J-1502000 Attachments 22R2527.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-1502000-01 DEFINITIONS AND ACRONYMS

J-1502000-02 REFERENCES AND TECHNICAL DOCUMENTS

J-1502000-03 LOCATION MAPS – CAMP LEJUENE

J-1502000-03-1 LOCATION MAPS – MCAS, CHERRY POINT

J-1502000-04 CONTRACTOR ACTIVITY STATUS REPORT

J-1502000-05 TRACK CLOSURE REQUEST (CAMP LEJEUNE)

J-1502000-05-1 TRACK CLOSURE REQUEST (CHERRY POINT)

J-1502000-06 UFC 4-860-03 RAILROAD TRACK MAINTENANCE AND SAFETY STANDARDS

J-1502000-07 RAIL ANCHOR DETAIL

J-1502000-08 TYPICAL BALLAST ARRANGEMENT

J-1502000-09 EROSION CONTROL GUIDANCE

J-1502000-10 RESERVED

J-1502000-10-1 FACILITY INVENTORY, INVENTORY OF COMPONENTS AND PM FREQUENCIES-

CHERRY POINT

J-1502000-11 CROSSING SIGNAL INSPECTION FORM

J-1502000-12 GENERAL VEGETATION CONTROL GUIDANCE

J-1502000-13 APPROVED PESTICIDE LIST FOR CAMP LEJEUNE AND MCAS, CHERRY POINT, NC

J-1502000-14 HERBICIDE USUAGE PLAN REQUIREMENTS

J-1502000-15 MANAGEMENT INFORMATION RECORD

J-1502000-16 PERFORMANCE ASSESSMENT PLAN (PAP)

J-1502000-17 CONTRACTOR DAILY REPORT

ATTACHMENT J-1502000-01

DEFINITIONS AND ACRONYMS

DEFINITION DESCRIPTION

CRANE, CATEGORY 1 Portal cranes, Hammerhead cranes, Locomotive cranes, Derricks, Floating cranes (YD), Tower cranes, Container cranes, Mobile cranes (except those indicated as category 4), including truck, cruiser, crawler, warehouse/industrial cranes, and cranes used for dragline, pile driving, clamshell, magnet, bucket work, and Aircraft crash cranes.

CRANE, CATEGORY 2 & 3 Cranes with rated capacities of 20,000 pounds or greater are category 2.

Examples are Overhead traveling cranes, Gantry cranes (rail mounted), Wall cranes, Jib cranes, Pillar cranes, Pillar jib cranes, Monorails and associated hoists, Fixed hoists, including chain falls. Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities less than 2,000 pounds.

CRANE, CATEGORY 4 Commercial truck mounted cranes, Truck mounted articulating boom cranes, Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities of 2,000 pounds and greater. Commercial truck mounted cranes and truck mounted articulating boom cranes with OEM capacities of 2,000 pounds and greater require a licensed operator even if the cranes are down rated below 2,000 pounds capacity for administrative purposes.

EQUIPMENT, COLLATERAL Encompasses built-in and large substantially affixed equipment/property that is normally acquired and installed as part of a facility project.

EQUIPMENT, INSTALLED Encompasses building-type equipment, built-in equipment, and large, substantially affixed equipment/property, and is normally acquired and installed as part of a facility project. Installed equipment is normally required to make a facility useful and operable. Removing such equipment would impair the usefulness, safety, or environment of the facility or the facility restoration work required after its removal, is substantial.

EQUIPMENT, PERSONAL

PROPERTY

Personal property equipment includes all equipment other than collateral equipment. Such equipment, when acquired and used in a facility or a test apparatus, can be severed and removed aster erection or installation without substantial loss of value or damage thereto or to the premises where installed.

FACILITIES LIFE CYCLE A facilities life cycle is divided into four stages, requirements (planning and design), acquisition (construction and acceptance), stewardship (operations, maintenance and repair), and disposal.

FACILITIES MAINTENANCE

MANAGEMENT

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of facilities maintenance operations to support the CNO/NAVFAC facilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Integrated Maintenance Program

(IMP)

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness. Service calls will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

LIFE-CYCLE COSTS A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

MAINTENANCE, PREVENTIVE Maintenance designed to increase the availability of the facilities/equipment by reducing the number of unexpected breakdowns or service interruptions.

It is any planned maintenance activity that improves equipment life and avoid any unplanned maintenance requirements.

MANAGEMENT

INFORMATION SYSTEMS-

MAINTENANCE

A computerized system that will provide sufficient information for management to evaluate differences between budgets and actual costs and evaluate performance.

REPAIR Repair is the restoration of facilities or equipment to such a condition that it may be effectively utilized for its designated purposes by overhaul, reconstruction, or replacement of constituent parts or materials which have deteriorated by action of the elements or usage, and which have not been corrected through maintenance. This term also applies to replacement of the entire unit or system if beyond economical repair. The intent of repair is to have the equipment at normal working condition.

REPLACEMENT Replacement, as a distinct work element, is confined to a program of planned replacement of a facility or its components. It may be further limited to major components such as air conditioning compressors, furnaces or hot water heaters. Replacement is performed when the equipment has reached the end of its useful life; when it no longer can perform due to degradation of its internal components and repair is no longer cost effective. Included under the replacement would be the major rebuilding of any component, since rebuilding also restores performance.

RESTORATION Restoration of real property to such a condition that it can be used for its intended purpose. Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident or other causes.

SUSTAINMENT Maintenance and repair activities necessary to keep a typical inventory of facilities in “normal working condition”. Sustainment includes regularly scheduled maintenance as well as cyclical major repairs or replacement of components that occur periodically over the expected service life of the facilities.

SERVICE ORDER Any work required to return a facility, system, equipment or component to normal working condition. Service orders are minor facility problem requests or requests for facilities-related work that are too small to be planned and estimated.

SERVICE ORDER CYCLE Count down starts when the customer is notified that the work has been accepted to be accomplished to the time when the work chit is turned in by the craftsmen as complete is one complete cycle period for a service order.

SERVICE ORDER,

EMERGENCY

Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.

SERVICE ORDER, URGENT Urgent is defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system.

SERVICE ORDER, ROUTINE Routine is defined as any deficiency that does not qualify as emergency or urgent, but is needed to maintain the agreed upon facility condition. Maintain means to repair to such a condition that it may be used for its intended purpose and to normal working condition. Does not include improvements.

WEIGHT HANDLING

EQUIPMENT (WHE)

Weight handling equipment consists of cranes (e.g., portal cranes, jib cranes), rigging gear (e.g., slings, shackles), and associated equipment (e.g., portable hoists, dynamometers). For purposes of this technical sub-annex, WHE does not include mobile or transportable truck, crawler, and railway mounted locomotive cranes covered in 1700000 BSVE.

Acronym Title

BPVC Boiler and Pressure Vessel Code

HVAC Heating, Ventilation, and Air Conditioning

RPIE Real Property Inventory Equipment

SCADA Supervisory Control And Data Acquisition

SRM Sustainment, Restoration and Modernization

UFC Unified Facilities Criteria

UPV Unfired Pressure Vessel

VTE Vertical Transportation Equipment

ATTACHMENT J-1502000-02

REFERENCES AND TECHNICAL DOCUMENTS

Reference Title

NAVFAC P-301 NAVY RAILROAD OPERATING HANDBOOK

UFC 4-860-03 RAILROAD TRACK MAINTENANCE AND SAFETY STANDARDS

49 CFR CHAPTER II FEDERAL RAILROAD ADMINISTRATION, DEPARTMENT OF TRANSPORTATION

49 CFR 217 RAILROAD OPERATING PROCEDURES

ATTACHMENT J-0200000-04

CONTRACTOR ACTIVITY STATUS REPORT

(RUNNING REPORT/RECORD OF INSPECTIONS, SERVICE REQUESTS, AND SPECIFIC

MINOR WORK)

Note: The Contractor may modify the format and arrangement of the following provided only that the data fields shown shall appear somewhere in the revised version of the Contractor

Activity Status Report.

Contract No.: _______________________________ Date: ___________________________

A. Inspection Completed Since Last Report:

(Attach additional sheets as required.)

B. Indefinite Quantity Work Completed Since Last Report:

(Attach additional sheets as required.)

C. Service Work Delayed or Past Due (Explain):

(Attach additional sheets as required.)

D. Work Ordered by Incomplete as of this Report (Indicate Anticipated Completion Date):

(Attach additional sheets as required.)

Prepared by: _______________________________Submitted by:

ATTACHMENT J-1502000-05

TRACK CLOSURE REQUEST

MCB, CAMP LEJEUNE, NC

To: Contracting Officer, FSC, Marine Corps Base, Camp Lejeune, NC

From: _____________________________ Date: ___________________________

(Contractor)

Subject: TRACK CLOSURE, REQUEST FOR

Ref: (a) Maintenance Service Contract, Railroad Trackage, Clause

1. Authorization to close ________________________________________________

(Track name or identification) from _____________________________ to _________________________________

(Location Milepost or Station No.) (Location Milepost or Station No.)

for the purpose of ______________________________________________________ is hereby requested. Date/time of anticipated closure: _________________________

The work is estimated to require __________________________________________.

(Days/Hours to complete)

The work is considered to be ____Emergency or _____ Routine. (Check one)

2. Track closure signs will be placed at the following locations:

3. WORK SHALL NOT COMMENCE UNTIL WRITTEN APPROVAL BY THE CONTRACTING

OFFICER HAS BEEN OBTAINED. IN THE EVENT APPROVAL HAS NOT BEEN RECEIVED

BY THE SCHEDULED TIME FOR COMMENCEMENT OF WORK, THE REQUEST SHALL BE

CONSIDERED DISAPPROVED AND A REVISED REQUEST SHALL BE SUBMITTED.

(Signature of Contractor or Designated Representative)

(Except in an emergency, submit original and 4 copies 14 days in advance.)

ATTACHMENT J-1502000-05

MCB, CAMP LEJEUNE, NC

From: Contracting Officer, FSC, Marine Corps Base, Camp Lejeune, NC

To: _____________________________ Date: ___________________________

(Contractor)

Subject: TRACK CLOSURE, REQUEST FOR

1. This request is ____ Approved/ _____ Disapproved.

(Signature of Contracting Officer or Designated Government Representative)

ATTACHMENT J-1502000-05-1

MCAS, CHERRY POINT

To: Contracting Officer, FEAD, Marine Corps Base, Cherry Point, NC

From: _____________________________ Date: ___________________________

(Contractor)

Subject: TRACK CLOSURE, REQUEST FOR

Ref: (a) Maintenance Service Contract, Railroad Trackage, Clause

1. Authorization to close ________________________________________________

(Track name or identification) from _____________________________ to _________________________________

(Location Milepost or Station No.) (Location Milepost or Station No.)

for the purpose of ______________________________________________________ is hereby requested. Date/time of anticipated closure: _________________________

The work is estimated to require __________________________________________.

(Days/Hours to complete)

The work is considered to be ____Emergency or _____ Routine. (Check one)

2. Track closure signs will be placed at the following locations:

3. WORK SHALL NOT COMMENCE UNTIL WRITTEN APPROVAL BY THE CONTRACTING

OFFICER HAS BEEN OBTAINED. IN THE EVENT APPROVAL HAS NOT BEEN RECEIVED

BY THE SCHEDULED TIME FOR COMMENCEMENT OF WORK, THE REQUEST SHALL BE

CONSIDERED DISAPPROVED AND A REVISED REQUEST SHALL BE SUBMITTED.

(Signature of Contractor or Designated Representative)

(Except in an emergency, submit original and 4 copies 14 days in advance.)

ATTACHMENT J-1502000-05-1

MCAS, CHERRY POINT

From: Contracting Officer, FEAD, Marine Corps Base, Cherry Point, NC

To: _____________________________ Date: ___________________________

(Contractor)

Subject: TRACK CLOSURE, REQUEST FOR

1. This request is ____ Approved/ _____ Disapproved.

(Signature of Contracting Officer or Designated Government Representative)

TRACK LENGTH (FT) LOCATION STATUS

1 and 14 13593 Mainline along Roosevelt Active

2 4899 Mainline along A St Active -

NOTE:

Inactive 975 ft.

6 1978 Pass Track - off Track 2 Active

9 1161 Spur - Heating Plant Active

NOTE: 265

ft. closed

10 1445 Spur - Heating Plant Active

Crossover 9/10 144 Heating Plant Active

14A 1401 Pass Track - Fuel Facility Active

22 496 Siding - Ramp off Track 1 Active

Subtotal 25117 Inspected 25,117 ft. = (4.76 miles)

TRACK LENGTH (FT) LOCATION STATUS

3 2865 Spur at DRMO Inactive

4 1600 Siding - off Track 3 into

DRMO

Inactive

5 1000 Siding - Bldg. 1702 Inactive

7 1865 Spur - Bldg. 150 Inactive

11 655 Spur - Bldg. 149 Inactive

12 5600 Spur - A St-6th

Serving Bldg. 1702 and

Tracks 5 & 13

200 ft.

removed across 6th

& C

13 400 Siding - Bldg. 145 Inactive

20 1000 Siding - Bldg. 159 Inactive

24 4900 Ordnance Track

1200 ft. removed from

Norfolk Southern, Hwy 70 and Slocum Rd

Inactive

25 2700 Ordnance Track 1200 ft. removed from Norfolk Southern, Hwy 70 and Slocum RdInactive

ATTACHMENT J-1502000-10-1

FACILITY INVENTORY - MCAS, CHERRY POINT

(NOT INSPECTED)

Subtotal 22585 Not Inspected 22,585 ft. =

(9.03 miles)

ATTACHMENT J-1502000-11

CROSSING SIGNAL INSPECTION FORM

RAILROAD

LOCATION DATE

Plans legible and correct Inspect insulated joints

Security of crossing components Inspect bonds and connections

Fouling wires Railroad signs

Tagging of wires Gate arm horizontal position

Test flashing lights Inspect gate arm & mechanism

Clean/repair flashing lights Test gate arm operation

Flashing light alignment Test audible warning devices

Frequency of flashes Test grounds

Test crossing operation w/ AC power on Check connections

Test crossing operation w/ AC power off Check arrestors/equalizers

Warning time in accordance w/ plans Clean cabinet

Shunt crossing (.06 ohm) Check cabinet ventilation

Battery voltage left total bank Battery voltage right total bank

Each cell Each cell

Left battery bank charger Right battery bank charger

Check AC voltage Check locks, latches, hinges

Time between activation of lights and onset of descent of gate

Time for gate to close fully Time for gate to open fully

Comments:

Contractor Inspector

ATTACHMENT J-1502000-13

APPROVED PESTICIDE LIST FOR CAMP LEJEUNE NC

Per OPNAVINST 6250.4C "All personnel applying pesticides shall be certified"

IPM - APPENDIX E Updated: 07 July 2021

EPA Reg # Trade Name Intended Use REMARKS

***Approve Must be secured inside tamper-resistant bait boxes

100-1055

WeatherBlok XT (formerly 10182-339)

(NOTE: Must be secured inside tamper-resistant bait boxes)

Rodenticide

Approve:certified applicators only

100-1091

Reward (NSN#6840-01-005-7523)

AQUATIC weeds

100-1111

Archer

Roaches

100-1134

Monument 75WG

Weeds

100-1139

Barricade 4FL

Insecticide

100-1218

Demon Max

100-834

Barricade 65 WG

Crabgrass,weeds

100-937

Primo MAXX

Growth Regulator

10182-100

Demon WP

10182-105

Demon EC

Insecticide/Gen Household

10182-339

Weather Block

(NOTE:Must be secured inside tamper-resistant bait boxes)

10182-361

Demand CS

1021-1641-57056

Conquer

1021-1691-149

TERRO ANT KILLER SPRAY T401 (16 oz)

"issued to units thru SELF HELP 451-0072 (WO needed)"

Ants

Approve: SELF HELP or certified applicators only

1021-1815

Onslaught Microencapsulated Insecticide

1021-2574

Onslaught Fastcap

11540-1

ULD BP-300

11540-9

ULD BP-100

11649-7

Avitrol Whole Corn (LABELED "RESTRICTED USE")

Avicide

12455-69

Contrac Bait

(NOTE: use only OUTSIDE of bldgs)

12455-79

Contrac All Weather Bait Blocks (NSN#6840-01-501-2858)

12455-82

Contrac Blox (Super Size)

149-8-64405

Terro Ant Bait Gel

1812-307

K-Tea

Algaecide

19713-60

Simazine 4L

Weeds & Vines

19713-623

Drexel Imitator Aquatic Herbicide

Aquatic Weeds

2217-774

Gordans Brushmaster

Poison Ivy/Vines

2217-833

SpeedZone

2217-835

Southern Speedzone

228-480

Polaris AC

(G10 Aerial Spray approved 5/18/2010)

Herbicide

228-534

Polaris

228-675

Nufarm Diquat SPC 2 L

Aqautic Weeds

241-322

Amdro Pro Fire Ant Granular Bait

241-341

Pendulum

241-372

Sahara DG Herbicide

Cracks, Concrete

241-392

Phantom (NSN#6840-01-525-7139)

241-426

Habitat (NSN#6840-01-532-5403)

(NOTE:only MCAS is approved for use to control alligator weeds)

241-430

Chopper Gen2

(approved for Wildlife)

2724-274

Golden Malrin (NSN#6840-01-183-7244)

Flying insects

2724-351

Gentrol IGR (NSN#6840-01-318-7416)

2724-404-50809

Petcor Flea Spray

IGR

2724-490

Precor 2000 Plus / Premise

279-3062

Dragnet

279-3168

Talstar PL

279-3206

Talstar One (Pre-treat for Termites)(NSN#6840-01-525-6888)

3125-390

Tempo Ultra WP

352-439

Escort XP

Kudzu

352-627

Advion Fire Ant Bait Granular

352-643

TranXit

352-652

Advion Cockroach Gel Bait

Insecticide/Roaches

352-668

Advion Roach Arena

352-746

Advion Ant Gel Bait

352-776

Arilon

42750-29

Weed-Hoe 108

432-1217

TOP CHOICE Fire Ant / Fipronil (NSN#6840-01-585-9950)

Insecticide/Fire Ants

432-1223

ProStar 70 WP

Fungicide

432-1254

Maxforce Gel Bait

432-1256

Maxforce Ant Bait Stations (NSN#6840-01-298-1122)

432-1257

Maxforce FC (Sml Roach)

432-1264

Maxforce FC Ant Killer Bait Gel (NSN#6840-01-500-4579)

432-1331

Premise (Pre Construction Insecticide)

432-1332

Premise 75 / Centerfire 75 WSP

Termites

432-1332-73748

Imaxx Pro

432-1363

Bayer Tempo Ultra SC

432-1375

Maxforce Fly Granular Bait (NSN#6840-01-518-5807)

Flying insects

432-1391

Premise Foam

432-1433

MaxForce FC Fire Ant Bait

432-1455

Maxforce Fly Spot Bait (NSN#6840-01-555-9369)

432-1460

Maxforce FC Magnum Roach Killer Bait Gel

432-1483

Temprid SC

Ants, Roaches

432-1514

Suspend Polyzone

432-716

SCOURGE (LABELED "RESTRICTED USE")

432-763

Suspend SC

432-772

Delta Dust (NSN#6840-01-431-3345)

Bees,Wasps,Hornets

432-992

Drione Dust

Insecticide/Gen Household

499-153

Whitmire Wasp Freeze

499-290

PT 565 Plus XLO (NSN#6840-00-823-7849)

499-294

Avert Dry Flowable Cockroach Bait/

Whitmire AvertPT310 Abamectin Dust (NSN#6840-01-561-

9766)

499-304

Cy-Kick CS Prescription Treatment

499-310

Whitmire PT 566 Pyrethrum

499-404

Ultracide Flea IGR & Adulticide

499-450

BP-100

499-452

BP-300

499-462

Pro-Control Plus

499-465

Pro-Control

499-470

Cy-Kick (NSN#6840-01-561-9717)

499-473

Whitmire PT 221L Residual Insecticide

499-527

PT Alpine Dust

499-535

Cyhalocap CS

Pesticide

499-540

Alpine Flea Insecticide

499-561

Alpine WSG

56-73

JT Eaton Boric Acid

50404-5

Permethrin

50534-202

Daconil Ultrex

Fungicide

524-343

Aqua Master

AQUATIC Herbicide

524-454

Honcho Plus Herbicide

524-475

ROUND-UP PRO / Ranger Pro (NSN#6840-01-108-9578)

Herbicide/Weeds

524-529

ROUND-UP PRO Concentrate

524-535

Quick Pro ROUND-UP (NSN#6840-01-399-0673)

524-549

ROUND-UP Powermax

53871-3

Stimukill Fly Bait

53883-118

Bifenthrin

53883-124

Bifen LP Granules

53883-328

Fuse

Termiticide/Insecticide

55809-3

Wasp & Hornet Killer Plus

"Available SERVMART-GSA or issued to units thru SELF

HELP 451-0071 (WO needed)"

Approve: SERVMART-GSA / SELF

HELP or certified applicators only

58007-1

Ultrathon Insect Repellant

59639-31

Orthene PCO Pellets

6218-47

Mosquito Dunks

62719-260

Crossbow Brush Killer

62719-324

Rodeo / Accord (NSN#6840-01-356-8893)

AQUATIC herbicide

62719-40

GARLON 4 / Element 4

62719-426

Dimension EC

62719-553

Garlon XRT

63120-1

Insect/Arthropod Repellent Fabric Treatment (NSN#6840-01-

334-2666)

(Note:PrevMed Use only)

63120-3

Insect/Arthropod Repellent Fabric Treatment (NSN#6840-01-

345-0237)

(Note:PrevMed Use only)

64248-10

Maxforce Ant Bait F1

64248-14

Maxforce FC Roach Killer Bait Gel

64248-6

Maxforce Ant Killer/Granular Bait

64405-1

Bora-Care

Insect/Fungicide

64405-2

Niban Fine Granular Bait

Fire Ants

64405-8

Tim-Bor

Wood Destroying Fungi

655-798

ExciteR

655-802

Larva-Lur

66222-22

PRAMITOL 25E (NSN#6840-00-145-0013)

67425-15

EcoPCO WPX

6754-22-5802

Drione

67760-34

Malathion

6959-79

CESSCO 5 E

71995-33

7113)

71995-36

ROUND-UP READY TO USE-PLUS POISON IVY

Poison Ivy/Vines

72155-58

Tempo 2.5 SC Ultra

73342-1

AMDRO Fire Ant Bait

73342-6

AMDRO Fire Ant Bait

73079-2

In Tice granular bait

73079-4

BorActin Insecticide Powder

62719-608

Recruit HD

Termiticide/termite Bait

73079-6

InTice Perimeter Baits

73079-8

InTice Gelanimo Ant Bait

7969-209

Termidor 80 WG (NSN#6840-01-483-3072)

7969-210

Termidor SC T/L (NSN#6840-01-483-3068)

7969-272

Drive XLR8

Grasses

7969-285

PT Phantom Pressurized Insecticide

8033-109-279

Transport Mikron

81927-7

Alligare MSM 60 (Base Stables)

81927-11

Triclopyr 4E

8329-40

Biomist 1.5+7.5 ULV

Mosquitos

83487-1

Uncle Albert's Super Smart Ant Bait

901-82 d-Phenothrin

9444-129

Borid

9444-183

Intruder HPX Aerosol

9444-217

D-Force HPX (NSN#6840-01-561-9745)

9688-187

TAT ANT & ROACH KILLER SPRAY (12 oz)

Ants/Roaches

9688-239-8845

HotShot Ultra LIQUID Roach Baits

9688-242-8845

HotShot Ultra LIQUID Ant Baits

***BELOW LIST DOES NOT REQUIRE CERTIFIED

APPLICATORS (NOT REGULATED OR EXEMPT)***

FIFRA Exempt

Eco Exempt IC

Approve:certified applicators NOT required

Not regulated

Bac A Zap

Bacteria/Odor/Drain Fly

Deer Stopper Concentrate-Messina Wildlife

Deer

Locally approved:certified applicators NOT required

Osmocote Slow Release

Fertilizer not pesticide

Kleer-Out - Geraniol

Locally approved:certified applicators NOT required

***BELOW LIST DOES NOT REQUIRE CERTIFIED

APPLICATORS (NOT REGULATED OR EXEMPT)***

EcoSMART (Flying & Crawling Insects) (available thru

SERVMART-GSA)

Flying & Crawling insects Locally approved:SERVMART-GSA / certified applicators NOT required

Liquid Fertilizer

Housing area

Eco Exempt D

Eco Exempt G

Mosquito Barrier

Mosquitos

Allure Pheromone Moth Traps

Moth

StorGard Pheromone Traps

Moth

CatchMaster Glueboards

Rodents & Insects

Predascent (available thru SERVMART-GSA)

Snake Repellent

Approve:SERVMART-GSA / certified applicators NOT required

Pyrethiums

Fruit Bug

Not requlated

Cazamoscas Fly Catcher (Base Stables)

Flys

Snake-A-Way

Repellent

Camp Lejeune Pest Management Coordinator:

William Parkin (Environmental Management Department) (910) 451-7018 email william.parkin@usmc.mil

Link to the AUL for the PMP:

For External Site: http://www.lejeune.marines.mil/OfficesStaff/EnvironmentalMgmt/HazardousWasteMaterialManagement.aspx

For Internal Site :https://em.usmc.mil/sites/le/default.aspx mailto:william.parkin@usmc.mil http://www.lejeune.marines.mil/OfficesStaff/EnvironmentalMgmt/HazardousWasteMaterialManagement.aspx

ATTACHMENT J-1502000-14

HERBICIDE USAGE PLAN REQUIREMENTS

1. An annual Herbicide Usage Plan shall be prepared by the Contractor and approved by the Contracting Officer before any herbicide is used. Upon approval, only the prescribed herbicide applications as shown on the plan shall be accomplished by the Contractor during the contract period. The facilitate review of herbicide(s) specified in the plan, the Contractor shall submit copies of either the EPA or State registered herbicide labels.

2. The Contractor shall prepare and submit the Annual Herbicide Usage Plan which shall list all prepared herbicides to be used during the term of the contract. The following minimum information shall be required for each herbicide specified:

a. Areas to be treated and specific usage;

b. Approximate time or frequency of application;

c. Common name and EPA or State registration number of each herbicide product;

d. Form of herbicide received from supplier (i.e. wettable powder);

e. Any special precautions not on label to prevent environmental damage or herbicide injury; and

f. A verifiable listing of the Contractor’s or Sub-Contractor’s State category of herbicide applicator licensing, name or names of license holders in each category, and State license numbers.

3. Herbicides shall be applied only by a firm holding a valid State license (s) for each category of work involved, to include right of ways. Any required State, county or local permits for procurement, possession, or use of any herbicide under this contract shall be obtained at no additional expense to the Government.

4. All herbicide mixing and application shall be performed by or under the direct supervision of an individual licensed by the North Carolina Department of Agriculture for the specific category of work being performed. For the purpose of this contract, “direct supervision” shall mean that any unlicensed herbicide applicator acts under the instruction and control of a licensed person when the herbicide is mixed and when it is applied, and that the licensed person providing such supervision is physically present within the area of the work.

5. All herbicides shall be procured, possessed, handled, and applied in strict accordance with the manufacturer’s label, which shall be registered with the Environmental Protection Agency or the State of North Carolina. Each herbicide formulation shall be registered for use under the particular environmental conditions for which it is intended and applied. Any additional recommendations or instructions from the Contracting Officer in connection with the use of herbicide including stoppage of work shall be accurately followed. Contractor personnel applying herbicide shall wear and use appropriate protective and safety equipment. These personnel are subject to inspection by DOD-certified base pest control personnel.

6. Herbicide application shall be performed only on still days and will be stopped when unfavorable weather or other conditions exist which would unduly increase the hazard to personnel or desirable vegetation by drift, runoff, or leaching through the soil. Any Government property or desirable vegetation damaged by the Contractor or his representatives shall be repaired or replace das directed or as specified herein at no expense to the Government.

ATTACHMENT J-1502000-14

HERBICIDE USAGE PLAN REQUIREMENTS

7. All chemicals shall be applied in strict accordance with the product’s EPA or State registered label. All instructions or recommendations by the Contracting Officer’s authorized representative and those of the herbicide’s manufacturer are to be accurately followed. The chemical to be used and the rate and method of application are to be identified in the Annual Herbicide Plan.

8. The Contractor shall be responsible for cleaning, decontaminating, and reporting pesticide spills to the

Contracting officer or his designated representative.

9. The Contractor shall be responsible for preparing a monthly Herbicide Usage Plan in a format that is acceptable to the Contracting Officer. The plan is to list, by day, all the applications and locations by worksite for use of herbicide during the next month and shall be based on the Annual Herbicide Usage Plan. The plan shall represent all applications of the herbicide the Contractor intends to apply in the coming month. Deviations from the work plan are permissible only after approval from the Contracting Officer and only due to inclement weather, local conditions (such as the growth rate of vegetation exceeding original estimates), or convenience of the Government.

10. The Contractor shall be responsible for preparing a daily Pest Management Information Record. This report shall meet the reporting requirements of NAVFAC which will be available for the Contractor’s review. The record shall be prepared daily as required and submitted with the Contractor’s monthly invoice for payment if herbicides have been used during the month for which invoiced. A copy of Pest Management Information Record is attached in J-1502000-09.

ATTACHMENT J-1502000-15

MANAGEMENT INFORMATION RECORD

ADMINISTRATIVE INFORMATION

UIC NUMBER: _________________ DATE:___________________ CONTRACT:_______________

INDOOR/OUTDOOR: ________________ TIME REQUIRED: ____________________

PEST AND OPERATION

PEST: ______________________________________________________________________________

OPERATION: _______________________________________________________________________

SITE: _______________________________________________________________________________

SPECIFIC LOCATION: _______________________________________________________________

CONTROL AGENT

TRADE NAME: ________________________ PESTICIDE NAME: __________________________

EPA REG NUMBER: ___________________ PESTICIDE AMOUNT: ________________________

FORMULATION: ______________________ FINAL CONCENTRATION: ___________________

% OR RATE PER AREA: _______________ POUNDS OF ___% PRODUCT PER _____________

COMMENTS: _______________________________________________________________________

(SIGNATURE) (CERTIFICATION NO.)

ATTACHMENT J-1502000-16

PERFORMANCE ASSESSMENT PLAN (PAP)

PERFORMANCE

ASSESSMENT

PLAN

Maintenance and Repair Railroad Trackage

Marine Corps Base

Camp Lejeune, NC

PREPARED BY:

Facilities Support Contracts (FSC)

13 July 2021

Version 2.1 Updated 13 July 2021

Performance Assessment Plan Contents

1. Introduction

1.1 Purpose

1.2 Partnering

2. Roles and Responsibilities

3. Training

4. Safety

5. Security

6. Submittals

6.1 Quality Management Plan Submittal

6.2 Accident Prevention Plan Submittal

7. Meetings

8. Methods of Assessment (MOA)

9. Quality Management System (QMS)

10. Performance Assessment Process

10.1 Post-Award Planning

10.2 Scheduling Assessments

10.3 Non-recurring Task Orders

10.4 Assessment Procedures

10.4.1 AL1 Assessments

10.4.2 AL2/3 Assessments

10.4.3 Safety Assessment

10.4.4 Management and Administration Assessment

10.4.5 Contract Discrepancy Reports

11. Assessment Summary and Evaluation

11.1 Monthly Performance Assessment Summary (MPAS)

11.2 Invoice Validation and Withholdings

11.3 COR Activity File

11.4 Performance Assessment Board (PAB)

12. Summary

List of Attachments

Attachment A: Functional Assessment Plan (FAP)

Attachment B: Performance Assessment Worksheet

Attachment C: QMS Pre-performance Review Checklist

Attachment D: Customer Comment Record

Attachment E: QMS In-process Review Checklist

Attachment F: Contract Discrepancy Report (CDR)

Attachment G: FSC Safety Assessment

Checklist

Attachment H: Annex 2 – Management and Administration Evaluation Checklist

Attachment I: MPAS

Coversheet

Attachment J: PAB Rating Summary

Performance Assessment Plan

1. Introduction

1.1 Purpose

The Performance Assessment Plan (PAP) establishes Performance Assessment (PA) provisions for

Contract N40085-17-R-3001, Maintenance and Repair Railroad Trackage. The PAP describes the methodology for assessing the Contractor’s performance that will be used to provide Contractor feedback, update Contractor Performance Assessment Rating System (CPARS). The PAP includes the Functional Assessment Plan (FAP), Attachment A, and standard Performance Assessment

Worksheets (PAW), Attachment B, to document and report Government observations of Contractor performance. The Government’s role is to assess Contractor’s work against measurable performance standards, and per the principles of Performance Based Services Acquisition (PBSA), the Contractor’s role is to ensure its quality through successful implementation of its Quality

Management System (QMS). Per FAR Subpart 46.4, Government PA “shall be performed at such times and places as may be necessary to determine that the supplies or services conform to contract requirements” in order to ensure payments are made only for services that meet performance standards specified in the contract.

1.2 Partnering

Effective partnering and establishing a positive relationship between the Government and the

Contractor is essential in fulfilling a performance-based requirement. The Government’s relationship with the Contractor should be one that promotes a strong and positive business alliance to achieve mutually beneficial goals, such as timely delivery and acceptance of high-quality services through the use of efficient business practices. Business relationships should seek to create a cooperative environment to ensure effective communication between the parties. Teamwork, cooperation, and good-faith performance are important for meeting mission objectives and resolving conflicts and problems. Each party should clearly understand the goals, objectives, and needs of the other. It is essential that the Government and the Contractor work together as a team to communicate expectations, agree on common goals, develop a common understanding of measurable standards, and identify and address problems early in the contract to achieve desirable outcomes.

2. Roles and Responsibilities

The Government’s key roles and responsibilities for performance assessment are as follows:

FSC Management and Facility Services (FMFS) Branch Head. The FMFS Branch Head provides direct supervision of SPARs, PARs, Spec Writers, etc assigned to the FMFS Branch. The FMFS branch head is responsible for ensuring adequate funding and staffing to support the specification development, contract management, and performance assessment function of the branch as well as all personnel management responsibilities. The COR and PAR are assigned for this contract.

Facilities Support Contract Manager (FSCM). The FSCM is the overall technical lead for the management of Facility Support Contract requirements from cradle to grave.

Contracting Officer (KO). The ACO and/or PCO assigned to the contract. The KO has final responsibility for Contractor PA per FAR Part 42—Contract Administration and Audit Services, non-conformance modifications, and unilateral determination of incentives.

Contracting Officer’s Representative (COR). The COR is responsible for monitoring the

Contractor’s technical compliance and progress based on the contract requirements specified in the

PWS and in accordance with the PAP. The COR performs a variety of contract administration duties that includes oversight of PA, documenting and rating Contractor performance, reviewing invoices, and acceptance of work.

Senior PAR (SPAR). The SPAR is responsible for coordinating efforts of multiple PARs assigned to this contract. The SPAR reviews PA schedules and PA documentation for sufficiency and consistency of oversight.

Performance Assessment Representative (PAR). The PAR is assigned as a Technical Point of

Contact (TPOC) / Subject Matter Expert (SME) to the COR to perform duties as the on-site representative who assesses Contractor performance. The PAR periodically observes Contractor performance, reviews delivered services, reviews quality management corrective actions, periodically assesses and documents Contractor performance on Performance Assessment

Worksheets (PAWs) and the Monthly Performance Assessment Summary (MPAS), and communicates findings as necessary with the Contractor, Senior PAR (SPAR), and Contracting

Officer Representative (COR).

Note: Throughout NAVFAC policy, processes, and training, the term Performance Assessment

Representative (PAR) refers to anyone responsible for conducting assessments of a NAVFAC administered Facility Support Contract. The term PAR will be used in reference to any individual assigned as a TPOC/SME to provide support to the COR, including as a collateral duty of other

PWD or customer personnel, regardless of billet. All personnel assigned these duties must follow the guidance and direction provided to PARs.

Performance Assessment Board (PAB). The PAB is comprised of key technical and administrative personnel appointed in writing by the KO. The PAB will convene on a regular basis to review

Contractor performance documentation for the prior evaluation period, and prepare and forward a summary report of findings and recommendations to the KO. The PAB makes recommendations for

CPARS and provides input for the determination of contract incentives, if applicable. Details of

PAB membership and the process for convening the PAB are provided in paragraph 11.4 below.

3. Training

To effectively implement the PA Program, individuals who monitor the Contractor’s performance should be experienced in the annex/sub-annex areas for which they are assigned and adequately trained. Mandatory training standards for all personnel performing PA of NAVFAC contracts are specified in BMS B-14.3, Performance Assessment. Additionally, safety training requirements are detailed in BMS B-14.18, FSC Safety and training for those assigned as CORs is promulgated by

NFAS 1.602 and detailed in NAVFAC Instruction 4200.1.

CORs assigned to provide oversight of this contract must meet the applicable training requirements and must be appointed in writing by the KO per BMS S-18.3.6. PARs providing support as

TPOC/SME for the COR must meet the applicable training requirements and must be assigned in writing by per BMS S-18.3.6 and B-14.3.

4. Safety

Proper oversight of Contractor safety is an integral part of effective performance assessment. The

PAR must ensure that the Contractor is in compliance with safety requirements specified in Spec

Item 2.9 of the contract. The PAR should be present during any local Safety briefings. If the PAR observes a violation of any safety requirements by the Contractor, the PAR should:

• Report the safety hazard resulting from unsafe acts or conditions, defective tools, materials, or equipment used by the Contractor to the COR.

• When imminent danger is apparent (where, if the hazard is not immediately corrected, there is a high probability that a serious accident will occur, life will be in danger or there will be extensive property damage), immediately inform the Contractor and request immediate action is taken to correct the hazard. If the Contractor does not voluntarily take corrective action, require the Contractor to stop work and immediately notify the COR.

Further detail of safety assessment procedures is provided in paragraph 10.4.3 below.

5. Security

The PAR should become familiar with all security requirements specified in Spec Item 2.8.7 of the contract and report any observed violations to the KO.

6. Submittals

The PAR should review reports and other submittals identified in Section F to ensure they comply with applicable requirements and specifications.

6.1 Quality Management Plan Submittal

The Quality Management System Pre-Performance Review Checklist, Attachment C, should be used for the review of the Contractor’s QM Plan submittal and as a guideline for discussion of the

Contractor’s QMS during the post-award kickoff/pre-performance conference. The PAR, SPAR, Contractor Quality Manager and Project Manager, and any applicable subcontractor quality representatives should sign off on the QMS review checklist.

6.2 Accident Prevention Plan Submittal

Per BMS B-14.18, FSC Safety, the FMFS Pre-Performance Safety Checklist should be used for the review of the Contractor’s Accident Prevention Plan submittal (including Activity Hazard Analyses

(AHAs) and Occupational Risk and Compliance Plans and Programs) and as a guideline for discussion of the Contractor’s Safety Program during the post-award kickoff/pre-performance conference. The PAR should coordinate with the local command Safety Representative for assistance in review of Contractor’s APP. The PAR, SPAR, Contractor Site Safety and Health

Officer (SSHO) and Project Manager, and any applicable subcontractor safety representatives should sign off on the Safety review checklist. The Contractor must submit and have an approved APP before any work may begin on site. Additionally, new or revised AHAs must be submitted and reviewed at the beginning of each work phase, when new hazards are identified, or when a new work crew is brought on site.

7. Meetings

The PAR should attend and be prepared for required meetings, including partnering sessions. The

PAR should be familiar with the Spec Items in Annex 2 titled “Required Conferences and Meetings” and “Partnering.” The FSC Partnering process is addressed in BMS B-14.16.

8. Methods of Assessment (MOA)

The PAR will periodically assess services for conformance to contract performance objectives and standards using the following MOAs:

• Periodic Sampling (PS) – requires a pre-determined plan for assessing a portion of the work, using sample size and frequency at the applicable assessment level.

• Validated Customer Comments (VCC) – consists of customers observing the performance of services they have received and using a pre-determined procedure to provide feedback and/or report observations to the PAR for validation.

• Unscheduled Visits (UV) – impromptu assessments of performance standards and objectives whenever practical.

• Customer’s Evaluation (CE) – consists of collected survey data of Contractor performance from the customer’s perspective through the use of a feedback form.

The MOAs used for assessment of each performance objective and standard are identified within the

FAP included in Attachment A.

9. Quality Management System (QMS)

When the Government’s assessment of the Contractor’s performance reveals that the quality management efforts are not effective in ensuring performance objectives and standards are achieved, further action is required. The PAR will conduct a review of the Contractor’s QMS processes and quality inspection and surveillance records for the work item(s) where deficiencies are noted to validate the accuracy and effectiveness of the Contractor’s QMS.

For QMS to be considered acceptable, the Contractor must demonstrate to the Government through quality management and QC corrective and preventive actions that the risk of failure to meet performance standards has been satisfactorily mitigated.

Further detail of the QMS review process is provided within the assessment procedures in paragraph

10.4 below.

10. Performance Assessment Process

10.1 Post-Award Planning

Performance Assessment personnel should review and understand the final contract requirements, including any amendments made during the solicitation period, paying particular attention to performance objectives and standards and any changes in the scope of work. Performance

Assessment personnel should also review the Contractor’s technical proposal received in response to the solicitation and initial submittals, such as the QMS program (including Quality Management

Plan), Accident Prevention Plan (including Activity Hazard Analyses (AHAs) and Occupational

Risk and Compliance Plans and Programs), list of key personnel and employee listing.

Performance Assessment personnel should also meet with customer representatives to review details of the contract and discuss the process for reporting and handling of customer comments and review the contract requirements for partnering and the process described in BMS B-14.16, FSC Partnering, to be prepared for these meetings.

10.2 Scheduling Assessments

Performance Assessment personnel should develop a planned assessment schedule based upon factors such as selected MOAs, Contractor’s recurring performance schedule, population of work, and local priorities and conditions. Certain work requirements may necessitate increased assessment based on performance risk considerations, e.g., services that are mission critical or have life safety impacts. Increased assessment may be conducted by adding AL2 or AL3 assessments or by targeting specific samples during routine AL1 assessment. Risk is measured based on two things:

the likelihood (or probability) and event will occur and the consequence (or impact) if the event does occur.

The FAP, Attachment A, along with the starting point for assessments based on risk determination should be compared against the Contractor’s work schedules as applicable to develop the initial assessment schedule. This schedule may be adjusted when required based on Contractor performance as detailed within the assessment procedures in paragraph 10.4 below.

10.3 Non-recurring Task Orders

Non-recurring Task Orders (TO) require 100% assessment. This means that all TOs must be verified as satisfactorily complete prior to payment. For EMALL Task Orders, verification is performed by the customer through the validation of the credit card payment and acceptance in

EMALL. EMALL orders that involve high-risk evolutions will be indicated as “HIGH RISK” in the

EMALL short description. The customer must notify the COR by email or phone immediately upon ordering a high-risk Non-recurring TO. The COR will schedule appropriate safety oversight for these evolutions. For all other Non-recurring TOs, validation is the responsibility of PA personnel.

Scheduling of assessments must be planned based on the nature of the work (i.e. simple, short duration tasks performed at a single location vs. complex work performed over a longer period at multiple locations) and added to the assessment schedule after TO award.

10.4 Assessment Procedures

Every assessment must be documented on a Performance Assessment Worksheet (PAW) using the form provided in Attachment B. The assessment procedures based on the scheduled level of assessment performed are detailed below.

10.4.1 AL1 Assessments

The flowchart in Figure 1 below and corresponding descriptions shown below detail the performance assessment process used by the PAR to observe, assess, and document Contractor’s performance for

2-digit Spec Items (AL1).

Figure 1. Performance Assessment Process for Assessment Level 1 (AL1)

Step 1: Assess Performance at AL1 – This is the typical starting point of assessment. Assess the

Contractor’s performance using the MOA, frequencies, and sample sizes indicated at AL1 of the

FAP. The starting point may include additional PA at lower assessment levels for mission critical, safety, or environmental related services as determined based on the risk assessment performed during post-award planning. A Performance Assessment Worksheet (PAW) must be used for each assessment indicating this is an AL1 assessment. A PAW is the form used to document and report

Government observations and rate Contractor performance.

Step 2: Defect(s) Found – The PAR should evaluate the Contractor’s performance of work looking for both failures to comply with performance objectives and standards as well as instances of valueadded services or work that exceeds performance standards. Any observation of work that fails to meet any of the specified performance standards will be documented as a defect. Instances of nonconforming work discovered during unscheduled visits (UV) should also be documented as defects. Where customer comments are received (VCC), all alleged defects must be evaluated within a reasonable time to validate that the performance standards were not met. Documentation will be completed using the Customer Comment Record, Attachment D. Documentation of UVs will be completed on a PAW. DECISION: If a defect is found, continue. If not, jump to Step 12.

Step 3: Document and Notify Contractor – Document any observed negative performance that fails to meet contract performance standards with supporting narrative on the Performance Assessment

Worksheet (PAW). If defects are found, the PAR will forward a copy of the PAW to the Contractor.

The Contractor shall sign and return the PAW within the specified timeframe to acknowledge receipt of the document. The Contractor’s signature does not constitute agreement with the Government’s assessment, it merely acknowledges that the Contractor has been notified of a Government observed defect. Should the Contractor disagree with the Government’s observations, discussions should be conducted to reach a common understanding of performance objectives and standards.

Step 4: Rework if Necessary – In the case of unsatisfactory or non-performed work, the

Government may, at its option, allow the Contractor an opportunity to correct by reperformance at no additional cost to the Government. Rework shall be completed within the timeframe specified in

Section E, Consequences of Contractor’s Failure to Perform Required Services clause of the contract.

Step 5: Defect(s) Warrant Evaluation of QMS? – Defects warrant evaluation of QMS if: 1) they are

“Significant”, 2) a “Trend” has been established, or 3) the work is not considered “Substantially

Complete”. Significant defects include the Contractor’s failure to meet performance objectives and standards that result in damage to the Government, or incomplete major or critical work items.

Significant defects are subjective and should be discussed in initial partnering sessions with the

Contractor. Trends are defects that may be considered minor but are recurring and have not been corrected through the Contractors QMS. Trends are typically defects found in the same or similar work requirements repeated consistently over several periods of the assessment frequency.

Substantially complete means that the performance standard is fully met except for minor or trivial non-conformances per FAR 46.407. A service will be judged to be fully conforming to the contract performance standards if the nonconformance is minor or trivial and there is no omission of essential work, and approximately 95% of the total work (population) assessed meets the performance standard. Substantial completion can be measured based on the total work requirement being assessed or based on any one element of work performance. DECISION: If QMS evaluation is warranted, continue. If not, jump to Step 14.

Step 6: Evaluate QMS – The PAR should evaluate the…