Security_Clearance_Memo_MB.pdf

This is a Security Clearance Memo submitted by the County of Orange Sheriff-Coroner Department in California regarding an electronic security clearance submission process for the Routine Maintenance and Repairs of Industrial Laundry Equipment contract opportunity. Qualified vendors must submit security clearance information through an online portal using the case-sensitive invite code BC-0280-r and register at the provided link. The procurement solicits competitive bids for comprehensive maintenance and repair services for industrial laundry equipment at two correctional facilities: the Central Men's Jail and James A. Musick Facility. Equipment covered includes washers, extractors, dryers, and lint catchers manufactured by Braun, Minor, Unimac, and Energenics. Bidders must provide 24/7 emergency and routine maintenance services with inspection, testing, certification, repairs, cleaning, calibration, and documentation capabilities. A mandatory two-day job walk is scheduled for October 9, 2025, at 8:00 AM, with only one attendee per vendor permitted. Multiple question submission deadlines appear in the solicitation (October 15, 2025; November 18, 2025; and April 9, 2026), with bids submitted electronically through the County's online bidding system. The contract term is three calendar years commencing February 22, 2026, with potential renewal for two additional years.

Qualified vendors must possess current California state contractor's licenses with specific credentials for electrical work. The County offers Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preferences providing a 5% bid price reduction for certified businesses maintaining principal operations within Orange County. Pricing includes quarterly and annual per-unit rates for equipment maintenance with additional provisions for as-needed services at hourly labor rates; specific contract value is not stated. The solicitation is fully electronic with no alternative bid submission methods accepted. Award determination is based on the lowest responsive and responsible bid, subject to approval by the Sheriff-Coroner Department's Purchasing Services Bureau. The County reserves the right to accept or reject bids in whole or part, cancel the solicitation, and apportion requirements among multiple bidders as deemed in the best interest of the county. All inquiries should be directed to Mary Barreto, Deputy Purchasing Agent, at (714) 834-2065 or MBarreto@ocsheriff.gov.