Lajas SOO 2025 10 Apr 2026.pdf

STATEMENT OF OBJECTIVES 10-Apr-26 Location: CBP Aerostat

LAJAS, PUERTO RICO

TSW ID: CDSLAJASPR

DODAAC:70FF04 PPN: 9.3 a

SCOPE: Defense Logistics Agency Energy (DLA Energy), as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Aerospace Energy products and related services, requires delivery of F.O.B Destination The Contractor shall provide all materials, supplies, product, management, tools, equipment, transportation and labor necessary to deliver product F.O.B Destination into Government - owned tank (Trailers) at Lajas, Puerto Rico.

PRODUCT: 9135 016442502 HELIUM, GAS, GRADE A, 99.995%, BULK MC shall meet the requirements of MIL-PRF-27407E or most current version.

One copy of the Certificate of Analysis (COA) for each sample required by the specification shall be submitted by the Contractor as an attachment to Wide Area Workflow (WAWF). In addition, the Contractor shall include a copy of COA to accompany each delivery to be provided to acceptor at delivery destination.

PRODUCT DELIVERY: Product shall be delivered within _5_ calendar days after receipt of an order from the appointed Delivery Scheduler.

* Request helium to be delivered within 24-48 hours during hurricane recovery.

Deliveries shall be made from 0630-1700_hours AST, Monday-Sunday, including federal holidays.

Customer request staging one trailer at the Fill Point. This will cut down on delivery notice/time. Once staged trailer order is completed and delivered. Vendor will pick up empty trailer on-sight and stage for the next order.

Customer physical address:

CBP Aerostat Site-Lajas

AEROSTAT ROAD 303 KM 6 0 BO OLIVARES

LAJAS, PUERTO RICO MUNICIPALITY 00667

Delivery Location # of Tanks / Type Trailer(s) Capacity

MAWP*

Aerostat Rd 303 KM 60 BO Olivares Lajas, Puerto Rico 00667

2 - Trailers 90 MC 2400

*Maximum Allowable Working Pressure

METHOD OF MEASUREMENT: Quantity determination to be performed at delivery location by use of Weight Ticket or Meter Ticket.

INSPECTION AND ACCEPTANCE: Inspection for quality shall be performed at origin.

Quantity determination and acceptance shall be at destination. Contractor shall obtain customer signature for delivery at each location for acceptance of quantity. A copy of the signed quantity acceptance document must be attached to the Wide Area Work Flow (WAWF) invoice submittal for payment.

ADDITIONAL SERVICES

☐ DETENTION FEE: The Contractor shall be paid for detention beyond free time for delays caused by the Government. Free time will commence at the time the Contractor’s transport truck or truck and trailer arrives at the delivery destination (receiving tank identified in the contract) and will end when the carrier is released. For items involving multiple drops, time between drops will not be included in the free time.

☒ EXPEDITED/EMERGENCY DELIVERY: Emergency deliveries shall be within _2_ calendar days of request unless otherwise determined with the DLA Contracting Officer. After an emergency delivery order is placed, Contractor shall coordinate delivery time and acceptance of emergency deliveries with customer. Request helium to be delivered within 24-48 hours during hurricane recovery.

☒ EVACUATE AND PURGE CYL/DRUMS/CONTAINERS: Shall have the capability to evacuate and purge tube-bank trailers and ISO tube modules. The Contractor shall notify the Government and Customer whenever contamination is suspected and ask for guidance from the DLA Energy. Upon contract award, the Contractor shall develop and provide the CO detailed procedures for cleaning/purging tube trailers, ISO tube modules, and/or individual tubes. These purge procedures shall be presented to the DLA Energy CO for approval. Procedures should include steps for verifying contamination in the tubes is low enough to ensure that, upon loading with product, the loaded product will meet specification requirements.

☐ EQUIPMENT USAGE FEE (TELEMETRY): The Contractor shall provide and install solar powered telemetry monitoring system to each tank; ensuring product level is maintained at or above a 30% safety level unless otherwise adjusted by the Customer.

Contractor shall coordinate installation with Customer and provide online web access to daily tank levels and usage rates to the Customer. Each telemetry system shall have a battery backup and meet industry standards for accurate data reporting.

☐ FILL LINE RESTRICTION ORIFICE: If it is determined during supplier site visits or upon review of Customer tank technical information, additional tank over-pressure protection is required to comply with CGA P-59, Prevention of Over-Pressure during Filling of Cryogenic Vessels, the Contractor shall identify the deficiency to the designated Customer representative(s) for implementation of corrective action. The Contractor may be requested to provide and install the additional tank protection, which may encompass any of the methods identified in the P-59.

NOTE: Over-pressure protection devices shall not be installed on Customer-owned storage tanks without prior coordination with DLA Energy Contracting Officer and the activity that physically possesses the tank(s).

☐ TANK HOT FILL: Occasionally, the Contractor may be required to perform a Hot Fill in order to cool-down and refill any tank that has gone empty and is warm. The supplier will use the commercial industrial gas standard that would remove the minor constitutes outlined in current product specifications.

☐ INSTALLATION OF EQUIPMENT: Contractor shall install their Contractor provided equipment within the existing system footprints, no later than 30 calendar days from start of contract performance. The Contractor shall also perform all inspections and maintenance of Contractor provided equipment to assure systems provide safe and uninterrupted support. The Contractor will coordinate with the current supplier to effect removal of current equipment and installation of new equipment, or to retain the current equipment.

☐ TANK USAGE FEE (CONTRACTOR-PROVIDED): The Contractor shall install their Contractor provided tanks and equipment on existing cement pads, within the existing system footprints, no later than 30 calendar days from start of contract performance.

The Contractor shall also perform all inspections and maintenance of Contractor provided tanks/equipment to assure systems provide safe and uninterrupted support.

Contractor provided tanks may be chilled through initial deliveries, but initial deliveries into Contractor provided tanks shall not qualify as a “Hot Fill” service. The Contractor will coordinate with the current supplier to effect removal of current equipment and installation of new equipment, or to retain the current equipment. The Contractor may be required to provide a temporary system during change out of existing system or tanks to eliminate any delay in supply of product.

☐ REMOVAL OF EQUIPMENT: The Contractor provided tanks/equipment shall be removed by the Contractor within 30 calendar days after contract termination. The Contractor will coordinate with the follow-on supplier to effect removal of current equipment and installation of new equipment.

☒ SECURITY REQUIREMENTS: Delivery personnel shall be U.S. citizens. In addition, delivery personnel must possess a state or federal issued photo ID that displays the driver’s full name and date of birth. Deliveries to military installations will require delivery personnel to provide social security numbers and be subjected to background checks. A driver may also be required to provide proof of insurance and vehicle registration. Some locations will require delivery personnel to be escorted while making deliveries. All delivery vehicles are subject to search by security personnel prior to accessing delivery location and while on each facility. In accordance with the Real ID Act of 2005, starting May 7, 2025, access to federal facilities requires a “REAL ID". If Driver’s license is not “Real ID” Act compliant, contractor must present an acceptable second form of identification (i.e. U.S. passport, passport card, military ID, etc...). The delivery driver will call 787-899-1065/1035 and ask for the Flight Director or Site Manager. Escort Required.

☒ ADDITIONAL SECURITY REQUIREMENTS

The delivery driver will call 787-899-1065/1035 and ask for the Flight Director or Site Manager. Escort Required: Contact Edgardo Rosado (787-899-1055), from the front gate to gain access to the site for delivery.

☐ ADDITIONAL MISCELLANEOUS SERVICE TO INCLUDE