_K_Contractor_Employee_Jury_Service_Ordinance_No.4324_Chapter_2.85.pdf
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- Solicitation number
- 2027-RFP-00202
- Issued by
- San Mateo County, California
About this file
This document is the Contractor Employee Jury Service Ordinance No. 4324, Chapter 2.85, established by San Mateo County, California, which sets mandatory requirements for contractors entering into agreements with the county. The ordinance applies to all contracts valued at $100,000 or more for public works, consulting services, or purchases of supplies, materials, and equipment. Under this ordinance, contractors must maintain and adhere to a written policy providing full-time employees with no less than five days of regular pay annually for actual jury service performed in San Mateo County. At the time of seeking a contract, contractors must certify compliance with this policy or commit to implementing such a policy prior to contract award. The ordinance became effective September 1, 2005, and applies to any contract awarded or amended on or after that date, with exceptions for contractors operating under collective bargaining agreements, for which the ordinance applies only after the effective date of the next collective bargaining agreement.
The County Executive's office administers enforcement of this ordinance and possesses authority to adopt implementing rules and regulations, receive employee notifications of violations, and impose sanctions for non-compliance, including contractor disqualification from county bidding for up to five years and contract termination. The Board of Supervisors may waive ordinance requirements under specific circumstances, including emergency situations, sole-source procurements, absence of compliant bidders, conflicts with grant agreements or interagency arrangements, and cooperative or joint purchasing agreements. No contract shall be executed unless the contractor demonstrates compliance with Chapter 2.85 requirements. The ordinance directly applies to the Electrical Job Order Contracts (JOC 2716 and 2717) solicitation, as that procurement exceeds the $100,000 threshold and constitutes a county service contract.
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JURY SERVICE ORDINANCE Page 1 of 2
CONTRACTOR EMPLOYEE JURY SERVICE ORDINANCE NO. 4324, CHAPTER 2.85
2.85.010 Definitions
For the purposes of this chapter:
(a) "Contract" means a legal agreement between the county and a contractor for public works, consulting, or other services, or for purchase of supplies, material or equipment.
(b) "Contractor" means a party who enters into a contract with the county for which the contractor receives consideration of $100,000 or more.
(c) "Contract Authority" means the Board of Supervisors or the head of the department or agency presenting the proposed contract to the Board of Supervisors.
(d) "Employee" means any California resident who is a full-time employee of a contractor under the laws of California.
(e) "Full time" means 40 hours or more worked per week, or a lesser number of hours if (1) the lesser number is a recognized industry standard as determined by the County Executive, or (2) the contractor has a long standing practice that defines the lesser number of hours as full time.
(Ord. 4324, 08/15/06)
2.85.020 Contractor Jury Service Policy
(a) A contractor shall have and adhere to a written policy that provides that its employees shall receive from the contractor, on an annual basis, no less than five days of regular pay for actual jury service in San Mateo County. The policy may provide that employees deposit any fees received for such jury service with the contractor or that the contractor deduct from the employees’ regular pay the fees received for jury service.
(b) At the time of seeking a contract, a contractor shall certify to the county that it has and adheres to a policy consistent with this chapter or will have and adhere to such a policy prior to award of the contract.
(c) The Board of Supervisors may waive the requirements of this chapter when it determines that it is in the best interests of the County for such reasons as follows:
1. Award of a Contract or amendment is necessary to respond to an emergency;
2. The Contractor is a sole source;
3. No compliant Contractors are capable of providing goods or services that respond to the
County's requirements;
4. The requirements are inconsistent with a grant, subvention or agreement with a public agency;
5. The County is purchasing through a cooperative or joint purchasing agreement.
(d) Contractors should submit requests for waivers of the terms of this chapter to the Contract
Authority or the County Executive.
(e) The County Executive may reject a contractor’s bid or proposal, or terminate a contract, if he determines that the contractor is in violation of the requirements of this chapter or was established, or is being used, for the purpose of evading the intent of this chapter.
JURY SERVICE ORDINANCE Page 2 of 2
(f) No contract shall be executed with a contractor unless such contractor is in compliance with this chapter. (Ord. 4324, 08/15/06)
2.85.030 Powers and duties of the County Executive
The County Executive's office shall have the authority to:
(a) Adopt rules and regulations, in accordance with this chapter and the Ordinance Code of the
County of San Mateo, establishing standards and procedures for effectively carrying out this chapter;
(b) Receive notification from employees of contractors regarding violations of this chapter;
(c) Determine and recommend to the Board of Supervisors for final decision the imposition of appropriate sanctions for violation of this chapter by contractors including, but not limited to:
1. Disqualification of the contractor from bidding on or being awarded a County contract for a period of up to 5 years, and
2. Contractual remedies, including, but not limited to termination of contract.
(d) Impose other appropriate contractual sanctions for violations of this chapter;
(e) Allow for remedial action after a finding of noncompliance.
(g) Perform such other duties as may be required or which are necessary to implement the purposes of this chapter. (Ord. 4324, 08/15/06)
2.85.040 Date of Application
The provisions of this chapter shall apply to any contract awarded or amended on or after
September 01, 2005, provided that if the contractor is then signatory to a collective bargaining agreement, this chapter shall only apply to any contract with that contractor which is awarded or amended after the effective date of the next collective bargaining agreement. (Ord. 4324, 08/15/06)
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