JUDICIARY SPECIAL CONDITIONS-103D SPECIAL CONDITIONS FOR VENDOR AGREEMENTS.pdf

This file contains special conditions and general guidelines established by the Judiciary, State of Hawaii for vendor agreements related to a solicitation for the fabrication, printing, and delivery of 50,000 sets of Notice of Entry of Judgement and/or Order forms (Criminal Disposition forms) for the District Court of the First Circuit. The contractor must produce forms identical to provided samples in every aspect, with the sample controlling specifications. Contractors are responsible for all costs associated with labor, equipment, materials, transportation, and delivery, including forklift service to the floor and appropriate stacking of pallets for easy retrieval. The solicitation requires delivery of the exact quantity specified with no allowances for overages or shortages; however, the Judiciary reserves the right to increase the total quantity prior to contract runoff at the same or lower per-set price quoted by the contractor.

All contractors must comply with the Judiciary's General Conditions Governing Contracts with the Judiciary, State of Hawaii for Goods and Services (October 2023), the Discrimination Harassment-Free Workplace Policy, and applicable Hawaii Electronic Information Technology Disability Access Standards. The representative executing the agreement must have the authority to sign on behalf of the contractor. All deliveries shall be made to locations designated by the Judiciary unless otherwise instructed. The Judiciary will not reimburse contractors for any overages delivered beyond the specified quantity.