JL-13_Written_Pre_Proposal_Conference_05DEC2024.pdf

PRE-PROPOSAL CONFERENCE

Solicitation N4019225R5000, Environmental IDIQ Services for Hazardous Waste, Hazardous Material, Other Regulated Waste, and

Spill Response at Joint Region Marianas, Guam

Administrative Remarks

Solicitation Overview

Basis for Award

Request for Proposal (RFP) Highlights

Instructions to Offerors

Evaluation Factors for Award

Proposal Submission Requirements

Project Overview

Requests for Information

Closing Statement

AGENDA

ADMINISTRATIVE REMARKS

PRIMARY

Name & Title: Jerica A. Santos, Contract Specialist

Phone Number: +1(671) 339-5063

Email Address: jerica.a.santos.civ@us.navy.mil

SECONDARY

Name & Title: Elaine R. Dell’Isola, Contracting Officer

Phone Number: +1(671) 339-1148

Email Address: elaine.r.dellisola.civ@us.navy.mil

POINTS OF CONTACT

The pre-proposal conference is available in a written format only.

A one-time site visit of the project locations will be held for contractor verification purposes.

Remarks and explanations addressed during the site visit shall not qualify or alter the terms of the conditions of the

RFP.

The site visit attendance sheet and this pre-proposal conference presentation will be posted on sam.gov.

The use of cameras, tape recorders, and other recording devices are not allowed during site visit.

All questions MUST be submitted in writing via email to the contacts listed in RFP using the Request for Information (RFI) form in Attachment JL-1 of the RFP.

The Government does not intend to respond to questions submitted less than 10 days before the proposal receipt date.

A consolidated list of all RFI questions and responses will be issued via amendment to the RFP.

The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing (SF-30).

Any change to the solicitation will be made by RFP amendment and will be posted on sam.gov.

SOLICITATION OVERVIEW

This is an Environmental service contract for Hazardous waste services at Joint Region Marianas, Guam resulting in one, single award IDIQ contract.

The contract resulting from this solicitation will be awarded to the responsible Offeror whose proposal conforms to the requirements of the solicitation and is determined to provide the best value to the Government considering Price and Non- Price evaluation factors.

BASIS FOR AWARD

All technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined, are approximately equal to price.

Award may be made to other than the lowest priced Offeror or other than the highest technically rated Offeror.

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions.

The Government reserves the right to:

Eliminate from consideration for award any or all offers at any time prior to award.

Negotiate with Offerors in the competitive range.

Award the contract to the Offeror submitting the proposal determined to represent the best value – the proposal most advantageous to the Government, price and other factors considered.

Offerors are advised that an award may be made without discussions or any contact concerning the proposals received

Offerors shall not assume that they will be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of the proposals or conduct discussions

RFP HIGHLIGHTS

This is a Small Business (SB) set-aside procurement

North American Industry Classification System (NAICS):

562112, Hazardous Waste Collection

Size Standard: $47 million

Contract Type: Combination Firm Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ)

Contract Term: Base Period and Four (4) Option Periods

Maximum Total Contract Value: $30 million

Section C:

Performance Work Statement (PWS)

This is a performance-based contract which incorporates performance-based specifications. The PWS in Attachment JC-1 includes the following annexes:

Annex 0100000, General Information

Annex 0200000, Management and Information

Annex 1800000, Environmental

SF 33 Block 9:

Proposals are due no later than 4:00pm ChST on Monday, 06 January 2025

Proposals must be received and date/time stamped by the Contracting Officer on or before that date and time

Late submittals will not be considered unless it meets the requirements in FAR 52.215-1 Instructions to Offerors – Competitive Acquisition

ALL OR NONE OFFERS: FAR 52.215-1 is modified as follows.

Failure to submit offers for all line items listed shall be cause for rejection of the offer.

INSTRUCTIONS TO OFFERORS

SF 33 SECTION L, INSTRUCTIONS TO OFFERORS:

Read this entire section carefully!

Proposals shall be submitted in three ring binders or bound, with tabs or separators

Page limits where stipulated must be adhered to. A page refers to one printed side of a piece of paper

Proposals shall be submitted on 8.5” x 11” paper, using standard margins and no less than size 10 font utilizing, both sides of the paper

Proposals shall follow the format in the RFP

Offerors must submit:

Cover Letter with fully executed true and authentic copy of any applicable legally binding agreement, such as a joint venture agreement, teaming agreement, or other contractual agreement

Non-Price Proposal

Tab 1: Factor 1, Recent, Relevant Experience of the Firm

Tab 2: Factor 2, Technical and Management Approach

Tab 3: Factor 3, Safety

Tab 4: Factor 4, Past Performance

Price Proposal

Proposal submission shall consist of:

Non-Price Proposal: One (1) original, three (3) hard copies, and one (1) electronic copy in Adobe Acrobat PDF format provided on compact disc (CD)

Price Proposal (In Sealed Envelope): One (1) original, three (3) hard copies, and one (1) electronic copy in Adobe Acrobat PDF and Microsoft Excel format provided on CD. Place the CD in the sealed envelope, along with the copies of the Price Proposal

NOTE: Cover Letter and RFP Documents may be submitted with the Price Proposal, as any documents with prices should be submitted separately from the Non-Price Proposal.

System for Award Management (SAM)

Firms must be registered in SAM prior to award of a DoD contract

Firms shall also ensure to obtain a registered Unique Entity Identifier (UEI) prior to award

IMPORTANT: Contractors shall complete both FAR and DFARS provisions associated with the annual representations and certifications in order to participate in this RFP

EVALUATION FACTORS FOR AWARD

SF 33 SECTION M, EVALUATION FACTORS FOR AWARD:

Price

Non-Price

Factor 1 – Recent, Relevant Experience of the Firm

Factor 2 - Technical and Management Approach

Factor 3 - Safety

Factor 4 - Past Performance

Evaluation factors are divided into two categories:

Price and Non-Price (Factors 1 thru 4)

SF 33 SECTION M, EVALUATION FACTORS FOR AWARD:

Proposals shall contain a response to each of the evaluation factors and shall be in the form prescribed in the solicitation.

The non-price proposal shall be precise, detailed, and complete.

The Offeror shall provide a response with sufficient information to permit a detailed evaluation that addresses each non-price factor.

No pricing shall be included in the non-price proposal. Any price information in the non-price proposal will not be considered.

FACTOR 1: Recent, Relevant Experience of the Firm Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

The Government will evaluate the extent of the Offeror’s demonstrated experience in performing projects meeting the criteria identified. The assessment of the Offeror’s recent, relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. The Government will not review any projects above the maximum allowed and will review them in the order presented.

FACTOR 1: Recent, Relevant Experience of the Firm (cont’d)

Recent – Projects completed within five (5) years of the issuance date of this solicitation

Size – Value of the completed project is greater than $500,000

Scope – Tasks described in Section C, Annex 1800000 Specification

Item 3 for recurring work

Complexity – Depth and diversity of technical experience performing the tasks described in Section C, Annex 1800000

Specification Item 3 for recurring work

Demonstrated experience MUST collectively include the following elements:

Collection and transportation of hazardous waste;

Record maintenance and reporting of hazardous waste;

Accumulation, collection, and transportation of used oil;

Response and cleanup of oil and hazardous substance spills; and

Sample collection and field testing of hazardous waste.

Offerors who demonstrate experience in elements of Section C, Annex 1800000, Specification Item 3 for recurring work, that exceed the specific elements listed in the criteria identified, may be considered more favorably.

Offerors who demonstrate the ability to perform tasks in multiple locations may be considered more favorably.

Offerors who demonstrate experience in projects performed on federal and local government contracts may be considered more favorably.

FACTOR 2: Technical and Management Approach Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

The Government will evaluate the narrative to determine the degree to which the Offeror demonstrates a clear understanding of the complexity and magnitude of service requirements, proposes an executable plan for having equipment and personnel in place to commence work, and provides an acceptable technical approach with the capability to meet performance objectives and standards of the PWS.

A narrative not to exceed 20 pages shall describe each of the following topics separately.

FACTOR 2: Technical and Management Approach (cont’d)

Technical Approach – Demonstrate understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the PWS.

Phase-In Transition Plan – Describe what will be done to “start-up” for performance of this contract. The phase-in transition period is 30 days as per the PWS Annex 0200000. The Offeror shall include a schedule of key events, personnel actions, identification of key personnel including, but not limited to, the

Hazardous Waste Operations Manager, and their responsibilities.

FACTOR 2: Technical and Management Approach (cont’d)

Workforce Management – Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management

(corporate and on-site), administration, and subcontractors. The

Offeror shall demonstrate the ability to provide and maintain a qualified workforce. The Offeror shall also demonstrate the ability to manage different workforce and competing priorities at various sites.

FACTOR 3: Safety Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the

Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. The evaluation will collectively consider the DART rate, TCR, Technical Approach to

Safety, and other sources of information available to the

Government as part of such collective evaluation.

FACTOR 3: Safety (cont’d)

The board will evaluate the DART rates and TCR to determine if the Offeror has demonstrated a history of safe work practices taking into account any negative trends and extenuating circumstances that impact the rating.

Government reserves the right to review other available sources

(public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident

Reporting System (CIRS), Contractor Performance Assessment

Reporting System (CPARS), Electronic Contract Management

System (eCMS), etc.

FACTOR 4: Past Performance Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

This evaluation focuses on how well the Offeror performed on recent and relevant projects meeting the criteria identified in and submitted under Factor 1, Recent, Relevant Experience of the

Firm, and past performance on other projects currently documented in known sources.

FACTOR 4: Past Performance (cont’d)

The Government will determine the degree to which past performance evaluations and all other past performance information reflect a trend of satisfactory performance considering:

A pattern of successful completion of tasks;

A pattern of deliverables that are timely and of good quality;

A pattern of cooperativeness and teamwork with the

Government at all levels; and

Recency and relevancy of tasks performed that are identical to, similar to, or related to the task at hand.

Price

Read solicitation submission requirements and Evaluation Factors for Award in the RFP in its entirety!

The Government will evaluate price based on the total price.

Total price consists of the basic requirements and all option items.

The Government intends to evaluate all options in accordance with FAR 52.217-5, Evaluation of Options.

Evaluation of options will not obligate the Government to exercise the option(s).

FACTOR 5: Price (cont’d)

Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

- Comparison of proposed prices received in response to the solicitation

- Comparison of proposed prices with the Independent

Government Cost Estimate

- Comparison of proposed prices with available historical information

Section J, Exhibits A through E – Offeror shall enter unit prices and amounts for Exhibit Line Items (ELINs) as indicated in the schedules.

In the event there is a different between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the ELINs will be recomputed accordingly. If the Offeror provides a total amount for an ELIN but fails to enter the unit price, the total amount divided by the

ELIN quantity will be held to be the intended unit price.

PROJECT OVERVIEW

Environmental IDIQ Services for Hazardous Waste, Hazardous Material, Other Regulated Waste, and

Spill Response at Joint Region Marianas, Guam

This is a performance-based service contract.

The work is located at Naval Base Guam (NBG), Andersen Air Force Base (AAFB) and Marine Corps Base Camp Blaz (MCBCB), Joint Region Marianas, located in Guam.

This acquisition will result in an Indefinite Delivery Indefinite Quantity (IDIQ) contract with recurring and non-recurring work.

The term “recurring work” refers to the Firm Fixed-Price (FFP) portion of the contract, while “non-recurring work” refers to the IDIQ portion of the contract.

Section C, Description of Work

Contractor shall provide environmental services for hazardous waste, hazardous material, other regulated waste, and spill response for all Supported Components and Tenant Commands under Joint Region Marianas (JRM). The work includes operation of a Conforming Storage Facility (CSF):

management of Less-than-90-Day Storage Facilities; management of satellite accumulation sites (SAS) and initial accumulation points (IAP); daily management, collection and disposal of hazardous material (HM), hazardous waste (HW), and other regulated waste (ORW) such as but not restricted to asbestos, lead-based paint, and PCBs; occasional management, disposal, and collection of non-HW; sampling, testing, and laboratory analysis for hazardous waste, regulated waste, and unknown waste determination; oil and hazardous substance spill response, cleanup, sampling, laboratory analysis, and disposal.

Pre-Proposal Site Visit:

A one-time site visit is scheduled for Thursday, 17 December 2024.

The following project locations are included in the walk-through site visit:

Conforming Storage Facility – Bldg 1790, NBG

Less Than 90-Day Facility – Bldg 585B (Navy Lab), NBG

Satellite Accumulation Site – Bldg 585/585A, NBG

Less Than 90-Day Facility – Bldg 19017, NSAA

REMINDER:

Participants shall submit all questions electronically using the Request for Information (RFI) form provided as

Attachment JL-1 in the RFP

The pre-proposal conference is available in written format only.

The site visit attendance sheet and pre-proposal conference presentation slides will be posted on sam.gov.

The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing.

CLOSING STATEMENT

Elaine Dell’Isola

Contracting Officer

(671) 339-1148 elaine.r.dellisola.civ@us.navy.mil

Jerica Santos

Contract Specialist

(671) 339-5063 jerica.a.santos.civ@us.navy.mil

POINTS OF CONTACT