Security_Clearance_Memo_MB.pdf

This is a security clearance submission memo issued by the County of Orange Sheriff-Coroner Department in California. The County of Orange is soliciting competitive bids for routine maintenance and repairs of industrial laundry equipment at two correctional facilities: the Central Men's Jail and James A. Musick Facility. The procurement covers comprehensive maintenance services for laundry equipment manufactured by Braun, Minor, Unimac, and Energenics, including washers, extractors, dryers, and lint catchers. Bidders must provide 24/7 emergency and routine maintenance services with inspection, testing, certification, repairs, cleaning, calibration, and documentation capabilities. The solicitation is fully electronic with bids due by October 22, 2025, at 4:00 PM PST. A mandatory two-day job walk is scheduled for October 9, 2025, at 8:00 AM, with only one attendee per vendor permitted. All questions must be submitted by October 15, 2025, at 5:00 PM through the online Question & Answer section. The contract term is three calendar years commencing February 22, 2026, with potential renewal for two additional years.

Qualified vendors must possess current California state contractor's licenses with specific credentials for electrical work. The County offers Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preferences with a 5% bid price reduction for certified businesses meeting Orange County principal operations requirements and state certification criteria. The solicitation includes quarterly and annual per-unit rates for equipment maintenance with additional provisions for as-needed services at hourly labor rates. Award determination will be based on the lowest responsive and responsible bid, subject to approval by the Sheriff-Coroner Department's Purchasing Services Bureau. Mary Barreto, Deputy Purchasing Agent, is the designated contact at (714) 834-2065 or MBarreto@ocsheriff.gov. The County reserves the right to accept or reject bids in whole or part, cancel the solicitation, and apportion requirements among multiple bidders as deemed in its best interest.