LOCS Structured Cabling RFP APP A - ADD 2.xlsx

XLSX spreadsheet 96 KB Posted

Attached to
Structured Cabling RFP
Solicitation number
RFP LOC 210000000352 6
Issued by
Macomb County, Michigan

About this file

This is an Appendix A Required Forms List for a structured cabling Request for Proposal issued by Lake Orion Community Schools in Michigan. The RFP solicits proposals for structured cabling installation and upgrades across multiple school buildings, including the Early Childhood Center, Lake Orion High School, Paint Creek Elementary, Stadium Drive Elementary, Webber Elementary, Carpenter Elementary, and Orion Oaks Elementary. The project encompasses installation of Category 6 and Category 6A cabling, patch panels, backbone fiber optics, wireless access points, power distribution units, and network closet equipment across the district. Quantities include 1,402 general data cable drops, 376 audio/visual and data cables, 445 PA/clock cables, 240 wireless access point cables, 14 network closets to be renovated, and 3 new network closets to be created. The bidder response must include completed forms in Microsoft Excel format covering proposal summary, non-familial relationship affidavit, school safety affidavit, compliance exceptions, Iran Economic Sanctions Act certification, vendor questionnaire, specifications, quantities, and cost information. Extended unit pricing will be made available to other Oakland County school districts.

All bid responses must include detailed equipment specifications with vendor compliance or exception statements, project personnel composition, service and support capabilities, and implementation schedule confirmation. Vendors must provide three project references, bonding limits, insurance documentation, and clarification of assumptions made in proposals. The RFP requires vendors to hold pricing through 2025 to accommodate phased renovations across all buildings or provide guaranteed pricing reductions on educational list prices or maximum percentage increases for cabling costs. All proposed cabling systems must include a certified 15-year performance guarantee. The bid requires submission of a performance bond with specified percentages and includes unit costs for various installation scenarios, equipment removals, and demolition work. Vendors must be certified to install the specified cabling manufacturers and possess necessary tools to certify Category 6A cabling infrastructure.

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Required Forms List

APPENDIX A

REQUIRED FORMS LIST - Electronic Copy Must be submitted in Microsoft Excel format (See Section 1.4 of the RFP for Submittal Requirements)

REQUIRED FORMS:
The following forms MUST be submitted as a part of your RFP Response
Required forms list
Proposal summary
Non-Familial Relationship
School Safety Affidavit
Comply Exception
Iran Economic Sanctions Act
Vendor Questionnaire
Specifications
Quantities
Cost

Your bid response must include a completed copy of each form above, in the order listed above. An electronic copy of these forms in a Microsoft Excel (.xls) format must also be submitted. Failure to submit each of the above forms may be cause for rejection of the bid response.

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

Proposal Summary

Proposal Summary
* Notice to vendors: Please place in front of bid packet as first page *
Company Name
Proposal Preparer
Phone Number
Fax Number
Email Address
TOTAL BASE BID COST
Addendum NumberDatedInitials
Other Acknowledgments
On this ______________day of ________________, 20____, the undersigned declares that he/she has carefully examined the Instructions/Conditions for this Bid and will honor all purchase orders, prices, and specifications set forth in the Request for Proposal.

The undersigned understands that the Lake Orion Community Schools reserves the right to accept or reject in whole or in part any and all Proposals, to waive informalities and irregularities therein, to award the contract to other than the lowest bidder, and to award the Contract to one (1) or more Contractors in the Lake Orion Community Schools' sole and absolute discretion. If award is made to our firm based upon our Proposal, we agree to enter into the attached form of Contract with the Lake Orion Community Schools to furnish the proposed solution and/or services in strict accordance with the Request for Proposals, the Contract, the Use Agreement, and our Proposal.

My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in the Request for Proposals, unless specifically enumerated as an exception as part of our Proposal. I hereby certify that I am authorized to sign as a Representative for the firm.

CONTRACTOR HEREBY SUBMITS THIS PROPOSAL PRICING FORM IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE RFP.

Name of Company
Authorized Signature
Printed Name

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

Non-Familial Relationship

Non-Familial Relationship
Affidavit
THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF

THE VENDOR AND FURNISHED WITH EVERY BID

State of
County of
Tax ID Number
The undersigned, the owner or authorized officer of ___________________________ (the "Contractor"), pursuant to the familial disclosure requirement provided in the Lake Orion Community Schools (the "District") Request for Proposal for Structured Cabling, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education members at its Superintendent may be found on the District website.
List any Familial Relationships

(If "no exceptions", please state)

Contractor:
By:
Its:

SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this day of ________, ___________.

(Notary Public)
_________________ County, _________
My Commission Expires:
Acting in the County of:

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

School Safety Affidavit School Safety Affidavit

THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF

THE VENDOR AND FURNISHED WITH EVERY BID

The Board of Education will not accept this bid without this completed, signed and notarized form
School Safety Legislation
State of
County of
Tax ID Number

__________________ , the authorized officer of ______________ (the "Contractor") being duly sworn, certifies, warrants and represents that any and all persons who will work directly or indirectly for the Contractor, including but not limited to employees, agents, vendors, subcontractors or consultants, and who will work at or on any School district property, shall, at all times, be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 3801230d, and 380.1230g and have not been convicted of any "listed offenses". In this regard, Contractor agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code or a substantially similar law, and to immediately report to Lake Orion Community Schools if that person is subsequently convicted, pleads guilty or pleads no contest to that crime.

Exceptions:

(If no exceptions, please state "none")

(Affiant) SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this

_______ day of ________, _________.

(Notary Public)

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

Comply Exception Comply Exception

The vendor must clearly indicate whether you either comply or take an exception to any of the sections in this RFP, including all Appendices. A completed form MUST be submitted with every response.
Please indicate any sections below that you do not comply with and please

state your exception and a reason.

Section # RFP Item Exception / Reason

By signing below, you indicate the you fully comply with the RFP, including all parts (RFP, Attachments, Standard Agreement), except as noted above. We agree that if award is made to our firm based upon our Proposal, we agree to enter into the Standard Agreement included in the RFP and furnish the Services in strict accordance with this Request for Proposal, the Standard Agreement and our Proposal

Signature:
Printed Name:
Title

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

Iran Economic Sanctions Act Iran Economic Sanctions Act

The Board of Education will not accept this bid without this completed, signed and notarized form
AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Lake Orion Community Schools's (the “School District”) Request For Proposals For Lake Orion Community Schools Structured Cabling (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor
By:
Its:
Date:
STATE OF)
)ss.
COUNTY OF)

This instrument was acknowledged before me on the ____ day of __________, 20__, by

, Notary Public
County,
My Commission Expires:
Acting in the County of:

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

Vendor Questionnaire

Vendor Questionnaire
General
Company name
Company address
Contact name
Email
Phone
Services provided by your firm:
Primary
Secondary
Business structure (corporation, partnership, sole proprietor, other)
Number of years in business as the company named above:
Work Force:
Administrative
Field
Other
Total
Companies largest single contract:
Annual gross revenue for last three (3) years:
2019
2018
2017
Bonding Limits
Single Project
Aggregate Project
Contact who can verify limits
Insurance limits (attach a certificate as well)
Geographical area of operations for your firm:
Please confirm that your hardcopy bid is identical to the electronic copy of the bid.
Signature:
Printed name:
References
Reference 1
Organization name
Contact name
Contact phone
Contact email
Project description
Dates
Reference 2
Organization name
Contact name
Contact phone
Contact email
Project description
Dates
Reference 3
Organization name
Contact name
Contact phone
Contact email
Project description
Dates
Project Personnel
# of crews
# of staff per crew
Composition of crew
Average experience of crew
Subcontractors
Do you intend to use subcontractors for this project?
If yes, indicate subcontractor name
If yes, indicate what role they will play
If yes, provide 3 references where you have worked with them on similar projects:
Service
Is on-site service available?
Hourly service rates for system-certified technicians:
Normal:
After hours:
Sunday / holiday:
Is there a trip charge?

If so, what is the trip charge?

If no trip charge, is travel time charged?

If so, explain:

What is the normal service call response time?

Guaranteed maximum?

What is the emergency service call response time?

Guaranteed maximum?

How do you define an emergency?
Explain your established trouble reporting procedures
Explain your policy for supporting customers who desire service on a Time & Materials basis - must they commit to a maintenance contract?
Do you prioritize maintenance customers over Time & Materials customers?
Solution
Please indicate any assumptions you made in your proposal.
Are you comfortable with the outlined implementation schedule and the work hours?
Please confirm that you have included all required solution components for the quantities listed in this appendix and on the prints, and if your proposal does not include enough you will include these at no additional charge.
The District will be undergoing renovations in all buildings through 2025. Please indicate if you will hold your pricing so that the district may add a change order each summer for the next phase of buildings.
If you cannot hold your pricing, please indicate if you can guarantee a percentage off of educational list price for hardware. If so, what percentage is that?
If you cannot hold your pricing, please indicate if you can guarantee a percentage increase for cabling costs (e.g. in 2021 cabling would cost 1% more than bid pricing).
Please confirm that you have included all required solution components for the quantities listed in this appendix and on the prints, and if your proposal does not include enough you will include these at no additional charge.
State Cabling Manufacturer/ Model
Please list all cabling manufacturers that you are certified to install.
Please confirm that you have the necessary tools to certify a Category 6A cabling infrastructure.
Do all proposed cabling systems include a certified 15-year performance guarantee?
State specifically what organizations are responsible for the certified 15-year warranty.
Please include a copy of the performance guarantee with your proposal.
Extended Unit Prices
The District is requesting that vendor provide EXTENDED UNIT PRICES as defined to any requesting Oakland County school district for the terms and period defined. Indicate below acceptance of these terms, acceptance with modifications as indicated or exception taken. The terms defined for EXTENDED UNIT PRICING can be utilized by any requesting Oakland County school district for the time period specified. ( Check ONE line below)
Are you comfortable with the outlined EXTENDED UNIT PRICING as defined above to any requesting Oakland County school district for the terms and period defined
EXTENDED UNIT PRICING cannot be utilized by any District other than the District holding this contract.
EXTENDED UNIT PRICING can be utilized by any requesting Oakland County school district with the following modifications:Add modifications here if checking this option

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

Specifications

Equipment Specifications
This spreadsheet is to be used to provide detail on the equipment necessary to fulfill the requirements as requested in the RFP. Indicate in the right column what brand and model you are proposing, and whether you comply, take exception or exceed the required spec. If exceed or exception, please list what this exception is.
ItemRequirementVendor Response

Comply/Exceed/Exception

STRUCTURED CABLING
Patch Panels
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Port Count per Panel24 or 48 (can be modular)
PerformanceCategory 6
Port Configuration8P8C
Port Termination110
Mounting ApplicationRack
Wire Management (front)One horizontal per patch panel
Wire Management (rear)One horizontal per patch panel
Wiring ConfigurationT568B
Horizontal Cabling
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Performance/Cable CategoryCategory 6
Jacket InsulationPlenum
Pair Count4-Pair
Wiring ConfigurationT568B
Gauge24-AWG
ConnectorsIDC, 110-type jack
Standards & ComplianceANSI/TIA-568.2-D, ISO 11801 Class EA, ANSI/TIA-1096-A, NEC 800, CMP; CMP-LP, CL3P-LP, 802.3bt Type 1, Type 2, Type 3, Type 4
ColorSee Inventory for color assignments
CertificationsUnderwriters Lab (UL), FCC
Device Patch Cords
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Performance/Cable CategoryCategory 6
Jacket InsulationNon-Plenum
Pair Count4-Pair
Wiring ConfigurationT568B
Gauge24-AWG
ConnectorsRJ45
Min. Cable Length6 ft
Standards & ComplianceANSI/TIA-568.2-D, ISO 11801 Class EA, ANSI/TIA-1096-A,802.3bt Type 1, Type 2, Type 3, Type 4
ColorBlue
CertificationsUnderwriters Lab (UL), FCC
Patch Panel-to-Equipment Patch Cords
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
Performance/Cable CategoryCategory 6
Jacket InsulationNon-Plenum
Pair Count4-Pair
Wiring ConfigurationT568B
Gauge24-AWG or 26-AWG
ConnectorsRJ45
Min. Cable Length1 ft
QualificationsANSI/TIA-568.2-D, ISO 11801 Class EA, ANSI/TIA-1096-A,802.3bt Type 1, Type 2, Type 3, Type 4
ColorSee Inventory for color assignments
CertificationsUnderwriters Lab (UL), FCC
Backbone Cabling
ManufacturerVendor to indicate manufacturer
Model NameVendor to indicate model name and number
ConnectorsLC
Buffer tube designTight Buffer Tube
Core Diameter9 µm
Cladding Diameter125 µm
Strand Count12
JacketArmored (dielectric), Plenum (OFNP)
Maximum Attenuation@ 1310nm: .4 dB/km

@ 1383nm: .4 dB/km @ 1550nm: .4 dB/km Standards & Compliance ANSI/TIA-568-3-D

ISO/IEC 11801, ANSI/ICEA S-83-596

Power Distribution Unit
ManufacturerCyberPower (or equivalent)
Model NamePDU15M2F10R (or equivalent)
Form-factorRack-mounted (19")
Input Voltage120V
Input Plug TypeNEMA 5-15P
# of Outlets12
Outlet TypesNEMA 5-15R
Additional FeaturesDigital ammeter
Floor-mounted Cabinet
ManufacturerHubbell (or equivalent)
Model NameH3S4242 (or equivalent)
Rack Units47
Rack Mount Spacing19"
Rack MaterialSteel
Door TypeRear and front perforated steel, key-locking
Additional FeaturesVentilated front, rear, and side panels, top-mounted gland plate, rear and front vertical cable managers, levelers
Two-post Relay Rack
ManufacturerHubbell (or equivalent)
Model NameCS1973H (or equivalent)
Rack Units45
Rack Mount Spacing19"
Rack MaterialExtruded Aluminum or Steel
Door TypeN/A
Additional FeaturesVertical cable management
Floor-mounted Wall Cabinet
ManufacturerMiddle Atlantic (or equivalent)
Model NameSR-40-28 (or equivalent)
Rack Units40
Rack Mount Spacing19"
Rack MaterialSteel
Door TypeFront perforated steel, key-locking
Additional FeaturesVentilated side panels, top-mounted gland plate, rear and front vertical cable managers, levelers, reversible hinge
Wall-mounted Half Cabinet
ManufacturerHubbell (or equivalent)
Model NameHSQ4826 (or equivalent)
Rack Units26
Rack Mount Spacing19"
Rack MaterialSteel
Door TypeFront perforated steel, key-locking
Additional FeaturesVentilated side panels, top-mounted gland plate, rear and front vertical cable managers
Uninterruptible Power Supplies (UPS)
ManufacturerCyberPower (or equivalent)
Model NamePR2200LCDRTXL2U (or equivalent)

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

Quantities

BID QUANTITIES
Cabling Color StandardEarly Childhood CenterLake Orion High SchoolPaint Creek ElementaryStadium
Drive ElementaryWebber ElementaryCarpenter ElementaryOrion Oaks ElementaryTotalOther Considerations
Structured Cabling
Audio/Visual DataBlue4202591532928376Total count of cables indicated. All A/V drops will consist of a single cable per location. Cables will not require faceplates. Locations are specified in Appendix B.
Wireless Access PointBlue2813143335240Total count of cables indicated. All APs will have one cables per location. Cables will not require faceplates. Re-installation of APs is in-scope. Locations are specified in Appendix B.
PA/ClocksBlue4425466180445Total count of cables indicated. All PA/Clocks drops will consist of a single cable per location with a 10ft service loop. Locations are specified in Appendix B.
General DataBlue109107611424791402Total count of cables indicated. Quantity per location is specified in Appendix B.
Additional Drop Allocation24100241224184Locations for drop allocations will be determined after project award.
Backbone Fiber Runs (# of IDFs, Base Bid)100012Base Bid: Replace backbone fiber for Webber and ECC in 2021 scope.
Backbone Fiber Runs (# of IDFs, A/A 2)082001314Add-Alternate 2: Replace backbone fiber at additional schools in 2021.
AP Removals003603672
Est. Cables to Remove01700500483502598Removal includes existing UTP cabling and hardline (coaxial)
Network Closets
# of Network Closets to be renovated0931114Quantity of closets that will have existing equipment removed and repalced with new cabinets and cable management. Existing cable supports (e.g., ladder rack) can be use where feasible.
# of Network Closets to be created20013For spaces that are newly appointed network closets. Construction to provide coring and plywood backboards into these spaces.
Cabinet & Equupment Removals01825126Total quantity of cabinets/equipment racks to be removed and recycled/properly disposed of.
MDF Closet Removal/Demolition00000Quantity of MDF locations requiring equipment removal and full decomission of the space.
IDF Closet Removal/Demolition00011Quantity of IDF locations requiring equipment removal and full decomission of the space.
Floor-mounted Cabinet2100214
Two-post Relay Rack00000
Floor-mounted Wall Cabinet020114
Wall-mounted Half-Cabinet01001

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

Cost

Structured CablingTotal
Base Bid
Early Childhood Center
Lake Orion High School
Paint Creek Elementary
Stadium Drive Elementary
Webber Elementary
Carpenter Elementary
Orion Oaks Elementary
Total Base Bid:
Performance Bond
Performance Bond % (to be used to adjust for any alternates/options selected):
Add / Alternate Costs
Total UPGRADE Cost
A/A 1: Category 6A Cabling
A/A 2: Fiber Backbone Replacement for Additional Buildings
Unit Costs
Unit Costs (add/deduct cost must be the same)Unit Cost
Structured Cabling
V700 raceway

(ceiling to 16" AFF with install) V2000 raceway (ceiling to 16" AFF with install) DS4000 raceway (ceiling to 16" AFF with install) V700 raceway (ceiling to 75" AFF with install) V2000 raceway (ceiling to 75" AFF with install) DS4000 raceway (ceiling to 75" AFF with install)

Cat 6 Data Cables - 1 per location
Cat 6 Data Cables - 2 at same location
Cat 6 Data Cables - 3 at same location
Cat 6 Data Cables - 4 at same location
Cat 6 Data Cables - 5 at same location
Cat 6 Data Cables - 6 at same location
Cat 6A Data Cables - 1 per location
Cat 6A Data Cables - 2 at same location
Cat 6A Data Cables - 3 at same location
Cat 6A Data Cables - 4 at same location
Cat 6A Data Cables - 5 at same location
Cat 6A Data Cables - 6 at same location
Move 1 Data Cable
24 port patch panel - Cat 6
48 port patch panel - Cat 6
24 port patch panel - Cat 6A
48 port patch panel - Cat 6A
Backbone Cabling (300', 12-strand, SMF, armored, enclosures)
Backbone Cabling (addl. 50')
Network Closet Components
Rack-mounted Power Distribution Unit (5-20P Input, w/ Install)
Rack-mounted Power Distribution Unit (5-15P Input, w/ Install)
Floor-mounted Cabinet (w/ Installation)
Two-post Relay Rack (w/ Installation)
Floor-mounted Wall Cabinet (w/ Installation)
Wall-mounted Half Cabinet (w/ Installation)
Removal, Demolition, Reinstallation
Wireless Access Point Removal/Reinstallation (per AP)
Video Surveillance Camera Removal (per Camera)
IDF Demolition
MDF Demolition
Cabling Removal - 1 per location
Cabling Removal - 2 at same location
Cabling Removal - 4 at same location
Cabling Demo - hourly rate

&"+,Regular"&10Appendix A &"+,Bold"&11Lake Orion Community Schools Structured Cabling RFP

&"+,Bold"&8Prepared by: Plante Moran &"Lato,Regular"&8&P/&N

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