KGS1057806 Hazardous & Non-Hazardous Waste Collection, Management & Removal Services.pdf

Raleigh, North Carolina Request for Proposals (RFP)

#63-KGS1057806 - Hazardous & Non-Hazardous Waste Collection, Management & Removal Services

For internal administrative processing, including tabulation of proposals for posting to Bonfire and the State of North Carolina Electronic Vendor Portal (eVP), please provide your company’s Federal Employer Identification Number or alternate identification number (e.g. Social Security

Number). We HIGHLY recommend you register in order to see bid tabulations and award results. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is available for public inspection.

THIS PAGE IS TO BE COMPLETED AND INCLUDED WITH

YOUR PROPOSAL. FAILURE TO DO SO MAY SUBJECT

YOUR PROPOSAL TO REJECTION.

Federal ID Number or Social Security Number:

SUPPLIER NAME:

DATE:

https://ncsu.bonfirehub.com/portal/?tab=openOpportunities https://evp.nc.gov/

REQUEST FOR PROPOSALS (RFP)

RFP # 63-KGS1057806

TITLE: Hazardous & Non-Hazardous Waste Collection, Management & Removal Services

USING

DEPARTMENT:

Environmental Health and Safety

ISSUE DATE: March 13, 2025

DUE DATE: 2:00 p.m., Tuesday, April 15, 2025

ISSUING AGENCY: NC State University Procurement Services Department Campus Box 7212 Raleigh, NC 27695

Proposals subject to the conditions made a part hereof will be accepted until 2:00 p.m., Tuesday, April 15, 2025 for furnishing services described herein.

Proposals must be submitted electronically at:

https://ncsu.bonfirehub.com/opportunities/175104

Upload scanned pages from this RFP document included with your proposal response where indicated on the Bonfire website.

Direct all inquiries (via email) concerning this RFP to: Kristen Shelton, CPPB NC State University

Procurement Services Department

Email: kgshelto@ncsu.edu

MANDATORY PRE-PROPOSAL CONFERENCE

Thursday, March 27, 2025 at 10:00 - 11:30 AM Environmental Health and Safety (EHS) Building, 2620 Wolf Village Way, Raleigh NC 27695

Park in Pay Lot, West Parking Deck, diagonal from the facility on Varsity Dr.

Attendance is mandatory in order for a proposal to be considered for award. Proposals from Contractors who do not attend, who arrive after 10:00 a.m., or who are not present for the entire pre-proposal conference will not be considered for award. Please arrive early and come prepared with your questions. This will be the ONLY opportunity provided to view the venue location and ask questions.

No other contact with University personnel or any other entity associated with this RFP, other than as directed above, is allowed. Attempts to gain information by any other means may be cause for rejection of the entire proposal response. Proposals from contractors arriving after 10:00 AM and who do not attend, or who are not present for the entire pre-proposal conference will not be considered for award.

mailto:kgshelto@ncsu.edu https://maps.app.goo.gl/76Nywqg1noWCiH8A8

1. INTRODUCTION: PURPOSE AND BACKGROUND

North Carolina State University, Environmental Health and Safety (hereafter referred to as NC State) seeks proposals from qualified Contractors to collect, manage, and dispose of NC State-generated chemical and hazardous waste, including fluorescent lamps and other universal wastes, to collect and manage low-level radioactive waste, and to collect and manage non-infectious biological waste located at NC State properties. Chemical waste management services must be conducted in accordance with NC State’s hazardous waste permit and established programs. Radioactive waste management services must be conducted in accordance with NC State’s radioactive materials licenses and programs. Biological waste management services must be conducted in accordance with NC State’s Biological Safety Manual and program.

The awarded contractor must have facilities, or access to facilities, and the ability to transport, dispose of, treat, and otherwise manage hazardous, radioactive, non-infectious biological, and universal waste material in a lawful manner. The awarded contractor will provide a full range of waste management services including, but not necessarily limited to:

● Collection

● Packaging

● Consolidation

● Transportation

● Disposal

Any resulting contract will cover all properties that are operated or controlled by NC State. The primary area of activity will be campuses and research units in Raleigh, North Carolina. It is anticipated that outlying stations, located from the Asheville area to the coast, will require service during the course of the contract and will be serviced at the rates established for main campus. Weekly operations are typically three (3) people, eight (8) hours per day, five (5) days per week.

The facility must be maintained and operated in full compliance with all pertinent State and Federal regulations.

2. CONTRACT PERIOD

Any contract resulting from this Request for Proposals (RFP) will be effective for one (1) year from the notice of award date. NC State reserves the right, under the same terms and conditions contained herein, to renew for four (4) additional one-year periods not to exceed a total contract period of five (5) years.

The awarded Contractor will be subject to a probationary review for the period ending December 31, 2025, and semi-annual reviews thereafter.

3. SCOPE OF WORK

Materials such as universal waste, used oil, sharps, non-contaminated broken glass, non-PCB ballasts, radioactive waste, non-infectious biological waste, and select batteries are to be collected and properly managed by the Contractor but may not be disposed of by the awarded Contractor.

The awarded Contractor will provide the following:

3.1 CHEMICAL, RADIOACTIVE, UNIVERSAL WASTE, AND NON-INFECTIOUS BIO WASTE

MANAGEMENT

3.1.1 Preparation, Mobilization, Emergency Planning

Contractor employees are subject to employer safety standards, procedures, and guidelines, and will be held accountable to NC State permit and license requirements. NC State reserves the right to immediately and permanently deny site access to contract employees who violate NC State safety requirements. To achieve these ends, the Contractor will:

● Work with designated NC State personnel to become familiar with details of operations including NC State’s online waste management system.

● Inspect waste management facilities with NC State personnel and become familiar with NC State hazardous, radioactive, universal waste management, and non-infectious bio waste procedures.

● Develop an emergency response plan and safety plan that supplements NC State’s plans, and that will be used in the performance of contracted services and operations.

● Develop operational procedures in accordance with NC State's permits and licenses.

● Become familiar with waste generator locations, collection areas, and operations.

Additional details for required provisions and documentation is provided in Section 3.3.

3.1.2 Collection

The Contractor will provide the following services for wastes generated by NC State facilities:

● Collection from laboratories, shops, and other points of generation/accumulation. NC State will provide appropriate equipment for radiological monitoring of the waste.

● Packaging, including marking and labeling, in accordance with the US Environmental Protection Agency (hereafter referred to as EPA), US Department of Transportation (hereafter referred as DOT), and disposal facility standards.

● Transportation in accordance with DOT and EPA regulations.

● Appropriate personal protective equipment for staff, including but not limited to gloves, chemical protective clothing, goggles/glasses, and respiratory protective equipment that may be required by the Contractor. NC State will provide radiological monitoring for contractor personnel.

3.1.3 Waste Identification

Chemical, universal, radioactive, and non-infectious biological wastes are identified using labels generated by users submitting a Waste Pick Request in NC State’s online waste management program. Licensed radioactive wastes also have a tag addressing protocols for NC State radioactive materials. Generators are required to complete this documentation to the best of their knowledge and ability. NC State waste program personnel provide initial review of the waste identification forms for completeness, assign associated hazard pictograms and waste codes, and email the labels to the users. The Contractor will ensure forms are sufficiently completed, describe quantity and hazards, appropriate waste numbers and codes are assigned, and materials meet requirements of waste analysis plans. Where necessary, and with coordination of NC State project manager, the Contractor will either characterize unidentified wastes on-site or obtain samples for off-site analysis prior to removal from the generator location.

3.1.4 Waste Management

The Contractor will assume liability and responsibility for waste management when materials are removed from the laboratory or other point of generation or accumulation. Wastes are placed in suitable containers, or the Contractor determines the unit holding the waste meets DOT container requirements. It is the Contractor’s responsibility to comply with DOT requirements throughout the collection process, as the material is regarded by DOT to be “in commerce” while in transit on NC State property.

The Contractor will provide the following services with regards to packaging and consolidation of wastes:

● Labeling and marking waste items and containers in accordance with DOT and EPA requirements.

● Segregation, classification, and packaging of chemical, radioactive, non-infectious biological, and universal wastes.

● Determination of available, appropriate, and cost-effective off-site treatment methods, and obtain and maintain waste approval codes.

● Consolidation of wastes in accordance with NC State's license, permit, and profiles, and with the Contractor’s safety and operating protocols. Waste profiles will be amendable for faster turn around when updates are needed.

● Compaction of designated dry solid radioactive wastes in accordance with NC State protocols.

● Accumulation of radioactive wastes that are stored for decay. After a recommended decay period, the Contractor will screen dry solid waste and manage the disposal in accordance with NC State procedures.

● Wastes containing radioisotopes below regulatory thresholds or otherwise exempted from radioactive waste disposal requirements will be managed as chemical wastes in accordance with the requirements in this RFP.

● Repackaging and palletizing mercury-containing lamps, separating broken lamps, and ensuring containers are appropriately marked and closed.

● Proper collection and disposal of non-infectious biological material at the NC State disposal location.

● Proper disposal/recycling at approved EPA permitted TSD or recycling facilities.

● Appropriate personal protective equipment for staff, including gloves, chemical protective clothing, goggles/glasses, and respiratory protective equipment that may be required by the Contractor. NC State will provide radiological monitoring for Contractor personnel.

● As new waste buildings come online, direct shipments from Centennial Campus and/or the Centennial Biomedical Campus may become necessary.

3.1.5 Waste Tracking

The Contractor will use NC State-supplied software for tracking each waste item and container through the system, from point of generation or collection, through facility operations, to off-site management (shipment). Tracking information, including accurate inventories of containers and wastes, will be maintained on a daily basis by the contractor. Information will include current inventories needed for emergency preparedness, as well as source, processing, and disposal information. Contractor records documenting eventual treatment, recycling, and disposal will be provided to NC State, and will relate to specific containers of waste shipped from NC State.

3.1.5.1 Waste Tracking—Fluorescent Lamps

Universal Waste Lamp pickups are conducted concurrent to chemical waste pickups. The lamp storage locations are ubiquitous to campus and a location list will be provided to the contractor. The Contractor will provide NC State with a completed Universal Waste Inventory, indicating the approximate quantity and types of lamps collected and stored per pallet, and any deficiencies or problems that may have occurred.

3.1.6 Transportation and Disposal/Recycling

Wastes collected from NC State facilities will be transported in accordance with DOT, NRC, and EPA regulations. Hazardous waste shipments from the Main Campus facility will be provided at least monthly to ensure safety in accumulation and storage facilities, minimize potential environmental risks, maintain capacity, and comply with NC State's storage permit conditions. The Contractor will ensure vehicles are properly placarded. Wastes will be transported off site for disposal in vehicles licensed as required for such transportation according to Federal, State, and local regulations. Delivery to the destination facility will be within thirty (30) days as documented on manifests. Wastes will be disposed of at appropriately permitted treatment, storage, and disposal facilities, used as fuel for permitted industrial boilers or furnaces, or recycled in accordance with Federal and State regulations.

Preference will be given to recycle/reclaim/reuse and incineration disposal options. Wastes will be treated and documentation provided within the requisite time frame. NC State reserves the right to approve or specify disposal options. NC State reserves the right to have radioactive, universal, some non-regulated wastes, cylinders, High Hazard items, and used oil disposed of by a different Contractor.

Non-infectious biological waste will be disposed of by NC State University.

3.1.7 Reporting and Documentation

The Contractor will complete all manifests and shipping papers, including any notifications or other documentation required by Federal, State, or local authorities or disposal facilities. The Contractor will provide completed records or documents to NC State at the time of shipment. The Contractor will notify NC State when waste shipment arrives at the destination facility via email notification. The Contractor provides documentation attesting that all wastes have been treated, disposed, or recycled in the form of Certificates of Destruction, Certificates of Recycling, or other certified form signed by the treatment, disposal, or recycling facility. The Contractor will be provided instruction, and subsequently conduct and maintain records for containers and wastes in accordance with NC State protocol.

3.1.8 Chemical Spills, Releases, and Cleanup

The Contractor will provide spill containment and control materials and equipment needed for waste facility and transportation activities, including sorbents, transfer pumps, and personal protective equipment for their employees. The proposal response will describe response functions and limitations for chemical releases that may occur through the course of waste collection and management, including laboratories, shops, and other areas where waste materials are collected or stored, fixed facilities, and Contractor’s transport vehicles. Spills involving radioactive wastes will be coordinated with NC State. Radiological monitoring to determine satisfactory cleanup will be conducted by NC State personnel.

3.1.8.1 Support for NC State Spill Response

The Contractor may be called upon to assist with other NC State incidents involving hazardous materials, including chemical spills and fires, utilizing on-site personnel during normal operating hours. Services may include removal of chemicals exposed to fire or fire suppressants, cleanup of small chemical spills, and logistic support. Services will be coordinated or supervised by qualified NC State personnel. This will be considered to be within the scope of work.

3.1.8.2 Broken Lamps

The Contractor will manage broken lamps in accordance with regulations and NC State procedures. Broken lamps will be placed in appropriate containers, labeled and marked according to applicable requirements, and shipped off-site for disposal or recycling. Waste tracking will be in accordance with procedures established under chemical waste management.

3.1.9 Facility Management

The Contractor will ensure NC State waste management facilities are maintained in accordance with good housekeeping practices. Specifically, maintain a neat and orderly work area, ensure immediate cleanup of incidental spills, and provide periodic sweeping and similar cleaning.

3.1.10 Other Services

The Contractor may be called upon to assist with relocation of laboratory chemicals, primarily packaging and transport between buildings within Wake County. The Contractor may also be called upon to coordinate and dispose of materials resulting from demolition and other projects that may have a critical completion schedule. This will be considered within the scope of work.

3.2 MATERIALS AND SUPPORT

3.2.1 To clarify Section 3.1.6, conditions related to safety, risk management, and capacity may require more than one shipment in a month. The Contractor will ensure sufficient capacity is available in waste storage areas, allowing for receipt of pallets or multiple drums, or have the capability and commitment for immediate (within 48 hours) shipment of unplanned volumes of wastes.

3.2.2 The Contractor will ensure sufficient supplies (selection of drums, boxes, packing materials, and labels) are maintained on-site in support of NC State waste management activities. The Contractor will also ensure adequate emergency equipment and supplies are maintained on-site in support of operations and spill management activities.

3.2.3 The Contractor will be responsible for costs and compliance with requirements for NC State properties, including parking permits for their vehicles and those of their employees, access to NC State facilities, and use of NC State equipment.

3.2.4 The Contractor will assume costs associated with packaging and shipping errors made by Contractor personnel, including but not limited to labor for repackaging and penalties related to transportation.

3.2.5 The Contractor will assume costs associated with defective materials provided by the Contractor, and materials damaged by the Contractor, including purchase, overpack, and disposal costs for such defective or damaged packaging and drums.

3.3 DELIVERABLES

The following items will be provided by the awarded Contractor through the course of the contract:

3.3.1 Prior to work on this contract , the Contractor will provide written affirmation that project personnel are appropriately equipped, trained, and will be monitored in accordance with the Contractor’s safety and health programs for all activities conducted under this contract. This will be accomplished through a site visit where the contractor’s safety officer will review site operations. The contractor will be provided with radiological monitoring, general training for radiation safety, and required site-specific training in accordance with NC State’s licenses and permits. NC State proposes to provide these services without charge to the Contractor pending Contractor’s review and written affirmation of satisfaction with the content and scope of this arrangement. The contractor will receive a copy of all employee monitoring records.

3.3.2 Within thirty (30) days following the contract start date, the successful Contractor will provide NC State’s project manager with a final electronic copy of the work management plan for all portions of the project. The work management plan will be based on the preliminary work plan submitted with the Contractor's proposal response. The plans will contain detailed descriptions of all tasks to be performed and items to be delivered.

3.3.3 A letter or similar documentation will be provided by the Contractor certifying each on-site employee’s qualifications and authorizations prior to assignment.

3.3.4 The Contractor will provide a contingency plan for transportation emergencies prior to the initial waste shipment. The contingency plan will be maintained, with updates provided to NC State prior to subsequent shipments.

3.3.5 The Contractor will provide copies of all Federal, State, and local permits required to operate waste management activities at the time of the contract. The Contractor will provide, at its cost, permits for transportation, storage, treatment, or disposal facilities as applicable to lawfully execute this contract.

https://transportation.ncsu.edu/specialty-permits/

3.3.6 The Contractor will provide permit and license information for all facilities where wastes may be shipped that are approved for use by the Contractor. Information will include name and location of facility, types of wastes accepted, treatment processes, and regulatory compliance summary for three (3) years prior to the effective contract date. Pricing Schedule D includes a requirement for identifying proposed facilities. The contractor will update the compliance history of all facilities annually for the length of the contract. The updated compliance history will be submitted to NC State by July 31st of each year.

3.3.7 The Contractor will develop new waste profiles as necessary, and include costs, disposal, and other pertinent information as a maintenance issue of this contract.

3.3.8 The Contractor will provide appropriate documentation for transportation and disposal.

The Generator's copies of all manifests, shipping papers, notification forms, and packing slips will remain with NC State as required by Federal and State regulations. Certifications attesting to containers and contents meeting packaging requirements will be the responsibility of the personnel packaging the waste.

3.3.9 Signed copies of manifests will be returned as required by regulations for large quantity generators. Documentation verifying actual treatment, disposal, or recycling will be provided by the Contractor. In effect, the Contractor will track each waste container throughout the waste management process in providing documentation to NC State.

3.3.10 Within thirty (30) days following an unplanned event affecting the performance of this contract, the Contractor will provide NC State’s Project Coordinator an electronic copy of detailed work management plans for the affected portions of the project. The plans will contain detailed descriptions of tasks to be performed, items to be delivered, and use of any subcontractors or alternate facilities. Based on the provisions of the modified plans, NC State reserves the right to terminate the contract, see item #10 Termination General Contract Terms And Conditions .

3.4 ADDITIONAL PROPOSAL REQUIREMENTS

3.4.1 The Contractor will provide a proposed operational work plan for handling chemical wastes. This plan will include methods and procedures for waste

● Collection

● Consolidation

● Manifests

● Transport between NC State locations, and to off-site facilities

● Disposal

All methods proposed will be in strict accordance with all applicable Federal, State, and local laws and regulations. The awarded contractor’s proposed operational work plan will be updated and completed as described in 3.3.2.

3.4.2 Statement of commitment for managing low-level radioactive and non-infectious biological wastes in accordance with NC State protocols.

3.4.3 The Contractor will provide a list of materials or categories that they can manage, any limitations for waste acceptance (e.g., radioactive, dioxin-related, explosive/reactive, etc.), and parameters for waste acceptance.

3.4.4 The Contractor will be licensed in the State of North Carolina, and with other Federal, State, and local jurisdictions as appropriate, by the date the proposal is due. The Contractor will provide information describing its current regulatory status, compliance histories, and any regulatory actions (including proposed and final penalties) associated with its operations or facilities, those of its subcontractors, and all proposed transfer, treatment, disposal, and recycling facilities for the previous three years.

3.4.5 Any special considerations, conditions, or other information deemed pertinent to this project which the Contractor foresees affecting the firm's ability to perform this work.

Included with this is a requirement to provide a description of procedures to continue services in the event of illness, training, or other disruption that warrants temporary or permanent replacement of on-site personnel.

3.4.6 Contractor's understanding of this project including:

● Statement and discussion of the requirements as they are presented by the Contractor.

● Contractor's proposed scope of work explaining their technical approach to this project.

● List of materials and equipment to be used, including containers, packing materials, material handling equipment, and vehicles.

● Safety considerations, precautions, and spill contingency plans.

3.4.7 Preliminary Work Plan

The Contractor will address each item listed (Section 3 Scope of Work) in this RFP separately. The Contractor will include detailed descriptions of activities that are to occur and any anticipated deliverables.Any changes proposed by the Contractor that substantially differs from the project scope will be described in a section called Special Provisions.

3.4.8 Waste Analysis Plan

The proposal response will provide a Waste Analysis Plan, describing waste acceptance and verification criteria, in accordance with 40 CFR 264.13. (Not applicable for fluorescent lamps, non-infectious biological or radioactive waste.)

3.4.10 Invoicing

The proposal response will include a description of invoicing procedures and information presented on invoices. The Contractor will provide invoices for each shipment and special service, clearly identifying costs for each item disposed, specific materials purchased, and services provided. Labor invoices will be prepared separately with total hours, costs, and overtime listed for each person.

3.4.11 Spill Containment and Control

The Contractor will provide a description of procedures, equipment, and support necessary to contain and control spills or other releases of wastes while materials are under their care (point of collection through disposal), and including the use of any subcontractors for incident management or cleanup.

4. SUPPLIER QUALIFICATION/EXPERIENCE REQUIREMENTS

4.1 Statement of Qualifications

The proposal response will include a Statement of Qualifications with a description of the organizational and staff experience, including consistent use of position title(s), Contractor's project staff that will be utilized for on-site functions., their experience, and their involvement on any resulting contract. Consistent terms for personnel must be used in your proposal response. References such as “Field Chemist”, “Site Supervisor”, and “Project Manager” will be regarded as separate individuals during the review process, regardless of whether the contractor intended this to be the same person.

4.2 General

A minimum of five (5) years’ experience providing collection, management and disposal of hazardous waste, specifically at the stated level of service to research institutions or universities, is required. The proposal response will indicate qualifications of personnel and number of people to be provided in the performance of the work as outlined below in 4.2.1 and/or 4.2.2. The contractor must download and complete Section 4.2 questionnaire to report the requisite experience for three (3) facilities. 4.2 questionnaire must be uploaded in the appropriate section of Bonfire.

4.2.1 The Contractor will indicate the qualifications (including RCRA Part B Permit facility and field operations for On-site hazardous waste personnel (by position title), including temporary replacements (e.g., vacation, sick, training, or similar reasons) that will be assigned to on-site activities, including education, training for hazardous waste management ( including waste transportation, packaging, consolidation (bulking), inspection of facilities and containers,and recordkeeping) emergency response, and transportation of hazardous materials and waste. On-site personnel will have a Commercial Driver’s License with hazardous materials endorsement and any other endorsements necessary for driving the type of vehicle(s) provided.

On-site hazardous waste personnel must be trained and authorized to manage all types of wastes generated by NC State, including reactive materials, batteries, and gas cylinders, and will be authorized to characterize unidentified materials (except gasses) for the purpose of disposal. At least four (4) people meeting these requirements will be on-site on a daily operational basis

4.2.2 The Contractor must indicate the qualifications and experience for subcontractor personnel performing on-site functions. Subcontractors may be used for off-site transportation, collection and management of fluorescent lamps, or services the Contractor proposes as “Additional Services.” If subcontracting is anticipated, the proposal response will clearly identify subcontractors to be used, their compliance history, and the scope of their activities. NC State reserves the right to accept or reject the use of subcontractors in the performance of any resulting contracting.

(NOTE: Subcontracting is not acceptable for basic service activities conducted on-site, such as collection or packaging of chemical wastes, or information management.)

5. SUPPLIER PROPOSAL RESPONSE

The following information is required in response to this RFP. Failure to adequately provide specific information that can be effectively evaluated by NC State may disqualify your proposal from consideration.

At minimum, the proposal response package will include the following and must be uploaded in the corresponding location on Bonfire:

1. Completed NC State University RFP

○ Cover Page with Firm Name and Tax ID#

○ Reference page

○ Signed Execution of Proposal page

2. A detailed technical proposal addressing Sections 3 and 4. Responses must be numbered corresponding to the numbered items in this RFP. Proposers should restate each of the items listed and provide their acknowledgment agreement or response to that item immediately thereafter. All information should be presented in the listed order. Describe in your proposal response the approach, processes and steps you will follow to perform and complete the tasks in the Scope of Work. Include any additional tasks that you recommend for achieving successful outcomes. Note any requirements you have, and any assumptions being made which impact your proposed approach or the time required to complete the work.

3. 4.2 Facility Experience Questionnaire (Q-16PW)

4. Section 7 Cost Schedule Spreadsheets:

○ Schedule A Operational Services Costs (BT-67BK)

○ Schedule B Materials Cost (BT-58AH)

○ Schedule C Non-Radioactive Wastes Shipping and Handling Costs (BT-18FU)

○ Schedule D Waste Management Facilities (BT-78KM)

○ Schedule D-1 Hazardous, Non-Hazardous Universal Waste Disposal Costs (BT-03CY)

○ Schedule D-2 Fluorescent Lamp RecyclingDisposal Costs (BT-36SU)

○ Schedule D-3 Cylinders Additional Items (BT-14JK)

5. Section 7 Cost Proposal Additional Information (optional)

6. Certificate of Insurance (see Terms and Conditions for required coverage, Item #19), listing holder:

NC State University Procurement Services 2721 Sullivan Drive Raleigh, NC 27695

7. Any applicable RFP addenda subsequent to this RFP that is required for return by statement on the addendum.

Incomplete proposals will not be considered for award.

6. CRITERIA FOR EVALUATION AND AWARD

All proposals will be evaluated according to the following:

SCREENING CRITERIA: Complete proposal response package (as outlined in Section 5). All items requested are included in the response package and submitted as instructed. All files are transmitted to the Bonfire site without password or other lockdown requirements and proof of insurance demonstrates existing coverage meeting required minimum limits. Incomplete responses will not be considered further.

Proposals meeting the screening criteria will then be further evaluated by the following weighted criteria in order to select the Contractor providing the best overall value to the department requesting these services:

10% Ability to Manage Waste Off-Site - Section 3 The proposal must address All Profiles. Profiles are “addressed” when they indicate cost, at least two satisfactory treatment facilities, and the waste handling code(s) other than “H141.” Unaddressed profiles may result in rejection of the entire proposal. After the initial evaluation for the ability to manage waste offsite, 10% of the remaining evaluation will be assigned to evaluate specific ability in this area.

10% Qualifications/Experience - Section 4 The proposal must demonstrate a requisite level of service for a minimum of five (5) years. The form included in Section 4.2 is complete, addresses all requirements, including comparable facility, years of experience, and services at Colleges and Universities. On-site personnel proposed for contract need to reflect company experience and training. Past performance at NC State University may also be evaluated.

5 years’ relevant experience at Colleges and Universities True/False

If false,the proposal will be set aside as non-responsive and not considered further. If a proposal is deemed to have the necessary experience, 10% of the evaluation will be assigned to reference checks and proposed personnel.

20% Conservation and Long-Term Liability - Section 3 Some profiles and labpacks are recognized as recycle, reclaim, or reuse. In general, liabilities are minimized by recycling/reuse and treatment, with landfill being the highest long-term liability. Each profile and labpack will be scored based on handling code, with those having multiple options being averaged. For example, “Labpacks, no RCRA codes” may be “H061” and “H132” resulting in 1.5 points.

Proposals will be ranked from highest to lowest.

Recycle/reclaim/recovery/reuse (H010, H020, H039, H050, H061) 4 points Incineration or other destruction (all other codes) 3 points Stabilization/encapsulation (H111, H112) 1 point Landfill/injection/discharge (H131, H132, H134, H135) 0 points

These points will be totaled and reflected in the 20% score.

25% Environmental Compliance - Section 3 Regulatory status and any regulatory actions associated with operations or facilities, including those of subcontractors and proposed disposal and recycling facilities will be evaluated. Missing compliance histories associated with facilities listed on profiles will result in rating of “Unacceptable”.

Lesser infractions/penalties and fewer repeat violations over the three-year compliance history are preferred over significant environmental threats and repeat violations. Consider scores and example criteria for each facility:

“Good” (no violations) = 5 points “Good-Acceptable” = 4 points “Acceptable” (minor violations/penalties, minimal repeat) = 3 points “Acceptable-Poor” = 2 points “Poor” (few major) = 1 point “Unacceptable” (repeat major) = 0 points

Inclusion of “unacceptable” facilities or facilities with multiple or major repeat violations may affect how specific profiles are considered to be addressed, and may result in the rejection of the proposal as too much of a liability for the University.

Environmental scores will be allocated to facilities included with the cost evaluation and will be ranked from highest to lowest.

35% Cost Proposal - Section 7 Calculate cost projections over the first contract year using the data provided, as presented in Schedules A-D. Applicable waste costs will be for critical profiles (those used in the anticipated annual generated waste) as presented in Appendix 1. Costs will be ranked based on each proposal cost as a percentage of the lowest cost proposal. The lowest cost proposal will receive 35 points and remaining proposals will be scored as a percentage of the lowest cost.

EXAMPLE

Supplier A’s proposed total cost = 150,000 Supplier B’s proposed total cost = $200,000 Supplier C’s proposed total cost = $100,000 (lowest total cost proposed)

Cost scores would be calculated as follows:

Supplier C: (100,000/100,000) x 35 = 35 points Supplier B: (100,000/200,000) x 35 = 17.5 points Supplier A: (100,000/150,000) x 35 = 23.33 points

7. COST PROPOSAL

You must download and complete the detailed cost proposal spreadsheets located on the Bonfire under supporting documents, requested information, for Schedules A-D (D - D-3). You are not required to fill in the tables below as they are mimicked in these required documents. These are required spreadsheets that must be completed and uploaded in the appropriate locations on Bonfire.

Instructions are outlined on each spreadsheet and below.

NOTE: If you can not fit all the information on these spreadsheets, you may upload a separate Cost Proposal document that includes the additional information associated with any of the required spreadsheets, if needed.

Appendix 1 identifies a mock shipment that will be used to evaluate costs. Appendix 2 provides general waste profiles for wastes currently under contract and is not inclusive of all wastes to be managed.

This will include all labor, transportation, tools, equipment, expenses (travel and otherwise), taxes, fees, and any other costs incurred by the firm.

Fixed cost pricing information will include the services listed below for management of all wastes covered by Pricing Schedules A through D.

Proposals will be reviewed and awarded based on the levels of services offered, associated costs, and the proposal that is the most advantageous to the university. Completion and submission of the Pricing Schedules A-D, including the listing of facilities, is required. Combining labor and disposal costs into a single line item will result in rejection of the proposal.

Schedule A: Covers operational services, including labor and equipment, associated with collection and on- site management of hazardous, non-hazardous, non-infectious biological and radioactive wastes, as well as the infrequent services of stabilization, testing unknowns, and other services.

These costs include the following:

● Start-up costs and set-up fees, considered to be a one-time assessment

● Costs for waste acceptance by treatment, disposal, and recycling facilities

● Labor rates for all services, including collection, packaging, consolidation, transport, lab cleanouts or relocations, spill response, and information management (no per diem charges for Wake County facilities)

● On-site Vehicle Charges (fees for vehicle designated for waste collection services)

● Stabilization (reactive materials)

● Testing (on-site characterization) of Unidentified Materials

● Management/Disposal for sites outside of Wake County

Schedule B: Covers costs of materials, labels, envelopes, and manifests. Placards are the responsibility of the Contractor and are not separately billable materials.

Schedule C: Covers shipping and handling costs for non-radioactive wastes.

Schedule D: Covers costs and services for the treatment, recycling, and disposal of hazardous, non-hazardous, and universal wastes, including fluorescent lamps. For each profile, identify at least two treatment/disposal facilities (by reference number), the method code (e.g., H010 for metals recovery) for treatment/disposal at those facilities, and the contract cost regardless of which facility is used. All fees must be included in the cost on each of the associated cost spreadsheets, Schedule D, D-1 - D-3.

APPENDIX 1 SUPPLEMENTAL INFORMATION (To be used with proposal evaluations)

Labor 50 Weeks per year (less 6 University Holidays)

Personnel Hours (5 day work week) Hours/week for 4-person crew 160-180

Hours/week - consolidation/bulking 30 (included with hours above) Hours/week - radioactive waste 5 (included with hours above)

Hours/week - bio waste 10-15 (included with hours above) Hours/week - Labpacking 30 (included with hours above)

Hours/week - standard chemical pick ups 70 (included with hours above) Hours/week - data input/EHSA 10 (included with hours above)

Hours/week - housekeeping/cleaning 10-15 (included with hours above) Hours/week - special projects 5 (included with hours above)

LABPACK AND PROFILE DISPOSAL, TRANSPORTATION, AND MATERIALS

Yearly average to be incorporated in Pricing Schedules

Description Drum Type Average Lbs.

LP--inorganic acid Open 2500 LP--aerosols Open 350 LP--caustics Open 2500 LP--dioxin & precursors Open 200 LP--non-reg, waste to energy Open 5500 LP--liquid fuels Open 650 LP--non-reg liquid fuels Open 700 LP--cyanides Open 250 LP--non-reactive, non-PIH Open 8000 LP--non-reg, non-reactive, non-PIH Open 8000 LP--mercury inorganic Open 250 LP--mercury organic Open 100 LP--organic peroxides Open 250 LP--flammable solids & poisons Open 250 LP--flammable solids (fuel) Open 500 LP--PIH Open 250 LP--spontaneously combustible Open 1200 LP--alkali/alkaline earth, DWW Open 250 LP--mercury for retort Open 400 LP--landfill, non-reg Open 750 LP--oxidizer Open 6500 LP--isocyanates Open 150

Cylinders - Reactive/Organometallic/Pyrophoric NA 2500 Cylinders - Thin-Walled Propane NA 550

LABPACK AND PROFILE DISPOSAL, TRANSPORTATION, AND MATERIALS

Mock shipment to be incorporated in Pricing Schedules

Profile Description Drum Type Average lbs.

101 Oil Closed 20000 102 Flammable Fuels - Non-Hal Closed 40000 103 Flammable Fuels - High Water Closed 35000 104 Halogenated Fuels Closed 21000 105 Paint, Flammable Closed 1200 107 Latex Paint Closed 4000 108 Acid Waste - Mixed Closed 8000

108B Mixed Acid Vials Open 1500 110 Lab Debris - Regulated Open 2500 116 Mercury Debris Open 50 117 Meds & Drugs Open 4500 118 Lead Acid Batteries Open 3500 119 NiCad Batteries Open 50 120 Non Reg Lab Debris Open 22000 121 Lithium Batteries Open 100 124 Vials - Flammable Open 2500

126A PCB Ballasts (Non TSCA) Open 3000 128 Empty Drums N/A 250

130A Non-Oil Liquid w/metals Closed 6500 131 Caustic Liquid Closed 5000 133 Aerosols Open 2500 134 Flammable Paint in Cans Open 1200 135 Latex Paint in Cans Open 800 139 Alkaline Batteries Open 150 149 High Water Aq Soln. - Non Reg Closed 35000 152 Lead Pigs Open 500 161 Mercury Contaminated Acid Closed 1000 167 Silica Gel with Solvents Open 1500 173 Organic Acids Closed 2500 185 Broken Lamps Open 250 194 COD Vials Open 300 204 Formaldehyde Solutions Closed 6000 210 Grinding Sludge Open 8000 214 Latex, Asphalt, Coatings Open 600 221 Lead Debris Contaminated with Mercury Open 250 222 Activated Carbon Open 250

Anticipated Materials Usage per Year Closed Head Drums Average Usage Numbers

Carboys 225

DF15 60

DF30 75

DM55 200

DF55 125

Open Head Drums

DF5 325

DF20 15

DF30 75

DM55 50

DF55 175

CY Box 55

CF55 70

PIH Boxes 50

APPENDIX 2

GENERAL WASTE PROFILES

Appendix 2 provides general information regarding 36 individual waste profiles currently approved for University wastes. Use the link below to access them or download them directly from Bonfire, KGS1057896_Appendix 2_General Waste Profiles. Specific chemicals have been listed where deemed necessary, while general categories have been used in other areas. Because of the thousands of chemicals used by the University, and fluctuations and generation rates for each lab or process, full and detailed listings of chemical constituents cannot be provided as part of these profiles. It has been the responsibility of the contractor to ensure consolidated wastes meet profiles, based on generator identification of waste constituents. Fluorescent lamps are managed as a separate category, and have also been excluded from these profiles.

Many of the profiles reference numerous EPA waste numbers. It should be understood that some waste numbers (typically U- and P- codes) may have been assigned to bulk or consolidated waste mixtures due to one-time or otherwise rare circumstances and may not be applicable to all drums in a profile. It is important to recognize the essential waste numbers appropriate for the general waste description. EPA waste numbers will be properly assigned at the time of shipment to ensure appropriate notification and treatment of the waste.

All profiles should be regarded as non-wastewaters, with many of the underlying hazardous constituents identified by EPA waste numbers or derived from the waste descriptions. Additional or specific underlying hazardous constituents will be identified at the time of shipment.

The information is believed to be reasonably accurate and sufficient for the purpose of determining primary management options and subsequently pricing. The information is based first on generator knowledge (identification of chemical constituents by process operators, conservative application of hazardous waste determination by hazardous waste personnel), with some information (e.g., BTU values, pH assignments) provided through evaluation or testing by waste facilities.

https://drive.google.com/file/d/13n4sdjA47FtxbkfzBOi3o2vgkeLGalIN/view?usp=sharing

PRICING SCHEDULE A

OPERATIONAL COSTS AND SERVICES Unit of

Measure Unit Cost

Comments

Start-up Cost Includes mobilization/demobilization, plan development, labor, miscellaneous equipment, and project management lump sum

Waste Acceptance Waste Profile per each On-site Charges (Labor costs/person/hour.)

Level D (base rate, supervisor/technician) per hour Level C (respirator, coveralls, etc.) per hour Level B (SCBA, chemical resistant clothing, etc.) per hour Radioactive Waste Management (if different from base rate) per hour

Non-Infectious Biological Wastes (if different from base rate) per hour

Overtime rate on-site (indicate minimum number of hours in comments) per hour

On-site Vehicle Charges (waste shipments not included) On-site vehicle (collection vehicle) per month Secondary On-site vehicle (transit van) per month Forklift supplied/operated/maintained by vendor Other

(specify) Additional Services (For items at additional cost, please indicate those costs.)

On-site stabilization (labor and/or fees; materials and disposal are included as basic services) per item

On-site testing of unknowns (labor and/or fees;

(materials and disposal costs are at the same rate as quoted in Schedules B , C, and D) per item per hour other (specify)

Services for facilities outside Wake County (disposal, materials, and labor are at same rate as local) mileage per diem

Quarterly High Hazard Team Site Visit (Main Site) per Visit

PRICING SCHEDULE B

Materials Cost Open Head Cost

Closed Head Cost

Comments

Steel Drums 5-gallon 10-gallon 30-gallon 55-gallon 85-gallon (salvage) Poly Drums carboys 2.5-gallon 5-gallon 15-gallon 20-gallon 30-gallon 55-gallon 95-gallon (overpack/salvage) Boxes/Fiber Drums wood/fiber box, approx. 0.7 cu.ft.

square fiber box/drum, approx. 2 cu.ft./15 gal.

square fiber box/drum, approx. 5 cu.ft./30 gal.

fiber box for PIH materials cubic yard boxes cubic yard boxes (NH) round fiber drum, approx. 20 gallon round fiber drum, approx. 30 gallon Square 55 gallon fiber box with liner (i.e Questar) Square 30 gallon fiber box with liner (i.e Questar) Square 10 gallon fiber ox with liner (i.e Questar) 55 gal LP Box Rolloffs other (specify)________________________ Fluorescent Lamp Supplies Boxes for 4' lamps (indicate how many per box in comments) Boxes for 8' lamps (indicate how many per box in comments) Other (specify) Pallet Boxes Pallets Absorbents/cushioning materials vermiculite (indicate how many cubic feet per bag in comments) packing peanuts clay/sand (specify type & indicate how many cubic feet or pounds per bag in comments) other (specify) Overpack fees 10-gallon 55-gallon 85-gallon 95-gallon

PRICING SCHEDULE C:

Shipping and Handling Costs

All costs include fees and surcharges. Additional fuel surcharges or other fees constitute a price increase and require 180 days’ notice.

Item/Container Type Unit of Measure Unit Cost ($) Comments carboys EACH

2.5 gal. pails EACH 5 gal. pails EACH 15 gal. drums EACH 20 gal. drums EACH 30 gal. drums EACH 55 gal. drums EACH 85/95 gal. drums EACH approx. 0.7 cu.ft. box EACH approx. 2 cu.ft. drum EACH approx. 5 cu.ft. drum EACH Cubic yard boxes EACH Pallets EACH Cylinders EACH Totes up to 330 gal. EACH Rolloffs EACH Fluorescent Lamps Box BOX Pallet PALLET

SCHEDULE D: WASTE MANAGEMENT FACILITIES

Reference Number Facility Name Address EPA ID NO. Management

Method Codes

PRICING SCHEDULE D-1:

HAZARDOUS, NON-HAZARDOUS, AND UNIVERSAL WASTE DISPOSAL

Facilities and their management codes are to be listed on the form following Pricing Schedule D. Waste profiles are described in general in Appendix 2.

Waste Treatment/Disposal Facility Reference

No.

Method Code Cost per pound (lb)

Cost per drum

LabPacks LP--inorganic acid LP--aerosols LP--caustics LP--dioxin & precursors LP--non-reg, waste to energy LP--liquid fuels LP--non-reg liquid fuels LP--cyanides LP--non-reactive, non-PIH LP--non-reg, non-reactive, non-PIH LP--mercury inorganic LP--mercury organic LP--organic peroxides LP--flammable solids LP--flammable solids & poisons

LP--PIH

LP--spontaneously combustible LP--alkali/alkaline earth, DWW

LP--mercury for retort LP--landfill, non-reg LP--oxidizer LP--isocyanates

PRICING SCHEDULE D-1:

HAZARDOUS, NON-HAZARDOUS, AND UNIVERSAL WASTE DISPOSAL

Facilities and their management codes are to be listed on the form following Pricing Schedule D. Waste profiles are described in general in Appendix 2.

Profiled Waste Treatment/Disposal Facility Reference No.

Method Code Cost per pound (lb)

Cost per drum

108B 126A 130A

PRICING SCHEDULE D-2:

Fluorescent Lamp

Recycling/Disposal per foot per lamp Designated Facilities

2' and 3' lamps 4' lamps 6' lamps 8' lamps Circular U-Bends Compact

PRICING SCHEDULE D-3:

Cylinders & Additional

Items Facility

Reference No.

Lecture (≤ 3” x ≤ 12”)

Small (≤ 4” x ≤ 24”)

Medium (≤ 12” x ≤ 36”)

Large (≤ 16” x ≤ 56”)

Define dimensions for small, medium, and large cylinders Ammonia Argon, Krypton, Neon, Xenon Butane Calibration Gases (Contains primarily “air” and < 0.1% other gases) Carbon Dioxide Carbon Monoxide Chlorofluorocarbons Ethylene Helium…