Kings_Crest_(4_and_5)_-_Exhibit_G.pdf

Exhibit G is a supporting document for Mt. San Antonio College's (Mt. SAC) procurement of comprehensive preventative maintenance services for refrigeration equipment across its Los Angeles County, California campus. The College seeks qualified contractors to provide routine maintenance on walk-in coolers and freezers, reach-in refrigerators and freezers, ice machines, and other commercial refrigeration units from major manufacturers commonly used in institutional settings. Services required include routine inspections, cleaning of coils, condensers, and evaporators, testing of temperature controls and defrost systems, checking and adjustment of refrigerant levels and system pressures, leak inspections, and documentation of all work performed. The contract term is five years beginning October 1, 2025, with a mandatory pre-proposal meeting scheduled for July 28, 2025, and proposals due by August 11, 2025. A contract award recommendation is scheduled for September 10, 2025. All services must comply with the State of California Mechanical Code and applicable environmental regulations related to refrigerant handling, recovery, and disposal.

Pricing will be based on two scheduled inspections per year for each piece of equipment, with contractors required to submit hourly rates for both standard and emergency repair work. The evaluation will use a points-based system emphasizing experience and qualifications (30 points), proposal quality (20 points), pricing competitiveness (35 points), and local representation (15 points). Pricing for the first year will remain firm, with potential annual adjustments based on the LA/Riverside Consumer Price Index thereafter. Contractors must disclose markup percentages for parts and materials and be prepared to provide cost verification for additional work. Successful bidders must provide Performance and Payment Bonds for projects exceeding $25,000, maintain a drug-free workplace, adhere to non-discrimination policies, comply with prevailing wage laws, and maintain registration with the Department of Industrial Relations. No specific budget range or incumbent vendor is mentioned in the documentation.