Local Site Information - DPG.pdf
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- Attached to
- Bulk Propane Supply & Delivery - Dugway Proving Ground - RFQ Amendment 0002 Federal contract opportunity
- Solicitation number
- W911S626QA009
About this file
This document contains operational and administrative requirements for contractors performing work at U.S. Army Dugway Proving Ground (DPG), a remote military installation located approximately 90 miles southwest of Salt Lake City, Utah. The document outlines mandatory procedures and conditions contractors must follow when conducting business at the facility.
For foreign national employees and visitors, contractors must submit a list to DPG Counterintelligence, Law Enforcement, and Security Offices at least five working days before arrival, including name, nationality, green card and social security number, date of birth, driver's license information, and dates of presence on post. The Counterintelligence Office will determine whether work can proceed if sensitive tests or visits are scheduled. Security badges and protective masks remain the prime contractor's responsibility, with designated representatives required to co-sign for issuance. Contractors must return certificates of return for all items; unreturned items will be deducted from invoices or invoiced separately if replacement costs exceed amounts due. All contractor employees must submit personal data for DPG Identification Cards or temporary access passes, which triggers criminal history and driver's license background checks; adverse information may result in access denial with no basis for contractor claims. Additional operational requirements include conformance with DPG Safety Office rules (violations may result in contract termination), awareness that cellular service is limited to AT&T with reliability across most of the installation, standard work hours of Monday through Thursday, 7:00 A.M. to 5:30 P.M. local time, and compliance with OSHA standards. For contracts involving hazardous materials, contractors must participate in DPG's Enterprise Environmental, Safety and Occupational Health Management Information System (EESOH-MIS), including barcode labeling, Safety Data Sheet provision, system training, and ongoing data input.
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FOREIGN VISITORS/EMPLOYEES
Contractors with valid U.S. government contracts will be allowed to hire non U.S. citizens to work at or visit U.S.
Army Dugway Proving Ground (DPG) during performance of the contract. Contractor’s shall adhere to the following process. A list of foreign national employees shall be provided to the DPG Counterintelligence, Law Enforcement, and Security Offices at least five (5) working days prior to arrival on post. A copy of the list shall also be submitted to the Contracting Officer or an appointed Contracting Officer’s Representative (COR). The list will contain name, nationality, green card and social security number, date of birth, drivers license number and state where issued. The Contractor shall also list the date(s) foreign nationals will be on post. If a sensitive test or visit is scheduled during the dates provided, the Counterintelligence Office will inform the Contractor whether the work/visit may take place. Employees will not be allowed on Post until verification process is complete. Once verification has been received, the Counterintelligence Office is responsible to provide the Protocol Office the following information for badge preparation: Name, Company and Point-of-Contact. The Contracting Officer or COR will be responsible to pick-up the badges and holders, issue them to the visitor and return them at the end of the visit.
SECURITY BADGES AND/OR PROTECTIVE MASKS
The prime contractor is responsible for security badges and/or protective masks issued to their employees and/or employees of their subcontractor(s). A designated representative (being an officer or supervisor of the prime contractor) shall co-sign for each individual when obtaining the required item(s). Additionally, the contractor shall provide to the Contracting Officer or the appointed Contracting Officer’s Representative (COR) a list of employees requiring masks/badges under the awarded contract prior to initiation of work. The Contractor shall be required to submit a “certificate of return” for all masks/badges from the cognizant office(s), to the Contracting Officer or the COR. For item(s) not returned, the replacement cost of the items will be deducted from the invoice or the Contractor will be invoiced if the replacement cost exceeds the amount due the Contractor.
SAFETY AND ACCIDENT PREVENTION
During performance of work on the installation, the Contractor shall conform to all safety rules and requirements issued by the Dugway Safety Office. The Contractor shall take all reasonable steps and precautions to prevent accidents, and preserve and protect personnel and property. Any violations of established safety and accident prevention rules and regulations may be grounds for termination of this contract.
LOCATION OF US ARMY DUGWAY PROVING GROUND
U.S. Army Dugway Proving Ground is located in a remote area. The main gate is approximately 90 miles southwest of Salt Lake City, Utah. Contractors may be required to travel up to 150 miles one way from Salt Lake City to reach some work sites.
CONTRACTOR ACCESS TO DPG
Access to U.S. Army Dugway Proving Ground (DPG) requires that Contractor employees voluntarily submit personal data (e.g., name, social security number, etc.) when applying for a DPG Identification Card or temporary access pass. This information is routinely used by DPG Law Enforcement and Security personnel to conduct drivers license and criminal history / background checks. Adverse information revealed by such checks (e.g., outstanding criminal warrants, criminal history indicating a potential risk to DPG Installation security, or similar negative information indicating a potential security and/or Law Enforcement risk to DPG), may result in a denial of access and/or reentry to U.S. Army Dugway Proving Ground.
Delays caused by any adverse employee information do not constitute a basis for claim by the Contractor. It is the Contractor’s responsibility to assure all personnel scheduled to work on the installation have acceptable backgrounds.
CELLULAR SERVICE
Be advised that cellular service at Dugway Proving Ground is extremely limited. Currently, AT&T is the only cellular carrier with reliable service across most of the installation. Service from other major carriers is intermittent and non-existent in many areas. Contractors are responsible for ensuring their personnel have adequate means of communication to perform the requirements of the contract.
NORMAL WORK HOURS
U.S. Army Dugway Proving Ground operates on a four (4) day work week, Monday through Thursday, from 7:00 A.M. to 5:30 P.M. (local time) except for Federal Holidays. Deliveries will be accepted on regular scheduled work days between 7:00 A.M. and 4:30 P.M. (local time). The following Federal Holidays are observed:
(a) January 1st (g) 1st Monday in September
(b) 3rd Monday in January (h) 2nd Monday in October
(c) 3rd Monday in February (i) November 11th
(d) Last Monday in May
(e) Juneteeth June 19th (j) 4th Thursday in November
(f) July 4th (k) December 25th
When any of the above holidays fall on a Sunday, the following Monday will be observed as the holiday; when a holiday falls on a Friday or Saturday the preceding Thursday is observed as the holiday.
OSHA STANDARDS
Manufacturer or supplier must ensure that all OSHA standards applicable to that which is being purchased are complied with.
Hazardous Materials: Applies to contracts providing services to the installation that will be buying and using hazardous materials:
"The Contractor shall participate as a member of DPG's hazardous materials management program and tracking system (currently called Enterprise Environmental, Safety and Occupational Health - Management Information System (EESOH-MIS)). The Contractor shall indicate ordered and decremented hazardous material in EESOH-MIS.
The Contractor shall barcode label all hazardous material via the DPG Logistics Readiness Center (LRC) Central Receiving Point (CRP) or the contractor's own Shop. The Contractor shall provide EESOH-MIS data call information when requested. The Contractor shall provide copies of Safety Data Sheet (SDS) (formerly Material Safety Data Sheet (MSDS)) in hard copy or electronic format when requested. The Contractor shall complete a System Authorization Access Request (SAAR) Form and Portal ID Registration for each user of the EESOH-MIS system. The Contractor shall complete the EESOH-MIS training for purchasers and end users of hazardous material.
The Contractor shall provide ongoing data input into the EESOH-MIS.
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