KGS1057806 Addendum #1.pdf

ADDENDUM #1

TO: POTENTIAL RESPONDING SUPPLIERS

FROM: Kristen Shelton, CPPB Procurement Specialist

DATE: March 28, 2025

SUBJECT: NC State University RFP #63-KGS1057806 Hazardous & Non-Hazardous Waste Collection, Management & Removal Services

This addendum is issued as a result of questions raised on the above referenced request for proposal. This addendum is part of the bid process and must be returned with your proposal response. Failure to include this addendum with your response will cause your proposal to not be considered for award.

1. Additional Questions Period: Questions must be submitted in writing via email to kgshelto@ncsu.edu with Subject Line: RFP #63-KGS1057806 - Questions, no later than 5:00 pm on Thursday, April 3, 2025.

2. See below questions & answers, clarifications and the pre-proposal sign-in sheet.

Please sign, date and return this addendum with your proposal response. Failure to return this addendum will cause your response to not be considered for award.

Company Name:

Acknowledge by Signature:

Acknowledge by Full Name (printed):

Date:

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RFP #63-KGS1057806 - Hazardous & Non-Hazardous Waste Collection, Management & Removal Services Question # Reference Section Question University Response

1 2 Single or multi source award? Single award

2 3.1.5 Does your tracking system per container per lab all the way through the system? Does the NCSU system track using barcodes?

Use our system until materials are manifested; once manifested utilize transporting tracking system. No scanner function, but each item has its own unique ID number

3 3.1.8 Are we required to respond to a spill in general?

No, EHS will take care of most of the spills that occur on campus. We will contact you on an as needed basis for equipment or materials to help contain the spill. Further information is outlined in 3.1.8.1 and 3.1.8.2.

4 3.3.1 Is the other RAD waste under a different contract? How do you manage Smoke detectors, exit signs?

We don't see this at our level. Not a regular waste stream but may see some if there is a special project somewhere on campus. If this waste were to come to our warehouse, it would only be a pick up. Yes, different contract for disposal.

5 3.4.2 What type of low-level radiation?

Majority is laboratory and low level isotopes. We have a nuclear reactor on site so we may have some material with for example cobalt to be disposed of from it.

6 4.2.2

Are you asking for the compliance history of the onsite contractor or the transporter if we use a transporter that isn't associated with the contract company?

We require the compliance history of any subcontractor that will be helping with this contract and where they are taking it. If you are bringing in a subcontractor for transportation, their compliance record will need to be reviewed and approved.

7 7, D-1 This spreadsheet ask for items per lb and per drum. Provide both or is there a preference?

No, there is not a preference. We are allowing flexibility here based on the waste and the history of data provided in Appendix 2.

8 7, D-1

Cost per drum; reference size? Options for no-bid on one option vs another (bid on Lab Pack 2 but not on Drums for a specific product) – is that considered negative?

May be dependent on what profile says for lab packs. Can provide additional information or breakdown (e.g. 55-gallon drum $$; 80% = $$; 50% = $$, etc.) in the comments column or as an additional response. It is not a negative, but we recommend you look at the history provided in appendix 1 & 2 to determine the pricing options to offer us.

9 7, D-1 Disposal codes: Will you accept H141 management method code? H141 is being phased out so contractor will need to use the new "S" codes.

10 7 Is firm rate for lifetime of bid?

Firm pricing is for the initial contract period. Price increases are the responsibility of the awarded contractor and are outlined in the terms and conditions, item #26 pg. 30.

11 General Collection of waste, will a standard box truck work? Yes, but it may be a little tight. Slightly smaller than 26' standard box is preferred.

13 General Will you offer another question period? Yes, see the first page for details.

14 Warehouse Is it required for the awarded vendor to run the rad compactors? Yes, personnel will run the rad compactors

15 Warehouse Is there internet access in this building?

Yes, the whole building has access to WIFI. You can read more about the WIFI options here: https://wifi.ncsu.edu/. The associates will use EDUROAM and will need to register their computer or other electronic devices.

16 Warehouse Are there any controlled substances in lab packs? No, there is not any DEA controlled substances that will regularly be in labpacks

17 Warehouse Are there any other metals in the non-halogenated profile that are not coded? Yes, it is very possible.

18 Warehouse

Do you have state and/or federal inspections? Have you had any violations? Who will be responsible if there are violations during the contract?

Yes, we are inspected annually. No, we have not had any violations at this facility. If violations occur in this facility during the contract, the contractor is responsible for this and is required to be paid by the contractor. All applicable Federal, State, and local laws and regulations are to be followed during this contract and as outlined throughout the scope of work, Section 3.

19 Warehouse Mercury debris profiles: (high mercury vs low mercury threshold?) We assume the highest

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RFP #63-KGS1057806 - Hazardous & Non-Hazardous Waste Collection, Management & Removal Services Question # Reference Section Question University Response

20 Warehouse What active carbon profiles are used for activated carbon waste? used to filter fumes?

Depends on what the laboratory submits for the waste characterization and pick up.

21 Warehouse Allowable for shipment to Canadian disposal facilities?

No. Speciality chemical(s) will require an exception to ship. Pre approval and paper facility audit is necessary.

22 Warehouse Do you have PFOS/PFAS waste streams? Do you know the composition or % of this waste?

Due to being a research facility, the types vary along with the percentage. It depends on what the lab submits but as of now it is non-regulated material.

23 Warehouse Do you help with lab moves? Will the awarded vendor be used for these?

Yes, we help with lab moves. We will not rely on the assigned associates to this contract to help. We will rely on a different group from the awarded vendor if this does occur.

24 Terms & Conditions Will you take exceptions to your terms and conditions. What if we want to recommend an environmental services term and condition?

We do not take any exceptions to our terms and conditions as outlined, see #1 under GENERAL INFORMATION ON SUBMITTING PROPOSALS, page 23. As for environmental regulations, all of these are covered throughout the scope of work, Section 3 along with item #16 of the terms and conditions (pg. 28).

Clarifications:

1 1 & 4.2.1 Please clarify how many people are need for weekly operations? Section 1 & 4 have different numbers.

4.2.1 is correct. We require 4 people for weekly operations, typically, eight (8) hours per day, five (5) days per week. Please correct this in Section 1.

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Company Name Representative #1 Full Name Representative #1 Email Address Initials (certification)

Arcwood (formerly Heritage) Whitney King Wking@arcwoodenviro.com Wk

Arcwood Environmental (formerly Heritage)Glenn Magley Glenn.magley@arcwoodenviro.com GM

Clean earth Cory riley Criley@harsco.com Clr

Clean Earth Stacey Rush srush@cleanearthinc.com SR

Clean Earth Scott Kaas Skaas@cleanearthinc.com Sk

Clean Earth Clean Earth Fernando Cruz Cruz fcruz@harsco.com FLC

Clean Harbors Gregg Campbell Campbell.Gregg@cleanharbors.com GC

Clean Harbors Mike Hopper Hopper.michaeld@cleanharbors.com GC (Gregg signed in Rep #2)

Clean harbors Scott Currie Currie.scott@cleanharbors.com Sc

Environmental Restoration LLC Jon Brown J.brown@erllc.com JSB

Republic Services Chris King Cking3@republicservices.com CK

Republic Services Matt Gemmell matthew.gemmell@republicservices.com Mkg

Republic services Tyler Colcord Tcolcord@republicservices.com TC

Reworld waste Carter Phillips Wphillips1@reworldwaste.com Wcp

Tradebe Brian Lehman Brian.lehman@tradebe.com BDL

Tradebe Env Svcs Chris Bardak Chris.bardak@tradebe.com Cb

Triumvirate Environmental Josh Chronopoulos Jchronopoulos@triumvirate.com Jtc

Veolia Kevin salus Kevin.salus@veolia.com Kws