A7-Addendum_to_FAR_52.212-1_-_Instructions_to_Offerors 14 Aug 26.pdf
PDF 946 KB Posted
- Attached to
- RFQ - Gaseous Helium (GHH) Lajas, Puerto Rico
- Solicitation number
- SPE60126Q0302
- Issued by
-
Defense Logistics Agency Energy
About this file
This is an Addendum to FAR 52.212-1 providing instructions to quoters for a commercial products and services acquisition of Gaseous Helium, Grade A (NSN 9135-01-644-2502). Quotes must be submitted electronically via email to Contract Specialist Kristofer Cowles (kristofer.cowles@dla.mil) and Contracting Officer Willard Ramseur (willard.ramseur@dla.mil) by September 17, 2026 at 3:00 PM Central Daylight Time. Quotes must remain valid for 120 days from the solicitation closing date, and late submissions will be handled in accordance with standard commercial late rules under FAR 52.212-1(c)(2).
Quoters must submit responses in three separate, clearly identified volumes: Volume I (Technical Quote addressing technical capability and past performance), Volume II (Price Quote), and Volume III (Administrative and Certifications & Past Performance). Technical requirements include completion of the Technical Capability Data Sheet (Attachment A1) certifying compliance with MIL-PRF-27407E specifications, submission of DLA Form 1889 identifying the manufacturing/filling point, acknowledgment of digitally signed Quality Assurance Provisions (C-QAP and E-QAP), a narrative not exceeding two pages demonstrating capability to safely connect, pressure-test, and fill Government-owned trailers, and a Contractor Performance Data Sheet (Attachment A2) listing up to three relevant contracts performed within the past two years. Pricing must be provided for three line items on an annual basis across five periods of performance: Unit pricing per MC (Thousand Cubic Feet) for approximately 1,000 MC total over 60 months (200 MC annually), flat-rate pricing per occurrence for evacuate and purge services on Government-owned trailers, and annual pricing for expedited/emergency delivery services. Administrative requirements include a signed Standard Form 1449 (blocks 17a, 30a, 30b, and 30c), a formal Small Business Subcontracting Plan for large businesses (per FAR Clause 52.219-9 and DEPI 19.702, as this acquisition exceeds $750,000), active System for Award Management (SAM) registration, and compliance with FAR 12.205(d) regarding exceptions to standard commercial FAR clauses, which require formal written approval from the DLA Energy Head of the Contracting Activity (HCA) or the quote may be deemed technically unacceptable.
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Text version
ADDENDUM TO FAR 52.212-1
INSTRUCTIONS TO QUOTERS — COMMERCIAL PRODUCTS AND
COMMERCIAL SERVICES
1. GENERAL QUOTE SUBMISSION INSTRUCTIONS
A. Submission Format and Delivery
Quoters shall submit their quotes electronically via email to the Contract Specialist, Kristofer Cowles, at kristofer.cowles@dla.mil and the Contracting Officer, Willard
Ramseur, at willard.ramseur@dla.mil.
• Due Date: Quotes must be received no later than 17 September 2026 at 3:00 PM Central Daylight Time (CDT).
• Late Submissions: Any quote, modification, or revision received after the exact date and time specified for receipt of quotes is "late" and will be handled strictly in accordance with standard commercial late rules under FAR 52.212-1(c)(2).
• Quote Validity: We ask that any quote submitted remain valid for 120 days from the solicitation closing date.
B. Structure of the Quote
Quotes shall be submitted in three (3) separate and clearly identified volumes:
• Volume I: Technical Quote (Technical Capability)
• Volume II: Price Quote
• Volume III: Administrative and Certifications & Past Performance mailto:kristofer.cowles@dla.mil mailto:willard.ramseur@dla.mil
2. VOLUME I — TECHNICAL QUOTE
Volume I must contain all technical and performance information required for the Government to determine technical acceptability.
No pricing information shall be included in Volume I.
A. Factor 1: Technical Capability
The quoter must demonstrate the capability to supply Gaseous
Helium (NSN 9135-01-644-2502), Grade A, meeting the strict requirements of the most current version of MIL-PRF-27407E.
1. Technical Capability Data Sheet (Attachment A1): The quoter shall complete and submit pages 1 through 3 of attachment
“A1-TECHNICAL CAPABILITY DATA SHEET SPE60126Q0302
GASEOUS HELIUM” in its entirety. This document serves as the quoter's certification of compliance with the physical, chemical, and packaging standards of the MIL-SPEC.
2. DLA Form 1889 Submission: In accordance with DLA Energy Aerospace safety directives, the quoter must complete and return DLA Form 1889 (Supplemental Quality Assurance Provision
(SQAP) E33.10 Manufacturing & Filling Points) as part of their quote. The manufacturing/filling point must be clearly identified to facilitate pre-award surveys.
3. Quality Assurance Provisions (QAPs) Acknowledgment: The quoter must acknowledge receipt and intent to comply with the digitally signed C-QAP (specification-related) and E-QAP
(inspection-related) PDF documents attached to this solicitation.
Technical QAPs must not be altered, cut, or pasted.
4. Government-Owned Trailer Integration: The quoter must submit a brief narrative (not to exceed 2 pages) outlining their
Trailer Filling and Safety Procedures. This narrative must demonstrate the quoter's technical capability to safely connect, pressure-test, and fill Government-owned trailers with Gaseous Helium at their facility, in strict compliance with the Statement of Objectives (SOO).
5. PAS Documentation: If selected for a PAS, the quoter must submit Letters of Commitment (LOC) and manufacturer Certification of Analysis (COA) within two (2) business days after notification.
Failure to comply may result in a determination of non responsibility.
B. Factor 2: Past Performance
The quoter must demonstrate a record of successful, recent and relevant performance on contracts of similar scope, complexity, and commodity type (gaseous or cryogenic products/logistics).
6. Contractor Performance Data Sheet (Attachment A2): The quoter shall complete and submit page 1 of attachment “A2-
CONTRACTOR PERFORMANCE DATA SHEET SPE60126Q0302”,
listing up to three (3) of the most recent and relevant contracts performed within the past two (2) years.
7. Ratings: Quoters lacking a record of recent or relevant past performance will receive a "Neutral" rating. Under FAR Part 12 Commercial Evaluation guidelines, a Neutral rating will be treated as "Acceptable" and will not be evaluated favorably or unfavorably.
3. VOLUME II — PRICE QUOTE
Volume II must contain the completed pricing schedule in
Attachment 6. Prices must all five (5) periods of performance.
A. Annual Unit Pricing
The quoter must enter its quoted unit price per MC (Thousand
Cubic Feet) of Gaseous Helium on an annual basis in the pricing table on Page 5 of the solicitation (Item 0001).
• Estimated Quantities: Pricing must be based on the Government’s estimated quantity of 1,000 MC over the 60-month period of performance (approximately 200 MC estimated per year).
• Government Trailer Purge Services: Quoters must provide a flat-rate price per occurrence for Item 0003
(Evacuate and Purge Government-Owned Trailers) as detailed on Page 6 of the solicitation. This service will be priced on an annual basis.
• Ancillary Services: Quoters must provide annual pricing for Item 0002 (Expedited/Emergency Delivery) as detailed on Page 5 of the solicitation.
B. Taxes and Fees
Prices shall not include any subcontractor prices or federal, state, or local taxes/fees from which the United States Government is exempt.
4. VOLUME III — ADMINISTRATIVE AND CERTIFICATIONS
A. Standard Form 1449
The quoter must submit a signed and completed copy of Page 1 of the Standard Form 1449 (SF 1449), completing Blocks 17a, 30a, 30b, and 30c.
B. Small Business Subcontracting Plan
In accordance with FAR Clause 52.219-9 and DEPI 19.702, because this commercial acquisition exceeds $750,000.00, any large business quoter must submit a formal Small Business Subcontracting Plan using the approved DLA Energy template (A9).
C. System for Award Management (SAM) Registration
Quoters must possess an active registration in the System for
Award Management (SAM) database at SAM.gov.
D. Exceptions & Tailoring
In accordance with FAR 12.205(d), the Government seeks to acquire Gaseous Helium in line with standard commercial practices. Quoters are warned that taking exceptions to standard customary FAR clauses is highly discouraged.
• HCA Waiver Requirement: Under FAR 12.205(d)(1)(iii)(A), the Contracting Officer cannot accept any proposed exception or tailored term that is inconsistent with customary commercial practices unless a formal, written waiver has been reviewed and approved by the DLA Energy Head of the Contracting Activity (HCA). Quotes containing unapproved exceptions may be determined Technically Unacceptable and excluded from consideration.
https://sam.gov/
File details come from the government source that posted it. Updated .