FAP 22R2527.pdf

FUNCTIONAL ASSESSMENT PLAN (FAP)

FACILITY INVESTMENT

1502000

FACILITY INVESTMENT FAP

Assessment Levels (AL) Assessment Frequency (Freq)

A – Annually

Q – Quarterly

M – Once per month

BW – Once every 13-16 days

W – Once per week

R – As required

Method of Assessment (MOA)

PS – Periodic Sampling

VCC – Validated Customer Complaints

UV – Unscheduled Visits

CE – Customer’s Evaluation

AL1 Start assessment at this Level

AL2

Add this Level if Contractor performance for AL1 is Unsatisfactory

AL3

Add this Level if Contractor performance at AL1 or AL2 is Unsatisfactory

Note: Return to appropriate Assessment Level when performance improves.

Note: The first method listed in the MOA column below is the primary assessment method.

Spec Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.1 Service Calls (Camp Lejeune-

ONLY)

The Contractor shall perform service call work in a timely manner and ensure facilities, systems, and equipment is restored to a safe, operable condition and functions properly.

Work resulting from service orders shall be completed in compliance with the level and quality of maintenance standards specified and within the time limits specified for each type of call.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 0200000.

The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety or work. The Contractor shall submit a Contractor Activity Status Report J-15020000-04 which shall include a running report/record of inspections, service request, and specific minor work.

The Contractor shall maintain sufficient materials and equipment on hand to support service call work requirements. Lack of availability of material or equipment will

PS

VCC

N/A N/A 100% N/A R

Spec Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced not relieve the Contractor from the requirement to complete service call work within the time limits specified.

Service orders are limited to a threshold of $400 in material cost and 16 labor hours per call. The Contractor shall assume that 52 service orders will be requested per year.

The Contractor shall notify the Contracting Officer upon identification that the service order will exceed the threshold listed above.

3.1.1 Emergency Service Orders and

Response Times (Camp Lejeune-

ONLY)

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to facilities, systems, and equipment, and danger to personnel.

Associated repairs are completed to ensure facilities, systems, and equipment is restored to a safe, operable condition and function properly.

Emergency Service Orders shall be responded to 24 hours a day within 1 hour of notification. The Contractor shall work continuously until the repair is completed or the emergency has been neutralized. The repair shall be completed within 4 days and the neutralization completed within 8 hours.

The Contractor shall be available to perform emergency service orders 24 hours a day, seven days a week throughout the contract period. The Contractor shall assume that 22 of the 52 service orders will be emergency calls.

The Contractor shall respond to emergency calls with the appropriate service personnel and equipment to commence work immediately. The Contractor shall remain at the work site until the emergency has been arrested.

If further labor and material (follow-up work) are required to complete the repair, the call will be reclassified as routine and the Contractor will have four (4) working days to complete the repair. Such follow-up work shall be considered part of the original service call.

PS

N/A N/A 100% N/A R

Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.1.3 Routine Service Orders and

Response Times (Camp Lejeune-

ONLY)

The Contractor shall complete routine service orders in a timely manner and ensure facilities, systems, and equipment is restored to a safe, operable condition and function properly.

Routine service orders shall be responded to from 0730 – 1600 Monday thru Friday, excluding holidays. Contractor shall respond with 3 days of notification, and complete work within 20 working days.

Performance of routine service orders is not required outside of Government regular working hours. Refer to paragraph 2.2.1 in Annex 0200000.

The Contractor shall assume that 30 of the 52 service orders will be routine calls.

PS

N/A N/A 100% N/A R

3.3 Preventive Maintenance (PM)

Program

The Contractor shall develop and implement a PM program for systems and equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life to include MCAS, Cherry Point, per Section F.

Prevent

Under the Recurring Lump Sum portion of the contract, the Contractor shall provide qualified track inspectors, materials, equipment and transportation to inspect and service all railroad

The Contractor shall submit a PM program to the KO to validate completeness. The PM program shall be developed based on any economical approach, manufacturers’ recommended procedures, UFC 4-860-03 Railroad Track Maintenance and Safety Standards, and maintenance required to satisfy equipment warranties.

The Contractor shall perform any repairs included in the PM schedule.

The Contractor is fully responsible for and shall perform any repairs, including replacement discovered

PS N/A N/A 50% 5% M

Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced tracks.

Preventive Maintenance consists of two function:

(PM) consists of two functions:

Preventive Maintenance Inspection (PMI) and Preventive Maintenance Service (PMS). PMI work shall consist of a visual inspection and correction of minor deficiencies.

PMS work shall be construed as maintenance, each item of which can be accomplished in a half-hour or less and that is not covered in the Recurring Inspection and Preventive Maintenance Services sections.

The Contractor shall provide an updated Railroad Facilities Report (Inventory of Components and Minimum PM Frequencies) as changes occur and submit a current copy thereof to the Contracting Officer at least quarterly. Prior to final payment under this contract, the Contractor shall submit to the Contracting Officer validated and updated listings of Railroad Facilities to be maintained (Inventory of Components and Minimum PM Frequencies) and appropriately annotated location maps, reflective of current conditions.

during scheduled inspections up to a total of $400 per occurrence in direct material and 16 hours direct labor under the recurring work portion of the contract for both Camp Lejeune and Cherry Point.

Notification of repair work exceeding the PM service limit shall be submitted to the KO within two hours of notification. Service orders or Non-recurring work may be issued for repairs exceeding the PM limit.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM Program. These changes will be made at no additional cost to the Government.

3.4 Tree Trimming and Vegetation

Control

The Contractor shall perform annual tree trimming and vegetation control.

The Contractor shall comply with federal, state, and local regulations in the use of mowing equipment and herbicides in effect at the time of

PS N/A N/A 10% N/A M

Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

Mowing and Vegetation Control removal will include both sides of the Railroad to the top of the back side of the ditches. Attachment J- 1502000-12 General Vegetation Control Guidance is provided.

Due to the variety of vegetation at the sites, the Contractor shall apply a second application of herbicide product for any vegetation not controlled with the first application.

If vegetation reappears within 180 days from the date of the Field Management Form submitted, Contractor shall spot treat that growing vegetation at no additional cost to the Government.

This rail system traverses a wide spectrum of sites, soils, and vegetation in paved and natural areas. This vegetation is to be maintained by the Contractor mowing and selective use of herbicides. All chemical applications shall be applied according to product label directions and applied by licensed or certified applicators. The Contractor shall ensure that only legal and proper methods are used by employees that every precaution is taken to avoid unnecessary herbicide application, application.

Much of the land along this rail system could be classified as wetlands and therefore comes under Federal jurisdiction. It is imperative that proper and legal vegetation and soil management techniques be used.

Failure to employ proper techniques could result in cease and desist orders, fines, or other penalties.

Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced that over spray is closely controlled and monitored, and contract personnel are licensed and certified in the appropriate categories by the State of North Carolina (right-of-way category). All vehicles and application equipment shall be equipped with emergency spill kits.

Spills shall be reported to the Base Fire Protection Division. Any possible fines or other penalties arising out of the Contractor’s failure fully to comply with all applicable regulations shall be the Contractor’s sole responsibility and liability.

4 IDIQ/Non-recurring Work Specific unit-priced and negotiated IDIQ/Non-recurring Exhibit Line Items are included in Annex 0200000.

IDIQ/Non-recurring work shall conform to the standards outlined. PS N/A N/A 100% N/A M

MONTHLY PERFORMANCE ASSESSMENT SUMMARY

Installation/Site: Contract #: NXXXXX-XX-X-XXXX Annex/sub-annex: 1502000 Facility Investment Month/Year:

Spec Title

AL1 Rating AL2/AL3 Rating Safety Item E VG S M U # Samples A U # Samples VCC Issues # Samples

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.3 Routine Service Orders

3.3 Preventive Maintenance (PM)

Program

4 IDIQ/Non-recurring

Comments:

Recommended Actions:

Technical Ratings (mark using "X")

E VG S M U

Overall Technical Rating for FFP/Recurring Work Overall Technical Rating for IDIQ/Non-recurring Work

SPAR Signature: Date: