JOB_TOOL_INVENTORY_LIST_-_MB.pdf
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- Solicitation number
- 060-2923409-MB
- Issued by
- Orange County, San Francisco City, California
About this file
This is a Tool Control Policy document issued by the County of Orange Sheriff-Coroner Department establishing guidelines for contractors working in correctional facilities. The policy requires all contractors performing work in security areas of Orange County Sheriff's Department jail facilities to complete tool inventories upon entry and exit from the facility. Contractors must prepare written inventory forms listing all tools needed prior to arrival to expedite the security screening process. A security staff member will compare tools against the written inventory upon entry and repeat the process upon exit to ensure no tools are left at the job site. The policy provides contact information for three facilities: James A. Musick Facility, Intake Release Center, and Theo Lacy Facility. Contractors performing regular work are encouraged to maintain pre-prepared, computerized inventory lists for their toolboxes to streamline future visits. The document includes a blank Job Tool Inventory List form with space for 28 tools and requires security staff to initial and record their badge numbers for both in and out inventories.
All vehicles entering the secured parking area of Orange County correctional facilities are subject to search and logging at the gate. Vehicles entering the Intake Release Center or Theo Lacy Facility require inventory only of tools to be carried inside the facility, while vehicles entering James A. Musick Facility must have complete tool inventory both prior to entry and upon exit. This Tool Control Policy applies directly to the Routine Maintenance and Repairs of Industrial Laundry Equipment contract for which bidders must maintain compliance when conducting work at the Central Men's Jail and James A. Musick Facility. All contractors awarded this maintenance contract must adhere to these tool control procedures when accessing the correctional facilities to perform laundry equipment maintenance and repairs.
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Text version
County of Orange Sheriff-Coroner
EXHIBIT I
Orange County Sheriff’s Department Tool Control Policy
Tool Control Guidelines for Contractors Working in Correctional Facilities
The Orange County Sheriff’s Department has implemented a Tool Control Program at all jail facilities. The purpose of the program is to increase the safety at the facilities by keeping dangerous tools out of the hands of inmates. All contractors entering one of these facilities will be required to comply with the program requirements. The security staff at these facilities will make every effort to minimize any inconvenience caused by this program. We are providing you these guidelines so you can prepare the necessary documentation in advance to minimize any delay entering the facility.
All contractors performing work inside the security area of the facilities will be required to have their tools inventoried upon entry to, and exit from the facility.
Instructions for persons entering the facility:
Complete the attached inventory form listing all of the tools you will need to take inside (preferably prior to arrival at the facility). Limiting the number of tools needed, will speed your entry and departure.
Present the written inventory at the entrance to the facility at which you are working.
A member of the security staff will compare the tools you are taking into the facility to your written inventory and return the form to you after signing it.
A member of the security staff will repeat the inventory on your way out of the building to make sure you have not left any tools at the job site.
The security staff will retain the original inventory but will make you a copy if you need one.
Contractors performing regular work at these facilities should prepare advance inventories for each toolbox with a few blank lines at the bottom and store the inventories on a computer. When you need to come to a facility, you can print the appropriate pages to take with you and handwrite any additional special tools at the bottom.
If needed, you will be allowed entry to the facility to look at the work to be done prior to determining what tools you will need to minimize the number of tools subject to the inventory requirement.
Instructions for vehicles entering the facility:
All vehicles entering the secured parking area of any correctional facility operated by the Orange County Sheriff’s Department will be subject to search and will be logged in and out at the gate.
Vehicles entering the Intake Release Center or Theo Lacy Facility will not need to have the tools inventoried. You will only need to inventory the tools to be carried inside the facility.
Vehicles entering the James A. Musick Facility will need to be inventoried prior to entering and exiting the facility.
Contact Information if you have questions about this policy or need more information:
James A. Musick Facility • (949) 855-7777
Intake Release Center • (714) 647-6120 Theo Lacy Facility • (714) 935-6216
JOB TOOL INVENTORY LIST
Date: Name: WO#
*Security staff must initial and write down their badge number for both the in and out inventory.
Tool / Id # In Out
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