08 AL-1971-1369 Statement of Work - DRAFT REV C.pdf

ALS ALARA Lead Shielding Panel Procurement SOW AL-1791-1369

STATEMENT OF WORK

Project Name ALS ALARA Lead Shielding Panel Procurement

Project Number 110036

Acquisition Type Goods

Date 06/25/2025

Prepared by: Reviewed by:

Doris Wang, Project Manager Projects and Infrastructure Modernization Division

Jordan Caddick, Project Director Projects and Infrastructure Modernization Division

DWang5 Text Box

DRAFT

TABLE OF CONTENTS

TABLE OF CONTENTS 2

1. Revision History 4

2. Approvals 4

3. Abbreviations and Acronyms 5

1 Introduction 6

1.1 Project overview 6

1.2 Description of items 6

1.3 Scope of Work 7

2 References and Required Documents 7

2.1.1 Conflicts 7

3 Responsibilities 8

3.1 Subcontractor Responsibilities 8

3.1.1 Technical Performance 8

3.1.2 Tools/Fixtures/Test Equipment 8

3.1.3 Installation Operation Requirements 8

3.1.4 Design, Manufacturing, and Testing requirements 8

3.2 Engineering Design, Analysis, and Design Review Requirements 9

3.2.1 Detailed Design Requirements 9

3.2.1.1 Engineering Design 9

3.2.1.2 Fabrication Drawings 9

3.2.1.3 Approval to Proceed 9

3.2.2 Manufacturing, Inspection, Installation, and Test Requirements 9

3.2.2.1 Subcontractor’s testing 10

3.2.2.2 Acceptance Testing at LBNL 11

3.2.3 Acceptance Test Procedures 11

3.2.3.1 Verification of Radiation Shielding PRIOR TO OPERATIONS 12

3.2.3.2 Verification of Overall Dimensions 12

4 Deliverables 12

4.1 List of items 12

4.2 First articles panel delivery 13

4.3 Production series 13

4.5 Closeout checklist 13

5 Schedule 13

6 Quality Assurance 14

6.1 Quality Assurance Requirements (QA) 14

6.2 Deviation requests 14

6.3 Nonconformance reports 14

6.4 Manufacturing and inspection plan 15

6.5 QA Flow-Down 15

7 Project Administration 15

7.1 Roles and responsibilities 15

7.2 Reporting / communication requirements 15

7.3 Documentation requirements 16

7.4 Reviews 16

7.5 Hold points and what’s required 17

8 Shipping, Handling, And Storage 17

9 Closeout Checklist 18

1. Revision History

Rev. CM Number Description of Change

A Initial Release

B 1. Removed the two batches/awards approach. There will be one contract award for all panels.

2. Added consultation services during construction as part of the base contract (rather than an add option).

3. Updated the schedule.

4. Clarified that the current drawings are at the 95% design stage.

5. Updated reference documents AL-1790-6401 and AL-1816-3759 (attached).

6. Made minor language clarifications throughout.

2. Approvals

The following individual(s) shall approve this document:

Approver Project Role

Doris Wang Project Manager

Jordan Caddick Project Director

3. Abbreviations and Acronyms

ACL Acceptance Criteria List

AISC American Institute of Steel Construction

AISI American Iron and Steel Institute

ALS Advanced Light Source

ALS-U Advanced Light Source Upgrade

ANSI American National Standards Institute

ASME American Society of Mechanical Engineers

ATP Acceptance Test Procedure

EHS Environmental, Health, and Safety

FAT Factory Acceptance Test

FDR Final Design Review fMRR final Manufacturing Readiness Review

IAW In Accordance With

LBNL* Lawrence Berkeley National Laboratory

MIP Manufacturing and Inspection Plan

NCR Nonconformance Report pMRR preliminary Manufacturing Readiness Review

QA Quality Assurance

RFP Request for Proposal

SDS Safety Data Sheet

SOW Statement of Work

University* The Regents of the University of California

*For the purposes of this SOW, the terms University and LBNL are used interchangeably.

1 Introduction

1.1 Project overview

Lawrence Berkeley National Laboratory (also referred to here as LBNL, or Berkeley Lab or

University) is a federally funded research and development center that is operated and managed by the Regents of the University of California (UC) for the United States Department of Energy

(DOE) under a prime contract between UC and DOE. LBNL conducts unclassified research to carry out its mission of reaching a deeper understanding of our world and delivering science-based solutions to problems of national significance.

Within LBNL is a soft Xray Accelerator known as the Advanced Light Source (ALS) that is currently undergoing a significant upgrade. The upgraded accelerator includes an accumulator ring (AR) and a storage ring (SR) that are housed within a structural concrete tunnel. To ensure researchers and other lab personnel are protected from any radiation released by the AR/SR, additional lead shielding is required.

1.2 Description of items

The objective of the project is to fabricate and deliver the new steel encased lead shielding panels required to address the radiation safety requirements of the ALS. This includes review of the current design for efficiency and manufacturability, fabrication/shop drawing development and submittal to LBNL and LBNL’s consultants for approval, procurement of raw materials, fabrication of the steel casings, assembly of the lead shielding, storing of materials prior to shipment, and logistics for transportation of finished lead shielding panels to the LBNL site, provide lead specifications and quality control process for LBNL to review and approve. The current design is a 95% design. After the contract is awarded, the fabrication subcontractor shall provide efficiency and feasibility review, and LBNL will provide the final panel dimensions (zero sum material change) within four weeks of the contract award.

The installation of the panels in the ALS building at LBNL will be performed by others and is excluded from this scope of work. In support of installation activities, the subcontractor shall provide storage and handling guidelines/procedures and consultation support during installation.

71 new lead shielding panels are required to upgrade the current shielding tunnel for the AR

(accumulator ring) and SR (storage ring) at the ALS at LBNL. Each panel is rectangular in shape, but with unique dimensions (including height, length, and thickness). Each panel includes a 3/8” steel case that has lifting lug attachment points, wall attachment points, and lead retaining studs incorporated into the design.

The panels range in approximate weight from 1,400 lbs to 12,500 lbs. The exact weight of each panel shall be determined by the Subcontractor.

1.3 Scope of Work

This statement of work (SOW) is the basis for the procurement of the Lead Shielding Panels

(here-in referred to as “lead panels” or “lead shielding”) and related hardware which will be used to protect personnel from synchrotron radiation from Advanced Light Source Accumulator Ring and Storage Ring. This document outlines the Subcontractor’s responsibilities and obligations necessary for completing the requirements as set forth herein.

The scope of work is the manufacture, assembly, inspection, packaging, temporary storage, and transportation to LBNL of the Lead Shielding Panels as described in the schedule.

2 References and Required Documents

Document Number Document Title

AISC 360-05 Specification for Structural Steel Buildings

AISI S100 North American Specification for the Design of Cold-Formed Steel Structural Members

ANSI / AWS D1.1 Structural Welding Code - Steel

ASME B30.20 Below-The-Hook Lifting Devices

ASME B30.26 Rigging Hardware

ASME BTH-1 Design of Below-the-Hook Lifting Devices, Design Category “A”

ASME Y14.5 Geometric Dimensioning and Tolerancing

10 CFR 851 Worker Safety and Health Program

PUB 3111 LBNL Quality Assurance Policy

AL-1208-0209 ALS-U Supplier Quality Evaluation Survey

AL-1790-6402 Lead Panel Specification

AL-1790-6401 ALS Lead Panel DWG - dated 04/23/2025

AL-1816-3759 ALS Basis of Design - dated April 2025

2.1.1 Conflicts

In the event of a conflict between the Technical Specification and the SOW, the Subcontractor shall immediately notify the LBNL contractual representative.

3 Responsibilities

In accordance with (IAW) the applicable provisions defined in this SOW, the Subcontractor shall be responsible for the fabrication drawing detailing, purchase of all materials, manufacturing, assembly, packaging, temporary storage, and shipping of the lead shielding panels.

3.1 Subcontractor Responsibilities

3.1.1 Technical Performance

IAW the design documents and all referenced documents, the Subcontractor shall complete fabrication drawings for the steel casing and lead inserts. Engineering Design and Radiation shielding calculations are outside the scope of this Subcontract and have been performed by LBNL and their Engineering Subcontractor Rutherford and Chekene.

With regard to radiation shielding, the responsibility of the Subcontractor shall be to ensure the design conforms to the specified thicknesses of shielding material, and that no internal shielding gaps occur.

The specifications and LBNL drawings for each panel are included in the Engineering Drawings Set, Panel Schedule, and technical specification SPC-001, Technical Specification for the ALS SR/AR Tunnel Lead Shielding Panels. The Subcontractor shall validate the current design for manufacturability, and provide final fabrication drawings for review and approval by LBNL and their engineering subcontractor. If the Subcontractor proposes changes to the existing design, the Subcontractor shall be responsible for providing impacts to installation, and if necessary, request additional field measurements as needed from LBNL, especially at existing concrete wall panel interfaces and connection points, to ensure: proper fit, all LBNL requirements are met, and safe material movement. See Section 3.2.1.1 for additional details.

3.1.2 Tools/Fixtures/Test Equipment

The Subcontractor shall be responsible for supplying all materials, including (but not limited to) the construction of all tools, jigs, fixtures, and test equipment required to complete the panels. All special tools and test equipment fabricated or procured by the Subcontractor under this SOW shall be the property of LBNL and shall be accounted for by the Subcontractor.

3.1.3 Installation Operation Requirements

Installation is not a part of this contract. The Subcontractor is responsible for completing the design of the lead panels to minimize or avoid on-site welding, grinding, cutting, or other such installation or finishing operations which create smoke, dust, ignition hazards, etc.

The Subcontractor is also responsible for the development of lead panel handling guidelines/procedures for handling and storage and consultation during installation. The

Subcontractor shall be available for installation consultation. The estimate is around 8 hours during the first month of installation, and 2 hours for each remaining months.

3.1.4 Design, Manufacturing, and Testing requirements

The Subcontractor shall document that the lead panels have been designed in accordance with this SOW and all referenced drawings, specifications; all referenced codes, all applicable US Government, LBNL, and local Building Codes as applicable. See SOW section 3.2.2 for more details.

3.2 Engineering Design, Analysis, and Design Review Requirements

3.2.1 Detailed Design Requirements

3.2.1.1 Engineering Design

The lead panels have been designed by the Engineering Subcontractor Rutherford and

Chekene. The Subcontractor will be responsible for reviewing the designs and providing recommended modifications to increase fabrication efficiencies and improve ease of installation. Recommendations should be submitted to the LBNL Technical

Representative for consideration. Any recommendations submitted in this manner will be reviewed and approved by LBNL and the engineering subcontractor.

The design documents are at the 95% level. After the contract is awarded, the fabrication subcontractor shall provide efficiency and feasibility review, and LBNL will provide the final panel dimensions (zero sum material change) within four weeks of the contract award. The height and thickness of the panels will remain unchanged. The 100% drawings will also include LBNL accepted design updates from the subcontractor for manufacturability and the final dimensions.

3.2.1.2 Fabrication Drawings

The Subcontractor will also be responsible for providing detailed fabrication drawings for each panel that will be reviewed and approved by LBNL and the engineering subcontractor.

The subcontractor will be responsible for providing regular updates on the progress of fabrication design drawings through weekly reports or update meetings.

LBNL and the engineering subcontractor require 2 weeks for review and approval of fabrication drawings.

3.2.1.3 Approval to Proceed

LBNL must accept in writing the final fabrication drawings design, fabrication dimensional tolerances, and any modifications introduced to the Engineering design before the

Subcontractor proceeds with the ordering of material and components.

3.2.2 Manufacturing, Inspection, Installation, and Test Requirements

Each lead shielding panel shall be inspected at the Subcontractor’s facility to demonstrate compliance with the required specifications. In addition, the following shall be conducted on each lead shielding panel at the Subcontractor’s facility according to the Acceptance Test Procedures, prior to delivery to LBNL:

● The Subcontractor shall demonstrate that each component’s critical dimensions are within tolerance. The tolerance for the panel width shall be +/- 0.125”. The lead thickness specified in the design is to be considered as minimum thickness, and the tolerance of the thickness is +0.125”. Subcontractor can propose alternate tolerances for consideration, any deviance requires advance written approval by

LBNL Technical Representative. An inspection report shall be required to document tolerances are met.

● All certification of designs, materials, hardware, processes, calibrations, and test data shall be signed by a representative of the Subcontractor authorized to sign such certifications.

● Copies of all SDS for all chemicals and adhesives are to be provided to LBNL.

● All raw materials shall be examined visually to detect suspect or counterfeit parts, obvious defects, and their state of cleanliness, and then replaced or rectified if appropriate.

● Lead-lined panels shall be inspected to guarantee uniform lead thickness.

● The Subcontractor shall demonstrate that any welding performed on a steel/lead/steel bonded member will not melt the lead or cause local deformations that impact the member’s shielding ability.

● All welds on load-sustaining members shall be examined for defects IAW

ANSI/AWS D1.1, “Structural Welding Code – Steel.”

● All lifting hardware and fixtures shall be designed, certified, and marked with information including load rating, IAW ASME B30.26, Rigging Hardware; ASME

BTH-1, Design of Below-the-Hook Lifting Devices, Design Category “A”; and

ASME 30.20, Below the Hook Lifting Devices.

● All lifting, handling, shipping fixtures, and attachment lugs shall be proof-tested prior to use at LBNL. Following proof-load testing, all structural welds of these items shall be examined. All panels shall pass proof lift tests.

● Raw lead must not be exposed. In areas where the panel isn't protected by the steel casing, the lead should be covered with a wear-resistant coating. Surfaces have been prepared, and finishes have been applied per applicable standards.

● Provide reports of chemical or physical analysis, or any other equivalent evidence of conformance.

● The Subcontractor shall hire a third-party inspector with proper credentials per industry standard to provide certifications. The certifications shall include, but not limited to, lead density, purity, and material certification.

3.2.2.1 Subcontractor’s testing

The following information shall be submitted by the Subcontractor four (4) weeks after the award of the contract:

1. Proposed Manufacturing/Inspection/Test Plan to include:

● Manufacturing and assembly planning schedule in GANTT format, including any related concerns, including (but not limited to) schedule and high-risk items. See section 6.4 for additional details. This includes but not limited to:

o Welding demonstration, lifting/handling/shipping fixture proof testing, inspection activities o Production start and completion dates o Breakdown of key milestones/phases (e.g., procurement, assembly, quality control) o Estimated shipping dates for each batch or lot o Lead times for each stage

● Identify potential risks to schedule or quality for the subcontract deliverable.

● Assembly and test procedures, including (but not limited to) laminating procedures detailing how steel panels will be prepared, glued, and aligned with lead panels during lamination.

● Procedure for preparing, priming, and painting components and assemblies.

● Details of any production tooling.

● Estimated best delivery schedule.

2. Acceptance Test Procedures (ATP) including (but not limited to):

● Weld testing on critical welds specified in the designed Lead Panel Drawings.

● Proof Lift Testing 100% of the lead panels using approved rigging hardware, to prove the integrity of hoist points and panel integrity. Each test shall be documented with photos identifying which panel is being tested.

● Sample inspection reports and assembly/testing travelers or reports.

3.2.2.2 Acceptance Testing at LBNL

The lead shielding panels will be reviewed and documented upon receipt at LBNL for condition and conformance to final drawing dimensions.

Acceptance Test of the lead shielding panels will be conducted at LBNL by LBNL staff including but not limited to the radiation physicist, and quality engineer, with the installation subcontractor observing. Acceptance will be in accordance with all contractual documents and certificates.

3.2.3 Acceptance Test Procedures

Each lead shielding panel will be accepted upon receipt of:

1. The panel itself.

2. The complete dimensional verification and welding inspection reports

3. All applicable certificates and product data

4. All applicable nonconformance or deviation documentation, if any, and verification of their compliance with the technical specifications or with non-conformances and deviations having been approved.

5. All applicable third-party inspection reports. The certifications shall include, but not limited to, lead density, purity, and material certification.

6. LBNL's acknowledgment of the receipt of the first five listed items.

3.2.3.1 Verification of Radiation Shielding PRIOR TO OPERATIONS

1. Initial testing of the radiation shielding may be performed by using visible light, i.e., using a high-powered light penetration test.

2. The Subcontractor shall be responsible for ensuring that the finished lead shielding panels are ready for testing by LBNL Radiation Safety personnel.

3. LBNL reserves the right to test the radiation shielding integrity of the panels using an alternative radiation source.

4. Any structural defects and/or radiation leakage discovered during the installation phase that were not caused by mishandling during installation shall be repaired by the

Subcontractor.

3.2.3.2 Verification of Overall Dimensions

1. The maximum overall dimensions of the assemblies with respect to the appropriate reference surfaces shall be verified by the Installer to conform to the assembly drawing for the item.

2. The panel dimensions of all Lead Shielding Panels shall be reviewed for conformance with provided drawings and accepted in writing by LBNL upon receipt of the panels.

3. If the dimensions exceed the tolerances, the Subcontractor is responsible for all costs related to the modification or replacement.

4 Deliverables

4.1 List of items

The required deliverables consist of the final fabrication drawings and the lead panels as listed in the drawing sheet S-003LP.

The Lead Panels should not be delivered all at once. Each delivery should be around 8 panels, and the detailed delivery schedule needs to be coordinated with LBNL.

4.2 First articles panel delivery

A first article shall occur on each delivery of panels. Each 1st article delivery requires:

1. The complete assembled and inspected panels

2. The complete ATP report package for each lead shielding panel

3. All applicable certificates and product data listed below

4. All applicable nonconformance or deviation documentation by panel as applicable, if any

5. Written approval from LBNL to proceed with shipping

4.3 Production series

The production series shall be split into several delivery sub-batches as outlined in the subcontract. Each production series delivery requires:

1. The complete assembled and inspected panels

2. The complete ATP report package for each panel

3. All applicable certificates and product data

4. All applicable nonconformance or deviation documentation for each individual panel, if any

5. Written approval from LBNL to proceed with shipping

4.4 Installation Documentation & Consultation

1. The completed lead panel handling guidelines/procedures for handling and storage

2. Documentation of Consultation Hours Completed

4.5 Closeout checklist

At the time of the final delivery, the Subcontractor shall submit the closeout checklist to verify that all required deliverables have been provided. The closeout checklist is provided at the end of this document.

5 Schedule

1. Drawing markups and comments: Subcontractor to submit within 4 weeks after contract award.

2. Final panel dimensions: LBNL to submit within 4 weeks after contract award.

3. QA/Testing Plan submittal: Subcontractor to submit within 4 weeks after contract award.

4. Initial batch of fabrication drawing submittal: Subcontractor to submit within 8 weeks after contract award.

5. Last batch of fabrication drawing submittal: Subcontractor to submit within 16 weeks after contract award.

6. Response or revision time for each set of comments or submittals: within 2 weeks.

7. Complete manufacturer of all lead shielding: by 12/01/2027.

8. Subcontractor to provide storage for lead shielding: 12/01/2027 - 09/30/2029.

9. Initial batch of lead shielding received on site at ALS/LBNL: 10/01/2028.

10. Last batch of lead shielding received on site at ALS/LBNL: 09/30/2029.

11. Lead panel installation period (Subcontractor shall provide consultation service):

10/01/2029 - 6/30/2030.

Refer to the schedule section 7 for details on additional requirements. The actual delivery dates will be coordinated between LBNL and the Subcontractor.

6 Quality Assurance

The Subcontractor shall maintain and apply an effective QA program for the design, manufacture, and testing of all systems and equipment provided. The system shall comply with the requirements of the ISO-9001 Standard, “Quality Management System Requirements.” The

Subcontractor shall supply the necessary documentation to demonstrate this compliance. Pre-award or post-award surveys may be required and shall be supported.

6.1 Quality Assurance Requirements (QA)

The Subcontractor must maintain and apply the QA program that the University has deemed effective for this procurement based on the Subcontractor’s response to the ALS-U Supplier

Quality Evaluation Survey. The Subcontractor must provide information regarding aspects of their

QA program relevant to this SOW. The QA processes must be reviewed and approved by the

University.

6.2 Deviation requests

A deviation request applies to any request that seeks to modify a process, document, or drawing.

A deviation request does NOT apply to components that the Subcontractor manufactured that do not conform to the specifications provided by the University; see below for nonconformance reporting.

To submit a deviation request, the Subcontractor must provide a written request that can only be implemented after review and approval by the University. If needed, the University can provide a deviation request form, or – with University approval – the Subcontractor can submit their own customary deviation request documentation.

6.3 Nonconformance reports

A nonconformance report (NCR) provides a written summary that describes how a particular product does not conform to defined specifications or how a procedure does not conform to defined requirements. A nonconformance may be determined and reported by either the

Subcontractor or the University.

Once a nonconformance is identified, an NCR must be submitted to the University within three business days. The University uses its standard NCR form that the Subcontractor can request.

Or, with prior University approval, the Subcontractor can use their own customary NCR documentation.

The University will provide a written Disposition establishing a path forward for each nonconformance. However, once a nonconformance has been identified, no further operation may be performed on the nonconforming item without the University’s written approval to proceed.

Additionally, if any process is found to produce nonconforming components, all work utilizing that process must immediately cease upon discovery until the process can be reviewed with input from the University. Leave to resume any such process is at the discretion of the University.

6.4 Manufacturing and inspection plan

The Subcontractor shall develop an MIP for the lead panels, consisting of all work instructions, test and inspection procedures, and report templates that are needed to produce the lead panels according to the technical specifications. This includes any instructions, procedures, or report templates that are provided to, or developed by, lower-tier subcontractors. The MIP shall also include a sourcing plan that identifies which manufacturing, inspection, and testing activities are performed in-house vs. by lower-tier subcontractors. Each MIP shall be submitted for LBNL approval before the start of 1st article production.

6.5 QA Flow-Down

The Subcontractor shall ensure a proper and complete flow-down of all applicable QA requirements to its suppliers and sub-tier suppliers.

7 Project Administration

7.1 Roles and responsibilities

Two individuals will be identified in the awarded contract: a University Procurement Specialist and a University Technical Representative. The named University personnel are responsible for the contract administration from award initiation through the receipt and acceptance of the purchased item.

University Procurement Representative – See subcontract for details.

University Technical Representative – See subcontract for details.

The selected Subcontractor is required to identify a project manager to act as the single point of contact. The project manager interfaces directly with the University Technical Representative for technical, programmatic, and schedule items.

7.2 Reporting / communication requirements

1. Upon award of the subcontract, the University Technical Representative will contact the

Subcontractor to set up a project kick-off meeting to establish communication requirements, including the use of the portal that will be used for data exchange.

2. Project meetings are required to be held twice per month once production has begun, but the frequency of required meetings may be higher during the period leading up to production.

3. Written monthly schedule updates are required. The schedule must include lead times for components and materials, high-level production sequences of key components and planned dates for shipment to LBNL.

4. Written monthly status reports are required and must include explanations for schedule changes as well as a list of completed quantities of key components through production sequences. Status reports should also include photographs of progress, work completed in the previous month, key activities to be completed in the upcoming month, and any risks to schedule or quality.

5. LBNL reserves the rights for site visits by LBNL personnel or selected designee will be at the discretion of LBNL, and include access to the factory where the manufacturing and assembly work is performed.

6. Action item tracking is required. The Subcontractor must document action items in written form for all project meetings.

7. Other reports or data may be required as requested in writing.

7.3 Documentation requirements

All documents are submitted in the English language.

Digital formats are acceptable for all documentation required in this SOW, including Quality

Assurance (QA) data, certificates of conformance, test results, models, and drawings, as applicable.

Acceptable document formats include .docx, .xlsx, and other editable Microsoft Office file formats, pdf format, image formats, and .txt or .csv for measurement data, as applicable.

7.4 Reviews

The University Technical Representative will work with the Subcontractor to establish a timeline and location for all reviews. Reviews may be conducted onsite (University or Subcontractor facilities) or via web/video conferencing. External (non-University) reviewers may be included at the University’s discretion.

The review types required for this scope of work are:

● FAT Procedures Review. This review will be conducted at the Subcontractor’s site or on

Zoom for each 1st article lead shielding panel. The Subcontractor shall demonstrate their proposed test and inspection procedures and present, for LBNL review and approval, the report formats corresponding to the specified FAT report package for lead shields. The

Subcontractor shall provide a detailed FAT plan for LBNL review and approval.

● Shipping Plan Review. The Subcontractor shall present, for LBNL review and approval, how their proposed packaging and shipping procedures to avoid damages.

● final Manufacturing Readiness Review (fMRR). This review will be conducted prior to the start of fabrication. The Subcontractor shall present any revisions to the design and fabrication drawings, as well as confirmation of all QA/QC requirements, as implemented during 1st article production for LBNL approval.

7.5 Hold points and what’s required

Written approval from LBNL is required to proceed beyond any identified hold points listed below.

● Hold for the 1st article production approvals. Successful completion of the fMRR is required for each magnet type. LBNL will review and respond within 10 business days of full documentation receipt.

● Hold for 1st article shipment approval. The following is required:

o Successful completion of the FAT procedures review.

o Successful completion of the shipping plan review.

o Approval of the FAT report and documentation package for each 1st article lead panel is required. LBNL will review and respond within 10 business days of full documentation receipt.

Until this hold point is satisfied, any fabrication or manufacturing beyond 1st article lead panel shield is performed at the Subcontractor’s risk.

● Hold for production batch shipment approval. The Subcontractor must submit the FAT report and documentation packages for all batch deliverables. LBNL will review and respond within 10 business days of full documentation receipt.

● Hold for Subcontractor closeout. Closeout requires that the Subcontractor complete and submit the Closeout Checklist in this document.

8 Shipping, Handling, And Storage

1. Shipments need to be organized as non-oversized loads.

2. Panels must be stored and shipped in such a way that they maintain their structural integrity, and assemblies are protected well. Panels should be received on-site in the same condition as they were fabricated with no damage, rust, or shifting of assemblies.

Lifting points should be indicated on each panel.

3. Shipping methods should consider vibration and other environmental conditions that may impact the structural integrity and assembly of the panels. In preparation for shipping, each component of the enclosure shall be covered or wrapped for protection against weather elements, dust, and damage to projections, shock loads, impacts, and rubbing.

Each enclosure component shall be properly braced with robust wood (or similar) and cushioned within its own packing so that it will not shift during handling and shipment.

Durable materials such as clean wood, bubble wrap, or similar non-contaminating materials are to be used to support and protect the components from one another during transit and storage. Peanut-type material shall not be used for packaging.

4. Each shipment shall be appropriately labeled with the list of contents, destination, gross weight, location of center of gravity, purchase order number, and contact information.

9 Closeout Checklist

The closeout checklist summarizes all Subcontractor deliverables. Submitting this completed checklist is required to close out the contract.

For each item, the Subcontractor must indicate yes or no (Y/N) that the item was delivered according to requirements. For any “N” (no) response, an explanation must be provided in the comments below the table as to why that deliverable is not complete. It is up to LBNL to accept the deliverable as is through a waiver or work with the Subcontractor for completion of the task before closeout.

Item Descriptions Complete?

(Y/N)

Completed travelers signed off for each critical step along with photos as necessary to document concealed work (for example glue pattern). Draft travelers shall be submitted to LBNL for review prior to executing to assure all critical steps are represented.

2 Acceptance Test Reports.

Manufacturing/Inspection/Test data for inspections performed at incoming inspection or during manufacturing.

Material certifications for the lead used showing chemical composition, material properties, and tolerances that meet or exceed LBNL requirements.

5 Welder certifications.

Certificate of Conformance: The Subcontractor shall provide a Certificate of Conformance that certifies the following:

• Materials used are those which have been specified in the Design Drawings by LBNL.

• When required, if the items delivered were produced from materials for which the Subcontractor has on file, reports of chemical or physical analysis, or any other equivalent evidence of conformance.

• Welding has been done in accordance with ANSI/AWA D1.1.

• Surfaces have been prepared and finishes have been applied in accordance with manufacturer’s procedure.

• All panels have passed proof lift tests.

• All panel dimensions are within tolerance.

Third party inspector certifications. The certifications shall include, but not limited to, lead density, purity, and the material certification.