J.1 Fire Protection Systems Inspection SOW.pdf

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Fire Protection Systems Inspection & Testing

Statement of Work (SOW)

Architect of the Capitol (AOC)

Senate Office Buildings

March 2024

Statement of Work – Fire Protection Systems Inspection and Testing i

CONTENTS

1.0 PROJECT TITLE

2.0 BACKGROUND

3.0 SCOPE OF WORK

4.0 APPLICABLE POLICIES AND STANDARDS

5.0 TASKS

6.0 DELIVERABLES AND DELIVERY SCHEDULE

6.1 Kick-Off Meeting

6.2 Transition-In Plan

6.3 Project Management Plan

6.4 Weekly Status Report

6.5 Monthly Status Report

6.6 Architecture Design Diagrams

6.7 Government Furnished Equipment / Property (GFE/GFP) Inventory Report

6.8 Transition-Out Plan

6.9 Instructions for Delivery of Deliverables

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY

CONTROL PLAN (QCP)

8.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

9.0 CONTRACT TYPE

10.0 PERIOD OF PERFORMANCE

11.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

12.0 TELEWORK

13.0 OTHER DIRECT COSTS (ODC)

14.0 TRAVEL

15.0 KEY PERSONNEL

15.1 Program Manager

16.0 SUBSTITUTION OF KEY PERSONNEL

17.0 PERSONAL SERVICES

18.0 INVOICING

19.0 SECURITY

20.0 SAFETY

21.0 ENERGY EFFICIENCY / COMPLIANCE

22.0 SUSTAINABILITY

23.0 POINTS OF CONTACT

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24.0 APPENDIX A - ACRONYMS

Attachment A Senate Office Buildings – Fire Protection Systems List Attachment B

Fire Alarm Zone List all DSOB systems (x2) Fire Alarm Zone List all RSOB systems (x9) Fire Alarm Zone List HSOB Fire Alarm Zone List SUG Fire Alarm Zone List SECCC Fire Alarm Zone List DWPD

Attachment C RSOB, DSOB & HSOB Fire Pump Information Attachment D RSOB & DSOB Wet Chemical/Kitchen Hood System Information Attachment E GPO Building Dry Chemical/Furniture Spray Booth Suppression System

Information Attachment F Hart Senate Office Building Industrial Dry Chem System Information Attachment G The Schedule

1.0 PROJECT TITLE

Fire Protection Systems Inspection & Testing (I&T)

2.0 BACKGROUND

Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 18.4 million square feet of buildings and more than 580 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise with regard to the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

The Senate Superintendent’s Office is seeking a qualified contractor to assist in the inspection and testing of select fire protection systems in the Senate Office Buildings. These systems include fire pumps, wet chemical suppression, dry chemical suppression, and fire alarm and sprinkler suppression.

2.1 The Contractor shall furnish all equipment, labor and services for annual, semi-annual, and monthly inspection and testing of applicable fire protection systems and equipment in various Senate Office Buildings, Washington, D.C., under the jurisdiction of the Architect of the Capitol during the term of the contract as defined in the Statement of Work (SOW) entitled PERIOD OF PERFORMANCE in Section 10.0.

2.2 The objective of this procurement is to establish a contract (priced out per optional task item) for the annual and semi-annual inspection and testing of Senate Office Building fire pumps, fire alarm, wet sprinkler, dry sprinkler, wet chemical, and dry chemical systems. Individual Senate Building annual, semi-annual, and monthly tasks/items are detailed in Sections 3.1, 3.2, 3.3, and Attachment G/”The Schedule”.

2.3 The make and model of the fire alarm systems contained in each building are provided in Section 3.4 and Attachment A “Senate Office Buildings – Fire Protection Systems List” of this contract. Contractor shall be knowledgeable on the operation of each of these systems, which includes conventional (AutoCall) fire alarm systems.

2.4 A list of the systems in each facility is provided in Section 3.4 and Attachment A of this SOW, while system program details are provided in Attachment B “Fire Alarm Zone List”.

This fire protection equipment must be inspected and tested in accordance with the requirements of the National Fire Protection Association (NFPA). The facilities and systems have been constructed over the 100-year history of Senate Office Buildings. The Contractor must be aware that the historic construction features of these facilities and the multiple stages of fire protection system installation create challenges for system inspection & testing (I&T). As an example, many of the facilities provided with automatic sprinkler protection are not provided with express drains to facilitate flow switch testing. Hoses and water receptacles (trash cans) would be required in these cases. Note that this is an example of I&T challenges, and not the only one.

3.0 SCOPE OF WORK

3.1 Annual Inspection and Test Requirements

3.1.1 Main Fire Alarm Control Panel (“The Schedule” Items #6A, 7A, 8A, 9A, 10A, 11A, 12A, 106A, 107A, 108A, 109A, 110A, 111A, 112A, 206A, 207A, 208A, 209A, 210A, 211A, 212A, 306A, 307A, 308A, 309A, 310A, 311A, 312A, 406A, 407A, 408A, 409A, 410A, 411A & 412A)

1. Verify proper receipt of all alarm, supervisory, and trouble signals.

2. Verify proper ratings of all fuses. Confirm fuse condition. Verify fuse supervision.

3. Verify illumination of all lamps/LEDs.

4. Verify proper operation of main power supply by disconnecting batteries and performing a test under maximum alarm mode.

5. On transponders (transmitters), verify receipt of alarm and trouble conditions in normal, open circuit, and short circuit condition.

6. On multiplex systems, verify communication between sending and receiving units under normal and fault conditions including standby power, open, and shorted circuits.

7. Conduct battery discharge test. Verify electrolyte level with battery charger disconnected, load test batteries under full alarm load for 30 minutes.

8. Conduct battery charger test in accordance with the manufacturer’s instructions.

9. Verify illumination of panel trouble signals and other trouble indications upon introduction of panel trouble conditions including open, shorted, or ground faulted circuits.

10. Verify receipt of all alarm, supervisory, and trouble conditions by the Senate Office Building Notifier Onyx Workstation system. Verify zone identifier icon, location, and descriptor correctly identify the condition present on the building fire alarm system.

11. Work itemized above shall be documented in a written report and submitted to the COR for review and approval.

3.1.2 Remote Annunciator Panel (“The Schedule” Items #6A, 7A, 8A, 9A, 10A, 11A, 12A, 106A, 107A, 108A, 109A, 110A, 111A, 112A, 206A, 207A, 208A, 209A, 210A, 211A, 212A, 306A, 307A, 308A, 309A, 310A, 311A, 312A, 406A, 407A, 408A, 409A, 410A, 411A & 412A)

1. Verify proper operation under normal, alarm, and fault conditions.

2. Work itemized above shall be documented in a written report and submitted to the COR for review and approval.

3.1.3 Initiating Devices (“The Schedule” Items #6A, 7A, 8A, 9A, 10A, 11A, 12A, 106A, 107A, 108A, 109A, 110A, 111A, 112A, 206A, 207A, 208A, 209A, 210A, 211A, 212A, 306A, 307A, 308A, 309A, 310A, 311A, 312A, 406A, 407A, 408A, 409A, 410A, 411A & 412A)

1. Conduct functional test of all duct smoke detectors.

2. Conduct functional test of all electromechanical releasing devices.

3. Conduct functional test of all heat detectors. Use heat source for rate of rise detectors only. Electrically test fixed temperature type detectors.

4. Conduct functional test of all manual pull stations.

5. Conduct functional test of all air sampling type smoke detectors in accordance with the manufacturer’s recommendations.

6. Conduct functional test of all smoke detectors by either simulated smoke or other approved manufacturers test method.

7. Conduct functional test of all projected beam type smoke detectors by obscuring the beam path in accordance with manufacturer’s recommendations.

8. Conduct sensitivity testing of all smoke detectors in accordance with the manufacturer’s recommendations to be completed on a bi-annual basis with half of all detectors tested each contract year.

9. Work itemized above shall be documented in a written report and submitted to the COR for review and approval.

3.1.4 Notification Devices (“The Schedule” Items #6A, 7A, 8A, 9A, 10A, 11A, 12A, 106A, 107A, 108A, 109A, 110A, 111A, 112A, 206A, 207A, 208A, 209A, 210A, 211A, 212A, 306A, 307A, 308A, 309A, 310A, 311A, 312A, 406A, 407A, 408A, 409A, 410A, 411A & 412A)

1. Verify clarity of all audible signal devices and verify sound pressure levels are in accordance with the applicable codes and standards.

2. Verify operation of all visible signal devices in accordance with manufacturer’s recommendations. Verify no room changes have occurred.

3. Work itemized above shall be documented in a written report and submitted to the COR for review and approval.

3.1.5 Sprinkler Systems (Attachment G/“The Schedule” Items #13A, 14A, 15A, 16A, 17A, 18A, 19A, 113A, 114A, 115A, 116A, 117A, 118A, 119A, 213A, 214A, 215A, 216A, 217A, 218A, 219A, 313A, 314A, 315A, 316A, 317A, 318A, 319A, 413A, 414A, 415A, 416A, 417A, 418A & 419A)

1. Visually inspect sprinkler heads and verify that they are free of corrosion, paint, obstructions, damage, etc.

2. Visually inspect all accessible hangers, pipes, and fittings and verify that they are undamaged, secure, and free of corrosion.

3. Trip test dry pipe sprinkler valves with control valve fully open.

4. Valve supervisory switches shall be tested semi-annually.

5. Each control valve shall be operated annually through its full range and returned to its normal position.

a. Post indicator and outside screw and yoke valves shall be backed a one-quarter turn from the fully open position to prevent jamming.

6. Vane-type and pressure switch–type waterflow alarm devices shall be tested semi-annually.

7. Work itemized above shall be documented in a written report and submitted to the COR for review and approval.

3.1.6 Standpipe Systems (Attachment G/“The Schedule” Items #13A, 14A, 15A, 16A, 17A, 18A, 19A, 113A, 114A, 115A, 116A, 117A, 118A, 119A, 213A, 214A, 215A, 216A, 217A, 218A, 219A, 313A, 314A, 315A, 316A, 317A, 318A, 319A, 413A, 414A, 415A, 416A, 417A, 418A & 419A)

1. Operate each hose connection valve.

2. Visually inspect each hose cabinet/hose station and verify that they are free from damage, obstructions, broken glass, missing hardware, latches, and that they are visible.

3. Work itemized above shall be documented in a written report and submitted to the COR for review and approval.

3.1.7 Fire Pumps (Attachment G /“The Schedule” Items #1, 101, 201, 301 & 401)

1. Conduct the following fire alarm point verification.

Fire pump running Tamper switch fire pump room Fire pump power failure Tamper switch fire pump test header Fire pump failure Smoke fire pump room Fire pump phase reversal Tamper switch jockey pump Fire pump high pressure Jockey pump fault Fire pump generator power Jockey pump power failure

2. Replace all gauges on the piping and pumps and provide a calibration sticker indicating installed date (qty. 16). – This includes gauges on Pressure Reducing Valves (PRVs) in DSOB.

3. Conduct annual fire pump testing and maintenance for Russell, Dirksen, and Hart Senate Office Buildings. See Attachment C “RSOB, DSOB & HSOB Fire Pump Information” for (x4) fire pump details.

a. Contractor shall be a licensed fire protection contractor.

b. The following NFPA Standards shall be used as testing criteria: NFPA

20 “Standard for the Installation of Stationary Pumps for Fire Protection” (2003 Edition), NFPA 25 “Standard for Inspection, Testing, and Maintenance of Water Based Fire Protection Systems” (2002 Edition), and the manufacturers guidelines shall be utilized for maintenance and testing.

c. Contractor shall perform annual maintenance on the four (4) existing fire pumps in accordance with the criteria in item 3.1.7.3.b, which includes but is not limited to lubricating the pump bearings, check pump shaft end play, and check pump coupling alignment.

d. Contractor shall perform annual maintenance and testing on the four

(4) existing fire pump electrical systems in accordance with the criteria in item 3.1.7.3.b, which includes but is not limited to exercising the isolating switch and circuit breaker, tripping the circuit breaker, operating the manual starting means, operate the emergency manual starting means (without power), lubricate mechanical moving parts (excluding starters and relays), tighten electrical connections as necessary, calibrate pressure switch settings, test operation of alarms, and grease motor bearings.

e. Contractor shall perform annual testing on the four (4) existing fire pump systems in accordance with the criteria in item 3.1.7.3.b, which includes but is not limited to a flow test at minimum, rated and peak loads (verify pump speed at each flow), a load start test, and a phase reversal test. Contractor shall be responsible for bringing all materials required for testing, including adequate hoses.

f. Contractor shall perform testing and maintenance of the pressure reducing stations in the Dirksen Building per manufacturer’s recommendations and NFPA 25.

g. Contractor shall provide proof of calibration within the past 12 months for all gauges used during testing.

h. Results and Deliverables must be provided per section 6.0 of the SOW.

4. Annual Fire Pump Testing shall be scheduled in the Spring or Summer season and is typically scheduled for July.

3.1.8 Dry Systems (Attachment G/“The Schedule” Base Year and Option Year Item #5A, 105A, 205A, 305A & 405A)

1. The Contractor shall visually inspect and test the system per manufacturer’s instructions and NFPA 25.

3.1.9 Wet Chemical/Kitchen Hood Suppression Systems (Attachment G/“The Schedule” Base Year and Option Year Item #2A, 102A, 202A, 302A & 402A)

1. Perform complete bi-annual maintenance on the ANSUL systems per the manufacturer’s requirements and NFPA 17A & 96. See Attachment D “RSOB & DSOB Wet Chemical/Kitchen Hood System Information” for (x7) system details.

a. Conduct actuating test of all components of the system without discharging the chemical agent.

b. Inspect system coverage area. Verify that hazards have not changed.

c. Visually inspect agent containers. Verify containers are full, undamaged, and in non- pressurized type that the agent is not caking.

d. Visually inspect expellant gas cartridges. Weigh carbon dioxide cartridges. Record pressure for nitrogen cartridges.

e. Visually inspect piping, nozzles, and releasing devices. Verify that the piping, nozzles, etc. are unobstructed and intact. Replace rubber nozzle covers with metallic covers and replace any metallic covers in need of replacement.

f. Replace eutectic metal fusible links.

g. Visually inspect and clean frangible bulb fusible links.

h. Verify operation of electrical/natural gas disconnecting means to cooking equipment under the protected hoods. Disconnection means shall operate upon activation of the wet-chemical extinguishing system.

i. Provide an updated inspection tag and properly affixed to the corresponding extinguishing system.

2. Hydrostatically test system cylinders as required by code. Hydrostatic test pricing shall be factored into the quotation.

3.1.10 Dry Chemical Systems (Attachment G/“The Schedule” #3A, 4A, 103A, 104A, 203A, 204A, 303A, 304A, 403A & 404A)

1. Perform bi-annual inspection and testing to maintain operational reliability and meet the requirements of NFPA 17. See Attachments E and F for system details.

2. Inspection shall also include an evaluation of the existing systems for the proper nozzle selection/placement for the given hazard and orientation/installation to the hazard and interconnection of systems if necessary. The evaluation shall also include an identification of any deficiencies in the existing installations and recommendations for correction.

3. As a minimum, such maintenance shall include the following:

a. A check to see that the hazard has not changed.

b. An examination of all detectors, expellant gas container(s), agent container(s), releasing devices, piping, hose assemblies, nozzles, signals, and all auxiliary equipment.

c. Verification that the agent distribution piping is not obstructed.

d. Examination of the dry chemical (If there is evidence of caking, the dry chemical shall be discarded and the system shall be recharged in accordance with the manufacturer’s instructions.)

e. Replace metal fusible links.

4. Hydrostatically test system cylinders as required by code. Hydrostatic test pricing shall be factored into the quotation.

a. Note: Cylinders in GPO Spray Booth system are due for hydrostatic testing in 2024. (See Attachment E for details). Cylinder on Industrial system in Hart is scheduled to be tested in 2026 (See Attachment F for details).

3.2 Semi-Annual Inspection and Test Requirements (6 months)

3.2.1 Main Fire Alarm Control Panel (Attachment G/“The Schedule” Items #6B, 7B, 8B, 9B, 10B, 11B, 12B, 106B, 107B, 108B, 109B, 110B, 111B, 112B, 206B, 207B, 208B, 209B, 210B, 211B, 212B, 306B, 307B, 308B, 309B, 310B, 311B, 312B, 406B, 407B, 408B, 409B, 410B, 411B & 412B)

1. Visually inspect batteries. Check for corrosion or leakage. Verify tight corrosion free connections.

2. Conduct battery load voltage test. With battery disconnected, measure terminal voltage while supplying maximum load.

3. Conduct battery open circuit test. With battery charger disconnected, measure battery voltage.

4. Verify illumination of panel trouble signals (lamps/LEDs, etc.) upon activation of lamp test function.

3.2.2 Emergency Voice/Alarm Communication Equipment (Hart and DWPD) (Attachment G /“The Schedule” Items #8B, 11B, 108B, 111B, 208B, 211B, 308B, 311B, 408B & 411B)

1. Conduct visual inspection. Verify operation and proper operation of backup equipment.

2. Test amplifiers/tone generators and verify receipt of proper visual and audible signals.

3. Test call in signal silence. Remove phone from hook and verify receipt of signal at control panel.

4. Test off hook indicator. Activate each phone set and verify proper operation.

5. Test firefighter phone sets. Operate system with a minimum of any five (5) phone sets simultaneously and verify acceptable voice quality and clarity.

6. Test phone performance. Verify acceptable voice quality and clarity.

3.2.3 Remote Control Annunciator (Attachment G /“The Schedule” Items #6B, 7B, 8B, 9B, 10B, 11B, 12B, 106B, 107B, 108B, 109B, 110B, 111B, 112B, 206B, 207B, 208B, 209B, 210B, 211B, 212B, 306B, 307B, 308B, 309B, 310B, 311B, 312B, 406B, 407B, 408B, 409B, 410B, 411B & 412B)

1. Conduct visual inspection. Verify that the remote is connected and operating under normal condition.

3.2.4 Initiating Devices (Attachment G /“The Schedule” Items #6B, 7B, 8B, 9B, 10B, 11B, 12B, 106B, 107B, 108B, 109B, 110B, 111B, 112B, 206B, 207B, 208B, 209B, 210B, 211B, 212B, 306B, 307B, 308B, 309B, 310B, 311B, 312B, 406B, 407B, 408B, 409B, 410B, 411B & 412B)

1. Visually inspect duct smoke detectors, electromechanical releasing devices, heat detectors, manual pull stations, air sampling smoke detectors, smoke detectors, and projected beam smoke detectors. Verify that no changes have been made that may affect the operation of the device. Verify that device is not obstructed, damaged, or otherwise impaired.

3.2.5 Sprinkler Systems (Attachment G /“The Schedule” Items #13B, 14B, 15B, 16B, 17B, 18B, 19B, 113B, 114B, 115B, 116B, 117B, 118B, 119B, 213B, 214B, 215B, 216B, 217B, 218B, 219B, 313B, 314B, 315B, 316B, 317B, 318B, 319B, 413B, 414B, 415B, 416B, 417B, 418B & 419B)

1. Valve supervisory switches shall be tested semi-annually.

2. Vane-type and pressure switch–type waterflow alarm devices shall be tested semi-annually.

3.2.6 Dry Systems (Attachment G /“The Schedule” Base Year and Option Year Item #5B, 105B, 205B, 305B & 405B)

1. The Contractor shall visually inspect the control valves, dry pipe trim, tamper switches, flow or pressure switch, and inspect and test compressed air system per manufacturer’s instructions and NFPA 25.

2. Replace gauges on the sprinkler piping and provide a calibration sticker indicating installed date.

3. The Contractor shall perform a dry valve trip test per manufacturer’s instructions and perform a main drain test.

a. After completing the dry valve trip test, all Quick Opening Devices

(QOD) must be fully reset.

4. Visually inspect piping, nozzles, and releasing devices. Verify that the piping, nozzles, etc. are unobstructed and intact.

3.2.7 Kitchen Hood Suppression/Wet Chemical Systems (Attachment G /“The Schedule” Base Year and Option Year Item #2B, 102B, 202B, 302B & 402B)

1. Perform a complete bi-annual maintenance on the ANSUL systems per the manufacturer’s requirements and NFPA 17A & 96. See Attachment D for (x7) system details.

a. Conduct actuating test of all components of the system without discharging the chemical agent.

b. Inspect system coverage area. Verify that hazards have not changed.

c. Visually inspect agent containers. Verify containers are full, undamaged, and in non-pressurized type that the agent is not caking.

d. Visually inspect expellant gas cartridges. Weigh carbon dioxide cartridges. Record pressure for nitrogen cartridges.

e. Visually inspect piping, nozzles, and releasing devices. Verify that the piping, nozzles, etc. are unobstructed and intact. Replace any metallic covers in need of replacement.

f. Replace eutectic metal fusible links.

g. Visually inspect and clean frangible bulb fusible links.

h. Verify operation of electrical/natural gas disconnecting means to cooking equipment under the protected hoods. Disconnection means shall operate upon activation of the wet-chemical extinguishing system.

i. Provide an updated inspection tag and properly affixed to the corresponding extinguishing system.

2. Hydrostatically test system cylinders as required by code. Hydrostatic test pricing shall be factored into the quotation.

3.2.8 Dry Chemical Systems (Attachment G /“The Schedule” #3B, 4B, 103B, 104B, 203B, 204B, 303B, 304B, 403B & 404B)

1. Perform bi-annual inspection and testing to maintain operational reliability and meet the requirements of NFPA 17. See Attachments E and F for system details.

2. Inspection shall also include an evaluation of the existing systems for the proper nozzle selection/placement for the given hazard and orientation/installation to the hazard and interconnection of systems if necessary. The evaluation shall also include an identification of any deficiencies in the existing installations and recommendations for correction.

3. As a minimum, such maintenance shall include the following:

a. A check to see that the hazard has not changed.

b. An examination of all detectors, expellant gas container(s), agent container(s), releasing devices, piping, hose assemblies, nozzles, signals, and all auxiliary equipment.

c. Verification that the agent distribution piping is not obstructed.

d. Examination of the dry chemical (If there is evidence of caking, the dry chemical shall be discarded and the system shall be recharged in accordance with the manufacturer’s instructions.)

e. Replace metal fusible links.

4. Hydrostatically test system cylinders as required by code. Hydrostatic test pricing shall be factored into the quotation.

a. Note: Cylinders in GPO Spray Booth system are due for hydrostatic testing in 2024. (See Attachment E for details). Cylinder on Industrial system in Hart is scheduled to be tested in 2026 (See Attachment F for details).

3.3 Monthly Owner’s Inspection Requirements (10 months)

3.3.1 Kitchen Hood Suppression/Wet Chemical Systems (Attachment G /“The Schedule” Items #2C, 102C, 202C, 302C & 402C)

1. At a minimum, the inspection shall include verification of the following:

a. The extinguishing system is in its proper location.

b. The manual actuators are unobstructed.

c. The tamper indicators and seals are intact.

d. The maintenance tag or certificate is in place.

e. No obvious physical damage or condition exists that might prevent operation.

f. The pressure gauge(s), if provided, has been inspected physically or electronically to ensure it is in the operable range.

g. The nozzle blowoff caps, where provided, are intact and undamaged.

h. The hazard has not changed, including replacement, modification, and relocation of protected equipment.

i. The date the inspection is performed and the initials of the person performing the inspection shall be recorded.

3.3.2 Dry Chemical Systems (Attachment G /“The Schedule” Item #3C, 4C, 103C, 104C, 203C, 204C, 303C, 304C, 403C & 403C)

1. At a minimum, the inspection shall include verification of the following:

a. The extinguishing system is in its proper location.

b. The manual actuators are unobstructed.

c. The tamper indicators and seals are intact.

d. The maintenance tag or certificate is in place.

e. No obvious physical damage or condition exists that might prevent operation.

f. The pressure gauge(s), if provided, has been inspected physically or electronically to ensure it is in the operable range.

g. The nozzle blowoff caps, where provided, are intact and undamaged.

h. The hazard has not changed, including replacement, modification, and relocation of protected equipment.

i. The date the inspection is performed and the initials of the person performing the inspection shall be recorded.

3.4 System/Device Listing and Descriptions

3.4.1 (Attachment G /“The Schedule” Items #6A, 6B, 106A, 106B, 206A, 206B, 306A, 306B, 406A & 406B) - Inspect and Test (Annual and Semi-annual) – Russell Senate Office Building (RSOB). See Attachments A & B for additional information.

Fire Alarm Systems (x9):

a. AutoCall System (Main Building System)

Item Description Quantity Notes

1 Phone 38

2 Speaker 47

3 Manual pull station 49

4 Smoke detector 1539 18 of these devices are within HVAC return grills located throughout public hallways

5 Heat detector 7

6 Duct detector 30

7 Strobe/horn/bell 104

b. Notifier 3030 system (Attic Smoke Detection)

2 Speaker 0

3 Manual pull station 0

4 Smoke detector 401 -5 loops

-60 of these devices are within HVAC return grills located throughout public hallway on lower-level floors

5 Heat detector 0

6 Duct detector 0

7 Strobe/horn/bell 0

c. Notifier 320 system (Elev 1 & 2 Recall/Shunt Panel)

3 Manual pull station 0

4 Smoke detector 7 Initiates Recall

5 Heat detector 7 Initiates Shunt Trip

d. Notifier 320 system (Elev 3 & 4 Recall/Shunt Panel)

3 Manual pull station 0

4 Smoke detector 6 Initiates Recall

5 Heat detector 9 Initiates Shunt Trip

e. Notifier 320 system (Elev 7, 8 & 9 Recall/Shunt Panel)

3 Manual pull station 0

4 Smoke detector 17 Initiates Recall

5 Heat detector 17 Initiates Shunt Trip

f. Notifier 320 system (Elev 10 & 11 Recall/Shunt Panel)

3 Manual pull station 0

4 Smoke detector 9 Initiates Recall

5 Heat detector 11 Initiates Shunt Trip

g. Notifier 320 system (Elev 12 & 13 Recall/Shunt Panel)

3 Manual pull station 0

4 Smoke detector 14 Initiates Recall

5 Heat detector 12 Initiates Shunt Trip

h. Notifier 320 system (Elev 14 Recall/Shunt Panel)

3 Manual pull station 0

4 Smoke detector 8 Initiates Recall

5 Heat detector 4 Initiates Shunt Trip

i. Notifier 320 system (Elev 15 Recall/Shunt Panel)

3 Manual pull station 0

4 Smoke detector 9 Initiates Recall

5 Heat detector 4 Initiates Shunt Trip

3.4.2 (Attachment G /“The Schedule” Items #7A, 7B, 107A, 107B, 207A, 207B, 307A, 307B, 407A & 407B) - Inspect and Test (Annual and Semi-annual) – Dirksen Senate Office Building (DSOB). See Attachments A & B for additional information.

Fire Alarm Systems (x2):

1 Phone 51

2 Speaker 204

3 Manual pull station 52

4 Smoke detector 1466

5 Heat detector 3

6 Duct detector 43

7 Strobe/horn/bell 284

b. Notifier 320 system (SDG04)

3 Manual pull station 0

4 Smoke detector 17

5 Heat detector 0

3.4.3 (Attachment G /“The Schedule” Items #8A, 8B, 108A, 108B, 208A, 208B, 308A, 308B, 408A & 408B) - Inspect and Test (Annual and Semi-annual) – Hart Senate Office Building (HSOB). See Attachments A & B for additional information.

a. Notifier system with three (3) nodes

Item Description Quantity Node

Node

Node

1 Phone 62 24 24 21

2 Speaker 893

3 Manual pull station 147

4 Smoke detector 388

5 Heat detector 72

6 Duct detector 425

7 Strobe/horn/bell 128

3.4.4 (Attachment G /“The Schedule” Items #9A, 9B, 109A, 109B, 209A, 209B, 309A, 309B, 409A & 409B) - Inspect and Test (Annual and Semi-annual) – Senate Underground Garage (SUG). See Attachments A & B for additional information.

a. Simplex System

1 Phone 0

2 Speaker 0

3 Manual pull station 14

4 Smoke detector 80 -Some smoke detectors shut down associated air handling units.

5 Heat detector 118 -Parking area heat detectors shut down associated air handling units.

-Some other heat detectors shut down associated air handling units

6 Duct detector 1 -Duct detector shuts down associated air handling unit.

7 Strobes, horns, and strobe/horns

14 Door Release Relays 7

15 Annunciator 1 Annunciator is in main panel room

3.4.5 (Attachment G /“The Schedule” Items #10A, 10B, 110A, 110B, 210A, 210B, 310A, 310B, 410A & 410B) - Inspect and Test (Annual and Semi-annual) – Senate

Employees Childcare Center (SECCC). See Attachments A & B for additional information.

a. Notifier system

1 Speaker 12

2 Manual pull station 10

3 Smoke detector 55

4 Heat detector 5

5 Duct detector 2

6 Strobe/horn/bell 40

10 CO detector 1

11 Natural Gas Detector 1

3.4.6 (Attachment G /“The Schedule” Items #11A, 11B, 111A, 111B, 211A, 211B, 311A, 311B, 411A & 411B) - Inspect and Test (Annual and Semi-annual) – Daniel Webster Page Dorm (DWPD). See Attachments A & B for additional information.

a. Notifier system

1 Speaker 2

2 Manual pull station 8

3 Smoke detector 108

4 Heat detector 18

5 Duct detector 14

6 strobe/horn 81

10 CO detector 2

11 Natural Gas Detector 2

3.4.7 (Attachment G /“The Schedule” Items #12A, 12B, 112A, 112B, 212A, 212B, 312A, 312B, 412A & 412B) - Inspect and Test (Annual and Semi-annual) – Blue Plains Furniture Warehouse. See Attachment A for additional information. This is an off-site facility located at 4700 Shepherd Parkway SW, Washington, D.C. 20032.

1 Speaker 8

2 Manual pull station 4

3 Smoke detector 2

4 Heat detector 2

5 Duct detector 0

6 Strobe/horn 8

10 CO detector 0

11 Natural Gas Detector 0

3.4.8 (Attachment G /“The Schedule” Items #13A, 13B, 113A, 113B, 213A, 213B, 313A, 313B, 413A & 413B) - Inspect and Test Wet Sprinkler including Flow Switches and Control Valves (Annual and Semi-annual) – RSOB. See Attachments A & B for additional information.

8 Tamper switch 123 10 Flow switch/meter 73

b. Notifier 3030 system (Attic System)

8 Tamper switch 3 10 Flow switch/meter 3

3.4.9 (Attachment G /“The Schedule” Items #14A, 14B, 114A, 114B, 214A, 214B, 314A, 314B, 414A & 414B) - Inspect and Test Wet Sprinkler including Flow Switches and Control Valves (Annual and Semi-annual) – Dirksen Senate Office Building (DSOB). See Attachments A & B for additional information.

8 Tamper switch 90

10 Flow switch/meter 60

b. Notifier 320 (SDG04)

8 Tamper switch 1

10 Flow switch/meter 1

3.4.10 (Attachment G /“The Schedule” Items #15A, 15B, 115A, 115B, 215A, 215B, 315A, 315B, 415A & 415B) - Inspect and Test Flow Wet Sprinkler including Switches and Control Valves (Annual and Semiannual) – HSOB. See Attachments A & B for

8 Tamper switch 118

10 Flow switch/meter 83

3.4.11 (Attachment G /“The Schedule” Items #16A, 16B, 116A, 116B, 216A, 216B, 316A, 316B, 416A & 416B) - Inspect and Test Flow Wet Sprinkler including Switches and Control Valves (Annual and Semi-annual) – Senate Underground Garage (SUG). See Attachments A & B for additional information.

8 Tamper switch 11

10 Flow switch/meter 8

3.4.12 (Attachment G/“The Schedule” Items #17A, 17B, 117A, 117B, 217A, 217B, 317A, 317B, 417A & 417B) - Inspect and Test Wet Sprinkler including Flow Switches and Control Valves (Annual and Semi-annual) – SECCC. See Attachments A & B for

7 Tamper switch 6

9 Flow switch/meter 3

3.4.13 (Attachment G/“The Schedule” Items #18A, 18B, 118A, 118B, 218A, 218B, 318A, 318B, 418A & 418B) - Inspect and Test Wet Sprinkler including Flow Switches and Control Valves (Annual and Semi-annual) – DWPD. See Attachments A & B for

7 Tamper switch 5

9 Flow switch/meter 4

3.4.14 (Attachment G/“The Schedule” Items #19A, 19B, 119A, 119B, 219A, 219B, 319A, 319B, 419A & 419B) - Inspect and Test Wet Sprinkler including Flow Switches and Control Valves (Annual and Semi-annual) – Blue Plains Furniture Warehouse. See Attachments A & B for additional information. This is an off-site facility located at 4700 Shepherd Parkway SW, Washington, D.C. 20032.

7 Tamper switch 2

9 Flow switch/meter 2

3.4.15 (Attachment G/“The Schedule” Items #5A, 5B, 105A, 105B, 205A, 205B, 305A, 305B, 405A & 405B) - Inspect and Test Dry Sprinkler Systems – Senate Office Buildings (SOBs).

Building Description Quantity Notes

HSOB Dry pipe sprinkler system (Loading Dock Entrance Ramp System)

RSOB FireLock NXT S/768 1

In Generator Vault Room (accessed through SR-B41 & 43)

If applicable, reset QOD after each test. SUG 1. Tyco DPV-1 6” DN150 w/TFP Model ACC-1 Accelerator

2. Tyco DPV-1 4” DN1000 w/TFP Model ACC-1 Accelerator

3.4.16 (Attachment G/“The Schedule” Items #2A, 2B, 2C, 102A, 102B, 102C, 202A, 202B, 202C, 302A, 302B, 302C, 402A, 402B & 402C) - Inspect and Test Wet Chemical Suppression Systems (Annual, Semi-annual, and owner’s monthly) – SOBs. See Attachment D for additional information.

Building Location Associated Hood(s) System Model

DSOB

SDG20 - “American Grill” Hoods 1, 2 & 3 ANSUL R-102

SDBR7 - Cafeteria Kitchen

Hoods 1 & 2* ANSUL R-102

Hood 4* ANSUL R-102

SDBRR - Cafeteria Kitchen

Hood 5* ANSUL R-102

Plenum Protection* ANSUL R-102

RSOB SRB63 - “Cups & Co.”

Hood 1 ANSUL R-102

Hood 2 ANSUL R-102

*The Cafeteria Kitchen Plenum Protection system activation is independently interlocked with each Cafeteria Kitchen Hood system (1 & 2, 4 & 5). The plenum system shall be reset after each individual cafeteria hood system test to ensure it activates when each hood system activates.

3.4.17 (Attachment G/“The Schedule” Items #3A, 3B, 3C, 4A, 4B, 4C, 103A, 103B, 103C, 104A, 104B, 104C, 203A, 203B, 203C, 204A, 204B, 204C, 303A, 303B, 303C, 304A, 304B, 304C, 403A, 403B, 403C, 404A, 404B & 404C) - Inspect and Test Dry Chemical Suppression Systems (Annual, Semi-annual, and owner’s monthly) – GPO Building. See Attachment E for additional information.

Building Location System Model

GPO 4th Floor AOC Paint Shop AMEREX IS45ABC

HSOB Outdoor HAZMAT Container Outside of Loading Dock Ramp

PYRO-CHEM Model

MCH3

3.4.18 (Attachment G/“The Schedule” Base Year and Option Year Item #1, 101, 201, 301 & 401) – Annual Fire Pump Testing – SOBs. See Attachment C for additional information.

Building Location Size Notes

RSOB Basement 750 Gallons per minute

(GPM)

DSOB

Sub-Basement South 750 GPM

Includes Pressure Reducing Station (x2 pressure reducing valves)

DSOB

Sub-Basement North 750 GPM

Includes Pressure Reducing Station (x2 pressure reducing valves)

HSOB Ground Floor 750 GPM

3.5 Repair work is not included in this SOW; however, a cost proposal to correct noted deficiencies will be accepted. The replacement of fire pump gauges (per 3.1.7.2), fusible link replacement (per 3.1.9.1(f), 3.1.9.1(g) and 3.1.10.3(e)), and replacement of rubber nozzle covers (per 3.1.9.1(e)) do not fall under the category of repair work and must be completed per this SOW.

3.6 All Fire Control Panels shall be visually inspected and tested per NFPA 72, and in accordance with manufacturer’s instructions.

3.7 The facility has secure perimeter doors that will release upon some fire alarm device activation (typically manual pull stations). The doors only need to be released once per building, since this requires a US Capitol Police (USCP) officer to check each door to verify that it is re-secured. The actual releasing of the doors will happen just once per building, then the relay output to the doors will be disabled so that the doors do not release again for the remaining tests. The door release test will be scheduled for 2300 hours and coordinated with the AOC Senate Superintendent’s Office and USCP 30 days prior to the test. This test typically falls on a Sunday night.

3.8 Wet chemical suppression systems (kitchen hood systems) and dry chemical suppression system (GPO furniture spray booth and HSOB industrial) testing must be coordinated six (6) weeks before work is scheduled to occur to allow for access and impairment request submittals.

3.9 Elevator recall and shunt trip shall be verified once per elevator bank and then the relay output shall be disabled so that the elevators remain in service. The Contractor shall also verify that all the elevators in the building recall to the proper floor. All elevator testing work shall be previously coordinated and planned with the COR so assistance from the Senate’s Elevator Shop can be scheduled.

3.10 Air handling unit (AHU) shutdown shall be verified during duct and smoke detection testing. The Contractor shall also verify that air handles shut down when corresponding alarm zones are initiated. All AHU testing work shall be previously coordinated and planned with the Contracting Officer’s Representative (COR) so assistance from the Senate’s Maintenance Shops can be scheduled.

3.11 Alarms, troubles, and supervisory signal shall be verified at all reporting locations.

Example: for the Hart fire alarm system the signal shall be verified at the Fire alarm control panel (FACP), Fire alarm annunciator panel (FAAP), printers, graphic display, and indicating strobes in and outside of Senate Dirksen Building Room G49 (“SD-G49”).

Similarly, for Notifier systems connected to RSOB and DSOB Autocall systems, all reporting signals should be verified on each individual Notifier system panel, as well as main building Autocall systems and indicating strobes in and outside of SD-G49.

3.12 Conventional system (AutoCall) testing in the Russell and Dirksen Senate Office Buildings may require a panel reset after every single device is tested to ensure proper activation of each device because some zones monitor multiple devices.

3.13 With the assistance of in-house trade shops, the Contractor shall utilize the AOC’s facility management system to track all testing and inspection tasks. This includes completing work as required by system generated work orders and closing such work orders upon completion of work. Work orders will be issued to the Contractor based on the schedule described in Sections 10.0 & 11.0 of this SOW.

4.0 APPLICABLE POLICIES AND STANDARDS

All testing and inspections shall be performed in accordance with applicable NFPA standards including, but not limited to, NFPA 17, 17A, 20, 25, 72 and 96; federal, state, and/or local regulations; and applicable manufacturer’s recommendations. If a conflict exists between any standard, regulation, or recommendation, the COR will resolve the conflict.

The Contractor shall not deviate from any of the above documents without express written approval from the contracting officer.

5.0 TASKS

Tasks are identified and outlined in Attachment G/”The Schedule” of this SOW. Pricing should be submitted for every line item identified in “The Schedule” of this SOW. The only base work for this contract is annual fire pump testing for (x4) SOB fire pumps.

Award for each additional Option Year and Optional Task Item is subject to availability of funds and successful performance of services. Payment will be made only for options ordered, exercised, reports delivered and accepted. The Government shall not be obligated to pay for Optional Task Item(s) unless they are ordered, exercised, delivered, and accepted. If an Optional Task Item(s) is ordered, exercised, delivered, and accepted it will not automatically be ordered in subsequent Option Years. Optional Task Items will be ordered individually every year. Their selection is not contingent on any work completed in previous years.

6.0 DELIVERABLES AND DELIVERY SCHEDULE

6.1 Kick-Off Meeting

The Contractor shall present a kick-off meeting within seven (7) days after contract award. The Contractor shall prepare a presentation to include an overview of the project team, scope of work, deliverables, communication approach, and next steps. The Contractor shall also provide a schedule for the contract year that shall include all required tests/inspections as outlined in Section 3.0 of this SOW. The schedule shall be submitted to the COR for approval prior to the start of work.

The kick-off meeting will occur between Contractor, COR, and Senate Shop personnel to review work detailed in this SOW, COR expectations, and resources Contractor has access to.

6.2 Transition-In Plan

This section is not applicable.

6.3 Project Management Plan

The Contractor shall submit a Project Management Plan 30 days after award that outlines the project teams roles and responsibilities.

6.4 Weekly Status Report

The Contractor shall report directly to the COR on a weekly basis to detail what systems were tested during the week and what systems are anticipated to be tested the following week. Open lines of communication must be established and kept open between the Contractor and COR for work tracking purposes.

Weekly status reports are due by 12:00 PM Eastern Time on Friday. The weekly status report shall include:

• Accomplishments - Description of work accomplished;

• Planned Activities - Work planned for the following week; and

• Open Issues - Outstanding issues and risks.

6.5 Monthly Status Report

This section is not applicable.

6.6 Architecture Design Diagrams

This section is not applicable.

6.7 Government Furnished Equipment / Property (GFE/GFP) Inventory Report

This section is not applicable.

6.8 Transition-Out Plan

This section is not applicable.

Table - Deliverables and Delivery Schedule

Deliverable/Description Type Delivery Method(s) Delivery Date/Frequency

Kick-Off Meeting Briefing MS PowerPoint Seven (7) days after contract award

Project Management Plan Document MS Word 30 days after contract award

Weekly Status Report Report MS Word Each Friday by 12:00

PM ET

6.9 Instructions for Delivery of Deliverables

6.9.1 Inspection reports and applicable forms used to document the testing/inspection shall be approved by the COR prior to start of work. Reports/forms not approved by the COR will be considered unacceptable. The COR reserves the right to reject any report/form submitted and request resubmission. The COR reserves the right to require the use of additional forms developed by the Architect of the Capitol be used to document testing/inspection activity. All reports shall be provided in electronic portable document format (.pdf) as well as native files compatible with Microsoft Word, Microsoft Excel, or Microsoft Access.

6.9.2 The findings for each device shall be recorded and documented in a report that will be turned over to the COR and be held as an official document for future reference. Individual reports shall be submitted not more than two (2) weeks following each inspection, testing, and maintenance (ITM) effort. Weekly reports of noted deficiencies shall be provided to the COR. In addition, a final report binder, including an electronic CD of all I&T work, shall be provided with all I&T tasks clearly depicted at the completion of the contract, each year. Four (4) copies of the complete bound report shall be provided (including CDs).

6.9.3 Fire alarm system printouts shall be pulled nightly by the Contractor, dated and submitted alongside final reports for tracking purposes. Contractor cannot remove system print outs from the SOBs. Contractor must hand system print outs to Senate Fire Electronics Shop personnel for safe keeping until Contractor reports are completed.

6.9.4 For annual fire pump testing reports, the following information should be given for each pump (see sample report in NFPA 25):

6.9.4.1 Date and time of inspection/testing.

6.9.4.2 Name of certified persons performing maintenance/testing.

6.9.4.3 Maintenance/testing procedures and results of the scope of work outlined above and per the manufacturers’ recommended procedures.

6.9.4.4 Comparison pump curves of the manufacturer’s performance curve and the actual test curve.

6.9.4.5 Report of findings and recommendations for returning the fire pump system to its original specifications and into compliance with NFPA 20. Cost estimates for corrective actions shall also be included.

6.9.4.6 Include the manufacturer’s recommended schedule for maintenance service, including required tests and frequency of such tests.

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP)

This section is not applicable.

8.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

8.1 The Architect of the Capitol will provide scaffolding/manlifts if needed for equipment/systems that cannot be accessed with an eight (8) foot step ladder. Typically, these are smoke detectors that are located on double high ceiling rooms, such as our committee and hearing rooms and some in our high ceiling mechanical spaces.

8.2 The Senate Superintendent will provide any needed escorts and provide assistance as needed for access, location determinations, system interfaces, etc.

8.3 The Senate Superintendent will provide the necessary notifications to building occupants advising them of the testing/inspections.

8.4 The Senate Superintendent will not provide means of communication between individual contractor personnel during testing. The Contractor shall provide their own means of communication to their teammates.

9.0 CONTRACT TYPE

This is a single, firm-fixed-price (FFP) contract.

10.0 PERIOD OF PERFORMANCE

The period of performance of this requirement is anticipated to be for five (5) years from the date of award. This includes a 12-month Base Year and four (4) 12-month Option Years.

11.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

11.1 Work under this requirement shall be performed at the following government facilities unless otherwise stated or approved:

11.1.1 Russell Senate Office Building – Capitol Hill, Washington, DC

11.1.2 Dirksen Senate Office Building – Capitol Hill, Washington, DC

11.1.3 Hart Senate Office Building – Capitol Hill, Washington, DC

11.1.4 Senate Underground Garage – Capitol Hill, Washington, DC

11.1.5 Government Printing Office (GPO) Building – 732 North Capitol St NW, Washington, DC 20001 Washington, DC

11.1.6 Senate Employee Child Care Center (SECCC)– Capitol Hill, Washington, DC

11.1.7 Daniel Webster Page Dorm – Capitol Hill, Washington, DC

11.1.8 Blue Plains Furniture Warehouse – 4700 Shepherd Parkway SW, Washington, DC 20032

11.2 Contractor shall provide notification to the COR six (6) weeks prior to requesting to perform I&T work efforts. Provide a proposed work plan to the Jurisdiction Fire Protection Engineer for each task when requesting all I&T work efforts.

11.3 Perform I&T work during “non-business” hours, which are typically between 9:00 pm – 7:00 am and may also involve some Saturdays. All working hours are subject to change due to varying times of Congressional adjournment or ongoing Special Events. For example, testing cannot occur when the Senate is in session. Other times may be requested and granted on a case-by-case basis for specific work efforts.

1. For annual fire pump testing (3.2.7), the Contractor will schedule the work with the Senate Superintendent’s Office to occur on Saturday between the hours of 6:00 am to 3:30 pm. Ideally, Contractor will perform testing and maintenance procedures on all four (4) SOB Fire Pumps on the same day.

Annual pump testing is typically scheduled for the month of July.

2. Testing of all fire protection systems at the main SOBs, including the Senate Underground Garage, are to be scheduled Sunday through Thursday nights – 9:00 pm to 6:00 am.

3. Testing of all fire protection systems at SECCC shall occur Sunday through Thursday nights – 9:00 pm to 6:00 am and/or on Saturdays.

a. For most efficient testing, SECCC and Daniel Webster Page Dorm testing shall occur on the same Saturday in August. Both buildings can be fully tested in one day.

4. At Daniel Webster Page Dorm, all work must be pre-approved because this building is occupied 24/7. Work is typically limited to the month of August, when the building is not occupied by Senate Pages.

a. For most efficient testing, SECCC and Daniel Webster Page Dorm testing shall occur on the same Saturday in August. Both buildings can be fully tested in one day.

5. Testing of all fire protection systems at Blue Plains Furniture Warehouse can typically occur at any time or day of the week.

6. Bi-annual inspection and testing of dry chemical AMEREX Industrial Fire Suppression system at the GPO Building can be scheduled during normal business hours Monday through Friday, 7:00 am to 5:00 pm. These inspections are typically completed in January and July.

7. Bi-annual inspection and testing of dry chemical PYRO-CHEM Industrial Fire Suppression system at the Hart Senate Office Building can be scheduled during normal business hours Monday through Friday, 7:00 am to 5:00 pm. These inspections are typically completed in January and July.

8. Kitchen hood/wet suppression system testing shall be conducted Sunday through Thursday nights, 7:00 pm to 6:00 am. These inspections are typically completed in January and July.

9. Dry System Testing shall be conducted Sunday through Thursday nights, 11:00 pm - 6:00 am.

11.4 Any additional inspection/testing must be approved by the Architect of the Capitol prior to any work being conducted.

11.5 Annual testing shall be fully completed within the first six (6) months of the performance period. Annual testing is anticipated to occur between the beginning of March and the end of August, each year. Semi-Annual testing shall be fully completed within the last six (6) months of the performance period. Semi-Annual testing is anticipated to occur between the beginning of September and the end of February, each year. This is vital to contract success because it aligns with our in-house testing work order system schedule.

11.6 Semi-annual and annual…