

• The design meets all applicable requirements of the Design-Build Contract, applicable law, environmental commitments, and Governmental Approvals;

• The IFC Documents are ready for Construction Work;

• The necessary permits for the IFC Document work have been obtained and are readily accessible;

• The IFC Documents have been checked in accordance with the Design-Builder’s Accepted

Project Quality Management (PQM);

• Required ROW has been secured;

• Necessary approvals from governmental agencies, railroads, utility owners, and other third-parties have been obtained and are in writing; and

• All comments from the Administration and other reviewing agencies from previous Submittals are resolved.

The Design-Builder shall submit calculations with the IFC Documents according to the following requirements:

• Ensure that all title blocks of calculation sheets include the calculation title, file number, page number, initials of the designer, checker, and back-checker, and dates of when design, checking, and back-checking occurred;

• Ensure that all calculations indicate the design requirement, the assumptions made, the methods used, the source of the information, and the cross-reference for the applicable design drawings;

• Ensure that all structure calculations and bridge rating calculations performed using software are independently checked. The Design-Builder shall ensure that hand calculations are verified;

• Ensure that all calculations include the final iteration and are readily accessible, clear, understandable, concise, complete, and accurate so the final design of an element is easily determined;

Book 2 (Standard Project Requirements) Page 17 of 61

• Ensure that all calculations are organized in a single document and numbered with a table of contents;

• Ensure that all calculations identify the code or standard utilized and indicate the specific section referenced in the right-hand column;

• Reference the computer programs and versions used in the calculations;

• Ensure that all manual calculations are printed, neatly and legibly; and

• All calculations, manual or computer generated, shall be on 8½-inch by 11-inch or 11-inch by

17-inch standard paper. The minimum allowable font size is 12 point.

The Design-Builder shall ensure all IFC Documents meet the following requirements:

• All Work, including modifications to the Work, is designed under the authority of and signed by a Maryland-licensed Professional Engineer;

• The timing of submission of these documents is indicated in the Baseline Schedule;

• The limits of excavation have been identified for all excavation work;

• The limits of all stay-in-place elements of temporary works have been identified;

• Include estimated quantities for all items which require inspection or testing;

• Include product cut sheet information, as required, to define the Work;

• All shop drawings, and other items necessary to construct the Work are submitted or are identified for future receipt and review after the IFC Documents submittal is submitted and returned (i.e., shop or working drawings and product data sheets); and

• Include material strength, type, and grade for all materials.

The Design-Builder shall obtain the Administration’s signature Accepting the IFC Documents prior to the use of those documents for construction.

3.5.4 Design Builder’s Drawings

Refer to Appendix C-Special Provisions, Section 013300-Submittals.

3.6 Required CDRLs

Table 3-1: Required CDRLs – Design

CDRL No. Deliverable Section Reference 03-01 Design management approach 3.1

03-02 Computer-generated 3-D models, upon request 3.2

03-03 RFI Log 3.3

03-04 Initial Design (30%) 3.5

03-05 Intermediate Design (85%) 3.5

03-06 IFC (100%) Documents; 3.5

03-07 Design-Builder’s Drawings 3.5

Book 2 (Standard Project Requirements) Page 18 of 61

4 Construction

4.1 General

The Design-Builder shall provide all Construction Work in accordance with the Contract Documents.

The Design-Builder shall develop and implement a construction management approach that, at a minimum:

• Promotes quality in the Work product;

• Coordinates the design with the construction and promotes communication between Key

Personnel and the Administration throughout the process;

• Ensures that the Project designers review and appropriately record changes during construction to any IFC Documents; and

• Ensures that Administration and/or the Design-Builder appropriately inspect and/or test all

Work in accordance with Administration practices.

The Design-Builder shall use and provide materials that are consistent with this Book 2 – Standard

Project Requirements and Book 3 – Technical Requirements. Materials proposed by the Design-

Builder in lieu of such materials listed in this Book 3 – Technical Requirements shall be subject to

Administration Approval in its sole discretion.

4.2 Design Builder’s Construction Documents

The Design-Builder shall produce and submit to the Administration the Construction Documents in accordance with this Section.

The Design-Builder shall execute Construction Work in an orderly fashion and shall coordinate with the

Administration to address issues at the lowest level possible while seeking opportunities to improve efficiency. The Design-Builder shall schedule and coordinate Construction Documents to allow for a well-organized process.

The Design-Builder shall prepare clear and accurate Construction Documents. The Administration may require revisions to Construction Document in the event of inaccuracies and/or incompleteness, or to provide additional information as may be reasonably needed to conduct review activities. The Design-

Builder shall ensure that Construction Documents are identified within the CDRL Submittal Register.

The Design-Builder shall provide Construction Documents to the Quality Manager (QM) for verification that they meet the requirements of the Contract Documents, inclusive of the CQC Plan

(CQCP), prior to submission to the Administration, unless otherwise specified. The Design-Builder shall utilize the ACC system, as appropriate, when providing Construction Documents to the Administration.

The Design-Builder shall furnish PDF electronic copies, native electronic files, and a transmittal cover sheet in a form acceptable to the Administration for Construction Documents. A Construction Document

Submittal composed of multiple parts shall have each part clearly identified and the parts arranged in a logical sequence. The transmittal shall note every portion of the Construction Document Submittal.

The Design-Builder shall provide Construction Document to the Administration simultaneously with providing to governmental entities, third parties, utility owners, and/or railroads, as specified within the

Contract Documents. In the event the Design-Builder provides Construction Documents directly to governmental entities, third parties, utility owners, and/or railroads, a record copy shall be placed on the

ACC.

Book 2 (Standard Project Requirements) Page 19 of 61

4.2.1 Field Design Change

The Design-Builder may initiate Field Design Changes (FDCs) for Construction Work after the IFC

Documents have been Accepted by the Administration. FDCs may be necessary to address changes in construction material, approach, design, or in response to unknown field conditions that do not constitute minor changes. For avoidance of doubt, FDCs shall not be used as a Request for Change Order or

Change Order or modify the requirements of the Contract Documents. The Design-Builder shall submit

FDCs to the Administration for review and Acceptance. The FDC shall, at a minimum:

• Utilize a form acceptable to the Administration;

• Assign a unique identification number;

• Provide the origination date and originator information;

• Identify changes attributable to the FDC applicable to the following:

o The approved NEPA document;

o The Project limits;

o Impacted properties;

o Explain reasoning for the change;

o List the applicable design standards (manuals, requirements, etc.) related to the change;

• Identify additional Environmental Approvals and/or environmental commitments;

• Identify additional approvals obtained from applicable governmental entities, third parties, utility owners, and/or railroads; and

• Identify and describe impacts and/or changes attributable to the FDC applicable to the following:

o Design Work and Construction Work;

o ROW and Utility Adjustment Work.

o Provide an Time Impact Analysis; and o Provide supporting project data and Design Work.

The Administration, in its sole discretion, may accept or reject an FDC proposed by the Design-Builder.

The Design-Builder shall be solely responsible for impacts attributable to the FDC. The Design-Builder shall prepare and maintain an FDC log which shall be provided to the Administration upon request.

Changes submitted under the FDC process shall adhere to the submission review and oversight procedures for Design Documents, inclusive of processes associated with Initial Design, Intermediate

Design, IFC Documents, and Design Document Compliance Certificates. The Engineer of Record

(EOR) of the original design shall approve the FDC prior to submittal to Administration. In the event the Engineer of Record of the original design is not available, then after notification of the original EOR, another qualified EOR, with equal or greater experience than the original engineer, shall approve the

FDC.

4.2.2 As-Built Documents

The Design-Builder shall submit to Administration the As-Built Documents that depict the final completed Project. The As-Built Documents shall include a complete, final assembled design set that includes the latest IFC Documents that incorporate all FDCs, Minor Work Changes (MWCs), and RFIs and all required design documentation. The Design-Builder shall obtain Administration Acceptance of the As-Built documents as a condition precedent of Final Acceptance in accordance with Book 1 –

Design-Build Contract, Section 19.2 – Final Acceptance.

4.3 Minor Work Changes

RFIs that constitute MWCs may be used to transfer RFI information to the As-Built Documents. The

Administration and the EOR shall evaluate the RFI and if the RFI constitutes an MWC, then the EOR may transfer the information from the RFI to the FDC log of MWCs and transfer the MWCs to the As-

Book 2 (Standard Project Requirements) Page 20 of 61

Built Documents. The Design-Builder shall be responsible for preparing and maintaining the FDC log of MWCs for the purpose of verifying completeness of the As-Built Documents.

4.4 Required CDRLs

Table 4-1: Required CDRLs – Construction

04-01 Construction Management Approach 4.1

04-02 FDC Log 4.2.1

04-03 As-Built Documents 4.2.2

Book 2 (Standard Project Requirements) Page 21 of 61

5 Facilities

5.1 Administration Access

The Administration, its authorized representatives, and the FTA shall have access to the Work wherever it is located or in progress at all times. This includes design offices; fabrication shops; supplier and subcontractor facilities; testing, staging, storage, and laydown areas; jobsites; and transit property. The

Design-Builder shall provide safe access and reasonable facilities to enable the Administration to perform its functions under the Design-Build Contract and to conduct inspections, tests, audits, and reviews. At no additional cost, the Design-Builder shall permit the Administration and its representatives to photograph, video-record, and otherwise document plant, equipment, processes, materials, and products related to the manufacture, fabrication, assembly, testing, delivery, installation, or commissioning of items to be incorporated into the Work, wherever they are being prepared or performed. Access shall also extend to associated records and data necessary to verify conformance

(e.g., drawings, certificates, inspection and test reports), subject to reasonable safety, security, and confidentiality requirements. Refer to Appendix C – Special Provisions, Section 015213.03 –

Engineer’s Field Office.

The Administration may station personnel in a sub-supplier’s plant for inspection of Work for conformance with Design-Build Contract requirements. When required, adequate facilities as approved by the Administration shall be provided by the sub-supplier at its plant.

5.2 Design-Builder Personnel and Subcontractor Access

Each person who is an employee or agent of the Design-Builder or Subcontractor shall display his or her company ID badge at all times while on State premises.