J-1503050 Grounds Maint and Landscaping.pdf

Section J-1503050 Grounds Maintenance and Landscaping

SECTION J-1503050

GROUNDS MAINTENANCE AND LANDSCAPING

Attachment Number Attachment Title

J-1503050-01 Definitions and Acronyms J-1503050-02 Pest Group Sheets J-1503050-03 Planned Pest Use Sheets J-1503050-04 Pest Management Operations Record

J-1503050-05.a NSA Souda Bay Main Base Grounds Map J-1503050-05.b Grounds Maintenance Quantities J-1503050-06 References and Technical Documents J-1503050-07 Recycling Reporting Form J-1503050-08 Service Level Standards J-1503050-09 BASH Requirements J-1503050-10 BASH and LOX Grounds Map J-1503050-11 Running Track and Boneyard Grounds Map J-1503050-12 Airfield Grounds Map J-1503050-13 Marathi STP Area Map J-1503060-14 Marathi Port Ops Area Map J-1503050-15 Marathi Security RSM1 Grounds Map J-1503050-16 Marathi Security T07 Grounds Map J-1503050-17 Wildlife Hazard Assessment and Management Plan (WHAMP)

ATTACHMENT J-1503050-01

DEFINITION AND ACRONYMS

Definition/Acronym Description Aeration Introduction of air into the soil by mechanical means to promote health and growth.

Appearance Impression or outward aspect of an area or object that is consistent, uniform and neat in and around the surroundings.

ATFP Anti-Terrorism Force Protection Artificial Turf An artificial surface that resembles grass.

BASH Bird/Animal Aircraft Strike Hazard Berm A mound or bank of earth typically used as a barrier.

Brow Ditch A drainage ditch with sufficient slope to prevent erosion of adjacent grading.

Bruising of Lawn An injury to grass areas resulting in discolored blades of grass, usually caused by mowing with a dull blade.

Caliper The measurement of a tree trunk at its widest diameter, measured six inches up from the ground for trees under four-inch caliper, and twelve inches from the ground for trees over four-inch caliper. Multi-stem plants are measured at the widest point of all trunks, six inches up from the ground for trees under four-inch caliper, and twelve inches from the ground for trees over four-inch caliper.

Classification and Ordering of Plants

For the purposes of pruning, trimming, planting, or removal, specific plants shall be identified according to their type and application as specified in the American Horticulture Society Encyclopedia of Garden Plants (latest edition), D.K. Publishing under ISBN-0-7894-1943-2. Example: A Red Tip Photinia bush which is 15' tall will be classified as a shrub.

Clipping Any vegetation that is left on paved surfaces, lawns, and plant beds after being cut by means of shears, mowers, etc.

De-thatch Removal of unwanted thatch from mowed areas to promote health and growth.

Debris Includes, but is not limited to, paper, cans, bottles, limbs and branches, pine straw and pinecones, leaves, rocks, and other similar items.

Depression A small area that has sunken below its surroundings.

Diameter at Breast Height (DBH)

The diameter of a tree measured at 4½ feet above ground level.

Edging Creating a uniform edged cut to promote a neat appearance and prevent ground structures from vegetation encroachment.

Fertilization Application of natural and synthetic materials to the soil where it has become deficient in nutrients essential for proper plant growth.

FGS CNREURAFSWA Environmental Final Governing Standards Greece Frond A large leaf or branch of a palm tree, usually with many divisions.

Grade To bring soil to previously established level or inclination using appropriate tools and equipment.

Ground Cover Plant chosen for the special task of providing a dense low attractive cover that prevents weeds and erosion. Varieties include, but are not limited to Vinca, Hosta, Ivy, Alyssum, Ajuga, and Liriope.

Hedge Shrubs or other plants planted closely together to form an unbroken line during trimming.

Irrigation Application of water to the soil to promote health and growth.

Irrigation System A permanent system used for applying water to lawns and plants. The irrigation system includes all pumps, controls, piping and sprinkler heads. The irrigation system starts at the valve supplying to the system.

Maximum Growth Height

That limit of dominant vegetative growth, including seed heads or pods.

Mowing Cutting of all grasses, weeds, and other vegetation that is 1 inch or less in diameter (at ground level).

Operational Areas Areas driven by operational requirements (e.g., ATFP, BASH, Clear Zone Management, and NAVSEA OP-5).

ATTACHMENT J-1503050-01

DEFINITION AND ACRONYMS

Definition/Acronym Description Ornamental Trees Trees that do not require a mechanical lift to trim and maintain.

Parcel A designated area of land indicated on installation maps or other attachments.

Pesticide Any substance or mixture of substances, including biological control agents, registered by EPA under FIFRA intended to destroy, repel, or mitigate pests. Includes insecticides, rodenticides, herbicides, fungicides, plant regulators, defoliants, desiccants, disinfectants, anti-fouling paints, and biocides (such as water treatment chemicals). NAVFAC pest management consultants do not approve disinfectants or biocides.

Prestige Area Prestige grounds apply to areas in the immediate vicinity of main gates, command headquarters buildings and similar areas, and includes the maintenance and care of ornamental and decorative growth, such as shrubs and flowers and other plantings that are appurtenant to and within lawn areas. Limited to 5% of improved acreage.

Pruning The selective removal of unwanted growth to restore a plant or tree to its natural symmetry and appearance. Pruning involves selection and judgment and does not include the practice of cutting off all branches to an even length. This may include re-sculpting, changing the size, or any other form of work that directly affects the look and growth pattern of the plant.

Registered Pesticide A pesticide registered by EPA for sale and use within the United States.

Rejuvenation The severe pruning of overgrown bushes, shrubs and hedges to within a few inches of the ground or as directed by the KO to restore the plant to its natural shape.

Rut Depressions made in soil or grass by tires of vehicles or heavy equipment.

Shrub A woody perennial plant generally smaller than a tree, usually having many permanent stems branching from or near the ground and does not have a definite crown shape.

Shrubs may be deciduous or evergreen, and in the area covered by this contract, may be very large in height and width.

Sightly Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.

Special Event Unanticipated Services not contemplated or identified at time of contract award.

Stump The bottom portion of a tree, which remains in the ground after the tree has been for removed. Usually less than five feet in height.

Swale A low-lying or depressed area intended for drainage.

Thatch A layer of slowly decomposing organic residues situated above the soil surface and constituting the upper stratum of the medium that supports turf grass growth. Usually associated with warm season grasses.

Tree A perennial woody plant having a permanent self-supporting single stem or multiple stems. Ordinarily grows higher than ten feet, and usually develops branches at some distance above the ground with a definite crown shape.

Trimming Removal of unwanted vegetation around trees, shrubs, flower and shrub beds, cultivated areas, poles, walls, valves, and other similar objects to match the height and appearance of the surrounding grass. Shrub and hedge trimming includes removal of unwanted vegetation to maintain a uniform, and well-shaped appearance, and to prevent interference with pedestrians, vehicle traffic and building encroachment.

Trunk The main stem of a tree, usually long, large and relatively straight.

Vegetation Plant life collectively consisting of grass, weeds, and other greenery (excluding shrubs, hedges, and trees) growing wild or cultivated on lawns, fields, and other areas.

Weed Plant life growing where it is not wanted.

Xeriscape A trademark for a method of landscaping that emphasizes water conservation in its use of drought-resistant plants

ATTACHMENT J-1503050-02

PEST GROUP SHEETS

Pest Group

Number Pest Group Name General Requirements

023 Aquatic Plant Control Control aquatic weeds in ditches, ponds, lakes, and other aquatic sites.

024 Industrial, Sidewalk, Substation, Vault, and Right-Of-Way Weed Control

Provide bare ground weed control in cracks in sidewalks and paved surfaces, at fence line locations, in transformer vaults, around fire hydrants, and other designated locations.

025 Turf and Ornamental Bed Weed Control Control weeds in turf areas and in ornamental plant beds.

PERFORMANCE STANDARDS

Pest Group Number

Pest Group Name Time Period to Respond

Time Period to Obtain Control

Time Period to Maintain Control

Level of Control Notes See

Below

023 Aquatic Plant Control 7 days 21 days 60 days 100% control 2, 3, 4

Industrial, Sidewalk, Substation, Vault, and Right-Of-Way Weed Control

5 days 14 days As specified in the SLS

Consult PMC 3

Turf and Ornamental Bed Weed Control

7 days 21 days As specified in the SLS

More than 4 weed plants per ornamental bed or 1600 ft2 of turf are grounds for retreatment of that area at the Contractor’s expense.

1, 2, 3

NOTES:

1. Report conditions conducive to pest infestation to the KO and PAR within one working day following survey.

2. Post/Notify as required by applicable state/local regulations.

3. Misapplication to target areas, or drift, runoff or other off-target effects that kill or damage any vegetation shall result in the Contractor replacing that vegetation at no charge to the Government.

4. Permits may be required to perform this work (i.e., NPDES permit, FWS permit). The Contractor shall obtain all permits and provide a copy to the KO prior to commencing control.

ATTACHMENT J-1503050-03

PLANNED PEST USE SHEETS

User Guide for Planned Pesticide Use Sheet

This is the User Guide for completing the Planned Pesticide Use Sheet that contains:

(1) Instructions for completing the Planned Pesticide Use Sheet

(2) List of Acceptable Terms

(3) Planned Pesticide Use Sheet Blank Form

The Planned Pesticide Use Sheet shall be included as part of the Contractor’s Work Plan (CWP) for Pest Control.

One “Planned Pesticide Use Sheet” shall be completed for each pesticide to be used. These forms shall be completed on the on-line pest management reporting system. The regional NAVFAC Pest Management Consultant should be contacted to obtain an account and instructions to use the system. A new Planned Pesticide Use Sheet shall be completed whenever pesticides used to control a pest are added or changed.

The List of Acceptable Terms shall be used to complete the Planned Pesticide Use Sheet (see Step 3A).

Completed Planned Pesticide Use Sheets shall be attached to the CWP.

Instructions for Completing the Planned Pesticide Use Sheet

The following is a list of instructions for filling out each line of information required on the Planned Pesticide Use Sheet:

1. INSTALLATION, UIC - Insert the name and Unit Identification Code for the installation. The UIC is a five-digit number preceded by an “N" for Navy installations and an “M” for Marine Corps installations.

The UIC is available from the KO.

2. OBJECTIVE:

A. TARGET PEST - The name of the pest or pests identified for control. Select the proper pest or pest category from the List of Acceptable Terms.

B. PURPOSE - Explain the major reason(s) for controlling the target pest(s). Refer to the List of Acceptable Terms.

3. PESTICIDE:

A. TRADE NAME – Insert the manufacturer’s name given to the product, e.g., TermidorTM and MaxforceTM are both trade names for fipronil.

B. EPA REGISTRATION NUMBER – Insert the number usually found on the front of the label and on the container.

C. FORMULATION – Insert the form that the pesticide is in when ready for use. Refer to the List of Acceptable Terms.

D. CONCENTRATION OF ACTIVE INGREDIENT - Insert the percent active ingredient of the pesticide before it is mixed with a diluent. This information should be on the front of the label.

4. APPLICATION:

A. SITE – Identify the specific site where the pesticide will be applied. Refer to the List of Acceptable Terms.

5. SENSITIVE AREAS – Identify areas to be avoided or where special caution should be taken. Refer to the “Caution and Warning” statements on the label.

6. REMARKS – Include any additional pertinent information. If a general pest category has been listed under Target Pest, the specific pests should be listed here.

ATTACHMENT J-1503050-03

PLANNED PEST USE SHEETS

List of Acceptable Terms for Planned Pesticide Use Sheets

TARGET PEST TARGET PEST TARGET PEST

AGRICULTURAL INSECTS FLEAS SCALE INSECTS

ALGAE AND AQUATIC WEEDS FUNGUS SNAKES

ALL PESTS (SURVEILLANCE

ONLY)

ANTS, NUISANCE FUNGUS - PYTHIUM SOD WEBWORMS

APHIDS GRASS SPIDERS

GRUBS STORED PRODUCTS PESTS

BATS HOUSEHOLD PESTS STRUCTURAL PESTS

BED BUGS LICE TERMITES-DRYWOOD

BEES

BIRDS MEDICAL PESTS TERMITES-FORMOSAN

BITING FLIES MICE TERMITES-SUBTERRANEAN

CARPENTER ANTS MITES TICKS

CATERPILLARS MOLE CRICKETS TURF DISEASE

CHIGGERS MOLES TURF PESTS

CHINCH BUGS MOSQUITO ADULTS TURF/ORNAMENTAL PESTS

COCKROACHES MOSQUITO LARVAE WASPS

CRAB GRASS NEMATODES WEEDS – ALL

CRICKETS NUISANCE PESTS WEEDS – AQUATIC

CULICOIDES ORNAMENTAL PESTS WEEDS – BROAD-LEAVED

EARWIGS PHARAOH ANTS WEEDS – GRASSY

FERAL ANIMALS - PIGEONS WOOD BORING BEETLES

FILTH FLIES RATS WOODY VEGETATION

FIRE ANTS RODENTS

PURPOSE PURPOSE PURPOSE

AGRICULTURE

APPEARANCE LAWN/TURF PESTS

APPEARANCE/DRAINAGE LAWN/TURF PROTECTION SECURITY

BARE GROUND MAINTENANCE STING PREVENTION

BARE GROUND/SECURITY SURVEILLANCE

DECREASE MOWING NUISANCE

DRAINAGE NUISANCE/HEALTH WEED CONTROL

HEALTH PROTECTION WILDLIFE MANAGEMENT

INVASIVE SPECIES CONTROL PREVENT STRUCTURAL DAMAGE

LAWN/TURF DAMAGE PROTECT ORNAMENTAL PLANTS

ATTCHMENT J-1503050-04

PEST MANAGEMENT OPERATIONS RECORD

See below for a sample of the new Pest Management Operations Record

New Pesticide Management Record (SAMPLE) Directions:

1.

Select the installation and fill in the Office/Contractor, if applicable

2. Fill in a separate form for each pest management operation. For pesticide applications, the pounds of active ingredient (PAI) shall be calculated automatically based on the data you enter.

Installation Name:

Department/Company:

Office/Contractor:

(optional)

Negative Report

Contract or In-House:

Application Date:

Inside or Outside:

Facility: Building # or Area

Operation:

Site:

Pest:

Applicator Name: Create Applicator List

Pesticide Trade Name: - Select an installation to see the pesticide list

ATTCHMENT J-1503050-04

PEST MANAGEMENT OPERATIONS RECORD

See below for a sample of the new Pest Management Operations Record

Pesticide Active Ingredient:

EPA Registration # or Other #:

Formulation:

Area Treated:

Quantity of Undiluted Product Applied (from the pesticide container):

Quantity of dilutant (water, oil, etc.) applied (if needed):

PAI*: Will be automatically calculated for the appropriate Operations*

Comments:

Additional Comments (Optional):

Submit Record

ATTACHMENT J-1503050-05.a

GROUNDS MAP

Refer to PDF file J-1503050-05.a Grounds Map.

ATTACHMENT J-1503050-05.b

GROUNDS MAINTENANCE QUANTITIES

Refer to Word file J-1503050-05.b Grounds Maintenance Quantities.

ATTACHMENT J-1503050-06

REFERENCES AND TECHNICAL DOCUMENTS

The Contractor shall adhere to the applicable portions of the following publications and directives in performing the services required under this contract. This list shall not be considered all-inclusive and does not release the Contractor from all obligations that must be fulfilled in the observance and execution of this contract.

When U.S., European and/or Greek directives, instructions and industry standards are applicable to the work to be performed under this contract, the most stringent directives, instructions and industry standards shall govern.

Reference Title ANSI Z133.1 American National Standard of Tree Care Operations-Pruning, Trimming, Repairing, Maintaining, and Removing and Cutting Brush- Safety Requirements.

ANSI A-300 American National Standard of Tree Care Operations-Tree, Shrub and Other Woody Plant Maintenance-Standard practices, Secretariat- National Arborist Association, Incorporated.

DOD Manual 4715.05 Overseas Environmental Baseline Document (OEBDG) FGS-Greece CNREURAFSWA Environmental Final Governing Standards Greece

May 2014 IPMP May 2022 NSA Souda Bay Integrated Pest Management Plan Irrigation Association - Water Management Committee

Turf and Landscape Irrigation Best Management Practices April 2005

NAVFAC DM 5 Drainage for Areas Other Than Airfields NAVFAC INST 11320.2 (most current)

Fire Prevention and Protection

NAVFAC P-73 Natural Resources Management Procedural Manual NAVFAC MO-100.1 Natural Resources Land Management NAVFAC MO-100.3 Natural Resources Fish and Wildlife Management NAVFAC MO-100.4 Natural Resources Outdoor Recreation and Cultural Values NAVFAC P-905 Planting and Maintenance of Trees, Shrubs, and Vines NAVFAC P-960 Installation Design, Chapter 1 “Planting Design” NAVSEA OP 5 Ammunition and Explosives Safety Ashore OPNAV 5090.1 (most current) Safe Drinking Water Act Compliance Ashore OPNAV INST 6240.3 (most current) Chapter 9, Pest Management NFPA Fire Protection Handbook Fire Protection Handbook WHAMP Wildlife Hazard Assessment & Mgmt. Plan (Att. J-1503050-17)

ATTACHMENT J-1503050-07

RECYCLING REPORTING FORM

Monthly Grounds Maintenance Report

Contractor's Name:

Month:

Contract #:

POC & Telephone #:

Installation Incinerated Tons

Landfilled Tons

Disposal Cost

Recycled Tons

Recycled Cost

Material Description

Comments:

ATTACHMENT J-1503050-08

SERVICE LEVEL STANDARDS

Improved Grounds Prestige

Standard Lawn and Field Maintenance Lawns Fields

Mowing and Trimming

Minimum Frequency Once in 14

Days Once in 14

Days Once in 14

Days

Minimum and Maximum Acceptable Height Two to Five

Inches Two to Six

Inches Two to Six

Inches

Trimming Concurrent with Mowing Concurrent with Mowing N/A Edging Note 1 M N/A Lawn and Groundcover Services

Aeration A N/A N/A De-Thatching A N/A N/A Fertilization A A N/A Top Dress/Over Seed A N/A N/A

Irrigation Note 2 Note 2 N/A Weed Control

Pre-emergent A A N/A Post-emergent A N/A N/A

Artificial Turf Note 3 Note 3 Note 3 Xeriscape Areas Note 3 Note 3 Note 3 Plant/Plant Bed Maintenance SA A A Shrub/Hedge Maintenance Q SA SA Ornamental Tree Maintenance SA SA SA Vegetation Control SA SA SA

The Contractor shall mow and trim vegetation as frequently as necessary to ensure vegetation height does not exceed the maximum allowable height specified above.

At a minimum, the Contractor shall mow and trim vegetation at the minimum frequency specified above during the growing season. Typically, the growing season is March through September.

The Contractor shall not cut grass blade length less than the minimum height.

Notes:

Note 1: Concurrent with every other occurrence of Mowing and Trimming Note 2: As necessary to ensure lawns present a healthy appearance Note 3: Maintain clean and free of weeds, grass, and unwanted vegetation

Additional services may be ordered under the Recurring Work provisions of this contract via Grounds Maintenance Service Order, incorporated into the contract in accordance with the CHANGES clause, SECTION I, or under the non-recurring work provisions of this contract.

Legend:

N/A – Not Applicable A – Annually M – Monthly Q – Quarterly SA – Semi-Annually

ATTACHMENT J-1502000-09

Bird/Animal Aircraft Strike Hazard (BASH) Requirements

Installation-specific BASH requirements are included in the Wildlife Hazard Assessment and Management Plan (WHAMP) provided in separate PDF file Attachment J-1503050-17.

ATTACHMENT J-1503050-10

BASH AND LOX GROUNDS MAP

The Bird/Animal Aircraft Strike Hazard (BASH) and Liquid Oxygen (LOX) Grounds Map is provided as a separate attachment. Refer to PDF “J-1503050-10 BASH and LOX Grounds Map”.

ATTACHMENT J-1503050-11

RUNNING TRACK AND BONEYARD AREA MAP

The Running Track and Boneyard Area Map is provided as a separate attachment. Refer to PDF file “J-1503050-11 Running Track and Boneyard Area Map”.

ATTACHMENT J-1503050-12

AIRFIELD GROUNDS MAP

The Airfield Grounds Map is provided as a separate attachment. Refer to PDF file “J-1503050-12 Airfield Grounds Map”.

ATTACHMENT J-1503050-13

MARATHI SEWAGE TREATMENT PLANT (STP) GROUNDS MAP

The Marathi Sewage Treatment Plant (STP) Grounds Map is provided as a separate attachment. Refer to PDF file “J-1503050-13 Marathi STP Grounds Map”.

ATTACHMENT J-1503050-14

MARATHI PORT OPS GROUNDS MAP

The Marathi Port Ops Grounds Map is provided as a separate attachment. Refer to PDF file “J-1503050-14 Marathi Ops Grounds Map”.

ATTACHMENT J-1503050-15

MARATHI SECURITY RSM1 GROUNDS MAP

The Marathi Security RSM1 Grounds Map is provided as a separate attachment. Refer to “J-1503050-15 Marathi Security RSM1 Grounds Map”.

ATTACHMENT J-1503050-16

MARATHI SECURITY T07 GROUNDS MAP

The Marathi Security T07 Grounds Map is provided as a separate attachment. Refer to PDF file “J-1503050-16 Marathi Security T07 Grounds Map”.

ATTACHMENT J-1503050-17

WILDLIFE HAZARD ASSESSMENT AND MANAGEMENT PLAN

The Wildlife Hazard Assessment and Management Plan is provided as a separate attachment. Refer to PDF file “J-

1503050-17 WHAMP”.