J.3 DGL Operating Responsibility Matrix.pdf
PDF 164 KB Posted
- Attached to
- U. S. Senate Dirksen Ground Level Food Services Federal contract opportunity
- Solicitation number
- AOCSSB23R0060
- Issued by
- Architect of the Capitol
About this file
This document outlines an operating responsibility matrix for food and beverage services at the U.S. Senate Dirksen building. The matrix assigns responsibilities between the Architect of the Capitol (AOC) and food service contractors for various functions including food and beverage purchasing, processing invoices, inventory management, menu approval, facilities maintenance, cleaning supplies, utilities, labor costs, and compliance with health and safety standards. Key responsibilities of the food service contractor include purchasing and paying for all food and beverages, maintaining inventory, developing menus and price lists subject to AOC approval, equipment maintenance and repairs, and providing uniforms, training, and benefits for employees. Major responsibilities reserved for the AOC include facilities systems and utilities, pest control, security systems, and approval of any changes to hours or location of food service operations.
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Text version
OPERATING RESPONSIBILITY CONTRACTOR AOC
Food and Beverage purchasing X Processing and payment of food and beverage invoices X Food and Beverage Inventory X All menus and price lists on the contractor website X Review and approval of menus, price lists, days, and hours of operation X Meeting/Conference room water service (only) X Adherence to standards of the U.S. Food and Drug Administration (FDA) X Current price & portion information X Menu testing & planning X X
Replacement or repair and Preventative Maintenance (PM) of Contractor Owned equipment X Smallware equipment purchase and/or repair and maintenance X Furniture - dining & office provided, repaired and replaced X Utilities X Rental of foodservice equipment X Fixtures/Furnishings, includes carpet & drapes, provide and repair X Initial and annual physical inventory taken of all GFP X X
Postage, shipping and fees charged for AOC services X Maintaining operating records approved by the AOC X Review & audit of operations as directed by the AOC X Taxes/licenses X
Detergent and cleaning supplies X Paper and other disposable supplies X Laundry (includes linen replacement) X Uniforms X Office supplies X Merchandising & Marketing materials (approved by AOC) X Printing and copying X Supply Inventory X
Equipment outside & exposed inside area of hoods (daily wipe down) X Vent from hoods to outside X Daily maintenance and cleaning of grease traps X Windows X Floors in all spaces in seating and serving area X Deep cleaning and replacement of floors in seating area X Cleaning and replacement of carpets/drapes X Walls in kitchen/servery X Walls in serving area X Ceilings and fans X Light fixtures X Tables and chairs X Sanitation - Food & Drug Administration most recent published Food Code X
FACILITIES SERVICES & SYSTEMS
Operating Responsibility Matrix Architect of the Capitol (AOC) and Food Service Contractors
The following is a matrix of responsibilities to be used during the period of performance:
CLEANING
SUPPLIES
OFFICE & ADMINISTRATION
EQUIPMENT & UTILITIES
FOOD & BEVERAGE
U.S. Senate AOC/Contractor Food Service Operating Responsibility Matrix Attachment J.3
Last update 09.26.2023
Third Party Sanitation services (i.e. oil disposal) X Computer Training, hardware & software X Maintenance & training of ITD AOC equipment X Other computer hardware & software, payroll, purchasing, etc. X Change of foodservice location/improvement for good of AOC X Bank Services X Local Landline Telephone equipment X Wireless Internet Service (Wi-Fi) X Removal of trash and garbage from all food areas (Front and Back of House) X Removal of trash and garbage from Capitol grounds loading dock(s) X Knife sharpening X Provide and Maintain Fire Safety systems X Fire safety training attendance (responsibility to learn AOC manual activation / identify malfunctions systems / report concerns) X Conduct fire safety training of kitchen components (i.e. fire suppression system discharge) X Pest control program X Security program & systems issues X Approval of change in hours or days of foodservice X Contractor can sub-contract with CO approval X X
Payment of regular full-time wages X Payroll taxes, fringe benefits & employee insurances X Training & development X Employment staff advertising X Displaced Workers ordinance X Collective Bargaining Agreement & any associated costs X Uniforms for staff, industry standards X Personnel policies filed with the AOC & updated X Compliance with AOC rules & security policies X Regularly scheduled sanitation & safety training X
LABOR
U.S. Senate AOC/Contractor Food Service Operating Responsibility Matrix Attachment J.3
Last update 09.26.2023
Sheet1
File details come from the government source that posted it. Updated .