JOB_TOOL_INVENTORY_LIST_-_MB.pdf
PDF 178 KB Posted
- Solicitation number
- 060-2923409-MB
- Issued by
- Orange County, San Francisco City, California
About this file
This file consists of a Tool Control Policy document and supporting inventory form issued by the County of Orange Sheriff-Coroner Department for contractors working in correctional facilities. The policy establishes mandatory tool inventory procedures for all contractors entering security areas at Orange County Sheriff's Department jail facilities, including the James A. Musick Facility, Intake Release Center, and Theo Lacy Facility. Contractors must complete written tool inventories prior to entry and present them at facility entrances, where security staff will verify tools upon both entry and exit to prevent dangerous implements from reaching inmates. The policy permits advance preparation of standardized inventory forms for contractors performing regular work and allows pre-visit facility inspections to minimize tool quantities subject to inventory requirements. All vehicles entering secured parking areas are subject to search and logging at gates, with specific inventory requirements varying by facility—the James A. Musick Facility requires vehicle inventories while the Intake Release Center and Theo Lacy Facility require only carried-tool inventories. The provided Job Tool Inventory List form includes fields for date, contractor name, work order number, tool identification, and security staff initials with badge numbers for both inbound and outbound inspections, accommodating up to 28 tool entries.
This document serves as a supporting exhibit to the County of Orange Sheriff-Coroner's solicitation for routine maintenance and repairs of industrial laundry equipment at correctional facilities. The tool control procedures outlined herein are mandatory compliance requirements for any contractor awarded the laundry equipment maintenance contract, which involves work at the Central Men's Jail and James A. Musick Facility. The three-year contract, commencing February 22, 2026, with two optional renewal years, requires contractors to understand and adhere to these security protocols when accessing facility work areas. Contact information is provided for each facility to address policy clarifications: James A. Musick Facility (949) 855-7777, Intake Release Center (714) 647-6120, and Theo Lacy Facility (714) 935-6216.
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County of Orange Sheriff-Coroner
EXHIBIT I
Orange County Sheriff’s Department Tool Control Policy
Tool Control Guidelines for Contractors Working in Correctional Facilities
The Orange County Sheriff’s Department has implemented a Tool Control Program at all jail facilities. The purpose of the program is to increase the safety at the facilities by keeping dangerous tools out of the hands of inmates. All contractors entering one of these facilities will be required to comply with the program requirements. The security staff at these facilities will make every effort to minimize any inconvenience caused by this program. We are providing you these guidelines so you can prepare the necessary documentation in advance to minimize any delay entering the facility.
All contractors performing work inside the security area of the facilities will be required to have their tools inventoried upon entry to, and exit from the facility.
Instructions for persons entering the facility:
Complete the attached inventory form listing all of the tools you will need to take inside (preferably prior to arrival at the facility). Limiting the number of tools needed, will speed your entry and departure.
Present the written inventory at the entrance to the facility at which you are working.
A member of the security staff will compare the tools you are taking into the facility to your written inventory and return the form to you after signing it.
A member of the security staff will repeat the inventory on your way out of the building to make sure you have not left any tools at the job site.
The security staff will retain the original inventory but will make you a copy if you need one.
Contractors performing regular work at these facilities should prepare advance inventories for each toolbox with a few blank lines at the bottom and store the inventories on a computer. When you need to come to a facility, you can print the appropriate pages to take with you and handwrite any additional special tools at the bottom.
If needed, you will be allowed entry to the facility to look at the work to be done prior to determining what tools you will need to minimize the number of tools subject to the inventory requirement.
Instructions for vehicles entering the facility:
All vehicles entering the secured parking area of any correctional facility operated by the Orange County Sheriff’s Department will be subject to search and will be logged in and out at the gate.
Vehicles entering the Intake Release Center or Theo Lacy Facility will not need to have the tools inventoried. You will only need to inventory the tools to be carried inside the facility.
Vehicles entering the James A. Musick Facility will need to be inventoried prior to entering and exiting the facility.
Contact Information if you have questions about this policy or need more information:
James A. Musick Facility • (949) 855-7777
Intake Release Center • (714) 647-6120 Theo Lacy Facility • (714) 935-6216
JOB TOOL INVENTORY LIST
Date: Name: WO#
*Security staff must initial and write down their badge number for both the in and out inventory.
Tool / Id # In Out
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